COMPANY MANAGER (Part-Time)
ABOUT PORCHLIGHT MUSIC THEATRE
A nonprofit professional company with an annual budget of approximately $2.1 million, Porchlight is Chicago’s award-winning home for music theatre, celebrating the past, present and future of this unique American art form for 30 years. In residence at the historic, intimate Ruth Page Center for the Arts in Chicago’s Gold Coast, Porchlight Music Theatre delights more than 30,000 patrons each year with a Mainstage season of inventively reimagined classics, recent Broadway hits and new musical finds; the Porchlight in Concert symphonic staged reading series; and the free Broadway in your Backyard neighborhood-park summer concert series, in addition to educational programs for students of all ages through classes and camps, Chicago Public Schools and community partnerships.
SEE OUR 2022/2023 ANNUAL REPORT
ABOUT THE POSITION
Porchlight seeks a motivated individual to assure the success of all Porchlight Music Theatre productions and events by serving as the main point of contact for the companies of all productions/events including Mainstage, Broadway in your Backyard, Chicago Sings, ICONS Gala and other performance-related events.
Reporting to the Director of Production, the part-time Company Manager will be the first point of contact for all company members for everyday professional needs determining when it is appropriate to engage human resources and senior leadership. Duties include but are not limited to: maintaining information/resources for each production, executing and ensuring the timely return of all agreements/contracts and other paperwork, distributing rehearsal/performance materials in an efficient and trackable manner; making additional copies of and/or source materials as needed; collecting materials and returning per deadlines, be well versed in the details of all PMT contracts and pertinent union rulebooks, supporting guest artists including arranging travel and housing/accommodations when needed, maintaining regular check-ins with the company throughout the production, serving as Disciplinary Contact for company members, addressing issues in a timely and documented manner.
A detailed job description is viewable at our website: https://porchlightmusictheatre.org/
CANDIDATE QUALIFICATIONS
2-4 years of experience, or equivalent exposure, in company management at a resident theatre or for a commercial producer
Proven leadership experience; diplomacy and calmness under stress, and excellent communication and organizational skills are required.
High emotional intelligence
Detailed-oriented and ability to multitask
Ability to work nights and weekends as required
Knowledge of AEA and SDC contracts
Ability to draft and interpret personnel contracts
Knowledge of excel, Google Drive, and other Windows applications
A commitment to creating an equitable, safe, inclusive and empowering environment for all people.
COMPENSATION
$23 per hour
Average of 20 hours per week
Paid time off (PTO)
Flexible hybrid work setting
CLOSING & APPLICATION INSTRUCTIONS
Please send a cover letter and resume via email to employment-intern@porchlightmusictheatre.org . No phone calls, please. Resumes will be accepted through December 6, 2024, after which the application process is closed. Initial virtual screening interviews will be held the week of December 9th, with additional interviews for final candidates the week of December 16th.
Porchlight Music Theatre is an equal opportunity employer . We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce . Applicants from populations underrepresented in the theatre field are strongly encouraged to apply.
Nov 26, 2024
Part time
COMPANY MANAGER (Part-Time)
ABOUT PORCHLIGHT MUSIC THEATRE
A nonprofit professional company with an annual budget of approximately $2.1 million, Porchlight is Chicago’s award-winning home for music theatre, celebrating the past, present and future of this unique American art form for 30 years. In residence at the historic, intimate Ruth Page Center for the Arts in Chicago’s Gold Coast, Porchlight Music Theatre delights more than 30,000 patrons each year with a Mainstage season of inventively reimagined classics, recent Broadway hits and new musical finds; the Porchlight in Concert symphonic staged reading series; and the free Broadway in your Backyard neighborhood-park summer concert series, in addition to educational programs for students of all ages through classes and camps, Chicago Public Schools and community partnerships.
SEE OUR 2022/2023 ANNUAL REPORT
ABOUT THE POSITION
Porchlight seeks a motivated individual to assure the success of all Porchlight Music Theatre productions and events by serving as the main point of contact for the companies of all productions/events including Mainstage, Broadway in your Backyard, Chicago Sings, ICONS Gala and other performance-related events.
Reporting to the Director of Production, the part-time Company Manager will be the first point of contact for all company members for everyday professional needs determining when it is appropriate to engage human resources and senior leadership. Duties include but are not limited to: maintaining information/resources for each production, executing and ensuring the timely return of all agreements/contracts and other paperwork, distributing rehearsal/performance materials in an efficient and trackable manner; making additional copies of and/or source materials as needed; collecting materials and returning per deadlines, be well versed in the details of all PMT contracts and pertinent union rulebooks, supporting guest artists including arranging travel and housing/accommodations when needed, maintaining regular check-ins with the company throughout the production, serving as Disciplinary Contact for company members, addressing issues in a timely and documented manner.
A detailed job description is viewable at our website: https://porchlightmusictheatre.org/
CANDIDATE QUALIFICATIONS
2-4 years of experience, or equivalent exposure, in company management at a resident theatre or for a commercial producer
Proven leadership experience; diplomacy and calmness under stress, and excellent communication and organizational skills are required.
High emotional intelligence
Detailed-oriented and ability to multitask
Ability to work nights and weekends as required
Knowledge of AEA and SDC contracts
Ability to draft and interpret personnel contracts
Knowledge of excel, Google Drive, and other Windows applications
A commitment to creating an equitable, safe, inclusive and empowering environment for all people.
COMPENSATION
$23 per hour
Average of 20 hours per week
Paid time off (PTO)
Flexible hybrid work setting
CLOSING & APPLICATION INSTRUCTIONS
Please send a cover letter and resume via email to employment-intern@porchlightmusictheatre.org . No phone calls, please. Resumes will be accepted through December 6, 2024, after which the application process is closed. Initial virtual screening interviews will be held the week of December 9th, with additional interviews for final candidates the week of December 16th.
Porchlight Music Theatre is an equal opportunity employer . We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce . Applicants from populations underrepresented in the theatre field are strongly encouraged to apply.
This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC Office. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.
About the Program:
As our global environmental research organization has grown rapidly, our HR team growth has mirrored this change. Our US HR team of 5 supports over 700 WRI employees. Operating within the Global HR team in close partnership with our Centers of Excellence, the US team manages all aspect of HR for our employees around the country. As part of the US HR team, you will report to the US Benefits Manager and manage the daily administration and implementation of US Benefits.
Job Highlight:
You will be responsible for integrating equity into your work.
Reporting to the US Benefits Manager, you will deliver and administer benefits for the WRI US office. These benefits include health, death, disability, pension, wellbeing and time off benefits. You will be the first point of contact for staff queries and coordination with benefits vendors for all US benefits program. The benefits team works with the payroll team to ensure that the bi-weekly payroll is delivered accurately.
What will you do:
Benefits Planning, Design and Development (5%):
Support the benefits manager in the design and development of any new benefit programs for the US office by providing market research, data analysis and any other information
Benefits Administration and Compliance (40%): -
Responsible for administration of all benefits plans which includes:
Process benefits and personnel action enrolments for new hires, terminations, change requests, leave requests, status request, sabbatical and other requests
Add and process new employee information in all benefits systems as well as maintain and update all personnel digital files and forms
Update HRIS database (ADP) as needed to ensure staff enrolments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension and any other benefits) are accurate.
Generate reports from database as necessary
Leave Administration: Manage Family Medical Leave (FMLA), Short Term Disability (STD), DC Paid Leave (DCPA), Maternity and Paternity Leave Program and other programs
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Manage the WRI Open Enrolment process
Support the benefits manager in all compliance activities for US benefit plans, including regulatory filings, reporting updates, and audits
Ensure that the required inputs are provided on a bi-weekly basis to ensure payroll processes
Ensure all benefits related mail (delivered to WRI DC office) is attended to on a regular basis
Vendor Management (20%): -
Ensure all data is submitted on various vendor portals as needed
Ensure regular meetings with each vendor/ provider to ensure all employee queries are managed efficiently
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Communication and Employee Support (25%): -
Respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Serve as the main point of contact for benefits-related queries and escalations
Manage the benefits mail box and respond to all employee queries within a reasonable amount of time
Respond to payroll and accounting teams on any data requirements within a reasonable time
Other Duties (10%):
Contribute to global projects and WORKDAY implementation for the US office
Support Benefits & Compensation Director with US benefits budget
Support the Global Director of Benefits and Compensation in creating our minimum benefits strategy in all countries in which we work
What will you need:
Education: You have completed a bachelor’s degree in a relevant field of study or equivalent work experience
Experience: You have a minimum of 4 years of work experience with at least 3 years in employee benefits administration
Extensive knowledge of US benefits in multiple US states and established network of support vendors
Proficiency in HR information systems, Microsoft Office, and SharePoint. Workday is preferred
Knowledge of US labour laws relating to employee benefits
Excellent customer service and interpersonal skills; Strong interest in working with diverse employees with high expectations across all levels and functions
Exceptional attention to detail and accuracy with numbers with an interest in process improvements
Ability to multi-task, set priorities, and work independently
Ability to exhibit discretion in handling confidential information
Languages: Verbal and written English proficiency
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
Potential Salary: US salary range is between 69,000 and 78,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with a required cover letter by the date of 26 November 2024. We are unable to consider your application without a cover letter.
You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
Generous leave days that increase with tenure
Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Nov 08, 2024
Full time
This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC Office. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.
About the Program:
As our global environmental research organization has grown rapidly, our HR team growth has mirrored this change. Our US HR team of 5 supports over 700 WRI employees. Operating within the Global HR team in close partnership with our Centers of Excellence, the US team manages all aspect of HR for our employees around the country. As part of the US HR team, you will report to the US Benefits Manager and manage the daily administration and implementation of US Benefits.
Job Highlight:
You will be responsible for integrating equity into your work.
Reporting to the US Benefits Manager, you will deliver and administer benefits for the WRI US office. These benefits include health, death, disability, pension, wellbeing and time off benefits. You will be the first point of contact for staff queries and coordination with benefits vendors for all US benefits program. The benefits team works with the payroll team to ensure that the bi-weekly payroll is delivered accurately.
What will you do:
Benefits Planning, Design and Development (5%):
Support the benefits manager in the design and development of any new benefit programs for the US office by providing market research, data analysis and any other information
Benefits Administration and Compliance (40%): -
Responsible for administration of all benefits plans which includes:
Process benefits and personnel action enrolments for new hires, terminations, change requests, leave requests, status request, sabbatical and other requests
Add and process new employee information in all benefits systems as well as maintain and update all personnel digital files and forms
Update HRIS database (ADP) as needed to ensure staff enrolments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension and any other benefits) are accurate.
Generate reports from database as necessary
Leave Administration: Manage Family Medical Leave (FMLA), Short Term Disability (STD), DC Paid Leave (DCPA), Maternity and Paternity Leave Program and other programs
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Manage the WRI Open Enrolment process
Support the benefits manager in all compliance activities for US benefit plans, including regulatory filings, reporting updates, and audits
Ensure that the required inputs are provided on a bi-weekly basis to ensure payroll processes
Ensure all benefits related mail (delivered to WRI DC office) is attended to on a regular basis
Vendor Management (20%): -
Ensure all data is submitted on various vendor portals as needed
Ensure regular meetings with each vendor/ provider to ensure all employee queries are managed efficiently
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Communication and Employee Support (25%): -
Respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Serve as the main point of contact for benefits-related queries and escalations
Manage the benefits mail box and respond to all employee queries within a reasonable amount of time
Respond to payroll and accounting teams on any data requirements within a reasonable time
Other Duties (10%):
Contribute to global projects and WORKDAY implementation for the US office
Support Benefits & Compensation Director with US benefits budget
Support the Global Director of Benefits and Compensation in creating our minimum benefits strategy in all countries in which we work
What will you need:
Education: You have completed a bachelor’s degree in a relevant field of study or equivalent work experience
Experience: You have a minimum of 4 years of work experience with at least 3 years in employee benefits administration
Extensive knowledge of US benefits in multiple US states and established network of support vendors
Proficiency in HR information systems, Microsoft Office, and SharePoint. Workday is preferred
Knowledge of US labour laws relating to employee benefits
Excellent customer service and interpersonal skills; Strong interest in working with diverse employees with high expectations across all levels and functions
Exceptional attention to detail and accuracy with numbers with an interest in process improvements
Ability to multi-task, set priorities, and work independently
Ability to exhibit discretion in handling confidential information
Languages: Verbal and written English proficiency
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
Potential Salary: US salary range is between 69,000 and 78,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with a required cover letter by the date of 26 November 2024. We are unable to consider your application without a cover letter.
You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
Generous leave days that increase with tenure
Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Front Range Community College
Fort Collins, Longmont, or Westminster, Colorado
Vice President of Organizational Development & Human Resources Front Range Community College (FRCC) invites inquiries, nominations, and applications for a Vice President for Organizational Development & Human Resources (VPODHR). President Colleen Simpson seeks a VPODHR who is a strategic thinker, collaborative team member, and skilled communicator. The VPODHR will have a strong background in organizational development, employee relations, workforce analysis, benefits, talent acquisition, talent development and labor relations. This is a transformative opportunity for the VPODHR to elevate the team and identify holistic approach to enable employees at all levels to thrive. As a member of the Cabinet team, reporting directly to the College President, the Vice President of Organizational Development & Human Resources plays a key role in positioning the College as an innovative, collaborative and welcoming place to work that supports, engages, values, and develops employees, cultivating a culture of employee excellence, engagement and leadership. The Vice President serves as a trusted advisor in matters pertaining to organizational development, employee relations, workforce analysis, benefits, talent acquisition, talent development and labor relations. This position works collaboratively with the President and will lead initiatives that shape a transformative vision for the college, aligning human resource strategies with the overall institutional goals. Front Range Community College (FRCC) focuses on the success of more than 27,000 students annually in classes for college credit, and more than 5,000 people each year in business training and continuing education. The college has three campuses in communities from Denver’s north metro area to Colorado’s border with Wyoming. FRCC is the No. 1 transfer institution for the University of Colorado Boulder and Colorado State University and a major transfer school for other Colorado colleges and universities. All inquiries, nominations, and applications will be held in strict confidence. To learn more about this opportunity as well as the application process, please download the full position profile here (Download PDF reader) . Potential applicants are welcome to schedule a confidential conversation with the Interim Vice President of Organizational Development & Human Resources by emailing Arnie Oudenhoven at arnie.oudenhoven@frontrange.edu. Leaders who know of outstanding candidates are welcome to submit confidential nominations to Arnie as well. Please include the nominee’s full name, title, institution/organization, and email address. Although the deadline for applications is November 24, 2024 , the position will remain open until filled. The search timeline plans for screening and interviews in late November/early December 2024, and the successful candidate may assume office as early as January 2025. This is a full-time, exempt, management confidential position. The salary range will be $145,000-$157,000 annually. The College provides equal employment opportunities without regard to race, color, religion, sex/gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, marital status, veteran or active-duty military status, familial status, height, weight, genetic information or any other status protected by applicable law.
Nov 06, 2024
Full time
Vice President of Organizational Development & Human Resources Front Range Community College (FRCC) invites inquiries, nominations, and applications for a Vice President for Organizational Development & Human Resources (VPODHR). President Colleen Simpson seeks a VPODHR who is a strategic thinker, collaborative team member, and skilled communicator. The VPODHR will have a strong background in organizational development, employee relations, workforce analysis, benefits, talent acquisition, talent development and labor relations. This is a transformative opportunity for the VPODHR to elevate the team and identify holistic approach to enable employees at all levels to thrive. As a member of the Cabinet team, reporting directly to the College President, the Vice President of Organizational Development & Human Resources plays a key role in positioning the College as an innovative, collaborative and welcoming place to work that supports, engages, values, and develops employees, cultivating a culture of employee excellence, engagement and leadership. The Vice President serves as a trusted advisor in matters pertaining to organizational development, employee relations, workforce analysis, benefits, talent acquisition, talent development and labor relations. This position works collaboratively with the President and will lead initiatives that shape a transformative vision for the college, aligning human resource strategies with the overall institutional goals. Front Range Community College (FRCC) focuses on the success of more than 27,000 students annually in classes for college credit, and more than 5,000 people each year in business training and continuing education. The college has three campuses in communities from Denver’s north metro area to Colorado’s border with Wyoming. FRCC is the No. 1 transfer institution for the University of Colorado Boulder and Colorado State University and a major transfer school for other Colorado colleges and universities. All inquiries, nominations, and applications will be held in strict confidence. To learn more about this opportunity as well as the application process, please download the full position profile here (Download PDF reader) . Potential applicants are welcome to schedule a confidential conversation with the Interim Vice President of Organizational Development & Human Resources by emailing Arnie Oudenhoven at arnie.oudenhoven@frontrange.edu. Leaders who know of outstanding candidates are welcome to submit confidential nominations to Arnie as well. Please include the nominee’s full name, title, institution/organization, and email address. Although the deadline for applications is November 24, 2024 , the position will remain open until filled. The search timeline plans for screening and interviews in late November/early December 2024, and the successful candidate may assume office as early as January 2025. This is a full-time, exempt, management confidential position. The salary range will be $145,000-$157,000 annually. The College provides equal employment opportunities without regard to race, color, religion, sex/gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, marital status, veteran or active-duty military status, familial status, height, weight, genetic information or any other status protected by applicable law.
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative, professional, and responsive environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. The Department of Ecology is a medium sized agency with 2000+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. Agency Mission: Ecology's mission is t o protect, preserve, and enhance Washington’s environment for current and future generations. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, with an initial screening date of November 6 , 2024 . In order to be considered for the initial screening, please submit an application on or before of November 5 , 2024 . The agency reserves the right to make an appointment any time after the initial screening date.
Ecology employees may be eligible for the following :
Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health benefits of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In this role you will serve as the subject matter expert and HR lead in Position Allocation and Classification. You will also provide consultation and training to HR staff and agency managers on the designated area of expertise. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure DEIR is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and working to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
As an expert in position allocation and classification, you will develop and maintain expert level knowledge and serve as the agency expert in this area. Use expert level knowledge to develop training, tools and training for HR staff, agency supervisors and managers or employees.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as the coordinator for the agency WMS Banding Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, making recommendations, providing options, or suggesting necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Contribute positively to our agency and team culture.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification & compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of seven (7) years of experience and/or education as described below:
Experience in broad-based professional human resources, which includes some or all of the following: advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
Additional (experience and education) combinations of how you can meet the requirements for this position: Possible Combinations: College credit hours or degree: Years of required experience
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; I have 30-59 semester or 45-89 quarter credits; 6 years of experience
Combination 3; I have 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; I have 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At least 6 months experience conducting just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigative reports.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov . Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Oct 29, 2024
Full time
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative, professional, and responsive environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. The Department of Ecology is a medium sized agency with 2000+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. Agency Mission: Ecology's mission is t o protect, preserve, and enhance Washington’s environment for current and future generations. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, with an initial screening date of November 6 , 2024 . In order to be considered for the initial screening, please submit an application on or before of November 5 , 2024 . The agency reserves the right to make an appointment any time after the initial screening date.
Ecology employees may be eligible for the following :
Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health benefits of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In this role you will serve as the subject matter expert and HR lead in Position Allocation and Classification. You will also provide consultation and training to HR staff and agency managers on the designated area of expertise. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure DEIR is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and working to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
As an expert in position allocation and classification, you will develop and maintain expert level knowledge and serve as the agency expert in this area. Use expert level knowledge to develop training, tools and training for HR staff, agency supervisors and managers or employees.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as the coordinator for the agency WMS Banding Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, making recommendations, providing options, or suggesting necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Contribute positively to our agency and team culture.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification & compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of seven (7) years of experience and/or education as described below:
Experience in broad-based professional human resources, which includes some or all of the following: advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
Additional (experience and education) combinations of how you can meet the requirements for this position: Possible Combinations: College credit hours or degree: Years of required experience
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; I have 30-59 semester or 45-89 quarter credits; 6 years of experience
Combination 3; I have 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; I have 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At least 6 months experience conducting just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigative reports.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov . Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Department Overview
***Available for Hybrid Work***
The Manager of Employee Resource Groups leads efforts to facilitate alignment of OHSU's Employee Resource Group strategic plans and programming to OHSU's equity strategy. The Manager works in partnership with Employee Resource Groups (ERGs) to develop processes and build collaboration among groups as well as across the organization. They facilitate communication strategies with the ERGs, with leaders and employees, teams and the community. The Manager reports to the Director of Equity and Opportunity.
Function/Duties of Position
Serve as the Employee Resource Group (ERG) ambassador, ensuring alignment and integration of ERG strategic plans and programming and all efforts are aligned with the company's overall equality strategy.
Responsible for the application, election, and training of ERG leads, tracking and delivery of key projects that contribute to the programs’ success.
Developing cross-functional processes/trackers/tools for events, communications, and key moments, and communicating regularly with partner teams.
Enabling and ensuring great collaboration between ERGs across the organization and amplifying their effectiveness to lead to better outcomes.
Set standards for collaboration and optimizing information flows for the program (what is our goal, why is it important, and when, where, how we meet, communicate, and decide).
Make clear process documents and regularly iterate on processes to ensure you are a “one-stop-shop” for streamlining the connections between ERG leads and teams, particularly for events, communications, and key moments.
Meet regularly with ERG leads and ERG members to communicate key priorities, align on progress, and build relationships.
Be an empathetic listener to concerns raised within communities, protect safe spaces, and provide key insights to the business.
Drive transparent and effective communication to business partners regarding program progress, flags and decisions.
Provide strategic guidance and oversight to ERGs, executive sponsors, and other key stakeholders to become their Trusted Advisor.
Collaborate, consult, and partner with ERG leaders, Talent & Development, HR Business Partners, and Talent Acquisition.
Partner to tightly align initiatives to Talent Acquisition strategies to attract, retain and engage talent.
Manage and enhance ERG membership database, performance scorecard, and provide other metrics as needed to provide relevant data, analysis, and recommendations.
Act as a project manager to develop and implement strategic events, a budget approval process and manage external sponsorships programs.
Coordinate activities, such as events, conferences, meetings, and philanthropy drives. Coordinate the execution of annual cultural heritage/milestone events (i.e., Black History Month, Women's History Month, LGBTQIA Pride Month, Diwali, etc)
Partner to manage community events and the budget approval process.
Other duties as assigned
Required Qualifications
Education:
BA/BS degree or equivalent combination of education, training, and experience.
Experience:
3+ years diversity and inclusion consulting experience with demonstrated business results working with employee networks.
Job Related Knowledge, Skills and Abilities (Competencies):
Deep expertise with corporate giving, volunteer programs and empowering volunteers.
Ability to work across different functions and build relationships with interested parties and champions.
Experience designing data-driven programs and managing dynamic budgets.
Strong project management skills to handle complex projects simultaneously.
Excellent communication, writing, collaborating, and project management skills.
Ability to thrive in a fast-paced environment while multi-tasking, re-prioritizing projects and communicating priority updates to interested parties.
Ability to demonstrate awareness and understanding of multiple facets of diversity: cultural, ethnic, racial, religious, gender, educational, age, sexual orientation, sexual identity, and other differences that make us unique.
Preferred Qualifications
Experience in DEI, strategy, HR, ERG program management
Experience managing people, policy, and/or DEI strategy
Additional Details
Work is performed in an office environment; Hybrid: This role is hybrid and primarily remote, however the Manager for ERGs will need to host in person events throughout the year.
Ability to perform the essential functions of the job with or without accommodation.
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
Oct 18, 2024
Full time
Department Overview
***Available for Hybrid Work***
The Manager of Employee Resource Groups leads efforts to facilitate alignment of OHSU's Employee Resource Group strategic plans and programming to OHSU's equity strategy. The Manager works in partnership with Employee Resource Groups (ERGs) to develop processes and build collaboration among groups as well as across the organization. They facilitate communication strategies with the ERGs, with leaders and employees, teams and the community. The Manager reports to the Director of Equity and Opportunity.
Function/Duties of Position
Serve as the Employee Resource Group (ERG) ambassador, ensuring alignment and integration of ERG strategic plans and programming and all efforts are aligned with the company's overall equality strategy.
Responsible for the application, election, and training of ERG leads, tracking and delivery of key projects that contribute to the programs’ success.
Developing cross-functional processes/trackers/tools for events, communications, and key moments, and communicating regularly with partner teams.
Enabling and ensuring great collaboration between ERGs across the organization and amplifying their effectiveness to lead to better outcomes.
Set standards for collaboration and optimizing information flows for the program (what is our goal, why is it important, and when, where, how we meet, communicate, and decide).
Make clear process documents and regularly iterate on processes to ensure you are a “one-stop-shop” for streamlining the connections between ERG leads and teams, particularly for events, communications, and key moments.
Meet regularly with ERG leads and ERG members to communicate key priorities, align on progress, and build relationships.
Be an empathetic listener to concerns raised within communities, protect safe spaces, and provide key insights to the business.
Drive transparent and effective communication to business partners regarding program progress, flags and decisions.
Provide strategic guidance and oversight to ERGs, executive sponsors, and other key stakeholders to become their Trusted Advisor.
Collaborate, consult, and partner with ERG leaders, Talent & Development, HR Business Partners, and Talent Acquisition.
Partner to tightly align initiatives to Talent Acquisition strategies to attract, retain and engage talent.
Manage and enhance ERG membership database, performance scorecard, and provide other metrics as needed to provide relevant data, analysis, and recommendations.
Act as a project manager to develop and implement strategic events, a budget approval process and manage external sponsorships programs.
Coordinate activities, such as events, conferences, meetings, and philanthropy drives. Coordinate the execution of annual cultural heritage/milestone events (i.e., Black History Month, Women's History Month, LGBTQIA Pride Month, Diwali, etc)
Partner to manage community events and the budget approval process.
Other duties as assigned
Required Qualifications
Education:
BA/BS degree or equivalent combination of education, training, and experience.
Experience:
3+ years diversity and inclusion consulting experience with demonstrated business results working with employee networks.
Job Related Knowledge, Skills and Abilities (Competencies):
Deep expertise with corporate giving, volunteer programs and empowering volunteers.
Ability to work across different functions and build relationships with interested parties and champions.
Experience designing data-driven programs and managing dynamic budgets.
Strong project management skills to handle complex projects simultaneously.
Excellent communication, writing, collaborating, and project management skills.
Ability to thrive in a fast-paced environment while multi-tasking, re-prioritizing projects and communicating priority updates to interested parties.
Ability to demonstrate awareness and understanding of multiple facets of diversity: cultural, ethnic, racial, religious, gender, educational, age, sexual orientation, sexual identity, and other differences that make us unique.
Preferred Qualifications
Experience in DEI, strategy, HR, ERG program management
Experience managing people, policy, and/or DEI strategy
Additional Details
Work is performed in an office environment; Hybrid: This role is hybrid and primarily remote, however the Manager for ERGs will need to host in person events throughout the year.
Ability to perform the essential functions of the job with or without accommodation.
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.
About the Program:
As our global environmental research organization has grown rapidly, our HR team growth has mirrored this change. Our US HR team of 5 supports over 700 WRI employees. Operating within the Global HR team in close partnership with our Centers of Excellence, the US team manages all aspect of HR for our employees around the country.
Job Highlight:
In this newly created position reporting to US HR Director and managing a Benefits Specialist, you will support the design, implementation and administration of our employee benefits for all USA staff, including medical, dental, vision, life, insurance, leave administration and pension plans in this role. You will manage the US benefits program by being the initial point of contact for all of our US employees.
What will you do:
Benefits Administration (60%):
Work with the US HR Business Partner team, payroll and other HR functions to design fit for purpose and efficient benefit processes to ease understanding and administration for WRI US staff
Assess viability of current vendors and support potential RFPs to consider new vendors
Act as main contact for all benefits-related questions/needs for over 700 US-based employees
Process benefits and personnel action enrolments for new hires, terminations, change requests, leave requests, status request, sabbatical and other requests
Add and process new employee information in all benefits systems as well as maintain and update all personnel digital files and forms
Update HRIS database (ADP) as needed to ensure staff enrolments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension and any other benefits) are accurate.
Generate reports from database as necessary
Leave Administration: Manage Family Medical Leave (FMLA), Short Term Disability (STD), DC Paid Leave (DCPA), Maternity and Paternity Leave Program and other programs
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Manage the WRI Open Enrollment session
Support Benefits & Compensation Director with benefits budget
Support the Global Director of Benefits and Compensation in creating our minimum benefits strategy in all countries in which we work
Benefits Communication & Education (40%):
Respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Communicate updated benefits information to all employees and edit/update annual benefit guides
Create slide decks and lead benefit information presentations, including semi-monthly new employee onboarding sessions
Assist with ensuring compliance and communicating with programs and respective staff
What will you need:
Education: A bachelor’s degree in a relevant field of study or equivalent work experience
Experience: Minimum of 5 years full-time relevant work experience
Extensive knowledge of US benefits and related labor laws in multiple US states
Established network of support vendors
Proficiency in HR information systems, Microsoft Office, and SharePoint. Workday is preferred
Excellent customer service and interpersonal skills; Strong interest in working with diverse employees with high expectations across all levels and functions
Exceptional attention to detail and accuracy with numbers with an interest in process improvements
Ability to multi-task, set priorities, and work independently
Ability to exhibit discretion in handling confidential information
Potential Salary: US salary range is between 84,000 and 92,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with a required cover letter . We are unable to consider your application without a cover letter.
You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
Generous leave days that increase with tenure
Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Oct 18, 2024
Full time
This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.
About the Program:
As our global environmental research organization has grown rapidly, our HR team growth has mirrored this change. Our US HR team of 5 supports over 700 WRI employees. Operating within the Global HR team in close partnership with our Centers of Excellence, the US team manages all aspect of HR for our employees around the country.
Job Highlight:
In this newly created position reporting to US HR Director and managing a Benefits Specialist, you will support the design, implementation and administration of our employee benefits for all USA staff, including medical, dental, vision, life, insurance, leave administration and pension plans in this role. You will manage the US benefits program by being the initial point of contact for all of our US employees.
What will you do:
Benefits Administration (60%):
Work with the US HR Business Partner team, payroll and other HR functions to design fit for purpose and efficient benefit processes to ease understanding and administration for WRI US staff
Assess viability of current vendors and support potential RFPs to consider new vendors
Act as main contact for all benefits-related questions/needs for over 700 US-based employees
Process benefits and personnel action enrolments for new hires, terminations, change requests, leave requests, status request, sabbatical and other requests
Add and process new employee information in all benefits systems as well as maintain and update all personnel digital files and forms
Update HRIS database (ADP) as needed to ensure staff enrolments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension and any other benefits) are accurate.
Generate reports from database as necessary
Leave Administration: Manage Family Medical Leave (FMLA), Short Term Disability (STD), DC Paid Leave (DCPA), Maternity and Paternity Leave Program and other programs
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancellations or change to coverages and HSA transmittals
Manage the WRI Open Enrollment session
Support Benefits & Compensation Director with benefits budget
Support the Global Director of Benefits and Compensation in creating our minimum benefits strategy in all countries in which we work
Benefits Communication & Education (40%):
Respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Communicate updated benefits information to all employees and edit/update annual benefit guides
Create slide decks and lead benefit information presentations, including semi-monthly new employee onboarding sessions
Assist with ensuring compliance and communicating with programs and respective staff
What will you need:
Education: A bachelor’s degree in a relevant field of study or equivalent work experience
Experience: Minimum of 5 years full-time relevant work experience
Extensive knowledge of US benefits and related labor laws in multiple US states
Established network of support vendors
Proficiency in HR information systems, Microsoft Office, and SharePoint. Workday is preferred
Excellent customer service and interpersonal skills; Strong interest in working with diverse employees with high expectations across all levels and functions
Exceptional attention to detail and accuracy with numbers with an interest in process improvements
Ability to multi-task, set priorities, and work independently
Ability to exhibit discretion in handling confidential information
Potential Salary: US salary range is between 84,000 and 92,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with a required cover letter . We are unable to consider your application without a cover letter.
You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
Generous leave days that increase with tenure
Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Keeping Washington Clean and Evergreen
The Department of Ecology has an exciting opportunity for a Senior HR Consultant who is passionate about attracting great talent to help us achieve our mission to protect, preserve, and enhance Washington's environment for current and future generations.
As a senior member of Ecology’s Recruiting and Selection team, you will be able to lead our efforts regarding inclusive and equitable screening, interviewing, candidate management, and selection. You will focus on improving existing HR consulting practices and develop resources resulting in fair, objective, and equitable assessment of knowledge, skill, behavior, and ability aligned with the essential functions and qualifications of a position. We are looking for someone who wants to leverage their significant Recruiting, Selection, and Diversity, Equity, Inclusion, and Respect (DEIR) knowledge and skill to develop curriculum for workshops, online training, consulting tools, guidance documents, templates, and other resources to increase the knowledge, skill, and ability of hiring managers, panelists, HR consultants, and other staff involved in the agency’s selection and hiring process.
We are interested in applicants who want to advance their knowledge and skill developing and implementing job-specific competency or skill-based qualifications . To accomplish this pioneering work, you will gain knowledge and skill through on-the-job learning. In this position, you will work with the agency’s Recruiting and Selection team to develop job-specific assessment guidance based on knowledge, skill, ability, and behavior related to the essential functions and qualifications of a position. Our Recruiting and Selection Unit is a team of 9, and together, we lead recruitment and selection activities and strategies for the agency and provide guidance on new employee orientation plans. We value and intentionally work to integrate diversity, equity, inclusion, belonging, and respect into our consultation practices across Washington State. We help Hiring Managers with open positions by writing intriguing job announcements that attract top talent, co-develop supplemental and interview questions, brainstorm job-related assignments and exercises that improve selection outcomes, consult on effective strategies for reference checking final candidates, provide guidance on job offers , and consult on agency on-boarding planning. We are also a resource for Ecology employees and other job seekers for career coaching services and recruitment consultation.
We are looking for an organized, customer-focused, creative problem solver who works well in a collaborative, responsive, and fast-paced environment. This position is located in our Headquarters Office in Lacey, WA . and is eligible for a flexible, telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your work time and should live within a commutable distance to our Lacey office for in-person meetings and activities.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will close at the end of the day on October 17th, we will review applications on October 18, 2024. To be considered, please submit an application on or before October 17, 2024 . If your application isn't received by this date, it cannot be considered. The agency reserves the right to make a hire any time after the initial screening date.
Ecology employees may be eligible for the following :
Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health benefits of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
How you will contribute to our work:
This is a unique and challenging role for someone who is passionate about attracting great talent to public service and wants to leverage their recruiting, selection, and DEIR knowledge to develop curriculum and content for workshops, online training, consulting tools, guidance documents, templates, and other resources to increase the knowledge, skill, and ability of hiring managers, panelists, HR consultants, and other staff involved in selection and hiring decisions.
In this role, you will assist with the development of guidance and resources used in recruitment, selection, and hiring that integrates agency policy updates, Executive Orders, and changes in law impacting recruiting, selection, and on-boarding practices. You will also review recruitment files to assess if DEIR and belonging approaches are integrated throughout agency screening, interviewing, selection, and hiring practices. You will make recommendations to the Recruiting, Training, and HR Data & Reporting Manager, Recruiting and Selection Unit, Workforce DEIR Manager, Organizational Equity Manager, and agency leadership to improve training and consultation practices across the agency and you will help to communicate results across the agency.
What You'll Do:
Facilitate workshops and training forums associated with screening, interviewing, assessment, candidate management, and selection. Design workshops based on a co-facilitator model by intentionally building in opportunity for other HR Recruiting Consultants to participate.
Train HR Recruiting Consultants on how to use consulting tools, guidance documents, templates, and other resources on active recruitments. Coach HR Consultants during implementation. Adjust materials based on feedback from HR Recruiting Consultants and Hiring Managers.
Develop and facilitate trainings to achieve diverse panel member participation on open recruitments and partner with Workforce DEIR Manager and Organizational Equity Manager to convene a diverse panel member community of practice.
Develop trainings, learning, and collaboration opportunities to increase the knowledge, skill, and ability of screeners, technical experts, subject matter experts, panel members, administrative support, and others who support the agency hiring process.
Collaborate with the Ecology HR Training Team to market training and development opportunities and registration through Ecology’s learning management system.
Attend Ecology leadership and management meetings with other HR consultants. Ask for and receive feedback to adjust workshops, consulting tools, guidance documents, templates and other screening, interviewing, assessment, and selection resources as appropriate.
Present and facilitate meetings in areas related to the work of the position. Facilitate business need discussions with hiring managers (and other staff involved in the process) and survey programs for feedback, evaluate the results, and produce reports to help guide effective recruitment and selection efforts.
Work collaboratively to support the hiring goals of the Administrative and Environmental programs to achieve the mission of the agency. Develop and maintain customer relationships to serve as a strategic HR partner to hiring managers across the agency to reduce vacancy rates and recruitment cycle times to fill open positions with diverse talent.
Provide one on one consultation and coaching to hiring managers including the development of fair and objective hiring criteria and assessments based on the essential functions and qualifications of a position, consult on mitigating bias in the hiring process, provide advice regarding the development of diverse interview panels and behavioral, competency, and performance-based interview questions and job-related exercises to promote fair, equitable, and inclusive hiring practices.
Effectively use Washington State’s online recruiting system, NEOGOV. Assist in data retrieval for ongoing reporting needs, weekly performance management, and assist in training Ecology NEOGOV users with new system updates as necessary.
Qualifications
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
Required Qualifications:
A total of seven years of experience and/or education, including a minimum of 3 years' experience in full-cycle recruitment, as described below:
Experience (Full-time equivalent) In broad-based professional human resources or related field that includes demonstrated experience in some or all the following:
Providing consultation to employees, managers, supervisors, and executives on HR Services in recruitment & selection, diversity, equity, and inclusion, career counseling, compensation, classification and allocation, and workforce planning.
Applying DEIR in recruitment and selection, including coaching hiring managers on equitable and inclusive hiring practices.
Effectively facilitating HR related workshops, meetings, and forums, including virtual facilitation.
Developing curriculum for workshops and online training, consulting tools, guidance documents, templates, and other resources.
Screening applicants and developing candidate assessment tools.
Candidate management techniques and strategies.
Facilitating hiring events, workshops, meetings and forums.
Planning and conducting employee orientations and on-boarding activities.
Building rapport with a broad range of people and diverse audiences in providing human resource consultation and services.
Use of web-based application tracking systems (ATS) for conducting recruitments (such as Monster, Career Builder, NEOGOV, Workday, or others) and reporting data.
Use of social media tools and techniques for sourcing and recruiting applicants including LinkedIn, Facebook, X, Snapchat, Instagram, professional online groups and blogs.
Utilizing knowledge of job markets to effectively compete with other employers for qualified, competitive candidates.
Applying state and federal employment laws, civil service rules, collective bargaining agreements, agency policies as they relate to position planning and classification, recruitment, and selection.
Education: involving a major study in human resources, organizational development, business, public administration, social or behavioral sciences, environmental, physical, natural sciences, environmental planning, or other allied field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations: College credit hours or degree - as listed above: Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter credits; 6 years of experience
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with job classification in the public sector.
Experience providing career management training, job coaching, and career transition coaching.
Education or experience in both classification/recruitment and a scientific or technical field.
Experience researching and developing screening, interviewing, assessment, candidate management, and selection processes to integrate fairness, objectivity, equity, inclusion, and belonging into the hiring process.
Understanding of and experience with bias in the recruitment and hiring process - it’s presence and impact.
Experience mitigating the impacts of bias in the recruitment and hiring process including brave conversations and communication with leadership.
If you have gotten this far and are thinking you do not qualify, consider again . Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job announcement, we encourage you to apply. You may just be the needed person for this or other roles.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in your best interest to submit all documents listed below. Applications without these documents may not be reviewed.
A cover letter outlining recent experience with any of the desired qualifications listed above and describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
We will contact the top candidates to interview for this position. Because we base our selection on the information you provide, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications we described above. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2 and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information, and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Lisa Knutson-Sealey at Lisa.Knutson-Sealey@ecy.wa.gov Please do not contact Lisa to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov . Put in the subject line of the email: Request for a copy of the position description for #5278.
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format can call (360) 407-6186 . Applicants who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Sep 27, 2024
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology has an exciting opportunity for a Senior HR Consultant who is passionate about attracting great talent to help us achieve our mission to protect, preserve, and enhance Washington's environment for current and future generations.
As a senior member of Ecology’s Recruiting and Selection team, you will be able to lead our efforts regarding inclusive and equitable screening, interviewing, candidate management, and selection. You will focus on improving existing HR consulting practices and develop resources resulting in fair, objective, and equitable assessment of knowledge, skill, behavior, and ability aligned with the essential functions and qualifications of a position. We are looking for someone who wants to leverage their significant Recruiting, Selection, and Diversity, Equity, Inclusion, and Respect (DEIR) knowledge and skill to develop curriculum for workshops, online training, consulting tools, guidance documents, templates, and other resources to increase the knowledge, skill, and ability of hiring managers, panelists, HR consultants, and other staff involved in the agency’s selection and hiring process.
We are interested in applicants who want to advance their knowledge and skill developing and implementing job-specific competency or skill-based qualifications . To accomplish this pioneering work, you will gain knowledge and skill through on-the-job learning. In this position, you will work with the agency’s Recruiting and Selection team to develop job-specific assessment guidance based on knowledge, skill, ability, and behavior related to the essential functions and qualifications of a position. Our Recruiting and Selection Unit is a team of 9, and together, we lead recruitment and selection activities and strategies for the agency and provide guidance on new employee orientation plans. We value and intentionally work to integrate diversity, equity, inclusion, belonging, and respect into our consultation practices across Washington State. We help Hiring Managers with open positions by writing intriguing job announcements that attract top talent, co-develop supplemental and interview questions, brainstorm job-related assignments and exercises that improve selection outcomes, consult on effective strategies for reference checking final candidates, provide guidance on job offers , and consult on agency on-boarding planning. We are also a resource for Ecology employees and other job seekers for career coaching services and recruitment consultation.
We are looking for an organized, customer-focused, creative problem solver who works well in a collaborative, responsive, and fast-paced environment. This position is located in our Headquarters Office in Lacey, WA . and is eligible for a flexible, telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your work time and should live within a commutable distance to our Lacey office for in-person meetings and activities.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will close at the end of the day on October 17th, we will review applications on October 18, 2024. To be considered, please submit an application on or before October 17, 2024 . If your application isn't received by this date, it cannot be considered. The agency reserves the right to make a hire any time after the initial screening date.
Ecology employees may be eligible for the following :
Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health benefits of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
How you will contribute to our work:
This is a unique and challenging role for someone who is passionate about attracting great talent to public service and wants to leverage their recruiting, selection, and DEIR knowledge to develop curriculum and content for workshops, online training, consulting tools, guidance documents, templates, and other resources to increase the knowledge, skill, and ability of hiring managers, panelists, HR consultants, and other staff involved in selection and hiring decisions.
In this role, you will assist with the development of guidance and resources used in recruitment, selection, and hiring that integrates agency policy updates, Executive Orders, and changes in law impacting recruiting, selection, and on-boarding practices. You will also review recruitment files to assess if DEIR and belonging approaches are integrated throughout agency screening, interviewing, selection, and hiring practices. You will make recommendations to the Recruiting, Training, and HR Data & Reporting Manager, Recruiting and Selection Unit, Workforce DEIR Manager, Organizational Equity Manager, and agency leadership to improve training and consultation practices across the agency and you will help to communicate results across the agency.
What You'll Do:
Facilitate workshops and training forums associated with screening, interviewing, assessment, candidate management, and selection. Design workshops based on a co-facilitator model by intentionally building in opportunity for other HR Recruiting Consultants to participate.
Train HR Recruiting Consultants on how to use consulting tools, guidance documents, templates, and other resources on active recruitments. Coach HR Consultants during implementation. Adjust materials based on feedback from HR Recruiting Consultants and Hiring Managers.
Develop and facilitate trainings to achieve diverse panel member participation on open recruitments and partner with Workforce DEIR Manager and Organizational Equity Manager to convene a diverse panel member community of practice.
Develop trainings, learning, and collaboration opportunities to increase the knowledge, skill, and ability of screeners, technical experts, subject matter experts, panel members, administrative support, and others who support the agency hiring process.
Collaborate with the Ecology HR Training Team to market training and development opportunities and registration through Ecology’s learning management system.
Attend Ecology leadership and management meetings with other HR consultants. Ask for and receive feedback to adjust workshops, consulting tools, guidance documents, templates and other screening, interviewing, assessment, and selection resources as appropriate.
Present and facilitate meetings in areas related to the work of the position. Facilitate business need discussions with hiring managers (and other staff involved in the process) and survey programs for feedback, evaluate the results, and produce reports to help guide effective recruitment and selection efforts.
Work collaboratively to support the hiring goals of the Administrative and Environmental programs to achieve the mission of the agency. Develop and maintain customer relationships to serve as a strategic HR partner to hiring managers across the agency to reduce vacancy rates and recruitment cycle times to fill open positions with diverse talent.
Provide one on one consultation and coaching to hiring managers including the development of fair and objective hiring criteria and assessments based on the essential functions and qualifications of a position, consult on mitigating bias in the hiring process, provide advice regarding the development of diverse interview panels and behavioral, competency, and performance-based interview questions and job-related exercises to promote fair, equitable, and inclusive hiring practices.
Effectively use Washington State’s online recruiting system, NEOGOV. Assist in data retrieval for ongoing reporting needs, weekly performance management, and assist in training Ecology NEOGOV users with new system updates as necessary.
Qualifications
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
Required Qualifications:
A total of seven years of experience and/or education, including a minimum of 3 years' experience in full-cycle recruitment, as described below:
Experience (Full-time equivalent) In broad-based professional human resources or related field that includes demonstrated experience in some or all the following:
Providing consultation to employees, managers, supervisors, and executives on HR Services in recruitment & selection, diversity, equity, and inclusion, career counseling, compensation, classification and allocation, and workforce planning.
Applying DEIR in recruitment and selection, including coaching hiring managers on equitable and inclusive hiring practices.
Effectively facilitating HR related workshops, meetings, and forums, including virtual facilitation.
Developing curriculum for workshops and online training, consulting tools, guidance documents, templates, and other resources.
Screening applicants and developing candidate assessment tools.
Candidate management techniques and strategies.
Facilitating hiring events, workshops, meetings and forums.
Planning and conducting employee orientations and on-boarding activities.
Building rapport with a broad range of people and diverse audiences in providing human resource consultation and services.
Use of web-based application tracking systems (ATS) for conducting recruitments (such as Monster, Career Builder, NEOGOV, Workday, or others) and reporting data.
Use of social media tools and techniques for sourcing and recruiting applicants including LinkedIn, Facebook, X, Snapchat, Instagram, professional online groups and blogs.
Utilizing knowledge of job markets to effectively compete with other employers for qualified, competitive candidates.
Applying state and federal employment laws, civil service rules, collective bargaining agreements, agency policies as they relate to position planning and classification, recruitment, and selection.
Education: involving a major study in human resources, organizational development, business, public administration, social or behavioral sciences, environmental, physical, natural sciences, environmental planning, or other allied field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations: College credit hours or degree - as listed above: Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter credits; 6 years of experience
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with job classification in the public sector.
Experience providing career management training, job coaching, and career transition coaching.
Education or experience in both classification/recruitment and a scientific or technical field.
Experience researching and developing screening, interviewing, assessment, candidate management, and selection processes to integrate fairness, objectivity, equity, inclusion, and belonging into the hiring process.
Understanding of and experience with bias in the recruitment and hiring process - it’s presence and impact.
Experience mitigating the impacts of bias in the recruitment and hiring process including brave conversations and communication with leadership.
If you have gotten this far and are thinking you do not qualify, consider again . Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job announcement, we encourage you to apply. You may just be the needed person for this or other roles.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in your best interest to submit all documents listed below. Applications without these documents may not be reviewed.
A cover letter outlining recent experience with any of the desired qualifications listed above and describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
We will contact the top candidates to interview for this position. Because we base our selection on the information you provide, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications we described above. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2 and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information, and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Lisa Knutson-Sealey at Lisa.Knutson-Sealey@ecy.wa.gov Please do not contact Lisa to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov . Put in the subject line of the email: Request for a copy of the position description for #5278.
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format can call (360) 407-6186 . Applicants who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Are you a dynamic and strategic leader with a passion for shaping impactful HR policies and advancing public sector labor relations? Oregon Youth Authority (OYA) is seeking a dedicated Deputy Human Resources Administrator to drive our mission of positive human development and juvenile justice reform. This critical role is responsible for directing and managing the day-to-day operations of human resource management and personnel administration across the agency. You will play a key role in the development, implementation, and maintenance of comprehensive HR strategies that align with OYA’s goals and mission.
As the Deputy Human Resources Administrator, you will lead a team of Senior HR Analysts, delivering high-quality and professional HR services while upholding our commitment to diversity, equity, and inclusion. You will provide expert guidance in navigating the complexities of labor relations, including collective bargaining, contract administration, and workplace investigations. Additionally, you will participate in the development and implementation of statewide programmatic and public policy changes, directly impacting the juvenile justice system in Oregon.
This position requires a leader who possesses strong strategic leadership and business acumen, excellent communication skills, and a proven ability to foster a culture of growth, development, and positive change. You will be instrumental in driving OYA’s strategic goals, supporting managers, and navigating a union environment within a large organization. Your expertise in conflict resolution, dispute mediation, and risk management will be essential in addressing complex and sensitive situations.
If you are a courageous and effective leader with a commitment to ethical practices, an inclusive mindset, and the ability to adapt to the evolving needs of the organization and employees, we encourage you to apply and make a transformative impact on the lives of youth across Oregon.
Additional Information:
For a full description of duties and responsibilities, please click here .
Hybrid Telework : This position is eligible for a flexible remote work schedule, and you will be required to come into the office several days a week. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
We may use this recruitment to fill future vacancies.
Tentative Recruitment Schedule:
1st Round Interviews scheduled for October 23-24, 2024 (virtual interview)
2nd Round Interviews scheduled for October 30, 2024 (possible in-person interview)
possible 3rd round interviews: TBD
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya .
**Would you like to learn more about this position and OYA? Join us on Wednesday, October 2, 2024 between 11:00 a.m. - 11:30 a.m. for OYA Career Chats.
Click Here to Register for OYA Career Chats!
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify:
Six years of supervision, management, or progressively related experience; OR
three years of related experience and a bachelor's degree in a related field.
Required Skills:
Demonstrated extensive knowledge and experience in public sector labor relations and human resources laws, regulations, principles, and practices, supporting managers and navigating a union environment within a large organization, including experience with workplace investigations and dispute resolution.
Courageous and effective leader and advancer of Diversity, Equity & Inclusion Strong strategic leadership management, and business acumen skills.
The ability to manage and develop people while fostering a culture of growth/development and positive change.
Excellent verbal and written communication skills encouraging open lines of communication and partnership.
Excellent interpersonal and negotiation skills.
Excellent organizational skills, time management, and attention to detail, with a proven ability to meet deadlines.
Desired Attributes : If you have these qualities, let us know. It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.
Success in fostering an inclusive, equitable, and welcoming environment
Strongly endorses ethical practices, cultivating an environment where trust and confidence thrive
A growth mindset with the ability to adapt to the needs of the organization and employees
Strong analytical problem-solving skills – including conflict resolution, mediation skills, and experience
Strong emotional intelligence with the ability to understand and diplomatically manage situations that are complex and uncertain
Ability to perceive the incoming challenges and mitigate risk
Ability to approach situations inclusively through collaboration and teamwork
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 3 pages and ensure it is in PDF format for accessibility.
Complete the questionnaire.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference .
Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.
More Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?:
For questions about the job announcement, email HR Recruiter .
Sep 27, 2024
Full time
Are you a dynamic and strategic leader with a passion for shaping impactful HR policies and advancing public sector labor relations? Oregon Youth Authority (OYA) is seeking a dedicated Deputy Human Resources Administrator to drive our mission of positive human development and juvenile justice reform. This critical role is responsible for directing and managing the day-to-day operations of human resource management and personnel administration across the agency. You will play a key role in the development, implementation, and maintenance of comprehensive HR strategies that align with OYA’s goals and mission.
As the Deputy Human Resources Administrator, you will lead a team of Senior HR Analysts, delivering high-quality and professional HR services while upholding our commitment to diversity, equity, and inclusion. You will provide expert guidance in navigating the complexities of labor relations, including collective bargaining, contract administration, and workplace investigations. Additionally, you will participate in the development and implementation of statewide programmatic and public policy changes, directly impacting the juvenile justice system in Oregon.
This position requires a leader who possesses strong strategic leadership and business acumen, excellent communication skills, and a proven ability to foster a culture of growth, development, and positive change. You will be instrumental in driving OYA’s strategic goals, supporting managers, and navigating a union environment within a large organization. Your expertise in conflict resolution, dispute mediation, and risk management will be essential in addressing complex and sensitive situations.
If you are a courageous and effective leader with a commitment to ethical practices, an inclusive mindset, and the ability to adapt to the evolving needs of the organization and employees, we encourage you to apply and make a transformative impact on the lives of youth across Oregon.
Additional Information:
For a full description of duties and responsibilities, please click here .
Hybrid Telework : This position is eligible for a flexible remote work schedule, and you will be required to come into the office several days a week. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
We may use this recruitment to fill future vacancies.
Tentative Recruitment Schedule:
1st Round Interviews scheduled for October 23-24, 2024 (virtual interview)
2nd Round Interviews scheduled for October 30, 2024 (possible in-person interview)
possible 3rd round interviews: TBD
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya .
**Would you like to learn more about this position and OYA? Join us on Wednesday, October 2, 2024 between 11:00 a.m. - 11:30 a.m. for OYA Career Chats.
Click Here to Register for OYA Career Chats!
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify:
Six years of supervision, management, or progressively related experience; OR
three years of related experience and a bachelor's degree in a related field.
Required Skills:
Demonstrated extensive knowledge and experience in public sector labor relations and human resources laws, regulations, principles, and practices, supporting managers and navigating a union environment within a large organization, including experience with workplace investigations and dispute resolution.
Courageous and effective leader and advancer of Diversity, Equity & Inclusion Strong strategic leadership management, and business acumen skills.
The ability to manage and develop people while fostering a culture of growth/development and positive change.
Excellent verbal and written communication skills encouraging open lines of communication and partnership.
Excellent interpersonal and negotiation skills.
Excellent organizational skills, time management, and attention to detail, with a proven ability to meet deadlines.
Desired Attributes : If you have these qualities, let us know. It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.
Success in fostering an inclusive, equitable, and welcoming environment
Strongly endorses ethical practices, cultivating an environment where trust and confidence thrive
A growth mindset with the ability to adapt to the needs of the organization and employees
Strong analytical problem-solving skills – including conflict resolution, mediation skills, and experience
Strong emotional intelligence with the ability to understand and diplomatically manage situations that are complex and uncertain
Ability to perceive the incoming challenges and mitigate risk
Ability to approach situations inclusively through collaboration and teamwork
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 3 pages and ensure it is in PDF format for accessibility.
Complete the questionnaire.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference .
Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.
More Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?:
For questions about the job announcement, email HR Recruiter .
Keeping Washington Clean and Evergreen
The Human Resources Office within the Department of Ecology is looking to fill a Personnel Investigator (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
Join Ecology’s Human Resources team in this role focused on conducting administrative investigations. You will be responsible for establishing and improving policies and procedures related to investigations and discipline, while also infusing Diversity, Equity, Inclusion, and Respect (DEIR) principles into our policies, procedures, and best practices. If you have an interest in investigations, you will find this opportunity especially rewarding as it allows you to specialize and focus on this work, gain experience in the variety of investigations conducted at Ecology, and collaborate closely with the Information Technology Services Office to interpret computer use data.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Human Resources Office is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology’s mission.
Telework options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position requires working in the office for parts of the investigative process, including investigatory interviews that are best conducted in person, and in-person staff and team meetings.
Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on October 1, 2024 . In order to be considered, please submit an application on or before September 30, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
This position, within Ecology’s HR office, is dedicated exclusively to conducting administrative investigations. In addition to updating and establishing policies and procedures and enhancing existing practices, you will incorporate feedback from various resources, including the Diversity, Equity, Inclusion, and Respect (DEIR) Organizational Assessment, into the agency’s investigative processes. You will also have the opportunity to coach and mentor HR staff who assist with conducting investigations.
What you will do:
Conduct effective, timely, and thorough administrative investigations into allegations of employee misconduct and/or policy violations.
Collaborate with members of the Information Technology Services Office to ensure effective and efficient transfer of forensic data, for use in applicable administrative investigations. Translate and utilize forensic data in a manner that will be credible, easily comprehended by a diverse audience, and withstand scrutiny through the appeal process.
Review feedback from multiple sources, including the DEIR Organizational Assessment and employee listening venues, to ensure investigatory procedures are clear and transparent, and that individuals involved in the process feel heard and respected.
Review and respond to complaints filed through the Washington State Human Rights commission and the U.S. Equal Employment Opportunity Commission.
Coach and mentor other HR team members in investigation best practices and processes.
Research, recommend, and consult on policy updates and processes/best practices to ensure compliance with applicable rules. Assist with updating existing policies or new policies related to personnel investigations and discipline.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of seven (7) years of experience and/or education as described below:
Experience: in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions). Experience must include:
Three (3) years in investigating various types of alleged employee misconduct on behalf of a Human Resource Office, developing and maintaining relationships with management and employees, managing and drafting responses to WA State Human Rights Commission and/or U.S. Equal Employment Opportunity Commission complaint filings.
Education: involving a major study in business administration, public administration, human resources, social or organizational behavioral sciences, or related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credits or degree – as listed above: Years of required experience – as listed above
Combination 1; No college credits or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter college credits; 6 years of experience
Combination 3; 60-89 semester or 90-134 quarter college credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter college credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Additional Required Skills and Abilities:
Demonstrated ability to analyze, interpret, and apply laws, rules, policy, procedures, and (preferably) collective bargaining agreements.
Advanced knowledge of just cause standards and due process steps, investigations, evidence and reporting, and computer forensics.
Expert skill in investigative interviewing techniques and methodologies.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
PHR, SPHR, SHRM-CP, SHRM-SCP, or other related certification.
Expert knowledge of current state and federal statutes, regulations, and case law regarding labor, personnel, civil rights, and ethics.
Experience interpreting and applying labor contracts, rules, and statues.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing, you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Sep 18, 2024
Full time
Keeping Washington Clean and Evergreen
The Human Resources Office within the Department of Ecology is looking to fill a Personnel Investigator (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
Join Ecology’s Human Resources team in this role focused on conducting administrative investigations. You will be responsible for establishing and improving policies and procedures related to investigations and discipline, while also infusing Diversity, Equity, Inclusion, and Respect (DEIR) principles into our policies, procedures, and best practices. If you have an interest in investigations, you will find this opportunity especially rewarding as it allows you to specialize and focus on this work, gain experience in the variety of investigations conducted at Ecology, and collaborate closely with the Information Technology Services Office to interpret computer use data.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Human Resources Office is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology’s mission.
Telework options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position requires working in the office for parts of the investigative process, including investigatory interviews that are best conducted in person, and in-person staff and team meetings.
Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on October 1, 2024 . In order to be considered, please submit an application on or before September 30, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
This position, within Ecology’s HR office, is dedicated exclusively to conducting administrative investigations. In addition to updating and establishing policies and procedures and enhancing existing practices, you will incorporate feedback from various resources, including the Diversity, Equity, Inclusion, and Respect (DEIR) Organizational Assessment, into the agency’s investigative processes. You will also have the opportunity to coach and mentor HR staff who assist with conducting investigations.
What you will do:
Conduct effective, timely, and thorough administrative investigations into allegations of employee misconduct and/or policy violations.
Collaborate with members of the Information Technology Services Office to ensure effective and efficient transfer of forensic data, for use in applicable administrative investigations. Translate and utilize forensic data in a manner that will be credible, easily comprehended by a diverse audience, and withstand scrutiny through the appeal process.
Review feedback from multiple sources, including the DEIR Organizational Assessment and employee listening venues, to ensure investigatory procedures are clear and transparent, and that individuals involved in the process feel heard and respected.
Review and respond to complaints filed through the Washington State Human Rights commission and the U.S. Equal Employment Opportunity Commission.
Coach and mentor other HR team members in investigation best practices and processes.
Research, recommend, and consult on policy updates and processes/best practices to ensure compliance with applicable rules. Assist with updating existing policies or new policies related to personnel investigations and discipline.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of seven (7) years of experience and/or education as described below:
Experience: in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions). Experience must include:
Three (3) years in investigating various types of alleged employee misconduct on behalf of a Human Resource Office, developing and maintaining relationships with management and employees, managing and drafting responses to WA State Human Rights Commission and/or U.S. Equal Employment Opportunity Commission complaint filings.
Education: involving a major study in business administration, public administration, human resources, social or organizational behavioral sciences, or related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credits or degree – as listed above: Years of required experience – as listed above
Combination 1; No college credits or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter college credits; 6 years of experience
Combination 3; 60-89 semester or 90-134 quarter college credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter college credits; 4 years of experience
Combination 5; A Bachelor's Degree or higher; 3 years of experience
Additional Required Skills and Abilities:
Demonstrated ability to analyze, interpret, and apply laws, rules, policy, procedures, and (preferably) collective bargaining agreements.
Advanced knowledge of just cause standards and due process steps, investigations, evidence and reporting, and computer forensics.
Expert skill in investigative interviewing techniques and methodologies.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
PHR, SPHR, SHRM-CP, SHRM-SCP, or other related certification.
Expert knowledge of current state and federal statutes, regulations, and case law regarding labor, personnel, civil rights, and ethics.
Experience interpreting and applying labor contracts, rules, and statues.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing, you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
We are on a mission to end the abuse of animals raised for food, and we are searching for a visionary leader to join us as our Chief Operating Officer (COO). This is a unique opportunity to make a lasting impact within a highly successful international organization dedicated to creating a more compassionate world for animals. As our COO, you will be at the forefront of driving operational excellence at The Humane League, leading and guiding a talented team towards meaningfully contributing to the success of their colleagues and the entire organization. Your deep expertise in People and Operations, coupled with a strategic and comprehensive understanding of financial planning, is key in guiding us toward accomplishing our mission.
You are a leader with exceptional skills and a passion for driving meaningful change. As the steward of our global operations, finance, and people, you will guide a dynamic team to new heights, ensuring that every aspect of our organization thrives. We seek you because you have a proven track record of turning vision into a successful reality, leading change, and fostering a high-performance, collaborative, and innovative culture. With your experience in streamlining processes and your ability to prioritize what truly matters, you will help shape the future of a growing and ambitious organization.
At The Humane League, your leadership will be transformative. You are not just strategic; you are visionary and empathetic, bringing both creativity and practical wisdom to every challenge. You will champion equitable processes, cultivate a culture that embodies our values, and empower our managers to lead with integrity and purpose. You’ll ensure that diverse perspectives are celebrated, strong communication bridges cultures and radical candor is the norm. This role is more than just a job; it’s a chance to lead with purpose and make a meaningful difference in the world.
This is a full-time, remote position. This position requires domestic and sometimes international travel equivalent to approximately 2-4 trips per year. We are only able to consider applicants who possess United States work authorization working across time zones UTC -5 to -8 (EST - PST).
We will be holding a webinar on Thursday, August 29, 2024 at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Schloer, Interim Chief Operating Officer and LaKeisha Arndt, Sr. Talent Acquisition Manager. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here by Friday, August 30, 2024 .
This position will close on Thursday, September 11, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Thought Leadership & Culture
Serve as a member of the Senior Leadership Team, providing visionary thought leadership and strategic guidance, ensuring that The Humane League operates as a dynamic and forward-thinking organization.
You will craft and execute bold operational strategies, ensuring that our short- and long-term goals are seamlessly aligned across all teams. Your strategic oversight will empower us to work cohesively and effectively, turning our vision into reality on a global scale.
You will inspire the development of robust plans that elevate recruitment, performance management, benefits administration, compensation, and professional development across eight-plus countries. Your leadership will create a culture where every team member thrives, and our global impact is amplified.
You will be the visionary who identifies and implements solutions that enhance cross-departmental collaboration, fostering a culture of unity and high performance. By overseeing and evolving our internal communication strategies, you will ensure that our teams stay connected, informed, and inspired as we grow.
Transforming processes and procedures
Lead the charge in transforming our internal processes, driving efficiency, and empowering productivity across our organization. Your expertise will guide and strengthen the foundation of The Humane League, optimizing every aspect of our operations to ensure we are performing at our absolute best.
With a keen eye for detail, you will analyze our internal operations, uncovering opportunities for improvement and innovation. Your leadership will ensure that these enhancements are executed effectively and equitably, propelling our mission forward and creating an environment where excellence thrives.
Develop and execute annual strategic planning, optimizing our organizational goals
Compliance and training
Ensure that THL complies with all laws and regulations, including compliance with nonprofit laws and regulations, multi-state employer, finance, accounting standards, and international workforce considerations
Ensure employees and supervisors are trained and up to date on a variety of topics (e.g., effective feedback, management, and anti-bias training) and equip employees with the skills needed to excel in their roles
Ensure compliance with 501c3 requirements and take action when necessary
Financial and Technological oversight
Successful track record leading financial strategy and operations for nonprofits and a solid understanding of financial management
Oversee a team of people working on operations, information technology, and finance and work with the Director of Finance and the President on setting the overall budget. You will work closely with the finance team and the board in actively managing any investments and expenses to ensure that the organization archives goals related to growth and income
REQUIRED SKILLS
You are a skilled and passionate leader with 10+ years of progressive experience in leadership and demonstrated success in managing non-profit operations including all areas of compliance
You have significant management experience, with demonstrated strength in fostering a team culture of strong communication and feedback and recruiting, coaching and empowering others to meet or exceed their goals, develop their skills and performance, and grow their levels of accountability
Demonstrated success serving as a senior leader in a mission-driven organization
You are a strategic action-orientated individual with a track record of success operationalizing a vision and leading change management efforts
Outstanding written and verbal communication, with strong emotional intelligence, deep listening and feedback skills, and the ability to connect across difference
Impeccable judgment, with the ability to identify the root of issues and effectively resolve conflicts
High agency mindset with strong skills in problem-solving and decision-making
Resourceful and analytical
A collaborative, solution-focused, and low-ego work style with a commitment to continuous growth and improvement
Dedication to THL’s philosophy and mission; demonstrated interest in animal welfare and animal protection
Comfort working remotely and in a rapidly growing and evolving organization
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Second Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $175,446 - $214,434 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Aug 23, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
We are on a mission to end the abuse of animals raised for food, and we are searching for a visionary leader to join us as our Chief Operating Officer (COO). This is a unique opportunity to make a lasting impact within a highly successful international organization dedicated to creating a more compassionate world for animals. As our COO, you will be at the forefront of driving operational excellence at The Humane League, leading and guiding a talented team towards meaningfully contributing to the success of their colleagues and the entire organization. Your deep expertise in People and Operations, coupled with a strategic and comprehensive understanding of financial planning, is key in guiding us toward accomplishing our mission.
You are a leader with exceptional skills and a passion for driving meaningful change. As the steward of our global operations, finance, and people, you will guide a dynamic team to new heights, ensuring that every aspect of our organization thrives. We seek you because you have a proven track record of turning vision into a successful reality, leading change, and fostering a high-performance, collaborative, and innovative culture. With your experience in streamlining processes and your ability to prioritize what truly matters, you will help shape the future of a growing and ambitious organization.
At The Humane League, your leadership will be transformative. You are not just strategic; you are visionary and empathetic, bringing both creativity and practical wisdom to every challenge. You will champion equitable processes, cultivate a culture that embodies our values, and empower our managers to lead with integrity and purpose. You’ll ensure that diverse perspectives are celebrated, strong communication bridges cultures and radical candor is the norm. This role is more than just a job; it’s a chance to lead with purpose and make a meaningful difference in the world.
This is a full-time, remote position. This position requires domestic and sometimes international travel equivalent to approximately 2-4 trips per year. We are only able to consider applicants who possess United States work authorization working across time zones UTC -5 to -8 (EST - PST).
We will be holding a webinar on Thursday, August 29, 2024 at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Schloer, Interim Chief Operating Officer and LaKeisha Arndt, Sr. Talent Acquisition Manager. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here by Friday, August 30, 2024 .
This position will close on Thursday, September 11, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Thought Leadership & Culture
Serve as a member of the Senior Leadership Team, providing visionary thought leadership and strategic guidance, ensuring that The Humane League operates as a dynamic and forward-thinking organization.
You will craft and execute bold operational strategies, ensuring that our short- and long-term goals are seamlessly aligned across all teams. Your strategic oversight will empower us to work cohesively and effectively, turning our vision into reality on a global scale.
You will inspire the development of robust plans that elevate recruitment, performance management, benefits administration, compensation, and professional development across eight-plus countries. Your leadership will create a culture where every team member thrives, and our global impact is amplified.
You will be the visionary who identifies and implements solutions that enhance cross-departmental collaboration, fostering a culture of unity and high performance. By overseeing and evolving our internal communication strategies, you will ensure that our teams stay connected, informed, and inspired as we grow.
Transforming processes and procedures
Lead the charge in transforming our internal processes, driving efficiency, and empowering productivity across our organization. Your expertise will guide and strengthen the foundation of The Humane League, optimizing every aspect of our operations to ensure we are performing at our absolute best.
With a keen eye for detail, you will analyze our internal operations, uncovering opportunities for improvement and innovation. Your leadership will ensure that these enhancements are executed effectively and equitably, propelling our mission forward and creating an environment where excellence thrives.
Develop and execute annual strategic planning, optimizing our organizational goals
Compliance and training
Ensure that THL complies with all laws and regulations, including compliance with nonprofit laws and regulations, multi-state employer, finance, accounting standards, and international workforce considerations
Ensure employees and supervisors are trained and up to date on a variety of topics (e.g., effective feedback, management, and anti-bias training) and equip employees with the skills needed to excel in their roles
Ensure compliance with 501c3 requirements and take action when necessary
Financial and Technological oversight
Successful track record leading financial strategy and operations for nonprofits and a solid understanding of financial management
Oversee a team of people working on operations, information technology, and finance and work with the Director of Finance and the President on setting the overall budget. You will work closely with the finance team and the board in actively managing any investments and expenses to ensure that the organization archives goals related to growth and income
REQUIRED SKILLS
You are a skilled and passionate leader with 10+ years of progressive experience in leadership and demonstrated success in managing non-profit operations including all areas of compliance
You have significant management experience, with demonstrated strength in fostering a team culture of strong communication and feedback and recruiting, coaching and empowering others to meet or exceed their goals, develop their skills and performance, and grow their levels of accountability
Demonstrated success serving as a senior leader in a mission-driven organization
You are a strategic action-orientated individual with a track record of success operationalizing a vision and leading change management efforts
Outstanding written and verbal communication, with strong emotional intelligence, deep listening and feedback skills, and the ability to connect across difference
Impeccable judgment, with the ability to identify the root of issues and effectively resolve conflicts
High agency mindset with strong skills in problem-solving and decision-making
Resourceful and analytical
A collaborative, solution-focused, and low-ego work style with a commitment to continuous growth and improvement
Dedication to THL’s philosophy and mission; demonstrated interest in animal welfare and animal protection
Comfort working remotely and in a rapidly growing and evolving organization
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Second Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $175,446 - $214,434 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As the Interim General Counsel (Maternity Coverage), you play an integral role in furthering The Humane League’s mission to end the abuse of animals raised for food. You will serve as part of the organization’s Senior Leadership Team, ensure that the organization operates within the law, offer counsel on legal issues, be an effective guardian of the organization, and facilitate programmatic and operational strategies ensuring legal compliance and limiting risk exposure.
We want you because you’re familiar with the accountabilities of a legal team in the non-profit and mission-focused space. You comprehend that there is more to lawyering than identifying risk, and you think creatively to generate solutions that allow for various levels of risk mitigation or exposure. You are comfortable exercising and utilizing strategic judgment to help navigate tricky situations. You believe that win-win solutions exist and have to be prioritized, particularly when it comes to employee relations issues.
This is a temporary full-time, remote position, reporting to the President. The temporary hire will provide coverage while a permanent staff member is on maternity leave, and overlap will be provided for training and onboarding. Employment is expected to be five and a half months in duration, beginning on approximately November 4, 2024. The duration of employment may be extended or shortened at The Humane League’s discretion.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
This position will close on Thursday, September 5, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Serve as a member of the Senior Leadership Team, providing visionary thought leadership and strategic guidance organization wide
Set long-term strategic vision and priorities for the Legal team
Nonprofit compliance, including corporate governance, finance and tax, charitable solicitation, commercial co-ventures, international grantmaking, and lobbying
Direct THL’s international legal portfolio, including international liability and international labor and employment
Manage, develop, and mentor a small legal team. Provide vision and role clarity, guidance, coaching, training, and accountability. Manage the department’s budget and spending.
Support and advise the Board of Directors, including drafting and revising corporate policies, bylaws, minutes, agendas, and resolutions
Advise the People team on federal, multistate, and international employment law, including employee handbook and policies, contingent workforce compliance, employee training, and investigations
Advise management and staff on legal issues related to programmatic initiatives
Draft, review, and negotiate a wide variety of contracts for all aspects of the organization
Data privacy and security issues, training, and compliance. Will be exposed to concepts of US data privacy and GDPR.
Support the development of training materials, guidance documents, and relevant staff and volunteer training
Manage the organization’s insurance portfolio and intellectual property portfolio
Establish and manage relationships with pro bono attorneys and outside counsel.
Other duties as assigned or necessary
REQUIRED SKILLS
Extensive generalist legal experience, including 10 years of prior experience in a nonprofit, government agency, or private sector. In-house counsel experience would be helpful. JD degree and status as a member of good standing of the bar in any state or the District of Columbia.
Experience working with a global organization and familiarity with working cross-culturally and with those of diverse backgrounds and perspectives.
A desire to advise and support The Humane League’s contentious and relentless corporate campaign work. Willingness to assess and recommend an appropriate amount of risk in programmatic work in accordance with our goals and the urgency of our mission.
Interest in leading both litigation and administrative aspects of the legal function.
Able to critically evaluate a wide range of issues and provide sound legal advice. Able to develop familiarity with legal systems in and outside of the U.S. and to adapt policies and procedures in compliance with local law. Able to quickly take complex concepts and make difficult judgements in the best interests of the organization.
Able to convey information clearly, accurately, and appropriately to different audiences including staff, senior leadership, and the public across various cultural and linguistic backgrounds, through verbal, written and nonverbal modes to ensure the intended message is understood. Able to communicate legal findings and decisions briefly, simply, and persuasively.
Must be able to anticipate, diffuse and resolve disagreements, confrontations, tensions and complaints in a practical and constructive manner in order to achieve results.
Demonstrated ability to foster high performance, build solid teams, and develop and motivate staff with transparency and collaboration. Delegates skillfully. Inspires and motivates others to take action and meet goals, and holds the team accountable.
Effectively manages a high volume of work through various methods of organization, project and task management, and prioritization as needs evolve.
Ability to think strategically and anticipate potential problems, challenge conventional thinking. Ability to pivot when a course of action isn’t providing the intended results, flexible when it comes to reassessing own ideas and assumptions as new information comes to light and identify patterns to make meaning out of overarching trends. An ability to see information through the lens of the past, present, and future to address both short-term and long-term goals.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $142,499 - $174,165 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Aug 21, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
As the Interim General Counsel (Maternity Coverage), you play an integral role in furthering The Humane League’s mission to end the abuse of animals raised for food. You will serve as part of the organization’s Senior Leadership Team, ensure that the organization operates within the law, offer counsel on legal issues, be an effective guardian of the organization, and facilitate programmatic and operational strategies ensuring legal compliance and limiting risk exposure.
We want you because you’re familiar with the accountabilities of a legal team in the non-profit and mission-focused space. You comprehend that there is more to lawyering than identifying risk, and you think creatively to generate solutions that allow for various levels of risk mitigation or exposure. You are comfortable exercising and utilizing strategic judgment to help navigate tricky situations. You believe that win-win solutions exist and have to be prioritized, particularly when it comes to employee relations issues.
This is a temporary full-time, remote position, reporting to the President. The temporary hire will provide coverage while a permanent staff member is on maternity leave, and overlap will be provided for training and onboarding. Employment is expected to be five and a half months in duration, beginning on approximately November 4, 2024. The duration of employment may be extended or shortened at The Humane League’s discretion.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
This position will close on Thursday, September 5, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline . Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Serve as a member of the Senior Leadership Team, providing visionary thought leadership and strategic guidance organization wide
Set long-term strategic vision and priorities for the Legal team
Nonprofit compliance, including corporate governance, finance and tax, charitable solicitation, commercial co-ventures, international grantmaking, and lobbying
Direct THL’s international legal portfolio, including international liability and international labor and employment
Manage, develop, and mentor a small legal team. Provide vision and role clarity, guidance, coaching, training, and accountability. Manage the department’s budget and spending.
Support and advise the Board of Directors, including drafting and revising corporate policies, bylaws, minutes, agendas, and resolutions
Advise the People team on federal, multistate, and international employment law, including employee handbook and policies, contingent workforce compliance, employee training, and investigations
Advise management and staff on legal issues related to programmatic initiatives
Draft, review, and negotiate a wide variety of contracts for all aspects of the organization
Data privacy and security issues, training, and compliance. Will be exposed to concepts of US data privacy and GDPR.
Support the development of training materials, guidance documents, and relevant staff and volunteer training
Manage the organization’s insurance portfolio and intellectual property portfolio
Establish and manage relationships with pro bono attorneys and outside counsel.
Other duties as assigned or necessary
REQUIRED SKILLS
Extensive generalist legal experience, including 10 years of prior experience in a nonprofit, government agency, or private sector. In-house counsel experience would be helpful. JD degree and status as a member of good standing of the bar in any state or the District of Columbia.
Experience working with a global organization and familiarity with working cross-culturally and with those of diverse backgrounds and perspectives.
A desire to advise and support The Humane League’s contentious and relentless corporate campaign work. Willingness to assess and recommend an appropriate amount of risk in programmatic work in accordance with our goals and the urgency of our mission.
Interest in leading both litigation and administrative aspects of the legal function.
Able to critically evaluate a wide range of issues and provide sound legal advice. Able to develop familiarity with legal systems in and outside of the U.S. and to adapt policies and procedures in compliance with local law. Able to quickly take complex concepts and make difficult judgements in the best interests of the organization.
Able to convey information clearly, accurately, and appropriately to different audiences including staff, senior leadership, and the public across various cultural and linguistic backgrounds, through verbal, written and nonverbal modes to ensure the intended message is understood. Able to communicate legal findings and decisions briefly, simply, and persuasively.
Must be able to anticipate, diffuse and resolve disagreements, confrontations, tensions and complaints in a practical and constructive manner in order to achieve results.
Demonstrated ability to foster high performance, build solid teams, and develop and motivate staff with transparency and collaboration. Delegates skillfully. Inspires and motivates others to take action and meet goals, and holds the team accountable.
Effectively manages a high volume of work through various methods of organization, project and task management, and prioritization as needs evolve.
Ability to think strategically and anticipate potential problems, challenge conventional thinking. Ability to pivot when a course of action isn’t providing the intended results, flexible when it comes to reassessing own ideas and assumptions as new information comes to light and identify patterns to make meaning out of overarching trends. An ability to see information through the lens of the past, present, and future to address both short-term and long-term goals.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The annual compensation range for this role is $142,499 - $174,165 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. Candidates whose experience places them at step 5 or above of their job level within our compensation structure will be awarded a senior designation. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Pennsylvania Western University
Any PennWest Campus
PennWest University is seeking an experienced Training and Development Manager to lead our organizational training efforts. In this role, you will be responsible for developing and implementing a comprehensive training strategy. Your primary focus will be identifying training needs, designing relevant programs, and assessing the success of those training programs. This position will start in August or September 2024 and can be a hybrid position. Location is flexible with a strong preference for the Clarion Campus. Travel to all three campuses is a requirement and will vary based on the frequency and types of training.
Aug 16, 2024
Full time
PennWest University is seeking an experienced Training and Development Manager to lead our organizational training efforts. In this role, you will be responsible for developing and implementing a comprehensive training strategy. Your primary focus will be identifying training needs, designing relevant programs, and assessing the success of those training programs. This position will start in August or September 2024 and can be a hybrid position. Location is flexible with a strong preference for the Clarion Campus. Travel to all three campuses is a requirement and will vary based on the frequency and types of training.
Location Portland, OR, United States.
Work Modality: Hybrid - 3 days per week in-office for on-site duties required.
Position Status: Non-Exempt, Full time, Regular - Temporary Role (September, 2024 to June, 2025)
Salary Level: US Starting Salary for this role will be USD $40,000 to $47,500 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.
The Department Summary
The People Team ensures that Mercy Corps has the people who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention, and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
The position
The Human Resources Coordinator provides administrative and coordination support for the US Human Resources Department. This position is responsible for completing a range of HR duties that support members of the Mercy Corps global team in a timely and accurate manner with a spirit of teamwork and service. This person facilitates effective, proactive tasks with Mercy Corps' administrative requirements and will play a key role in the team member’s life cycles.
Essential Responsibilities
PEOPLE TEAM SUPPORT
Provide overall administration for the US HR Department, to the team members supporting HQ and Global functions
Maintain team documentation platform, moving from Google Folders to Microsoft SharePoint.
Assist in the collection and processing of all new hire paperwork, including copying, assembling and sending new/rehire paperwork as needed.
Support the HR Team with statutory reporting and employee notification & labor law posting requirements, as needed.
Support the follow-up of outstanding paperwork for new hires, changes and terminations.
Support with employment verifications, including Public Service Loan Forgiveness, or PSLF, as needed.
Responsible of triaging the team’s mailbox and assign to the respective team member in charge of the completion of the inquiry
Provide audit support for both internal and external audits, as needed.
Responsible for e-filing all HR related paperwork into the appropriate team member files.
Support the process of maintaining and updating team member information in Mercy Corps’ Human Capital Management System (HCM) and Application Tracking System (ATS), as needed.
Assist in the drafting on all Employment Verifications for the US HR Team
Manage and triage the physical mail to the respective People Team Department
Support the People Team with global priorities, diversity & inclusion efforts, data entry and reporting.
PROJECT SUPPORT
Actively support and contribute to HR-related projects, including:
Project: Digitization of Mercy Corps' physical employment records, reaching as far back as possible in the available historical archives.
Deliverables:
Update and add digitized documentation of active employees into Mercy Corps HRIS system.
Update and add digitized documentation of terminated employees into the HR Shared Drive folder.
PERSONAL LEADERSHIP
Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
Maintains high ethical standards and treats people with respect and dignity.
Maintains productive relationships with all stakeholders, including country teams, other headquarters functions, donors, and regulators. Builds mutually rewarding professional relationships inside Mercy Corps at all levels.
Promotes Mercy Corps culture by promoting the development and advancement of ideas that allows for new and unique approaches to problem-solving within existing policy and procedural requirements.
Demonstrates an awareness of his/her personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
Demonstrates an elevated level of commitment to confidentiality and non-disclosure
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
Supervisory Responsibility: The Human Resources Coordinator position has no supervisory responsibilities.
Accountability
Reports Directly To: US HR Manager
Works Directly With: HR Senior Coordinator, HR Advisors, US HR Director, Benefits Team, and others on the People Team
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor’s degree or 2+ years of administrative/coordination support experience
Able to maintain operational consistency with other team members and actively keep management informed.
Demonstrated history of providing excellent customer service and a high level of attention to detail.
Ability to follow procedures, complete tasks with high quality outputs, meet deadlines, and shift priorities while maintaining effective time management.
A historically demonstrated ability to maintain confidential information.
Must have strong problem solving skills, effective organizational and interpersonal skills; strong written and verbal communication.
Understanding of HR processes and data, common analytical techniques, and methodologies to share information and trends with non-HR professionals.
Understanding of major US employment laws including EEOC, COBRA, FMLA, and FLSA is a plus.
Fluency in English is required. Proficiency in another language, such as French, Arabic or Spanish is strongly preferred.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. Furthermore, they must have the ability to work independently, employ effective time management skills, handle frequent interruptions, and shift priorities, exhibit effective customer service skills and work effectively with a wide variety of individuals including team members based overseas. S/he will have the ability to work onsite and collaborate with team members with HQ and other global staff.
Additionally, the individual will thrive in a fast-paced environment prone to rapid change and be willing to increase his/her responsibility level in the assigned areas. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability and the ability to be flexible and ensure that effective communication is a priority in all situations.
Aug 16, 2024
Full time
Location Portland, OR, United States.
Work Modality: Hybrid - 3 days per week in-office for on-site duties required.
Position Status: Non-Exempt, Full time, Regular - Temporary Role (September, 2024 to June, 2025)
Salary Level: US Starting Salary for this role will be USD $40,000 to $47,500 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.
The Department Summary
The People Team ensures that Mercy Corps has the people who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention, and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
The position
The Human Resources Coordinator provides administrative and coordination support for the US Human Resources Department. This position is responsible for completing a range of HR duties that support members of the Mercy Corps global team in a timely and accurate manner with a spirit of teamwork and service. This person facilitates effective, proactive tasks with Mercy Corps' administrative requirements and will play a key role in the team member’s life cycles.
Essential Responsibilities
PEOPLE TEAM SUPPORT
Provide overall administration for the US HR Department, to the team members supporting HQ and Global functions
Maintain team documentation platform, moving from Google Folders to Microsoft SharePoint.
Assist in the collection and processing of all new hire paperwork, including copying, assembling and sending new/rehire paperwork as needed.
Support the HR Team with statutory reporting and employee notification & labor law posting requirements, as needed.
Support the follow-up of outstanding paperwork for new hires, changes and terminations.
Support with employment verifications, including Public Service Loan Forgiveness, or PSLF, as needed.
Responsible of triaging the team’s mailbox and assign to the respective team member in charge of the completion of the inquiry
Provide audit support for both internal and external audits, as needed.
Responsible for e-filing all HR related paperwork into the appropriate team member files.
Support the process of maintaining and updating team member information in Mercy Corps’ Human Capital Management System (HCM) and Application Tracking System (ATS), as needed.
Assist in the drafting on all Employment Verifications for the US HR Team
Manage and triage the physical mail to the respective People Team Department
Support the People Team with global priorities, diversity & inclusion efforts, data entry and reporting.
PROJECT SUPPORT
Actively support and contribute to HR-related projects, including:
Project: Digitization of Mercy Corps' physical employment records, reaching as far back as possible in the available historical archives.
Deliverables:
Update and add digitized documentation of active employees into Mercy Corps HRIS system.
Update and add digitized documentation of terminated employees into the HR Shared Drive folder.
PERSONAL LEADERSHIP
Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
Maintains high ethical standards and treats people with respect and dignity.
Maintains productive relationships with all stakeholders, including country teams, other headquarters functions, donors, and regulators. Builds mutually rewarding professional relationships inside Mercy Corps at all levels.
Promotes Mercy Corps culture by promoting the development and advancement of ideas that allows for new and unique approaches to problem-solving within existing policy and procedural requirements.
Demonstrates an awareness of his/her personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
Demonstrates an elevated level of commitment to confidentiality and non-disclosure
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
Supervisory Responsibility: The Human Resources Coordinator position has no supervisory responsibilities.
Accountability
Reports Directly To: US HR Manager
Works Directly With: HR Senior Coordinator, HR Advisors, US HR Director, Benefits Team, and others on the People Team
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor’s degree or 2+ years of administrative/coordination support experience
Able to maintain operational consistency with other team members and actively keep management informed.
Demonstrated history of providing excellent customer service and a high level of attention to detail.
Ability to follow procedures, complete tasks with high quality outputs, meet deadlines, and shift priorities while maintaining effective time management.
A historically demonstrated ability to maintain confidential information.
Must have strong problem solving skills, effective organizational and interpersonal skills; strong written and verbal communication.
Understanding of HR processes and data, common analytical techniques, and methodologies to share information and trends with non-HR professionals.
Understanding of major US employment laws including EEOC, COBRA, FMLA, and FLSA is a plus.
Fluency in English is required. Proficiency in another language, such as French, Arabic or Spanish is strongly preferred.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. Furthermore, they must have the ability to work independently, employ effective time management skills, handle frequent interruptions, and shift priorities, exhibit effective customer service skills and work effectively with a wide variety of individuals including team members based overseas. S/he will have the ability to work onsite and collaborate with team members with HQ and other global staff.
Additionally, the individual will thrive in a fast-paced environment prone to rapid change and be willing to increase his/her responsibility level in the assigned areas. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability and the ability to be flexible and ensure that effective communication is a priority in all situations.
Leading Real Estate Companies of the World
Chicago, IL
HR Specialist
Chicago, IL
Description
Overview
As an HR Specialist, the selected candidate will be the subject matter expert for our HCM system, Paylocity. In addition, they will partner with the HR Director to support employees through the full employee life cycle with emphasis on onboarding, benefits administration, payroll support, and employee engagement activities.
The ideal candidate is an analytical-minded, technologically inclined, results-driven individual who thrives in a fast-paced environment and is looking to gain a wide range of HR experience.
This position is based in our Chicago Loop HQ where we maintain a hybrid work arrangement.
HR and Payroll Responsibilities
Become the subject matter expert on the Paylocity system and the go-to person for systems support for Paylocity, Envision, LinkedIn Learning and other systems as assigned. Manage all system updates and changes ensuring accuracy and compliance.
Manage all HR data storage (e-files, physical files) to ensure that employee records are kept current and following best HR practices, while maintaining the records' confidentiality and integrity.
Train and onboard new employees on the Paylocity system
Enter and/or validate new hire entry, time off accruals, benefit processing changes, employee personnel data, and status changes and terminations.
Analyze benefit and payroll discrepancies and provide corrective actions.
Work with managers to finalize time entry and prepare payroll for semi-monthly processing.
Manage the service anniversary award program and other benefit programs as assigned.
Manage leaves of absence, disability benefits, FMLA and COBRA.
Ensure compliance with ACA requirements, EEO postings and AAP reporting.
Complete Verification of Employment requests and unemployment correspondence.
Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
Help drive employee engagement working with employee committees, overseeing activities, and managing employee communications.
Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
Partner with the Accounts Payable team on benefit invoices to ensure accurate record-keeping and proper remittance.
Act as a liaison with benefit vendors and brokers.
Document and maintain all HR business processes.
Other duties as assigned.
Office Management
Overseeing office safety and security, including creating/updating a safety manual and coordinating CPR and Safety Training.
Coordinating new hire onboarding with the hiring manager, IT and building management (equipment, desk, badge, facility information).
Liaison with the building management on any service or employment-related issues.
Supporting internal office services such as supply ordering, coffee and water service, and mail distribution.
Other duties as assigned.
Requirements
Bachelor’s degree required
Experience with HR and payroll is a plus; Paylocity experience would be a bonus
High level of initiative; intellectual curiosity; and a service-oriented mindset required
Accuracy and detail orientation required
A knack for asking great questions to uncover issues
Excellent written and verbal communication skills
Ability to multi-task, prioritize, and manage time effectively
Excellent work ethic, strong multi-tasking abilities, with good organizational/prioritizing skills, adherence to deadlines.
Ability to work independently, use judgement, be tactful, and confidential
General proficiency and knowledge of Microsoft Office suite (e.g., Excel, Word, PowerPoint, Outlook)
Jul 22, 2024
Full time
HR Specialist
Chicago, IL
Description
Overview
As an HR Specialist, the selected candidate will be the subject matter expert for our HCM system, Paylocity. In addition, they will partner with the HR Director to support employees through the full employee life cycle with emphasis on onboarding, benefits administration, payroll support, and employee engagement activities.
The ideal candidate is an analytical-minded, technologically inclined, results-driven individual who thrives in a fast-paced environment and is looking to gain a wide range of HR experience.
This position is based in our Chicago Loop HQ where we maintain a hybrid work arrangement.
HR and Payroll Responsibilities
Become the subject matter expert on the Paylocity system and the go-to person for systems support for Paylocity, Envision, LinkedIn Learning and other systems as assigned. Manage all system updates and changes ensuring accuracy and compliance.
Manage all HR data storage (e-files, physical files) to ensure that employee records are kept current and following best HR practices, while maintaining the records' confidentiality and integrity.
Train and onboard new employees on the Paylocity system
Enter and/or validate new hire entry, time off accruals, benefit processing changes, employee personnel data, and status changes and terminations.
Analyze benefit and payroll discrepancies and provide corrective actions.
Work with managers to finalize time entry and prepare payroll for semi-monthly processing.
Manage the service anniversary award program and other benefit programs as assigned.
Manage leaves of absence, disability benefits, FMLA and COBRA.
Ensure compliance with ACA requirements, EEO postings and AAP reporting.
Complete Verification of Employment requests and unemployment correspondence.
Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
Help drive employee engagement working with employee committees, overseeing activities, and managing employee communications.
Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
Partner with the Accounts Payable team on benefit invoices to ensure accurate record-keeping and proper remittance.
Act as a liaison with benefit vendors and brokers.
Document and maintain all HR business processes.
Other duties as assigned.
Office Management
Overseeing office safety and security, including creating/updating a safety manual and coordinating CPR and Safety Training.
Coordinating new hire onboarding with the hiring manager, IT and building management (equipment, desk, badge, facility information).
Liaison with the building management on any service or employment-related issues.
Supporting internal office services such as supply ordering, coffee and water service, and mail distribution.
Other duties as assigned.
Requirements
Bachelor’s degree required
Experience with HR and payroll is a plus; Paylocity experience would be a bonus
High level of initiative; intellectual curiosity; and a service-oriented mindset required
Accuracy and detail orientation required
A knack for asking great questions to uncover issues
Excellent written and verbal communication skills
Ability to multi-task, prioritize, and manage time effectively
Excellent work ethic, strong multi-tasking abilities, with good organizational/prioritizing skills, adherence to deadlines.
Ability to work independently, use judgement, be tactful, and confidential
General proficiency and knowledge of Microsoft Office suite (e.g., Excel, Word, PowerPoint, Outlook)
Thank you for considering a career at Ensemble Health Partners!
Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.
Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference
The Opportunity:
** This is a Remote position and the ideal candidate must have HR experience (HR Internship, HR college major, and/or HR work experience). Additional Preference:
Bilingual Spanish preferred, not required
We have an exciting new opportunity for a Human Resource customer-service-focused individual ! We are looking for an individual to provide excellence in service as per our core principle : "People First, Last, Always." The Tier 1 HR Associate Service Center Specialist is responsible for providing timely, effective, and customer-focused HR issue resolution.
Essential Job Functions
Demonstrates that our associates are individuals, not transactions ("People First, Last, Always.")
Ensures strict confidentiality of all work and information
Maintains performance against established KPI's (Average Handle Time, Average Wait Time, Average Speed of Answer, escalation rates, abandoned calls, etc.), with goals of First Call Resolution and associate satisfaction
Anticipates users’ needs and removes barriers that hinder providing excellent service
Engages others as needed to resolve or escalate issues
Assists with the development of knowledge articles for the HR database
Provides support by responding to associates and management via a ticketing platform and/or phone
Provides follow-up and status updates until resolution
Directs associates to additional resources, including documented information, reference materials, and self-service tools
Required Minimum Education
Associate’s Degree required; Bachelor’s degree highly preferred
Desired Certification
Any HR certification preferred, not required
Minimum Years’ Relevant Experience
Must have HR experience (HR Internship, HR college major and/or HR work experience)
1-3 years’ customer service, HR service center, or contact center experience required
Knowledge, Skills, and Abilities Required
Strong interpersonal desire to resolve associate issues and roadblocks, helping them become successful and self-sufficient in our workplace
Experience with HCM systems (Workday is preferred)
Experience with case management system/service center technology required
Proficiency in MS Office Suite of products and strong typing skills required
A basic understanding of employee benefits, HR policies, and procedures, HR compliance, and legislation is highly desired
Excellent verbal, written, interpersonal, and customer service skills are a must
Excellent organizational skills and attention to detail required
Excellent time management skills and deadline orientation required
The ability to function well in a fast-paced and, at times, stressful environment is required
Good problem-solving skills; deep critical thinking about complex problems and knowledge of how to leverage resources to create solutions required
Excellent collaboration skills required to work with different levels of business leadership, business users, and functional teams are a must
Bilingual Spanish preferred, not required
Workday experience or similar software
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com .
Jul 16, 2024
Full time
Thank you for considering a career at Ensemble Health Partners!
Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.
Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference
The Opportunity:
** This is a Remote position and the ideal candidate must have HR experience (HR Internship, HR college major, and/or HR work experience). Additional Preference:
Bilingual Spanish preferred, not required
We have an exciting new opportunity for a Human Resource customer-service-focused individual ! We are looking for an individual to provide excellence in service as per our core principle : "People First, Last, Always." The Tier 1 HR Associate Service Center Specialist is responsible for providing timely, effective, and customer-focused HR issue resolution.
Essential Job Functions
Demonstrates that our associates are individuals, not transactions ("People First, Last, Always.")
Ensures strict confidentiality of all work and information
Maintains performance against established KPI's (Average Handle Time, Average Wait Time, Average Speed of Answer, escalation rates, abandoned calls, etc.), with goals of First Call Resolution and associate satisfaction
Anticipates users’ needs and removes barriers that hinder providing excellent service
Engages others as needed to resolve or escalate issues
Assists with the development of knowledge articles for the HR database
Provides support by responding to associates and management via a ticketing platform and/or phone
Provides follow-up and status updates until resolution
Directs associates to additional resources, including documented information, reference materials, and self-service tools
Required Minimum Education
Associate’s Degree required; Bachelor’s degree highly preferred
Desired Certification
Any HR certification preferred, not required
Minimum Years’ Relevant Experience
Must have HR experience (HR Internship, HR college major and/or HR work experience)
1-3 years’ customer service, HR service center, or contact center experience required
Knowledge, Skills, and Abilities Required
Strong interpersonal desire to resolve associate issues and roadblocks, helping them become successful and self-sufficient in our workplace
Experience with HCM systems (Workday is preferred)
Experience with case management system/service center technology required
Proficiency in MS Office Suite of products and strong typing skills required
A basic understanding of employee benefits, HR policies, and procedures, HR compliance, and legislation is highly desired
Excellent verbal, written, interpersonal, and customer service skills are a must
Excellent organizational skills and attention to detail required
Excellent time management skills and deadline orientation required
The ability to function well in a fast-paced and, at times, stressful environment is required
Good problem-solving skills; deep critical thinking about complex problems and knowledge of how to leverage resources to create solutions required
Excellent collaboration skills required to work with different levels of business leadership, business users, and functional teams are a must
Bilingual Spanish preferred, not required
Workday experience or similar software
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com .
Don’t skip a beat, apply to Exertis | JAM!
Job Title: Payroll and Benefits Specialist
Division: Human Resources
Location: Southaven, Mississippi
Schedule: 8:30am - 5:30pm, Monday - Friday, (in-office)
JAM Industries, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, JAM Industries has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
We are currently looking for a Payroll and Benefits Specialist to join our HR team. The position will work closely within the HR team as well as collaborate with Accounting and HRIS
Responsibilities:
Payroll
Responsible for processing biweekly, multi-state US Payroll
Reviews and validates timesheet changes in collaboration with managers.
Collaborates with HR to process employee changes such as title, pay and manager changes, resolves schedule changes.
Processes wage garnishments and completes necessary documentation.
Ensure the accuracy and integrity of payroll processing and analyze variances.
Supports department with new state payroll tax setup.
Validate vacation and personal time balances.
Produce and analyze various reports in Excel.
Assist with year-end preparation, such as W2 and 1095-C forms, as well as various compliance reporting.
Conduct regular audits of payroll documents.
Process Canadian payroll on an as-needed basis
Benefits
Responsible for the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, voluntary short- and long-term disability, and 401(k) plan.
Verifies and processes qualifying event changes as well as COBRA administration.
Monthly reconciling of group insurance invoices
Provides remote and on-site support during annual Open Enrollment
Other
Resolves password resets and answers employee inquiries regarding time off requests utilizing the HRIS.
Supports Accounting with required reporting.
Provide excellent internal customer service.
Stay up to date with legislative changes.
Support the team in any other administrative duties related to payroll, benefits, and human resources.
What we are looking for:
Must have experience processing multi-state payroll, preferably in the states of California, New York, CT and Mississippi.
Must have a minimum of 3-5 years' experience as payroll specialist
Must have year-end reporting experience with ACA reporting and W2'S.
Must have knowledge of benefit administration such as open enrollment, new hire enrollments.
Experience working with employees in multiple states (Connecticut, California, New York, is a plus)
Experience with HRIS (Ceridian Dayforce is a preferred)
Experience with wage attachments and garnishments
Customer service centric
Understanding of data recording and analysis
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail
Excellent communication skills
Bachelor's in business administration, human resources, or relevant field.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Click here to view all our current openings! Apply Online!
#JAMFAM #noind
While we appreciate your interest, please note that only qualified candidates will be contacted.
Jul 04, 2024
Full time
Don’t skip a beat, apply to Exertis | JAM!
Job Title: Payroll and Benefits Specialist
Division: Human Resources
Location: Southaven, Mississippi
Schedule: 8:30am - 5:30pm, Monday - Friday, (in-office)
JAM Industries, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, JAM Industries has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
We are currently looking for a Payroll and Benefits Specialist to join our HR team. The position will work closely within the HR team as well as collaborate with Accounting and HRIS
Responsibilities:
Payroll
Responsible for processing biweekly, multi-state US Payroll
Reviews and validates timesheet changes in collaboration with managers.
Collaborates with HR to process employee changes such as title, pay and manager changes, resolves schedule changes.
Processes wage garnishments and completes necessary documentation.
Ensure the accuracy and integrity of payroll processing and analyze variances.
Supports department with new state payroll tax setup.
Validate vacation and personal time balances.
Produce and analyze various reports in Excel.
Assist with year-end preparation, such as W2 and 1095-C forms, as well as various compliance reporting.
Conduct regular audits of payroll documents.
Process Canadian payroll on an as-needed basis
Benefits
Responsible for the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, voluntary short- and long-term disability, and 401(k) plan.
Verifies and processes qualifying event changes as well as COBRA administration.
Monthly reconciling of group insurance invoices
Provides remote and on-site support during annual Open Enrollment
Other
Resolves password resets and answers employee inquiries regarding time off requests utilizing the HRIS.
Supports Accounting with required reporting.
Provide excellent internal customer service.
Stay up to date with legislative changes.
Support the team in any other administrative duties related to payroll, benefits, and human resources.
What we are looking for:
Must have experience processing multi-state payroll, preferably in the states of California, New York, CT and Mississippi.
Must have a minimum of 3-5 years' experience as payroll specialist
Must have year-end reporting experience with ACA reporting and W2'S.
Must have knowledge of benefit administration such as open enrollment, new hire enrollments.
Experience working with employees in multiple states (Connecticut, California, New York, is a plus)
Experience with HRIS (Ceridian Dayforce is a preferred)
Experience with wage attachments and garnishments
Customer service centric
Understanding of data recording and analysis
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail
Excellent communication skills
Bachelor's in business administration, human resources, or relevant field.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Click here to view all our current openings! Apply Online!
#JAMFAM #noind
While we appreciate your interest, please note that only qualified candidates will be contacted.
Don’t skip a beat, apply to Exertis | JAM!
Job Title: Payroll and Benefits Specialist
Division: Human Resources
Location: Southaven, Mississippi
Schedule: 8:30am - 5:30pm, Monday - Friday, (in-office)
JAM Industries, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, JAM Industries has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
We are currently looking for a Payroll and Benefits Specialist to join our HR team. The position will work closely within the HR team as well as collaborate with Accounting and HRIS
Responsibilities:
Payroll
Responsible for processing biweekly, multi-state US Payroll
Reviews and validates timesheet changes in collaboration with managers.
Collaborates with HR to process employee changes such as title, pay and manager changes, resolves schedule changes.
Processes wage garnishments and completes necessary documentation.
Ensure the accuracy and integrity of payroll processing and analyze variances.
Supports department with new state payroll tax setup.
Validate vacation and personal time balances.
Produce and analyze various reports in Excel.
Assist with year-end preparation, such as W2 and 1095-C forms, as well as various compliance reporting.
Conduct regular audits of payroll documents.
Process Canadian payroll on an as-needed basis
Benefits
Responsible for the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, voluntary short- and long-term disability, and 401(k) plan.
Verifies and processes qualifying event changes as well as COBRA administration.
Monthly reconciling of group insurance invoices
Provides remote and on-site support during annual Open Enrollment
Other
Resolves password resets and answers employee inquiries regarding time off requests utilizing the HRIS.
Supports Accounting with required reporting.
Provide excellent internal customer service.
Stay up to date with legislative changes.
Support the team in any other administrative duties related to payroll, benefits, and human resources.
What we are looking for:
Must have experience processing multi-state payroll, preferably in the states of California, New York, CT and Mississippi.
Must have a minimum of 3-5 years' experience as payroll specialist
Must have year-end reporting experience with ACA reporting and W2'S.
Must have knowledge of benefit administration such as open enrollment, new hire enrollments.
Experience working with employees in multiple states (Connecticut, California, New York, is a plus)
Experience with HRIS (Ceridian Dayforce is a preferred)
Experience with wage attachments and garnishments
Customer service centric
Understanding of data recording and analysis
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail
Excellent communication skills
Bachelor's in business administration, human resources, or relevant field.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Click here to view all our current openings! Apply Online!
#JAMFAM #noind
While we appreciate your interest, please note that only qualified candidates will be contacted.
Jul 04, 2024
Full time
Don’t skip a beat, apply to Exertis | JAM!
Job Title: Payroll and Benefits Specialist
Division: Human Resources
Location: Southaven, Mississippi
Schedule: 8:30am - 5:30pm, Monday - Friday, (in-office)
JAM Industries, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, JAM Industries has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
We are currently looking for a Payroll and Benefits Specialist to join our HR team. The position will work closely within the HR team as well as collaborate with Accounting and HRIS
Responsibilities:
Payroll
Responsible for processing biweekly, multi-state US Payroll
Reviews and validates timesheet changes in collaboration with managers.
Collaborates with HR to process employee changes such as title, pay and manager changes, resolves schedule changes.
Processes wage garnishments and completes necessary documentation.
Ensure the accuracy and integrity of payroll processing and analyze variances.
Supports department with new state payroll tax setup.
Validate vacation and personal time balances.
Produce and analyze various reports in Excel.
Assist with year-end preparation, such as W2 and 1095-C forms, as well as various compliance reporting.
Conduct regular audits of payroll documents.
Process Canadian payroll on an as-needed basis
Benefits
Responsible for the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, voluntary short- and long-term disability, and 401(k) plan.
Verifies and processes qualifying event changes as well as COBRA administration.
Monthly reconciling of group insurance invoices
Provides remote and on-site support during annual Open Enrollment
Other
Resolves password resets and answers employee inquiries regarding time off requests utilizing the HRIS.
Supports Accounting with required reporting.
Provide excellent internal customer service.
Stay up to date with legislative changes.
Support the team in any other administrative duties related to payroll, benefits, and human resources.
What we are looking for:
Must have experience processing multi-state payroll, preferably in the states of California, New York, CT and Mississippi.
Must have a minimum of 3-5 years' experience as payroll specialist
Must have year-end reporting experience with ACA reporting and W2'S.
Must have knowledge of benefit administration such as open enrollment, new hire enrollments.
Experience working with employees in multiple states (Connecticut, California, New York, is a plus)
Experience with HRIS (Ceridian Dayforce is a preferred)
Experience with wage attachments and garnishments
Customer service centric
Understanding of data recording and analysis
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail
Excellent communication skills
Bachelor's in business administration, human resources, or relevant field.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Click here to view all our current openings! Apply Online!
#JAMFAM #noind
While we appreciate your interest, please note that only qualified candidates will be contacted.
Location: Portland, OR; Washington D.C.; or US Remote
Position Status: Full-time, Exempt, Regular
Salary Level: US Starting Salary for this role will be USD $67,200 to $79,800 commensurate on experience.
Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People Team ensures that Mercy Corps attracts, develops, and retains the best global talent who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. Our aim is to drive strategic thinking and planning at all levels of the organization; create a talent management framework that supports team members achieve their highest potential, drive people practice that promote the organizational culture. To achieve this, we align conversations on developing team members and leaders; enhance team member experience with HR services; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment. Position Summary
The Senior Data and Reporting Analyst – People Systems will support the development, resourcing, and execution of a long-term data and reporting strategy for the global People team. The goal is to report on and analyze the employee life cycle and elevate the use of and be the ambassador or people data in decision making. This will be accomplished through the implementation of the data strategy created by the People Systems and Analytics Director. This encompasses data definitions, data cleanse and data use and optimization. The focus will include the design and development of reports, data visualizations, integrations, and data quality improvements using tools including UKG Cognos, Jobvite Analytics, and Power BI. This role involves ongoing and focused engagement with stakeholders globally to analyze business processes and gather requirements. In addition to the technical aspects, this role will lead training and engagement efforts to elevate organizational understanding and utilization of People data.
Essential Responsibilities:
PEOPLE DATA AMBASSADOR
Support the implementation of the holistic global people data and reporting strategy that contributes to organizational and People team goals.
Identify and include enhancements to the people data strategy.
Be an ambassador of people data and reporting across the agency.
Partner with the Data Reporting & Analytics team, developing strength in knowledge of complex data and systems topics, functional reporting and analysis capabilities, and stakeholder engagement skills.
Build relationships and partner with global/agency wide teams to assess what the needs, opportunities, and challenges are and how people data can support.
BUSINESS ANALYSIS AND ENGAGEMENT
Work with global teams to help them identify the questions they want to answer and problems they want to solve using People data.
Analyze business processes and systems, identifying opportunities to improve data quality and integrity through system configuration and user training.
Design and monitor engagement, communications, and training efforts to increase organizational understanding and utilization of People data.
Update, enhance and maintain internal documentation, user guides, and training content related to data and reporting within people systems.
Develop a suite of training assets in line with strategic goals in partnership with System Admin & Operations function (guides, manuals, videos, etc.).
Supports system admins and end users on newly implemented functional and ongoing process improvements.
REPORT DEVELOPMENT & ANALYSIS
Oversee the development and maintenance of People data reports that identify trends throughout the employee lifecycle, including but not limited to recruitment, onboarding, internal movement, performance, turnover, and diversity & inclusion.
Partner with the People Systems and Analytics Team, subject matter experts, and system vendors to design and develop data, integration, and reporting products
Partner with PSTA Director to develop and improve complex reports in UKG Cognos that meet stakeholder requirements, with a focus on solutions that can be consistently produced on demand and that can track key metrics over time.
Develop and improve data visualizations and dashboards directly in UKG Cognos and external tools including Power BI.
Manage data conversion and systems integration (extraction, transformation, load, validation).
Manage the configuration, testing, and deployment of reporting and business intelligence capabilities based on approved designs in collaboration with partner systems admins, SMEs, and IT.
PRODUCTION SUPPORT
Oversee the intake and prioritization of report requests in Jira, defining and maintaining criteria and service level agreements for the development of new reports.
Coordinate resolution of system and report defects with the People Systems team, other system owners, and external vendors
Provide support to the broader People Systems team for system support requests during high volume periods.
SYSTEM/DATA SECURITY AND PRIVACY
Maintain integrity for the privacy and security of people's data, identifying risks and creating structures and safeguards to protect team member information.
Maintain compliance with security procedures and policies as determined by IT and operational leadership.
Implement improvements to people data security, privacy, and retention policies and procedures
Develop user guides and training materials on the proper access and use of People systems and data with knowledge of data protection laws across the countries we operate.
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options
Supervisory Responsibility
The Senior Data and Reporting Analyst has no supervisory responsibilities.
Accountability Reports Directly To: Director - People Systems and Analytics
Works Directly With: People Team Leaders, All Country HR Teams, Strategy and Learning, Finance, IT, PSAT Managers, UKG Accountability to
Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. Minimum Qualification & Transferable Skills
Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field.
4+ years of professional experience in process analysis and/or systems implementation in a global analyst role.
3+ years of experience in reporting, information analysis, and problem-solving within an HR and/or systems environment.
Experience in UKG Pro, Jobvite, Informatica, or Cognos BI is required.
International/multi-country/continent HCM experience is strongly preferred.
Experience with an HR, recruiting, or learning management system is preferred.
Demonstrated experience in enhancing data strategy and implementing data strategies.
Proven history of strong stakeholder and vendor management.
Proven history of providing excellent customer service.
Ability to communicate with technical and non-technical users, and an understanding of cloud-based applications, data governance, and BI are required.
English fluency is required.
Ability to follow procedures, complete tasks with high-quality outputs, meet deadlines, and work cooperatively with team members.
Effective organizational and interpersonal skills; strong written and verbal communication.
Experience or certification in project management is a plus.
Proficiency in SQL, C# or JavaScript is a plus.
Success Factors
A successful candidate will be able to support technical and non-technical stakeholders towards effective data driven decision making. They will be action-oriented, adaptable, results-driven, and comfortable with change. The Senior Data and Reporting Analyst will be able to meet deadlines through strong organizational skills, attention to detail and the ability to successfully manage multiple priorities and tasks while having an even temper, a problem-solving attitude, and the ability to maintain positive relationships under difficult or heated circumstances. A successful Senior Data and Reporting Analyst can demonstrate a strong ability to develop and oversee an array of diverse analysis works and reporting projects with the aim of delivering successful business outcomes. They can influence, energize, and motivate others, regardless of position. An authentic passion for work is important along with a resilient spirit and ability to gracefully deal with adversity and ambiguity, making sense out of chaos. They should have the comfort and ability to interact with senior leaders, team members from different backgrounds and countries, a sense of humor is always appreciated.
Jun 26, 2024
Full time
Location: Portland, OR; Washington D.C.; or US Remote
Position Status: Full-time, Exempt, Regular
Salary Level: US Starting Salary for this role will be USD $67,200 to $79,800 commensurate on experience.
Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People Team ensures that Mercy Corps attracts, develops, and retains the best global talent who will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. Our aim is to drive strategic thinking and planning at all levels of the organization; create a talent management framework that supports team members achieve their highest potential, drive people practice that promote the organizational culture. To achieve this, we align conversations on developing team members and leaders; enhance team member experience with HR services; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment. Position Summary
The Senior Data and Reporting Analyst – People Systems will support the development, resourcing, and execution of a long-term data and reporting strategy for the global People team. The goal is to report on and analyze the employee life cycle and elevate the use of and be the ambassador or people data in decision making. This will be accomplished through the implementation of the data strategy created by the People Systems and Analytics Director. This encompasses data definitions, data cleanse and data use and optimization. The focus will include the design and development of reports, data visualizations, integrations, and data quality improvements using tools including UKG Cognos, Jobvite Analytics, and Power BI. This role involves ongoing and focused engagement with stakeholders globally to analyze business processes and gather requirements. In addition to the technical aspects, this role will lead training and engagement efforts to elevate organizational understanding and utilization of People data.
Essential Responsibilities:
PEOPLE DATA AMBASSADOR
Support the implementation of the holistic global people data and reporting strategy that contributes to organizational and People team goals.
Identify and include enhancements to the people data strategy.
Be an ambassador of people data and reporting across the agency.
Partner with the Data Reporting & Analytics team, developing strength in knowledge of complex data and systems topics, functional reporting and analysis capabilities, and stakeholder engagement skills.
Build relationships and partner with global/agency wide teams to assess what the needs, opportunities, and challenges are and how people data can support.
BUSINESS ANALYSIS AND ENGAGEMENT
Work with global teams to help them identify the questions they want to answer and problems they want to solve using People data.
Analyze business processes and systems, identifying opportunities to improve data quality and integrity through system configuration and user training.
Design and monitor engagement, communications, and training efforts to increase organizational understanding and utilization of People data.
Update, enhance and maintain internal documentation, user guides, and training content related to data and reporting within people systems.
Develop a suite of training assets in line with strategic goals in partnership with System Admin & Operations function (guides, manuals, videos, etc.).
Supports system admins and end users on newly implemented functional and ongoing process improvements.
REPORT DEVELOPMENT & ANALYSIS
Oversee the development and maintenance of People data reports that identify trends throughout the employee lifecycle, including but not limited to recruitment, onboarding, internal movement, performance, turnover, and diversity & inclusion.
Partner with the People Systems and Analytics Team, subject matter experts, and system vendors to design and develop data, integration, and reporting products
Partner with PSTA Director to develop and improve complex reports in UKG Cognos that meet stakeholder requirements, with a focus on solutions that can be consistently produced on demand and that can track key metrics over time.
Develop and improve data visualizations and dashboards directly in UKG Cognos and external tools including Power BI.
Manage data conversion and systems integration (extraction, transformation, load, validation).
Manage the configuration, testing, and deployment of reporting and business intelligence capabilities based on approved designs in collaboration with partner systems admins, SMEs, and IT.
PRODUCTION SUPPORT
Oversee the intake and prioritization of report requests in Jira, defining and maintaining criteria and service level agreements for the development of new reports.
Coordinate resolution of system and report defects with the People Systems team, other system owners, and external vendors
Provide support to the broader People Systems team for system support requests during high volume periods.
SYSTEM/DATA SECURITY AND PRIVACY
Maintain integrity for the privacy and security of people's data, identifying risks and creating structures and safeguards to protect team member information.
Maintain compliance with security procedures and policies as determined by IT and operational leadership.
Implement improvements to people data security, privacy, and retention policies and procedures
Develop user guides and training materials on the proper access and use of People systems and data with knowledge of data protection laws across the countries we operate.
SAFEGUARDING RESPONSIBILITIES
Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options
Supervisory Responsibility
The Senior Data and Reporting Analyst has no supervisory responsibilities.
Accountability Reports Directly To: Director - People Systems and Analytics
Works Directly With: People Team Leaders, All Country HR Teams, Strategy and Learning, Finance, IT, PSAT Managers, UKG Accountability to
Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. Minimum Qualification & Transferable Skills
Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field.
4+ years of professional experience in process analysis and/or systems implementation in a global analyst role.
3+ years of experience in reporting, information analysis, and problem-solving within an HR and/or systems environment.
Experience in UKG Pro, Jobvite, Informatica, or Cognos BI is required.
International/multi-country/continent HCM experience is strongly preferred.
Experience with an HR, recruiting, or learning management system is preferred.
Demonstrated experience in enhancing data strategy and implementing data strategies.
Proven history of strong stakeholder and vendor management.
Proven history of providing excellent customer service.
Ability to communicate with technical and non-technical users, and an understanding of cloud-based applications, data governance, and BI are required.
English fluency is required.
Ability to follow procedures, complete tasks with high-quality outputs, meet deadlines, and work cooperatively with team members.
Effective organizational and interpersonal skills; strong written and verbal communication.
Experience or certification in project management is a plus.
Proficiency in SQL, C# or JavaScript is a plus.
Success Factors
A successful candidate will be able to support technical and non-technical stakeholders towards effective data driven decision making. They will be action-oriented, adaptable, results-driven, and comfortable with change. The Senior Data and Reporting Analyst will be able to meet deadlines through strong organizational skills, attention to detail and the ability to successfully manage multiple priorities and tasks while having an even temper, a problem-solving attitude, and the ability to maintain positive relationships under difficult or heated circumstances. A successful Senior Data and Reporting Analyst can demonstrate a strong ability to develop and oversee an array of diverse analysis works and reporting projects with the aim of delivering successful business outcomes. They can influence, energize, and motivate others, regardless of position. An authentic passion for work is important along with a resilient spirit and ability to gracefully deal with adversity and ambiguity, making sense out of chaos. They should have the comfort and ability to interact with senior leaders, team members from different backgrounds and countries, a sense of humor is always appreciated.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of Global People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. This is a newly created role to support our growing global workforce. We seek a leader who will foster a positive culture, embed The Humane League’s values into all their work, and support our global workers employed through various employers of record (“EORs”).
The ideal candidate must be able to navigate the challenges we face in providing an excellent work experience to our global ( i.e. , non-U.S. based) workers; challenges which include working across varied cultures and time zones and developing equitable policies while addressing differences in employment laws in different countries. As THL’s Director of Global People, you will play a pivotal role in shaping and enhancing the team’s experience across our global workforce. Collaborating closely with the leadership in the Global Programs team and the Director of US People, you will develop and execute strategic initiatives to streamline global people operations, ensure compliance with applicable legal requirements, and champion THL’s values to provide an equitable and inclusive environment where everyone can thrive.
This role requires managing our relationship with the employers of record. You will work on performing the day-to-day People team and organizational development functions including onboarding, engagement, compensation and benefits, employee relations, compliance, and company culture for THL’s global workers alongside our external partners/employers of record. You will also work closely with our Learning and Development Manager to ensure our global team members have everything they need to succeed.
This is a full-time, remote position, reporting to the Chief Operating Officer. It is anticipated that this position may require international and/or domestic travel, which is estimated to include approximately 2-4 trips per year averaging a week in duration.
We are only able to consider applicants who reside in the United Kingdom and possess United Kingdom work authorization. We have a similar role open to US candidates, and you can view it here .
We will be holding a webinar on Tuesday, June 25th, 2024 at 3:00 pm EST/8:00pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Alex Suchy, Vice President of Global Programs. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 4:00pm EDT/ 09:00 pm BST. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective global people operation using your management experience and knowledge of working with EORs.
In collaboration with leadership in the Global Programs team and the Director of U.S. People, develop and execute strategic initiatives to streamline global people operations and deliver an experience that is inclusive, equitable, and as consistent as possible across our global workforce,
Organize, lead, and shepherd the process of implementing contracts between the EORs and global workers. Ensure close collaboration with other stakeholders, including the Legal team, to implement new contracts or updates to contracts for our global workers.
In collaboration with our EORs, serve as a trusted advisor and escalation point for complex compensation, benefit, and performance management issues, including employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
In collaboration with the Director of U.S. People, lead performance management and performance improvement processes for global workers. Collaborate with and train managers in performance-related systems and support managers to ensure that THL has a high-performing global workforce.
Ensure THL’s policies and procedures comply with applicable requirements as advised by EORs and our Legal team ( e.g. , compensation and leave regulations, data privacy, and data protection requirements). Develop and maintain audit and compliance procedures for personnel files as required outside of the EORs.
Collaborate with the Global Programs team, Legal team, and the Director of U.S. People to decide on when to hire employees outside of the U.S. Advise the Global Programs team on best practices for hiring and retaining global employees.
Lead efforts to attract, retain, and develop talent globally, including coordinating hiring processes, onboarding initiatives, and ongoing support for staff hired through EORs.
Collaborate with the Director of U.S. People and other stakeholders, as applicable, to develop and maintain global benchmarks for benefits and compensation. Evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the global talent market.
Oversee or advise on specific strategies to support the professional growth and development of global talent.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Maintain regular engagement with EORs and internal and external stakeholders to:
Ensure that our global workers have support they need when working with their EORs.
Ensure timely and seamless coordination of payroll, benefits administration, and compliance efforts.
Continuously evaluate external partnership performance and make recommendations for optimization or changes as needed.
Strategize and collaborate with cross-functional teams, including Finance, Legal, IT, and Global Programs, to align People team initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People team processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive global people operations leadership role encompassing all facets of the People team function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with EORs.
Demonstrated expertise in navigating complex management challenges with a global workforce, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters in a constructive manner.
A general understanding of global HR best practices with the ability to liaison with EOR on changing trends.
Commitment to creating an inclusive and equitable workplace environment.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Ability to think strategically and align People team initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
Ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Ability to support global workers in multiple time zones, which may, on occasion, require irregular hours (this would be an exception rather than typical).
Fluent in English (written and spoken), a second language desirable but not essential.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is £55,479 - £67,808 GBP depending on experience and qualifications. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Benefits for employees in the United Kingdom include: 25 working days off, the last Friday of each month as additional time off, additional discretionary unlimited leave, paid holiday entitlement, 8 weeks full paid maternal, adoption, or shared parental leave after one (1) year of service, 2 weeks full paid paternity leave after one (1) year of service, and £25.00 GBP telework entitlement. The Humane League is not the employer of record (EOR) for this position; the successful candidate will enter an employment agreement with a local EOR with whom The Humane League partners.
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Jun 17, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of Global People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. This is a newly created role to support our growing global workforce. We seek a leader who will foster a positive culture, embed The Humane League’s values into all their work, and support our global workers employed through various employers of record (“EORs”).
The ideal candidate must be able to navigate the challenges we face in providing an excellent work experience to our global ( i.e. , non-U.S. based) workers; challenges which include working across varied cultures and time zones and developing equitable policies while addressing differences in employment laws in different countries. As THL’s Director of Global People, you will play a pivotal role in shaping and enhancing the team’s experience across our global workforce. Collaborating closely with the leadership in the Global Programs team and the Director of US People, you will develop and execute strategic initiatives to streamline global people operations, ensure compliance with applicable legal requirements, and champion THL’s values to provide an equitable and inclusive environment where everyone can thrive.
This role requires managing our relationship with the employers of record. You will work on performing the day-to-day People team and organizational development functions including onboarding, engagement, compensation and benefits, employee relations, compliance, and company culture for THL’s global workers alongside our external partners/employers of record. You will also work closely with our Learning and Development Manager to ensure our global team members have everything they need to succeed.
This is a full-time, remote position, reporting to the Chief Operating Officer. It is anticipated that this position may require international and/or domestic travel, which is estimated to include approximately 2-4 trips per year averaging a week in duration.
We are only able to consider applicants who reside in the United Kingdom and possess United Kingdom work authorization. We have a similar role open to US candidates, and you can view it here .
We will be holding a webinar on Tuesday, June 25th, 2024 at 3:00 pm EST/8:00pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Alex Suchy, Vice President of Global Programs. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 4:00pm EDT/ 09:00 pm BST. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective global people operation using your management experience and knowledge of working with EORs.
In collaboration with leadership in the Global Programs team and the Director of U.S. People, develop and execute strategic initiatives to streamline global people operations and deliver an experience that is inclusive, equitable, and as consistent as possible across our global workforce,
Organize, lead, and shepherd the process of implementing contracts between the EORs and global workers. Ensure close collaboration with other stakeholders, including the Legal team, to implement new contracts or updates to contracts for our global workers.
In collaboration with our EORs, serve as a trusted advisor and escalation point for complex compensation, benefit, and performance management issues, including employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
In collaboration with the Director of U.S. People, lead performance management and performance improvement processes for global workers. Collaborate with and train managers in performance-related systems and support managers to ensure that THL has a high-performing global workforce.
Ensure THL’s policies and procedures comply with applicable requirements as advised by EORs and our Legal team ( e.g. , compensation and leave regulations, data privacy, and data protection requirements). Develop and maintain audit and compliance procedures for personnel files as required outside of the EORs.
Collaborate with the Global Programs team, Legal team, and the Director of U.S. People to decide on when to hire employees outside of the U.S. Advise the Global Programs team on best practices for hiring and retaining global employees.
Lead efforts to attract, retain, and develop talent globally, including coordinating hiring processes, onboarding initiatives, and ongoing support for staff hired through EORs.
Collaborate with the Director of U.S. People and other stakeholders, as applicable, to develop and maintain global benchmarks for benefits and compensation. Evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the global talent market.
Oversee or advise on specific strategies to support the professional growth and development of global talent.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Maintain regular engagement with EORs and internal and external stakeholders to:
Ensure that our global workers have support they need when working with their EORs.
Ensure timely and seamless coordination of payroll, benefits administration, and compliance efforts.
Continuously evaluate external partnership performance and make recommendations for optimization or changes as needed.
Strategize and collaborate with cross-functional teams, including Finance, Legal, IT, and Global Programs, to align People team initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People team processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive global people operations leadership role encompassing all facets of the People team function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with EORs.
Demonstrated expertise in navigating complex management challenges with a global workforce, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters in a constructive manner.
A general understanding of global HR best practices with the ability to liaison with EOR on changing trends.
Commitment to creating an inclusive and equitable workplace environment.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Ability to think strategically and align People team initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
Ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Ability to support global workers in multiple time zones, which may, on occasion, require irregular hours (this would be an exception rather than typical).
Fluent in English (written and spoken), a second language desirable but not essential.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is £55,479 - £67,808 GBP depending on experience and qualifications. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Benefits for employees in the United Kingdom include: 25 working days off, the last Friday of each month as additional time off, additional discretionary unlimited leave, paid holiday entitlement, 8 weeks full paid maternal, adoption, or shared parental leave after one (1) year of service, 2 weeks full paid paternity leave after one (1) year of service, and £25.00 GBP telework entitlement. The Humane League is not the employer of record (EOR) for this position; the successful candidate will enter an employment agreement with a local EOR with whom The Humane League partners.
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of U.S. People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. The Director of U.S. People will be responsible for creating feedback loops and open communication channels between staff and leadership to foster a positive culture. They will lead effective initiatives and embed THL’s values into People policies and procedures. The Director of U.S. People is newly tailored to overcome previous challenges in the scope of the role (making it U.S. specific only) and it will be important to prioritize team building as a result of recent turnover. This position will work collaboratively with the Director of Global People. Join us in creating an inclusive workplace where everyone feels empowered to do their best work.
As Director of U.S. People, you will play a pivotal role in shaping and enhancing the workplace experience for THL’s U.S.-based employees, while ensuring compliance with applicable legal requirements, and fostering a culture consistent with THL’s values. The successful candidate must have experience leading a team of direct reports at a multi-state, national organization and will use that experience to lead our 6-person team. You also must have previously managed and mentored staff, and worked with external providers such as PEOs and benefits administrators to maximize the services they provide to your organization. You should enjoy leading a team to support the employment relationship, from recruitment to retention, and driving initiatives to optimize organizational performance and effectiveness. You will use your experience to oversee the design, development, implementation, and maintenance of THL’s policies, procedures, and initiatives to ensure the organization has a strong team that is well-trained, motivated, and productive. You should also be process-oriented, love to inspire change within an organization, and thrive in a dynamic setting.
This is a full-time, remote position, reporting directly to the Chief Operating Officer. This position may require domestic travel, equivalent to approximately 2-4 trips per year averaging a week in duration.
We will be holding a webinar on Tuesday, June 25th, 2024 at 5:00 pm PDT/6:00 pm MDT/7:00 pm CDT/8:00 pm EDT for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Vicky Bond, President. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission below, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective U.S. people operation using your knowledge and experience of federal, state, and local legal requirements in the United States.
Lead and inspire a team accountable for the U.S. employee experience throughout the employment relationship, by providing vision, leadership, coaching, training, and accountability.
Work in partnership with members of the People team to collect data to continue to enhance processes and propose ways to enhance staff experience.
Serve as a trusted advisor and escalation point for complex issues, including compensation, benefits, performance management, and employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
Lead performance management and performance improvement process. Collaborate with and train managers in performance-related systems and support managers to ensure THL has a high-performing staff.
Collaborate with the relevant stakeholders to develop and maintain benchmarks for benefits and compensation. Work with the People team to evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the talent market.
Serve as the architect of THL’s talent pipeline by overseeing the attraction, retention, and development of talent while fostering employee engagement in all of these efforts.
Counsel, coach, and train THL leadership and management on people and culture matters to ensure we are thinking about our needs in an open-minded, inclusive way that will build and sustain a healthy and diverse organization.
In collaboration with the Legal team, and any potential PEO, ensure THL complies with federal, state, and local requirements, e.g., sick and family leave, OSHA, Title VII, wage and hour requirements, ERISA, etc.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Strategize and collaborate with cross-functional teams, including Finance, Legal, and IT, to align People Operations initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People Operations processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Perform other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive people operations leadership role encompassing all facets of the human resource function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with PEOs.
Proven ability to lead, inspire, and develop teams, providing vision, coaching, training, and accountability to ensure high performance and engagement.
Thorough understanding of federal, state, and local employment laws, EEO, OSHA, and other regulatory requirements. Ability to implement legal advice while ensuring compliance and confidentiality.
Demonstrated expertise in navigating complex issues, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters constructively.
Ability to think strategically and align initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
A systems-based mindset with the ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Commitment to creating an inclusive and equitable workplace environment. Ability to embed THL’s values into all aspects of people operations.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $102,195 - $124,906 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Jun 17, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of U.S. People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. The Director of U.S. People will be responsible for creating feedback loops and open communication channels between staff and leadership to foster a positive culture. They will lead effective initiatives and embed THL’s values into People policies and procedures. The Director of U.S. People is newly tailored to overcome previous challenges in the scope of the role (making it U.S. specific only) and it will be important to prioritize team building as a result of recent turnover. This position will work collaboratively with the Director of Global People. Join us in creating an inclusive workplace where everyone feels empowered to do their best work.
As Director of U.S. People, you will play a pivotal role in shaping and enhancing the workplace experience for THL’s U.S.-based employees, while ensuring compliance with applicable legal requirements, and fostering a culture consistent with THL’s values. The successful candidate must have experience leading a team of direct reports at a multi-state, national organization and will use that experience to lead our 6-person team. You also must have previously managed and mentored staff, and worked with external providers such as PEOs and benefits administrators to maximize the services they provide to your organization. You should enjoy leading a team to support the employment relationship, from recruitment to retention, and driving initiatives to optimize organizational performance and effectiveness. You will use your experience to oversee the design, development, implementation, and maintenance of THL’s policies, procedures, and initiatives to ensure the organization has a strong team that is well-trained, motivated, and productive. You should also be process-oriented, love to inspire change within an organization, and thrive in a dynamic setting.
This is a full-time, remote position, reporting directly to the Chief Operating Officer. This position may require domestic travel, equivalent to approximately 2-4 trips per year averaging a week in duration.
We will be holding a webinar on Tuesday, June 25th, 2024 at 5:00 pm PDT/6:00 pm MDT/7:00 pm CDT/8:00 pm EDT for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Vicky Bond, President. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission below, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective U.S. people operation using your knowledge and experience of federal, state, and local legal requirements in the United States.
Lead and inspire a team accountable for the U.S. employee experience throughout the employment relationship, by providing vision, leadership, coaching, training, and accountability.
Work in partnership with members of the People team to collect data to continue to enhance processes and propose ways to enhance staff experience.
Serve as a trusted advisor and escalation point for complex issues, including compensation, benefits, performance management, and employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
Lead performance management and performance improvement process. Collaborate with and train managers in performance-related systems and support managers to ensure THL has a high-performing staff.
Collaborate with the relevant stakeholders to develop and maintain benchmarks for benefits and compensation. Work with the People team to evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the talent market.
Serve as the architect of THL’s talent pipeline by overseeing the attraction, retention, and development of talent while fostering employee engagement in all of these efforts.
Counsel, coach, and train THL leadership and management on people and culture matters to ensure we are thinking about our needs in an open-minded, inclusive way that will build and sustain a healthy and diverse organization.
In collaboration with the Legal team, and any potential PEO, ensure THL complies with federal, state, and local requirements, e.g., sick and family leave, OSHA, Title VII, wage and hour requirements, ERISA, etc.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Strategize and collaborate with cross-functional teams, including Finance, Legal, and IT, to align People Operations initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People Operations processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Perform other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive people operations leadership role encompassing all facets of the human resource function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with PEOs.
Proven ability to lead, inspire, and develop teams, providing vision, coaching, training, and accountability to ensure high performance and engagement.
Thorough understanding of federal, state, and local employment laws, EEO, OSHA, and other regulatory requirements. Ability to implement legal advice while ensuring compliance and confidentiality.
Demonstrated expertise in navigating complex issues, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters constructively.
Ability to think strategically and align initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
A systems-based mindset with the ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Commitment to creating an inclusive and equitable workplace environment. Ability to embed THL’s values into all aspects of people operations.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $102,195 - $124,906 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
The physical location for the candidate selected must be within the contiguous United States.
WHO WE ARE!
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way by funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach and public policy initiatives in order to make the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!
What you will be doing in the Director of Benefits role
Plans and directs the organization’s overall design, implementation, communication, compliance and administration of health and welfare benefit plans such as medical, dental, vision, life, disability and retirement programs. Directs and administers federal, multi-state, county and local leaves of absence including disability benefit integration and informs external third-party administrators. Leads the ADA accommodations process and ensures compliance with the Americans with Disabilities Act. Engages a variety of partners and vendors to deliver strategically focused employee wellness and benefit programs and evaluates benefits and programs to ensure compliance with governmental regulations and competitiveness with employment marketplace. Develops and oversees benefits budget with responsibility for more than $3.7M in employee benefits. Oversees employee permanent and temporary work location requests to ensure business continuity, taxation compliance, benefit plan enrollment, and Information technology / security alignment. Administers Workers Compensation process and claims for employees with occupational injuries or illnesses.
What you will bring to the table
The primary objective of the Director, Benefits is to support Susan G. Komen in achieving our overall Vision and Mission:
Directs benefits programs including medical, dental, vision, life insurance, short- and long-term disability, reimbursement accounts, paid time off, pre-tax arrangements, and voluntary benefits. Serves as a point of contact and escalation for concerns about health and welfare plans and programs. Ensures ACA and HIPAA regulation compliance. Oversees reconciliation and authorizes payment of invoices for health and welfare vendors.
Ensures compliance with legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting employee benefits. Monitors adherence to pre-tax benefits program regulations. Prepares or oversees preparation of forms 5500 and other required government reports. Oversees COBRA administration via outside vendor system and accurate COBRA enrollments and payments.
Collaborates with payroll regarding special pay arrangements for leaves of absence, retirement plan administration and compliance, or new or revised benefit offerings.
Directs and designs health and wellness activities for employees to support the organization’s overall strategic commitment to wellness, cost management, and national recognition as a CEO Gold Standard organization.
Confers with employees and supervisors regarding Family Medical Leave, short-term disability, long-term disability, ADA or similar leave requests. Determines multi-state eligibility/proper course of action and processes complex leave of absence approvals and rejections. Ensures accurate documentation, record-keeping and confidentiality of private information.
Administers the interactive process for employees by working with employees, managers, healthcare providers and other stakeholders to understand essential job function and determine accommodation. Ensures compliance with federal, state and local laws and recommends changes to internal processes as they relate to regulatory changes and maintains documentation to demonstrate compliance.
Leads the annual review of all benefit programs and recommends organizational design considerations to achieve strategic cost management and goals. Determines best options for annual plan design considerations and presents to senior leadership for approvals/integration.
Directs Open Enrollment planning, employee communications, administration, HRIS system design changes, and reporting. Directs and oversees post-Open Enrollment process with HRIS vendor, benefits vendors, employees and payroll.
Creates appropriate communications materials to address a diverse audience of employees who are geographically dispersed. Utilizes a variety of communication tools (PowerPoint, Teams, electronic materials, etc.) to inform employees of benefit plans and programs.
Performs survey responses and annual benchmarking of plans and programs. Evaluates and compares market competitiveness of existing employee benefits with those of other organizations by analyzing plans, surveys, and reliable sources of information. Develops change recommendations for review by management.
Develops and directs programs to engage employees in voluntary wellness activities. Designs programs to support the organization’s strategic goals for well-being and cost containment. Ensures that activities support the CEO Cancer Gold Standard requirements.
Directs and oversees administration of Komen’s 403(b) and Executive 457 retirement programs, including eligibility, enrollments, communications, tune-up and audit processes. Coordinates with external financial advisors and co-fiduciaries to engage a cross-functional Retirement Committee and maintain a compliant, well-documented and closely managed benefit with target date fund focus.
Reviews and determines outcomes for employee temporary and permanent work relocation requests, engages department managers to ensure business needs will be met, coordinates with IT department to ensure system and security integrity. Makes HRIS system changes and works with Payroll Department to ensure proper taxation and benefit plan enrollment.
Assists with annual HR department planning. Compiles benefits cost projections for the annual benefits budget. Oversees a benefits departmental budget with responsibility for oversight of more than $3.7 M in employee benefits and wellness and develops budget for employee recognition activities.
Serves as point of contact for all employee occupational illnesses or injuries, oversees claim submission and resolution, serves as interface with Workers Compensation carrier. Ensures employees receive the medical treatment needed and medical releases are received.
Maintains vendor contacts to investigate discrepancies and provide information in non-routine situations. Ensures efficient transactions and positive working relationships.
Supports HR department activities related to complex employee relations events and follow-up. employee relations events and follow-up.
Performs other duties as assigned.
We already know you will have and be able to
The ideal candidate will have strong interpersonal skills and the ability to develop positive working relationships with both internal customers and external vendors.
Demonstrated maturity in dealing with different levels of employees in a fast-paced environment and the ability to maintain confidentiality of all employee data.
Ability to read and interpret documents such as business contracts, policies and guidelines and manuals.
Solid writing skills to compile routine reports and correspondence.
Presentation skills needed to speak effectively before groups of employees.
Ability to apply principles of logical thinking to a wide range of practical problems.
The ability to balance professionalism with compassion to be able to assist employees during life events ensuring our benefit plans are being optimized.
Minimum of 7–10 years' related experience in benefit plan oversight, compliance, etc. with a multi-state employer required to effectively perform the job’s responsibilities.
Minimum of bachelor’s degree, or equivalent experience, in a human resource related area preferred. Specialized benefits certification (CEBS or CBP) preferred.
We would love if you also have and are able to
Strong organization and project management skills.
Ability to evaluate the effectiveness of programs and make recommendations for improvements.
Solid financial acumen.
Extensive knowledge of legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting fully and self-insured employee benefit plans and multi-state leave of absence administration and compliance, ADA accommodation administration.
Ability to communicate effectively both oral and written; research, develop, present, and promote projects; work independently; prioritize work and meet deadlines. Experience working in a fully remote work environment.
Travel requirements required outside of your home office will be less than 5% depending on our business needs.
So, what's in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. This is what Komen provides away from the computer:
Approximate salary $85,000 to $120,000/annually, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience and geographic location.
Health, dental, vision and a retirement plan with a 6% employer match
Generous Paid Time Off Plan
Flexible work arrangement in a fully remote working environment
Bi-weekly work from home stipend
Parental leave
Tuition Reimbursement
A culture of learning and development
And so much more!
Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department.
Susan G. Komen is fair and equal in all of its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
SORRY NO AGENCIES
#LI-REMOTE
The physical location for the candidate selected must be within the contiguous United States (we do not employ in AK, ID, MT, NM, SD, UT, WY). In the event a move is expected to occur by the candidate selected, it must be approved by Komen's HR team prior to the move.
Jun 12, 2024
Full time
The physical location for the candidate selected must be within the contiguous United States.
WHO WE ARE!
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way by funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach and public policy initiatives in order to make the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!
What you will be doing in the Director of Benefits role
Plans and directs the organization’s overall design, implementation, communication, compliance and administration of health and welfare benefit plans such as medical, dental, vision, life, disability and retirement programs. Directs and administers federal, multi-state, county and local leaves of absence including disability benefit integration and informs external third-party administrators. Leads the ADA accommodations process and ensures compliance with the Americans with Disabilities Act. Engages a variety of partners and vendors to deliver strategically focused employee wellness and benefit programs and evaluates benefits and programs to ensure compliance with governmental regulations and competitiveness with employment marketplace. Develops and oversees benefits budget with responsibility for more than $3.7M in employee benefits. Oversees employee permanent and temporary work location requests to ensure business continuity, taxation compliance, benefit plan enrollment, and Information technology / security alignment. Administers Workers Compensation process and claims for employees with occupational injuries or illnesses.
What you will bring to the table
The primary objective of the Director, Benefits is to support Susan G. Komen in achieving our overall Vision and Mission:
Directs benefits programs including medical, dental, vision, life insurance, short- and long-term disability, reimbursement accounts, paid time off, pre-tax arrangements, and voluntary benefits. Serves as a point of contact and escalation for concerns about health and welfare plans and programs. Ensures ACA and HIPAA regulation compliance. Oversees reconciliation and authorizes payment of invoices for health and welfare vendors.
Ensures compliance with legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting employee benefits. Monitors adherence to pre-tax benefits program regulations. Prepares or oversees preparation of forms 5500 and other required government reports. Oversees COBRA administration via outside vendor system and accurate COBRA enrollments and payments.
Collaborates with payroll regarding special pay arrangements for leaves of absence, retirement plan administration and compliance, or new or revised benefit offerings.
Directs and designs health and wellness activities for employees to support the organization’s overall strategic commitment to wellness, cost management, and national recognition as a CEO Gold Standard organization.
Confers with employees and supervisors regarding Family Medical Leave, short-term disability, long-term disability, ADA or similar leave requests. Determines multi-state eligibility/proper course of action and processes complex leave of absence approvals and rejections. Ensures accurate documentation, record-keeping and confidentiality of private information.
Administers the interactive process for employees by working with employees, managers, healthcare providers and other stakeholders to understand essential job function and determine accommodation. Ensures compliance with federal, state and local laws and recommends changes to internal processes as they relate to regulatory changes and maintains documentation to demonstrate compliance.
Leads the annual review of all benefit programs and recommends organizational design considerations to achieve strategic cost management and goals. Determines best options for annual plan design considerations and presents to senior leadership for approvals/integration.
Directs Open Enrollment planning, employee communications, administration, HRIS system design changes, and reporting. Directs and oversees post-Open Enrollment process with HRIS vendor, benefits vendors, employees and payroll.
Creates appropriate communications materials to address a diverse audience of employees who are geographically dispersed. Utilizes a variety of communication tools (PowerPoint, Teams, electronic materials, etc.) to inform employees of benefit plans and programs.
Performs survey responses and annual benchmarking of plans and programs. Evaluates and compares market competitiveness of existing employee benefits with those of other organizations by analyzing plans, surveys, and reliable sources of information. Develops change recommendations for review by management.
Develops and directs programs to engage employees in voluntary wellness activities. Designs programs to support the organization’s strategic goals for well-being and cost containment. Ensures that activities support the CEO Cancer Gold Standard requirements.
Directs and oversees administration of Komen’s 403(b) and Executive 457 retirement programs, including eligibility, enrollments, communications, tune-up and audit processes. Coordinates with external financial advisors and co-fiduciaries to engage a cross-functional Retirement Committee and maintain a compliant, well-documented and closely managed benefit with target date fund focus.
Reviews and determines outcomes for employee temporary and permanent work relocation requests, engages department managers to ensure business needs will be met, coordinates with IT department to ensure system and security integrity. Makes HRIS system changes and works with Payroll Department to ensure proper taxation and benefit plan enrollment.
Assists with annual HR department planning. Compiles benefits cost projections for the annual benefits budget. Oversees a benefits departmental budget with responsibility for oversight of more than $3.7 M in employee benefits and wellness and develops budget for employee recognition activities.
Serves as point of contact for all employee occupational illnesses or injuries, oversees claim submission and resolution, serves as interface with Workers Compensation carrier. Ensures employees receive the medical treatment needed and medical releases are received.
Maintains vendor contacts to investigate discrepancies and provide information in non-routine situations. Ensures efficient transactions and positive working relationships.
Supports HR department activities related to complex employee relations events and follow-up. employee relations events and follow-up.
Performs other duties as assigned.
We already know you will have and be able to
The ideal candidate will have strong interpersonal skills and the ability to develop positive working relationships with both internal customers and external vendors.
Demonstrated maturity in dealing with different levels of employees in a fast-paced environment and the ability to maintain confidentiality of all employee data.
Ability to read and interpret documents such as business contracts, policies and guidelines and manuals.
Solid writing skills to compile routine reports and correspondence.
Presentation skills needed to speak effectively before groups of employees.
Ability to apply principles of logical thinking to a wide range of practical problems.
The ability to balance professionalism with compassion to be able to assist employees during life events ensuring our benefit plans are being optimized.
Minimum of 7–10 years' related experience in benefit plan oversight, compliance, etc. with a multi-state employer required to effectively perform the job’s responsibilities.
Minimum of bachelor’s degree, or equivalent experience, in a human resource related area preferred. Specialized benefits certification (CEBS or CBP) preferred.
We would love if you also have and are able to
Strong organization and project management skills.
Ability to evaluate the effectiveness of programs and make recommendations for improvements.
Solid financial acumen.
Extensive knowledge of legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting fully and self-insured employee benefit plans and multi-state leave of absence administration and compliance, ADA accommodation administration.
Ability to communicate effectively both oral and written; research, develop, present, and promote projects; work independently; prioritize work and meet deadlines. Experience working in a fully remote work environment.
Travel requirements required outside of your home office will be less than 5% depending on our business needs.
So, what's in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. This is what Komen provides away from the computer:
Approximate salary $85,000 to $120,000/annually, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience and geographic location.
Health, dental, vision and a retirement plan with a 6% employer match
Generous Paid Time Off Plan
Flexible work arrangement in a fully remote working environment
Bi-weekly work from home stipend
Parental leave
Tuition Reimbursement
A culture of learning and development
And so much more!
Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department.
Susan G. Komen is fair and equal in all of its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
SORRY NO AGENCIES
#LI-REMOTE
The physical location for the candidate selected must be within the contiguous United States (we do not employ in AK, ID, MT, NM, SD, UT, WY). In the event a move is expected to occur by the candidate selected, it must be approved by Komen's HR team prior to the move.
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jun 06, 2024
Full time
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Keeping Washington Clean and Evergreen The Training Team within the Department of Ecology's Human Resources Office is looking to fill a Human Resource Training Consultant – LMS Administrator (Human Resource Consultant 3) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. In this role, you will have the opportunity to collaborate with experts in diversity, equity, inclusion, and respect (DEIR), to help improve opportunities for Ecology’s workforce to learn and grow. You will use your expertise in learning and development to gather feedback, identify needs, assess training, and provide training consultation to others. This role includes the chance to grow your skills in:
Collaborating with and facilitating matrix groups
Providing learning and development services and training consultation
Contracting and procuring services
Administering a learning management system, and
Continually learning about a broad range of DEIR-related topics.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission. Ecology’s Core Training Team is here to:
Be connected to the employees we serve.
Continually improve our training and development services based on feedback.
Deliver customized training solutions based on business needs.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on May 07, 2024. In order to be considered, please submit an application on or before May 06, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to meet our agency mission.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will help increase and improve the learning opportunities available to Ecology’s workforce in topics related to diversity, equity, inclusion, and respect (DEIR). You will do this by bringing your expertise in learning and development to collaborate with experts in DEIR, to help identify Ecology’s workforce needs and the best ways to meet those needs. Challenges may include hearing tough feedback, balancing diverse opinions, and ensuring inclusion of key interested parties; opportunities include growing in your own learning and helping our workforce to grow as well, to cocreate a workplace where all belong. What you will do:
Align all work with Ecology’s strategic efforts in DEIR, pro-equity anti-racism, accessibility, belonging, restorative justice, environmental justice, and other related efforts, such as the work of Ecology’s DEIR Design Team.
Create and support multiple channels for gathering feedback from DEIR subject matter experts and key interested parties, including convening a Learning and Development Advisory Group.
Identify potential learning opportunities to meet Ecology’s business needs and facilitate evaluation and piloting of those opportunities.
Provide consultation to Ecology’s workforce at all levels about training operations, opportunities, and services.
Administer a portfolio of learning and development opportunities, from contract development to invoice approval, to support Ecology’s strategic efforts in DEIR.
Administer Ecology’s learning management system, the Washington State Learning Center, in support of this work.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of six years of combined experience and/or education as detailed below:
Experience: In broad-based professional learning and development that includes some or all of the following:
Facilitating, leading, or coordinating the work of groups involving multiple and divergent needs or positions, or involving cross-functional or matrix groups (groups not sharing a common reporting structure), toward a common goal.
Providing consultation to employees, managers, supervisors, and executives on services such as: organizational development; employee training and development; employee orientation and onboarding; diversity, equity, inclusion, and respect; career counseling; employee relations; and workforce planning.
Identifying, researching, and assessing training content.
Developing training, tools, job aids and checklists, based on business need and customer feedback.
Facilitating workshops, trainings, meetings, and forums.
Presenting material and training using multiple modalities.
Applying Adult Learning Theory to all stages of learning and development work.
Education: Involving a major study in human resources, education, leadership development, organizational development, DEIR, business, public administration, social or behavioral sciences, or another related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations
College credit hours or degree - as listed above.
Years of required experience – as listed above.
Combination 1
No college credit hours or degree.
6 years of experience.
Combination 2
30-59 semester or 45-89 quarter credits.
5 years of experience.
Combination 3
60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience.
Combination 4
90-119 semester or 135-179 quarter credits.
3 years of experience.
Combination 5
A Bachelor's Degree or above.
2 years of experience.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience:
Conducting needs assessments.
Using and administering learning systems (LMS), preferably within Washington State government.
Using web-based content and collaboration tools such as SharePoint.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Audrey Pitchford at Audrey.Pitchford@ecy.wa.gov Please do not contact Audrey to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Apr 29, 2024
Full time
Keeping Washington Clean and Evergreen The Training Team within the Department of Ecology's Human Resources Office is looking to fill a Human Resource Training Consultant – LMS Administrator (Human Resource Consultant 3) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. In this role, you will have the opportunity to collaborate with experts in diversity, equity, inclusion, and respect (DEIR), to help improve opportunities for Ecology’s workforce to learn and grow. You will use your expertise in learning and development to gather feedback, identify needs, assess training, and provide training consultation to others. This role includes the chance to grow your skills in:
Collaborating with and facilitating matrix groups
Providing learning and development services and training consultation
Contracting and procuring services
Administering a learning management system, and
Continually learning about a broad range of DEIR-related topics.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission. Ecology’s Core Training Team is here to:
Be connected to the employees we serve.
Continually improve our training and development services based on feedback.
Deliver customized training solutions based on business needs.
Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on May 07, 2024. In order to be considered, please submit an application on or before May 06, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to meet our agency mission.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will help increase and improve the learning opportunities available to Ecology’s workforce in topics related to diversity, equity, inclusion, and respect (DEIR). You will do this by bringing your expertise in learning and development to collaborate with experts in DEIR, to help identify Ecology’s workforce needs and the best ways to meet those needs. Challenges may include hearing tough feedback, balancing diverse opinions, and ensuring inclusion of key interested parties; opportunities include growing in your own learning and helping our workforce to grow as well, to cocreate a workplace where all belong. What you will do:
Align all work with Ecology’s strategic efforts in DEIR, pro-equity anti-racism, accessibility, belonging, restorative justice, environmental justice, and other related efforts, such as the work of Ecology’s DEIR Design Team.
Create and support multiple channels for gathering feedback from DEIR subject matter experts and key interested parties, including convening a Learning and Development Advisory Group.
Identify potential learning opportunities to meet Ecology’s business needs and facilitate evaluation and piloting of those opportunities.
Provide consultation to Ecology’s workforce at all levels about training operations, opportunities, and services.
Administer a portfolio of learning and development opportunities, from contract development to invoice approval, to support Ecology’s strategic efforts in DEIR.
Administer Ecology’s learning management system, the Washington State Learning Center, in support of this work.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of six years of combined experience and/or education as detailed below:
Experience: In broad-based professional learning and development that includes some or all of the following:
Facilitating, leading, or coordinating the work of groups involving multiple and divergent needs or positions, or involving cross-functional or matrix groups (groups not sharing a common reporting structure), toward a common goal.
Providing consultation to employees, managers, supervisors, and executives on services such as: organizational development; employee training and development; employee orientation and onboarding; diversity, equity, inclusion, and respect; career counseling; employee relations; and workforce planning.
Identifying, researching, and assessing training content.
Developing training, tools, job aids and checklists, based on business need and customer feedback.
Facilitating workshops, trainings, meetings, and forums.
Presenting material and training using multiple modalities.
Applying Adult Learning Theory to all stages of learning and development work.
Education: Involving a major study in human resources, education, leadership development, organizational development, DEIR, business, public administration, social or behavioral sciences, or another related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations
College credit hours or degree - as listed above.
Years of required experience – as listed above.
Combination 1
No college credit hours or degree.
6 years of experience.
Combination 2
30-59 semester or 45-89 quarter credits.
5 years of experience.
Combination 3
60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience.
Combination 4
90-119 semester or 135-179 quarter credits.
3 years of experience.
Combination 5
A Bachelor's Degree or above.
2 years of experience.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience:
Conducting needs assessments.
Using and administering learning systems (LMS), preferably within Washington State government.
Using web-based content and collaboration tools such as SharePoint.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Audrey Pitchford at Audrey.Pitchford@ecy.wa.gov Please do not contact Audrey to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 classification (In-Training) and the Human Resource Consultant 4 (Goal classification) levels, depending on their qualifications. For salary levels for each, please see the qualifications section. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on April 11 , 2024 . In order to be considered, please submit an application on or before April 10, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In addition to a wide variety of HR generalist functions, you will serve as the subject matter expert and HR lead in Reasonable Accommodation, focusing on applying process improvement principles and methodologies to the reasonable accommodation process. You will develop and update supervisor and employee resources related to accommodations. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure Diversity, Equity, Inclusion and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and partnering with others to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as a member of the agency WMS Banding Committee and ITPS Evaluation Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, make recommendations, provide options, or suggest necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into Diversity, Equity and Inclusion (DEI) competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEI principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Commit to continuous learning around Reasonable Accommodation, and ensuring our team members have the information they need to consult consistently within law and agency best practice.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
At the Human Resource Consultant 3 Level: Pay Range 59 – ($5,341 - $7,184) Monthly (In-Training).
A total of 6 years of experience and/or education:
Experience in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
I have 30-59 semester or 45-89 quarter credits.
5 years of experience
Combination 3
I have 60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience
Combination 4
I have 90-119 semester or 135-179 quarter credits.
3 years of experience
Combination 5
A Bachelor's Degree
2 years of experience
Combination 6
A Master's Degree or higher
1 year of experience
At the Human Resource Consultant 4 Level: Pay Range 63 – ($5,900 - $7,932) Monthly (Goal Classification)
A total of 7 years of experience and/or education:
Experience in: broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position: Possible Combinations C ollege credit hours or degree - as listed above. Years of required experience - as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits.6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree).5 years of experienceCombination 490-119 semester or 135-179 quarter credits.4 years of experienceCombination 5 A Bachelor's Degree3 years of experienceCombination 6 A Master's Degree2 years of experienceCombination 7A PhD1 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At the Human Resource Consultant 3 level:
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
At the Human Resource Consultant 4 level :
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Apr 03, 2024
Full time
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 classification (In-Training) and the Human Resource Consultant 4 (Goal classification) levels, depending on their qualifications. For salary levels for each, please see the qualifications section. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on April 11 , 2024 . In order to be considered, please submit an application on or before April 10, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In addition to a wide variety of HR generalist functions, you will serve as the subject matter expert and HR lead in Reasonable Accommodation, focusing on applying process improvement principles and methodologies to the reasonable accommodation process. You will develop and update supervisor and employee resources related to accommodations. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure Diversity, Equity, Inclusion and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and partnering with others to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as a member of the agency WMS Banding Committee and ITPS Evaluation Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, make recommendations, provide options, or suggest necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into Diversity, Equity and Inclusion (DEI) competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEI principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Commit to continuous learning around Reasonable Accommodation, and ensuring our team members have the information they need to consult consistently within law and agency best practice.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
At the Human Resource Consultant 3 Level: Pay Range 59 – ($5,341 - $7,184) Monthly (In-Training).
A total of 6 years of experience and/or education:
Experience in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
I have 30-59 semester or 45-89 quarter credits.
5 years of experience
Combination 3
I have 60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience
Combination 4
I have 90-119 semester or 135-179 quarter credits.
3 years of experience
Combination 5
A Bachelor's Degree
2 years of experience
Combination 6
A Master's Degree or higher
1 year of experience
At the Human Resource Consultant 4 Level: Pay Range 63 – ($5,900 - $7,932) Monthly (Goal Classification)
A total of 7 years of experience and/or education:
Experience in: broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position: Possible Combinations C ollege credit hours or degree - as listed above. Years of required experience - as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits.6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree).5 years of experienceCombination 490-119 semester or 135-179 quarter credits.4 years of experienceCombination 5 A Bachelor's Degree3 years of experienceCombination 6 A Master's Degree2 years of experienceCombination 7A PhD1 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At the Human Resource Consultant 3 level:
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
At the Human Resource Consultant 4 level :
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Keeping Washington Clean and Evergreen The Human Resources Office (HRO) within the Department of Ecology is looking to fill an HR Tech Consultant (Human Resource Consultant Assistant 2) position. This position is located in our Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. This position is a member of the Human Resource Technical Team, that monitors and maintains Human Resource Management System (HRMS) data entry, as well as administers protected leave programs. In this role, you will exhibit excellent customer service by ensuring we have received necessary paperwork to ensure the smooth on-boarding of new employees and paperwork necessary for internal movement of Ecology employees. You will be responsible for some Human Resource Management data entry, file maintenance, and other process improvement projects. This is a great opportunity to gain entry level experience in the Human Resource field. Note: This is a non-permanent position that is scheduled to end on June 30, 2025. Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land, and water for the benefit of current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission. Tele-work options for this position: This position will work in the office five days per week. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? You will assist your team members on the Technical Team to ensure we are receiving all necessary new hire paperwork for new employees, and for any internal movement actions for existing Ecology employees. You will help complete student loan forgiveness forms, verifications of employment forms, some inquiries from the Employment Security Department, assist with HRMS entry for select actions, and help to ensure our central files are up-to-date and maintained. What you will do:
Manage the onboarding paperwork for Washington Conservation Corps (WCC) and Ecology Youth Corps (EYC) members, by accurately entering new/rehires and separations into in the Human Resource Management System (HRMS), complete Personnel Action Forms (PA40’s) for EYC crew members and submit paperwork to our payroll partners.
Track paperwork for all Ecology hires, to ensure we are receiving all necessary new hire forms. These forms include employee information, affirmative action and demographics, I-9, new employee checklists, and emergency contact.
Complete Public Service Loan Forgiveness forms as they are received.
Receive and complete employment verifications received via telephone, fax, email, or mail by verifying employment of current or former employees in a timely manner. Process and complete necessary forms or letters, providing our payroll partners with the necessary forms to complete the request.
Assist in maintaining up-to-date position and personnel files. This includes printing completed, approved paperwork, and filing them in the appropriate place in the correct file.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. Four years of combined experience and/or education: Experience : Office experience which includes two years of customer service experience. Applicable experience may include some or all of the following:
Answering phone calls from internal and/or external customers.
Providing customer service to internal and/or external customers.
Responsibilities related to maintaining a filing system.
Responsibilities related to tracking paperwork to ensure the office has received all necessary components for the specific action intended.
Front desk/reception responsibilities.
All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree. Years of required experience – as listed above. Combination 1No college credit hours or degree.4 years of office experience, which includes at least two years of customer service experience. Combination 230-59 semester or 45-89 quarter credits.3 years of office experience, which includes at least two years of customer service experience. Combination 360-89 semester or 90-134 quarter credits (AA degree).2 years of office experience, which includes at least two years of customer service experience. Combination 490-119 semester or 135-179 quarter credits.1 year of office experience, which includes experience in customer service.Combination 5 A Bachelor's Degree or above.No experience.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Feb 27, 2024
Full time
Keeping Washington Clean and Evergreen The Human Resources Office (HRO) within the Department of Ecology is looking to fill an HR Tech Consultant (Human Resource Consultant Assistant 2) position. This position is located in our Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. This position is a member of the Human Resource Technical Team, that monitors and maintains Human Resource Management System (HRMS) data entry, as well as administers protected leave programs. In this role, you will exhibit excellent customer service by ensuring we have received necessary paperwork to ensure the smooth on-boarding of new employees and paperwork necessary for internal movement of Ecology employees. You will be responsible for some Human Resource Management data entry, file maintenance, and other process improvement projects. This is a great opportunity to gain entry level experience in the Human Resource field. Note: This is a non-permanent position that is scheduled to end on June 30, 2025. Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land, and water for the benefit of current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission. Tele-work options for this position: This position will work in the office five days per week. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? You will assist your team members on the Technical Team to ensure we are receiving all necessary new hire paperwork for new employees, and for any internal movement actions for existing Ecology employees. You will help complete student loan forgiveness forms, verifications of employment forms, some inquiries from the Employment Security Department, assist with HRMS entry for select actions, and help to ensure our central files are up-to-date and maintained. What you will do:
Manage the onboarding paperwork for Washington Conservation Corps (WCC) and Ecology Youth Corps (EYC) members, by accurately entering new/rehires and separations into in the Human Resource Management System (HRMS), complete Personnel Action Forms (PA40’s) for EYC crew members and submit paperwork to our payroll partners.
Track paperwork for all Ecology hires, to ensure we are receiving all necessary new hire forms. These forms include employee information, affirmative action and demographics, I-9, new employee checklists, and emergency contact.
Complete Public Service Loan Forgiveness forms as they are received.
Receive and complete employment verifications received via telephone, fax, email, or mail by verifying employment of current or former employees in a timely manner. Process and complete necessary forms or letters, providing our payroll partners with the necessary forms to complete the request.
Assist in maintaining up-to-date position and personnel files. This includes printing completed, approved paperwork, and filing them in the appropriate place in the correct file.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. Four years of combined experience and/or education: Experience : Office experience which includes two years of customer service experience. Applicable experience may include some or all of the following:
Answering phone calls from internal and/or external customers.
Providing customer service to internal and/or external customers.
Responsibilities related to maintaining a filing system.
Responsibilities related to tracking paperwork to ensure the office has received all necessary components for the specific action intended.
Front desk/reception responsibilities.
All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree. Years of required experience – as listed above. Combination 1No college credit hours or degree.4 years of office experience, which includes at least two years of customer service experience. Combination 230-59 semester or 45-89 quarter credits.3 years of office experience, which includes at least two years of customer service experience. Combination 360-89 semester or 90-134 quarter credits (AA degree).2 years of office experience, which includes at least two years of customer service experience. Combination 490-119 semester or 135-179 quarter credits.1 year of office experience, which includes experience in customer service.Combination 5 A Bachelor's Degree or above.No experience.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
The College of Charleston
Charleston, South Carolina
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
Feb 09, 2024
Full time
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
ABOUT GREAT RIVER GREENING
Great River Greening is a leading environmental restoration nonprofit with a mission to inspire, engage, and lead local communities in conserving and caring for the land and water that enrich our lives. We have a small, but mighty team that restores 5,000+ acres of land across Minnesota annually. We offer flexibility, a friendly work culture, supportive Board of Directors, hybrid work options, and opportunities to grow.
Great River Greening values Science, Community, Partnership, Education, and Environmental Equity. Great River Greening is an Equal Opportunity Employer. Candidates of all backgrounds, including women, candidates of color, LGBTQ, or candidates with non-traditional work or experience backgrounds are encouraged to apply. See www.greatrivergreening.org for more information.
Position Description
The Human Resources Associate works with the Finance & Administrative team to support Great River Greening’s overall goal to align the staff team with the organization’s strategic objectives in a positive and productive work environment. This professional is responsible for supporting the recruitment, hiring, onboarding, and retaining team members. Help protect Minnesota’s land and water through your people and organizational skills!
The Human Resources Associate reports to the Finance & Administration Director. The position is an exempt, full-time role with benefits including health, dental, 401k, LTD, Dependent Care and Health Care FSA, life insurance, and a PTO plan. Salary range is $50,000 - $60,000 annually, depending upon experience. Great River Greening offers a flexible workplace and staff are currently working hybrid, with one day in the office—Tuesdays—required.
Primary Duties and Responsibilities:
Recruiting, Hiring, Onboarding – 30%
Execute end-to-end recruitment processes, including drafting job descriptions, posting openings, reviewing resumes, and conducting initial candidate screenings.
Coordinate interviews, assess candidates' qualifications, and collaborate with hiring managers to facilitate the selection process.
Conduct onboarding procedures for new hires, ensuring a seamless integration into the organization.
Benefits and Insurance – 30%
Administer employee benefits programs, including health, dental, 401k, life insurance, and health spending accounts (HSA).
Serve as a point of contact for employees regarding benefits-related inquiries and assist in problem resolution.
Collaborate with external vendors and insurance providers to ensure effective and competitive benefits offerings.
Conduct benefits orientation sessions for new employees, explaining available options and facilitating enrollment processes.
Employee Relations – 20%
Foster positive employee relations by addressing inquiries, concerns, and conflicts in a timely and effective manner.
Collaborate with leadership to facilitate and continuously improve the annual performance assessment process.
Conduct exit interviews and analyze feedback to identify trends and areas for improvement.
Maintain confidential employee records and documentation related to employee relations matters.
Workplace Culture – 20%
Support and help champion the organization's commitment to diversity, equity, inclusion, and environmental justice by integrating inclusive practices into all aspects of our workplace environment.
Coordinate and promote staff training sessions, professional development initiatives, and other employee engagement activities.
Contribute to the development and implementation of HR policies and procedures
Perform general administrative support and other duties as assigned.
Skills and Abilities
Strong customer service skills with internal and external stakeholders.
Excellent verbal and written communication skills.
Ability to work effectively with partners who are significantly diverse with respect to age, race, ethnicity, gender orientation, socio-economic status, nationality, and religion.
High emotional intelligence, high cultural competency, strong personal alignment with Great River Greening’s diversity, equity, inclusion, and environmental justice values.
Understanding of HR policies and procedures including local, state, and federal compliance.
Ability to maintain absolute confidentiality regarding employee information.
Detail-oriented with excellent organizational and time-management abilities.
A “yes and” attitude! Open to new ideas, collaborative, and excited to figure out what works.
A passion for the mission and values of Great River Greening.
Qualifications
2+ years translatable or direct experience in Human Resources.
Knowledge of MS Office programs, Sharepoint, and QuickBooks Online a plus.
Application Instructions
Submit cover letter addressing the qualifications and resume by e-mail to: Grant Seipkes, Director of Finance and Administration, gseipkes@greatrivergreening.org
Rolling application and position is open until filled.
Jan 30, 2024
Full time
ABOUT GREAT RIVER GREENING
Great River Greening is a leading environmental restoration nonprofit with a mission to inspire, engage, and lead local communities in conserving and caring for the land and water that enrich our lives. We have a small, but mighty team that restores 5,000+ acres of land across Minnesota annually. We offer flexibility, a friendly work culture, supportive Board of Directors, hybrid work options, and opportunities to grow.
Great River Greening values Science, Community, Partnership, Education, and Environmental Equity. Great River Greening is an Equal Opportunity Employer. Candidates of all backgrounds, including women, candidates of color, LGBTQ, or candidates with non-traditional work or experience backgrounds are encouraged to apply. See www.greatrivergreening.org for more information.
Position Description
The Human Resources Associate works with the Finance & Administrative team to support Great River Greening’s overall goal to align the staff team with the organization’s strategic objectives in a positive and productive work environment. This professional is responsible for supporting the recruitment, hiring, onboarding, and retaining team members. Help protect Minnesota’s land and water through your people and organizational skills!
The Human Resources Associate reports to the Finance & Administration Director. The position is an exempt, full-time role with benefits including health, dental, 401k, LTD, Dependent Care and Health Care FSA, life insurance, and a PTO plan. Salary range is $50,000 - $60,000 annually, depending upon experience. Great River Greening offers a flexible workplace and staff are currently working hybrid, with one day in the office—Tuesdays—required.
Primary Duties and Responsibilities:
Recruiting, Hiring, Onboarding – 30%
Execute end-to-end recruitment processes, including drafting job descriptions, posting openings, reviewing resumes, and conducting initial candidate screenings.
Coordinate interviews, assess candidates' qualifications, and collaborate with hiring managers to facilitate the selection process.
Conduct onboarding procedures for new hires, ensuring a seamless integration into the organization.
Benefits and Insurance – 30%
Administer employee benefits programs, including health, dental, 401k, life insurance, and health spending accounts (HSA).
Serve as a point of contact for employees regarding benefits-related inquiries and assist in problem resolution.
Collaborate with external vendors and insurance providers to ensure effective and competitive benefits offerings.
Conduct benefits orientation sessions for new employees, explaining available options and facilitating enrollment processes.
Employee Relations – 20%
Foster positive employee relations by addressing inquiries, concerns, and conflicts in a timely and effective manner.
Collaborate with leadership to facilitate and continuously improve the annual performance assessment process.
Conduct exit interviews and analyze feedback to identify trends and areas for improvement.
Maintain confidential employee records and documentation related to employee relations matters.
Workplace Culture – 20%
Support and help champion the organization's commitment to diversity, equity, inclusion, and environmental justice by integrating inclusive practices into all aspects of our workplace environment.
Coordinate and promote staff training sessions, professional development initiatives, and other employee engagement activities.
Contribute to the development and implementation of HR policies and procedures
Perform general administrative support and other duties as assigned.
Skills and Abilities
Strong customer service skills with internal and external stakeholders.
Excellent verbal and written communication skills.
Ability to work effectively with partners who are significantly diverse with respect to age, race, ethnicity, gender orientation, socio-economic status, nationality, and religion.
High emotional intelligence, high cultural competency, strong personal alignment with Great River Greening’s diversity, equity, inclusion, and environmental justice values.
Understanding of HR policies and procedures including local, state, and federal compliance.
Ability to maintain absolute confidentiality regarding employee information.
Detail-oriented with excellent organizational and time-management abilities.
A “yes and” attitude! Open to new ideas, collaborative, and excited to figure out what works.
A passion for the mission and values of Great River Greening.
Qualifications
2+ years translatable or direct experience in Human Resources.
Knowledge of MS Office programs, Sharepoint, and QuickBooks Online a plus.
Application Instructions
Submit cover letter addressing the qualifications and resume by e-mail to: Grant Seipkes, Director of Finance and Administration, gseipkes@greatrivergreening.org
Rolling application and position is open until filled.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the HR Generalist, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.
Essential Duties and Responsibilities:
Prepares check request for all HR expenses and keeps a running total of all expenses by expense code in the budget excel spreadsheet.
Regularly convert active files to term files, inclusive of employee, confidential and I-9 files. File appropriately and move them over to correct termination cabinets.
Purge files at year-end and prepare boxes to send them to offsite storage.
Oversee company recognition programs: birthdays, milestones, and shout outs. Identify ways to enhance the employee recognition program and provide recommendations to the HR Generalist.
Run monthly compliance reports: Physicals, Flu Shot, Professional License, TB Screening, Tdap, NPDB, CPR, Auto Insurance, Core Competency, Driver’s License, and right to work.
First point of contact for compliance documents and follow up with employees as needed to maintain compliance.
Upload documents to Paycom.
Maintains the integrity and confidentiality of human resource files and records.
Assist in notifying employees of changes in status.
This includes creating offer letters, badges, changing pay grades and updating job codes in Paycom as needed, collecting signed job descriptions, and notifying IT and Support Services of changes.
Update the organization chart:
new hires, transfers, and title changes on a weekly basis
terminations and open positions are immediate changes
Create monthly newsletters for all staff. Connect with managers for program highlights, Communications department for company events and include safety tips.
Oversee uniforms. This includes placing uniform orders, tracking orders, and maintaining inventory status.
Complete employee verification requests.
Assist with posting of open positions on external job boards.
Coordinate the onboarding process for temporary employees and interns, which includes collecting all documents for hiring.
May at times be required to assist in creating salary grids for offers to be approved by management, extends offers, and create contingent offer letters for new hires.
Act as back up for new hire onboarding.
Act as back up for intern orientation.
Assist with special projects when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree in HR or a related field and one-year HR experience or HS Diploma/ GED and three years administrative experience of which one year must have been in HR.
Experienced with database systems.
Experience with HR Information systems.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite.
Knowledge of:
Human resource information system (HRIS) preferable Paycom
Ability to:
Work in a fast-paced environment.
Manage sensitive and confidential information.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 15 pounds or less. Prolonged periods of sitting at a desk and working on a computer.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/transgender/veteran.
Jan 09, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the HR Generalist, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.
Essential Duties and Responsibilities:
Prepares check request for all HR expenses and keeps a running total of all expenses by expense code in the budget excel spreadsheet.
Regularly convert active files to term files, inclusive of employee, confidential and I-9 files. File appropriately and move them over to correct termination cabinets.
Purge files at year-end and prepare boxes to send them to offsite storage.
Oversee company recognition programs: birthdays, milestones, and shout outs. Identify ways to enhance the employee recognition program and provide recommendations to the HR Generalist.
Run monthly compliance reports: Physicals, Flu Shot, Professional License, TB Screening, Tdap, NPDB, CPR, Auto Insurance, Core Competency, Driver’s License, and right to work.
First point of contact for compliance documents and follow up with employees as needed to maintain compliance.
Upload documents to Paycom.
Maintains the integrity and confidentiality of human resource files and records.
Assist in notifying employees of changes in status.
This includes creating offer letters, badges, changing pay grades and updating job codes in Paycom as needed, collecting signed job descriptions, and notifying IT and Support Services of changes.
Update the organization chart:
new hires, transfers, and title changes on a weekly basis
terminations and open positions are immediate changes
Create monthly newsletters for all staff. Connect with managers for program highlights, Communications department for company events and include safety tips.
Oversee uniforms. This includes placing uniform orders, tracking orders, and maintaining inventory status.
Complete employee verification requests.
Assist with posting of open positions on external job boards.
Coordinate the onboarding process for temporary employees and interns, which includes collecting all documents for hiring.
May at times be required to assist in creating salary grids for offers to be approved by management, extends offers, and create contingent offer letters for new hires.
Act as back up for new hire onboarding.
Act as back up for intern orientation.
Assist with special projects when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree in HR or a related field and one-year HR experience or HS Diploma/ GED and three years administrative experience of which one year must have been in HR.
Experienced with database systems.
Experience with HR Information systems.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite.
Knowledge of:
Human resource information system (HRIS) preferable Paycom
Ability to:
Work in a fast-paced environment.
Manage sensitive and confidential information.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 15 pounds or less. Prolonged periods of sitting at a desk and working on a computer.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/transgender/veteran.
Cummins Behavioral Health Systems, Inc
Avon, IN, USA 46123
Cummins Behavioral Health Systems, Inc. has a new opportunity for a professional to serve as Diversity, Equity, and Inclusion (DEI) Coordinator .
Duties and responsibilities:
Under the general supervision of the Chief Compliance Officer, the DEI Coordinator is responsible to assess, develop, implement, research, and evaluate DEI initiatives appropriate to organizational values, goals, and strategic priorities. This role will lead and provide ongoing foundational understanding for the development of projects and processes to implement solutions that better equip staff with the skills and knowledge needed to improve internal, intra- departmental, and consumer care.
Essential Functions:
Contribute to an organizational culture of respect, hope, and personal accountability regarding DEI.
Facilitate and lead organizational DEI initiatives and chair the DEI Committee.
Facilitate training in a variety of DEI related topics.
Promote cultural proficiency in all aspects of the organization's functions and programming to help engage and retain diverse client populations.
Create opportunities to engage employees in cultural conversations, self-exploration, and intentional practice.
Support DEI Roundtable discussions.
Assist with DEI curriculum development.
Gather DEI training related data.
Develop and manage a robust resource library and actively enhance the organization's link to information and resources for members of underserved and underrepresented communities.
Support outreach for internal and external DEI events.
Establish and maintain collaborative relationships with professional groups and community partners.
Develop and administer assessment tools to evaluate and measure DEI programs impact.
Facilitate the development and implementation of a DEI plan based on organizational data.
Research and provide expertise on best practices and leading methodologies related to DEI in healthcare.
Train hiring managers in selecting, managing, evaluating and retaining diverse staff.
Qualifications:
Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. Master's degree preferred.
Skills and knowledge required:
Minimum of 5 years of experience in diversity, equity, and inclusion roles, preferably in the healthcare or behavioral health sector.
Demonstrated experience in developing and implementing strategic DEI plans aligned with organizational goals.
Proficiency in creating, analyzing, and reporting on DEI metrics and analytics to measure the effectiveness of initiatives.
Experience in crafting and revising organizational policies to ensure inclusivity and equity.
Proven track record in designing and delivering DEI training sessions, workshops, and facilitating discussions on related topics.
Demonstrated ability to collaborate with executive leadership to integrate DEI into overall business strategy.
Deep content knowledge of the research and best practices for organizations striving to embrace diversity, equity, inclusive, justice and belonging.
Proven ability to introduce innovative and effective DEI solutions tailored to the organization's unique needs.
Utilizing surveys and feedback mechanisms to assess the DEI climate within the organization and implementing improvements based on insights.
Ability to collaborate effectively with individuals at all levels of the organization.
Strong conflict management skills.
Strong communication and interpersonal skills.
Excellent written, oral and visual presentation skills.
Excellent leadership and team-building skills.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries.
Excellent work life balance.
Professional training, leadership training, and advancement available.
Generous paid time off.
Eight paid holidays yearly.
Diverse career tracts.
Comprehensive insurance package.
Clinical support from leaders in field.
Matching contributions to your 401K program.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Hendricks County is a great place to work and live!
https://money.com/collection/best-places-to-live-2017/4924331/avon-indiana/
https://money.com/collection/best-places-to-live-2021/5746576/brownsburg-indiana-2021/
https://www.usnews.com/news/healthiest-communities/indiana/hendricks-county
https://www.homesnacks.com/best-counties-in-indiana/
Cummins is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/228900-47726.html
Dec 19, 2023
Full time
Cummins Behavioral Health Systems, Inc. has a new opportunity for a professional to serve as Diversity, Equity, and Inclusion (DEI) Coordinator .
Duties and responsibilities:
Under the general supervision of the Chief Compliance Officer, the DEI Coordinator is responsible to assess, develop, implement, research, and evaluate DEI initiatives appropriate to organizational values, goals, and strategic priorities. This role will lead and provide ongoing foundational understanding for the development of projects and processes to implement solutions that better equip staff with the skills and knowledge needed to improve internal, intra- departmental, and consumer care.
Essential Functions:
Contribute to an organizational culture of respect, hope, and personal accountability regarding DEI.
Facilitate and lead organizational DEI initiatives and chair the DEI Committee.
Facilitate training in a variety of DEI related topics.
Promote cultural proficiency in all aspects of the organization's functions and programming to help engage and retain diverse client populations.
Create opportunities to engage employees in cultural conversations, self-exploration, and intentional practice.
Support DEI Roundtable discussions.
Assist with DEI curriculum development.
Gather DEI training related data.
Develop and manage a robust resource library and actively enhance the organization's link to information and resources for members of underserved and underrepresented communities.
Support outreach for internal and external DEI events.
Establish and maintain collaborative relationships with professional groups and community partners.
Develop and administer assessment tools to evaluate and measure DEI programs impact.
Facilitate the development and implementation of a DEI plan based on organizational data.
Research and provide expertise on best practices and leading methodologies related to DEI in healthcare.
Train hiring managers in selecting, managing, evaluating and retaining diverse staff.
Qualifications:
Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. Master's degree preferred.
Skills and knowledge required:
Minimum of 5 years of experience in diversity, equity, and inclusion roles, preferably in the healthcare or behavioral health sector.
Demonstrated experience in developing and implementing strategic DEI plans aligned with organizational goals.
Proficiency in creating, analyzing, and reporting on DEI metrics and analytics to measure the effectiveness of initiatives.
Experience in crafting and revising organizational policies to ensure inclusivity and equity.
Proven track record in designing and delivering DEI training sessions, workshops, and facilitating discussions on related topics.
Demonstrated ability to collaborate with executive leadership to integrate DEI into overall business strategy.
Deep content knowledge of the research and best practices for organizations striving to embrace diversity, equity, inclusive, justice and belonging.
Proven ability to introduce innovative and effective DEI solutions tailored to the organization's unique needs.
Utilizing surveys and feedback mechanisms to assess the DEI climate within the organization and implementing improvements based on insights.
Ability to collaborate effectively with individuals at all levels of the organization.
Strong conflict management skills.
Strong communication and interpersonal skills.
Excellent written, oral and visual presentation skills.
Excellent leadership and team-building skills.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries.
Excellent work life balance.
Professional training, leadership training, and advancement available.
Generous paid time off.
Eight paid holidays yearly.
Diverse career tracts.
Comprehensive insurance package.
Clinical support from leaders in field.
Matching contributions to your 401K program.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Hendricks County is a great place to work and live!
https://money.com/collection/best-places-to-live-2017/4924331/avon-indiana/
https://money.com/collection/best-places-to-live-2021/5746576/brownsburg-indiana-2021/
https://www.usnews.com/news/healthiest-communities/indiana/hendricks-county
https://www.homesnacks.com/best-counties-in-indiana/
Cummins is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/228900-47726.html
Minimum Education Bachelor's degree or equivalent experience Minimum Experience 8 Summary Manages the daily operations of one or more programs and sections. Provides leadership in the development of the DEI Program section and staff. Schedule's workload, establishes priorities, assigns work and projects, sets standards, monitors work assignment progress. Leads, motivates, and coaches staff. Fosters teamwork. Ensures that current section program advances the Board's DEI strategic priorities, division goals and section objectives and recommends to senior management operational changes and personnel actions. Responsible for communicating section DEI goals and objectives and initiatives. Act as subject matter expert to contribute to and advise on policies, practices, and procedures from a DEI lens. Seeks advise from senior management and legal upon implementing statute and legislation related to DEI matters. Embodied a strong stakeholder service philosophy. Duties and Responsibilities * Manages Operations: Manages section operations. Provides overall strategic direction regarding work methods and procedures, accountability, and management controls and ensures policies, practices, procedures are implemented to ensure equal access in addressing affirmative employment requirements and initiatives. * Manages and Develops Section Staff: Provides leadership in the development of the section. Schedule’s workload, establishes priorities, assigns projects, ensure effective and efficient use of resources (both monetary and people). Serves as reviewing manager on staff performance evaluations and recommends to senior management personnel actions (hiring, salary administration, position reallocation). * Develops, Implements, Evaluates Programs: Serve as Board liaison or representative in consulting/collaboration with federal agencies and legislative entities. Act as recognized domain expert within the Board and ODEI. * Identifies and Manages Needs and Risk: Identify relevant issues and trends and draw conclusions through analysis of quantitative and qualitative data that can be used to analyze workplace issues, policies, and practices. Identifies and manages enterprise needs and risk as they relate to DEI strategies, initiatives and develops and facilitates actions that mitigate these risks. Directs staff in research and analysis of significant issues. * Strategic Planning: Serves as a member of the division’s management team, helping to identify future goals and objectives for ODEI section and divisions. Works closely with senior management and other colleagues to develop strategic direction and vision for future initiatives of ODEI and/or the Board, and champions initiatives to stakeholders. Leads or participates in multi-disciplined workgroups formed within the board and inter-agency to address needs and challenges relevant to diversity, equity and inclusion. * Develops and Communication of Policies: Responsible for communicating DEI policies and procedures and collaborates with ODEI management to include Chief Diversity Officer when developing new procedures. * Represents Board/ODEI: Represents the Board and/or ODEI at conferences and meetings with other Government agencies, private sector organizations, and Federal Reserve Banks on section matters. * Manages Budget: Researches and manages department-sponsored DEI training and consultation. Provides recommendations and justification for staff training/conference expenses, and operational enhancements. Maintains budget reporting requirements for outside contractors, and expenses related to program objectives and initiatives. Coordinates work with outside contractors, Writes or otherwise reviews specifications for major contractual job requirements. Monitors, and reviews contractual work and certifies delivery of required work deliverable (efficiency, cost, and timeliness).
* Requires managerial, analytical, and technical skills typically acquired through completion of a bachelor’s degree in human resources, business administration, or related field and a minimum of 8 years of demonstrated related experience, or a master’s degree in a related field and 7 years of demonstrated specific work experience, including 2 years of experience managing a Diversity and Inclusion, or related team. * Senior DEI Program Manager is looked to as a subject matter expert in the following competencies and is capable of leading and teaching others in these areas: + Data Collection & Analysis: The ability to collect and analyze quantitative and qualitative data. + Risk Management: the ability to utilize risk management principles to evaluate and mitigate potential risks. + Problem Solving: The ability to influence, educate and guide actions relating to DEI strategy. The ability to apply understanding of how organizations, HR operations, Board policies in particular are impacted by changes in regulations and policy and vice-versa. + Knowledge of Relevant Policy and Laws: The ability to interpret and apply law and regulations related to areas of responsibility, evaluate the impact of changes in law, policies and/or regulations related to DEI. * Demonstrates effective interpersonal, oral, and written communication skills, and a strong collaborative and service philosophy. * Must be highly dependable and capable of exercising sound independent judgment, discretion, diplomacy, and strategic thinker. The FR-29 requires managerial, analytical, and technical skills typically acquired through completion of a bachelor’s degree in human resources, business administration, or related field and a minimum of 9 years of demonstrated related experience or the equivalent combination of education and experience, including 3 years of D&I or related managerial experience. The Office of Diversity, Equity & Inclusion (ODE&I) has resumed an in-office presence. Our flexible work environment requires employee to be physically present in the office a minimum of 4 days per month, subject to change. This includes a weekly core day. On occasion, ODE&I staff may be expected to be physically present in the office more than 4 days per month, as required by business needs, but can work remotely the remaining days.
Dec 14, 2023
Full time
Minimum Education Bachelor's degree or equivalent experience Minimum Experience 8 Summary Manages the daily operations of one or more programs and sections. Provides leadership in the development of the DEI Program section and staff. Schedule's workload, establishes priorities, assigns work and projects, sets standards, monitors work assignment progress. Leads, motivates, and coaches staff. Fosters teamwork. Ensures that current section program advances the Board's DEI strategic priorities, division goals and section objectives and recommends to senior management operational changes and personnel actions. Responsible for communicating section DEI goals and objectives and initiatives. Act as subject matter expert to contribute to and advise on policies, practices, and procedures from a DEI lens. Seeks advise from senior management and legal upon implementing statute and legislation related to DEI matters. Embodied a strong stakeholder service philosophy. Duties and Responsibilities * Manages Operations: Manages section operations. Provides overall strategic direction regarding work methods and procedures, accountability, and management controls and ensures policies, practices, procedures are implemented to ensure equal access in addressing affirmative employment requirements and initiatives. * Manages and Develops Section Staff: Provides leadership in the development of the section. Schedule’s workload, establishes priorities, assigns projects, ensure effective and efficient use of resources (both monetary and people). Serves as reviewing manager on staff performance evaluations and recommends to senior management personnel actions (hiring, salary administration, position reallocation). * Develops, Implements, Evaluates Programs: Serve as Board liaison or representative in consulting/collaboration with federal agencies and legislative entities. Act as recognized domain expert within the Board and ODEI. * Identifies and Manages Needs and Risk: Identify relevant issues and trends and draw conclusions through analysis of quantitative and qualitative data that can be used to analyze workplace issues, policies, and practices. Identifies and manages enterprise needs and risk as they relate to DEI strategies, initiatives and develops and facilitates actions that mitigate these risks. Directs staff in research and analysis of significant issues. * Strategic Planning: Serves as a member of the division’s management team, helping to identify future goals and objectives for ODEI section and divisions. Works closely with senior management and other colleagues to develop strategic direction and vision for future initiatives of ODEI and/or the Board, and champions initiatives to stakeholders. Leads or participates in multi-disciplined workgroups formed within the board and inter-agency to address needs and challenges relevant to diversity, equity and inclusion. * Develops and Communication of Policies: Responsible for communicating DEI policies and procedures and collaborates with ODEI management to include Chief Diversity Officer when developing new procedures. * Represents Board/ODEI: Represents the Board and/or ODEI at conferences and meetings with other Government agencies, private sector organizations, and Federal Reserve Banks on section matters. * Manages Budget: Researches and manages department-sponsored DEI training and consultation. Provides recommendations and justification for staff training/conference expenses, and operational enhancements. Maintains budget reporting requirements for outside contractors, and expenses related to program objectives and initiatives. Coordinates work with outside contractors, Writes or otherwise reviews specifications for major contractual job requirements. Monitors, and reviews contractual work and certifies delivery of required work deliverable (efficiency, cost, and timeliness).
* Requires managerial, analytical, and technical skills typically acquired through completion of a bachelor’s degree in human resources, business administration, or related field and a minimum of 8 years of demonstrated related experience, or a master’s degree in a related field and 7 years of demonstrated specific work experience, including 2 years of experience managing a Diversity and Inclusion, or related team. * Senior DEI Program Manager is looked to as a subject matter expert in the following competencies and is capable of leading and teaching others in these areas: + Data Collection & Analysis: The ability to collect and analyze quantitative and qualitative data. + Risk Management: the ability to utilize risk management principles to evaluate and mitigate potential risks. + Problem Solving: The ability to influence, educate and guide actions relating to DEI strategy. The ability to apply understanding of how organizations, HR operations, Board policies in particular are impacted by changes in regulations and policy and vice-versa. + Knowledge of Relevant Policy and Laws: The ability to interpret and apply law and regulations related to areas of responsibility, evaluate the impact of changes in law, policies and/or regulations related to DEI. * Demonstrates effective interpersonal, oral, and written communication skills, and a strong collaborative and service philosophy. * Must be highly dependable and capable of exercising sound independent judgment, discretion, diplomacy, and strategic thinker. The FR-29 requires managerial, analytical, and technical skills typically acquired through completion of a bachelor’s degree in human resources, business administration, or related field and a minimum of 9 years of demonstrated related experience or the equivalent combination of education and experience, including 3 years of D&I or related managerial experience. The Office of Diversity, Equity & Inclusion (ODE&I) has resumed an in-office presence. Our flexible work environment requires employee to be physically present in the office a minimum of 4 days per month, subject to change. This includes a weekly core day. On occasion, ODE&I staff may be expected to be physically present in the office more than 4 days per month, as required by business needs, but can work remotely the remaining days.
Job Title: Director of Human Resources & Administration
Reports to: Chief Operating Officer
Job Status : Full Time (40 hours/week)
Salary Range: $110,000 - $140,000
Application Deadline : January 12, 2024
Starting: February 2024
Location : Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have
the opportunities to succeed and experience economic mobility by engaging education and
policy partners to drive systemic change and providing direct support to teen parents in college
as well as their children through holistic, two-generation programming. To date, we have
provided over $1.2 million in tuition assistance, supported almost 450 teen parents in college, celebrated more than 170 degrees earned through our program, and built relationships with 30+ two and four-year institutions nationwide. For more information, please visit www.generationhope.org .
By joining our team, you will work for an organization named "one of the best nonprofits" by Spur Local. Not only do we live out and operationalize our values, we do the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
Generation Hope seeks a Director of Human Resources & Administration who will serve as the head of Human Resources and a key member of the Leadership Team. They will be responsible for establishing and leading initiatives, systems, and best practices to recruit, develop, and retain a diverse and high-performing workforce with the goal of encouraging innovation, learning, and cross-cultural collaboration. The Director will also define the processes and implement the infrastructure/systems needed to support Generation Hope’s strategic objectives. In addition to being a strategic thought partner to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), the Director of Human Resources & Administration will be involved in a range of strategic planning and internal initiatives as a member of the Leadership Team and will manage a team of administrative professionals who will plan and coordinate across the organization .
Job Description:
Candidate Recruitment, Hiring, and On-Boarding
Develop and implement targeted recruitment strategies to ensure a robust and diverse applicant pool for all openings.
Oversee the hiring process to ensure that scheduling interviews, communicating with candidates, and following up with candidates is implemented efficiently and with professionalism.
Provide onboarding services and orientation to all new staff members and ensure department and program-level orientations are standardized and compelling.
Professional Development and Performance Management
Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues.
Collaborate with managers to update job descriptions across the agency and implement a system for regular review and revision of descriptions.
Design and implement an enhanced performance management system for employee evaluation.
Develop internal staff trainings and identify relevant available external trainings.
Benefits/Payroll Administration
Research, implement, and maintain salary scales to standardize salary ranges across the organization and relative to peer organizations.
Negotiate benefits plan renewals to balance quality coverage with expenses for the organization and employees.
Administer all payroll and benefits-related responsibilities and monitor relevant reports to ensure accuracy.
Serve as the staff lead for all 403(b) administration responsibilities (in coordination with our third-party administrator).
Create a comprehensive benefits package for prospective employees and connect existing staff with educational opportunities on current benefits.
General HR Administration and Systems
Understand, interpret, and share relevant laws related to personnel management and ensure all HR processes and actions comply with these laws.
Manage all HRIS systems, to include BambooHR.
Review current HR systems, exploring and ultimately implementing new systems based on organizational needs.
Office Administration
Ensure the Administrative Coordinator is working closely with all third-party vendors, to include the IT helpdesk, technology maintenance, and security system providers.
Support the planning and budgeting process for IT purchases and upgrades.
Develop and maintain DC office security protocols.
Work with the Assistant Director of Growth & Strategy to ensure efficient and secure office procedures are in place at all Generation Hope sites.
Organizational Leadership
Manage the Administrative Coordinator and additionally hired team members including a DEI professional, holding team members accountable for stellar performance and upholding Generation Hope's values.
Create systems for regularly gauging the morale of the Administrative team and plan regular activities, including an annual retreat, that keep the team uplifted. Hold weekly coaching/check-in meetings with direct reports, and develop and implement a system to evaluate the skills, experience, and professional development needs of the Administrative staff.
QUALIFICATIONS:
Personal qualities of integrity, credibility, and a commitment to Generation Hope’s mission
Bachelor’s degree required, master’s degree preferred, in a related field such as Human Resources or Organizational Psychology.
Minimum 7-10 years of HR Business Partner/Generalist experience across a range of competencies.
At least five years of supervisory experience.
Demonstrated experience leading HR department(s) through strategic and transactional change.
Experience with employee relations.
Ability to meet deadlines.
Demonstrated initiative in determining new or modifying existing HR policies and procedures and effectively communicating them to staff and Board members.
Demonstrated organizational leadership and decision-making capability collaboratively at a senior management level.
Ability to communicate to staff and Board members the short and long-term impact, specific and strategic, of HR policy and procedures.
Ability to manage budgets and experience working closely with the COO to achieve team financial goals.
Excellent verbal and organizational written communication skills, including editing skills with meticulous attention to detail.
Ability to achieve goals and align interests through cooperation and collaboration with other groups and cross-functional teams, even where no direct reporting relationship exists.
Demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters.
Experience with Monday.com, ADP, BambooHR, and Google products, including Google Sheets, Word, Slides (or Powerpoint), a plus
Personal and professional commitment to understanding and dismantling systemic racism
CANDIDATES MUST RESIDE IN THE WASHINGTON, DC AREA BEFORE THE EMPLOYMENT START DATE.
Applicants must meet the minimum requirements in terms of qualifications. An equivalent combination of education and experience will be considered in lieu of educational requirements.
Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. To safeguard the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application . If this link does not work, you can access the application at this URL: https://Generation_Hope.formstack.com/forms/apply_now . No calls, please.
Generation Hope is an equal-opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Dec 13, 2023
Full time
Job Title: Director of Human Resources & Administration
Reports to: Chief Operating Officer
Job Status : Full Time (40 hours/week)
Salary Range: $110,000 - $140,000
Application Deadline : January 12, 2024
Starting: February 2024
Location : Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have
the opportunities to succeed and experience economic mobility by engaging education and
policy partners to drive systemic change and providing direct support to teen parents in college
as well as their children through holistic, two-generation programming. To date, we have
provided over $1.2 million in tuition assistance, supported almost 450 teen parents in college, celebrated more than 170 degrees earned through our program, and built relationships with 30+ two and four-year institutions nationwide. For more information, please visit www.generationhope.org .
By joining our team, you will work for an organization named "one of the best nonprofits" by Spur Local. Not only do we live out and operationalize our values, we do the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
Generation Hope seeks a Director of Human Resources & Administration who will serve as the head of Human Resources and a key member of the Leadership Team. They will be responsible for establishing and leading initiatives, systems, and best practices to recruit, develop, and retain a diverse and high-performing workforce with the goal of encouraging innovation, learning, and cross-cultural collaboration. The Director will also define the processes and implement the infrastructure/systems needed to support Generation Hope’s strategic objectives. In addition to being a strategic thought partner to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), the Director of Human Resources & Administration will be involved in a range of strategic planning and internal initiatives as a member of the Leadership Team and will manage a team of administrative professionals who will plan and coordinate across the organization .
Job Description:
Candidate Recruitment, Hiring, and On-Boarding
Develop and implement targeted recruitment strategies to ensure a robust and diverse applicant pool for all openings.
Oversee the hiring process to ensure that scheduling interviews, communicating with candidates, and following up with candidates is implemented efficiently and with professionalism.
Provide onboarding services and orientation to all new staff members and ensure department and program-level orientations are standardized and compelling.
Professional Development and Performance Management
Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues.
Collaborate with managers to update job descriptions across the agency and implement a system for regular review and revision of descriptions.
Design and implement an enhanced performance management system for employee evaluation.
Develop internal staff trainings and identify relevant available external trainings.
Benefits/Payroll Administration
Research, implement, and maintain salary scales to standardize salary ranges across the organization and relative to peer organizations.
Negotiate benefits plan renewals to balance quality coverage with expenses for the organization and employees.
Administer all payroll and benefits-related responsibilities and monitor relevant reports to ensure accuracy.
Serve as the staff lead for all 403(b) administration responsibilities (in coordination with our third-party administrator).
Create a comprehensive benefits package for prospective employees and connect existing staff with educational opportunities on current benefits.
General HR Administration and Systems
Understand, interpret, and share relevant laws related to personnel management and ensure all HR processes and actions comply with these laws.
Manage all HRIS systems, to include BambooHR.
Review current HR systems, exploring and ultimately implementing new systems based on organizational needs.
Office Administration
Ensure the Administrative Coordinator is working closely with all third-party vendors, to include the IT helpdesk, technology maintenance, and security system providers.
Support the planning and budgeting process for IT purchases and upgrades.
Develop and maintain DC office security protocols.
Work with the Assistant Director of Growth & Strategy to ensure efficient and secure office procedures are in place at all Generation Hope sites.
Organizational Leadership
Manage the Administrative Coordinator and additionally hired team members including a DEI professional, holding team members accountable for stellar performance and upholding Generation Hope's values.
Create systems for regularly gauging the morale of the Administrative team and plan regular activities, including an annual retreat, that keep the team uplifted. Hold weekly coaching/check-in meetings with direct reports, and develop and implement a system to evaluate the skills, experience, and professional development needs of the Administrative staff.
QUALIFICATIONS:
Personal qualities of integrity, credibility, and a commitment to Generation Hope’s mission
Bachelor’s degree required, master’s degree preferred, in a related field such as Human Resources or Organizational Psychology.
Minimum 7-10 years of HR Business Partner/Generalist experience across a range of competencies.
At least five years of supervisory experience.
Demonstrated experience leading HR department(s) through strategic and transactional change.
Experience with employee relations.
Ability to meet deadlines.
Demonstrated initiative in determining new or modifying existing HR policies and procedures and effectively communicating them to staff and Board members.
Demonstrated organizational leadership and decision-making capability collaboratively at a senior management level.
Ability to communicate to staff and Board members the short and long-term impact, specific and strategic, of HR policy and procedures.
Ability to manage budgets and experience working closely with the COO to achieve team financial goals.
Excellent verbal and organizational written communication skills, including editing skills with meticulous attention to detail.
Ability to achieve goals and align interests through cooperation and collaboration with other groups and cross-functional teams, even where no direct reporting relationship exists.
Demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters.
Experience with Monday.com, ADP, BambooHR, and Google products, including Google Sheets, Word, Slides (or Powerpoint), a plus
Personal and professional commitment to understanding and dismantling systemic racism
CANDIDATES MUST RESIDE IN THE WASHINGTON, DC AREA BEFORE THE EMPLOYMENT START DATE.
Applicants must meet the minimum requirements in terms of qualifications. An equivalent combination of education and experience will be considered in lieu of educational requirements.
Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. To safeguard the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application . If this link does not work, you can access the application at this URL: https://Generation_Hope.formstack.com/forms/apply_now . No calls, please.
Generation Hope is an equal-opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Keeping Washington Clean and Evergreen The Human Resources Office (HRO) within the Department of Ecology is looking to fill the Operations Technical Team Supervisor (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA . Are you a professional with HR technical skills—specifically in HR Management Systems—who is seeking supervisory experience? Are you interested in the challenge of taking the leap into a team leadership role? If so, then this position is for you! In this role, you will serve as the supervisor of our HR Operations Technical Team as well as the point of contact for transitioning hard copy appointment paperwork into digital files for electronic routing. Sort of “getting in at the ground floor” with an agency who is transitioning to electronic records and electronic personnel files, you will be instrumental in this exciting work which will provide an excellent opportunity to broaden your HR skills. If you are a strategic thinker with granular attention to detail who can help us ensure we are hitting every step along the way and encompassing key stakeholder perspectives, then you may be exactly who we are looking for to help establish this new process. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology's Mission. Our team values collaboration and inclusion, and promotes opportunities for growth. We are committed to each other’s success and invested in maintaining a happy, healthy workplace. Tele-work options for this position: After initial onboarding and training, this position will be eligible for up to an 80% telework schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on December 06, 2023. In order to be considered, please submit an application on or before December 05, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this position, you will serve a crucial role in helping the agency transition from hard copy HR/appointment paperwork to electronic paperwork and electronic routing. You will have the opportunity to help shape the new process and engage with key stakeholders to ensure we have factored in their needs and perspectives. This can be challenging work and you will need to think “big picture” with this transition and be able to pay attention to details in both the process and the electronic forms we create. What you will do:
Supervise the Operations Technical Team: coach and mentor staff in all aspects of their work, be a safe and trusted resource for the team, provide guidance and remove barriers when needed, monitor and make adjustments to assignments as necessary, and ensure work is being performed accurately and in a timely manner.
Establish an auditing schedule that is sustainable and effective. The integrity of our HR Management System (HRMS) data is essential to the successful operations of our agency. You will review existing measures and create a feasible plan for auditing entries into the HRMS.
Create canned and customized reports and variants in HRMS or Washington Workforce Analytics to assist customers in making data-supported decisions and perform in-depth data analysis when needed.
Serve as the project management lead for implementing Electronic Content Management (ECM) for various HR processes and/or forms. You won’t be alone in this work but will be the subject matter expert for how ECM can be implemented successfully within HR Operations, which will have agency wide impacts.
Identify, recommend, and lead improvement projects to create efficiencies (outside of ECM) related to HR Operations work (i.e. HRMS, employee actions, Family and Medical Leave Act & Shared Leave, position paperwork).
On occasion, process appointment or position actions by entering data into HRMS.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of seven years of experience and/or education as listed below. Experience: Broad-based human resource experience, including advising and consulting on human resource issues. Must include (2) years of working with a human resource management/information system. Education: Involving a major study in human resources, labor relations, organizational development, business, public administration, social or behavioral sciences. All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree Years of required experience – as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree)5 years of experienceCombination 490-119 semester or 135-179 quarter credits4 years of experienceCombination 5 A Bachelor's degree or higher.3 years of experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Prior experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
Prior human resource experience in public sector and/or unionized workplace.
Experience entering data into the WA State HRMS system.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Nov 29, 2023
Full time
Keeping Washington Clean and Evergreen The Human Resources Office (HRO) within the Department of Ecology is looking to fill the Operations Technical Team Supervisor (Human Resource Consultant 4) position. This position is located in our Headquarters Office in Lacey, WA . Are you a professional with HR technical skills—specifically in HR Management Systems—who is seeking supervisory experience? Are you interested in the challenge of taking the leap into a team leadership role? If so, then this position is for you! In this role, you will serve as the supervisor of our HR Operations Technical Team as well as the point of contact for transitioning hard copy appointment paperwork into digital files for electronic routing. Sort of “getting in at the ground floor” with an agency who is transitioning to electronic records and electronic personnel files, you will be instrumental in this exciting work which will provide an excellent opportunity to broaden your HR skills. If you are a strategic thinker with granular attention to detail who can help us ensure we are hitting every step along the way and encompassing key stakeholder perspectives, then you may be exactly who we are looking for to help establish this new process. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology's Mission. Our team values collaboration and inclusion, and promotes opportunities for growth. We are committed to each other’s success and invested in maintaining a happy, healthy workplace. Tele-work options for this position: After initial onboarding and training, this position will be eligible for up to an 80% telework schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on December 06, 2023. In order to be considered, please submit an application on or before December 05, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this position, you will serve a crucial role in helping the agency transition from hard copy HR/appointment paperwork to electronic paperwork and electronic routing. You will have the opportunity to help shape the new process and engage with key stakeholders to ensure we have factored in their needs and perspectives. This can be challenging work and you will need to think “big picture” with this transition and be able to pay attention to details in both the process and the electronic forms we create. What you will do:
Supervise the Operations Technical Team: coach and mentor staff in all aspects of their work, be a safe and trusted resource for the team, provide guidance and remove barriers when needed, monitor and make adjustments to assignments as necessary, and ensure work is being performed accurately and in a timely manner.
Establish an auditing schedule that is sustainable and effective. The integrity of our HR Management System (HRMS) data is essential to the successful operations of our agency. You will review existing measures and create a feasible plan for auditing entries into the HRMS.
Create canned and customized reports and variants in HRMS or Washington Workforce Analytics to assist customers in making data-supported decisions and perform in-depth data analysis when needed.
Serve as the project management lead for implementing Electronic Content Management (ECM) for various HR processes and/or forms. You won’t be alone in this work but will be the subject matter expert for how ECM can be implemented successfully within HR Operations, which will have agency wide impacts.
Identify, recommend, and lead improvement projects to create efficiencies (outside of ECM) related to HR Operations work (i.e. HRMS, employee actions, Family and Medical Leave Act & Shared Leave, position paperwork).
On occasion, process appointment or position actions by entering data into HRMS.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of seven years of experience and/or education as listed below. Experience: Broad-based human resource experience, including advising and consulting on human resource issues. Must include (2) years of working with a human resource management/information system. Education: Involving a major study in human resources, labor relations, organizational development, business, public administration, social or behavioral sciences. All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree Years of required experience – as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree)5 years of experienceCombination 490-119 semester or 135-179 quarter credits4 years of experienceCombination 5 A Bachelor's degree or higher.3 years of experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Prior experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
Prior human resource experience in public sector and/or unionized workplace.
Experience entering data into the WA State HRMS system.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at Mollie.Clinton@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
REQ-137937
Salary: 5,594.00-8,257.00
Close date: 10/11/2023
Location: Oregon State Hospital- Salem, OR / Hybrid- Must be in the office (2) days of the week.
Please apply at the following link –
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Oregon-State-Hospital/Senior-HR-Analysts--Human-Resource-Analyst-3----two--2--positions_REQ-137937
The Oregon Health Authority is at the forefront of transforming services to provide collaborative, innovative and transparent Human Resources (HR) services to optimize our workforce. If you are interested in being part of an innovative transformation team, we have a wonderful opportunity! We are currently hiring experienced HR professionals with labor relations experience to join our team, as a Senior HR Analyst.
What you will do!
This position primarily consults and collaborates with agency employees, union stewards and representatives, managers/supervisors, and others to explore and solve difficult work force issues having broad potential impact. Provide technical advice and assistance in human resource structure and processes to improve the operation performance of the Agency. Serve as a strategic partner with labor and management to address disagreements, implement change, explore solutions, and train others as necessary as well as provide consultation and technical assistance to management in the interpretation and application of the collective bargaining agreements and other policies and procedures.
What's in it for you?
Medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including fulltime remote options as well
What we are looking for:
A bachelor’s degree in human resource management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations, or a job-related course of study determined by the appointing authority; and three years of Human Resource professional-level experience related to the position.
OR valid certification as a Professional in Human Resource awarded by the Human Resource Certification Institute and four years Human Resource professional-level experience related to the position.
OR six years Human Resource experience related to the position. Four of the six years must have been at the professional level. (A Master's degree in any of the above listed courses of study may substitute for one year of professional-level experience)
Working Conditions
Working conditions are those of a general office environment in a close-knit, team-oriented environment. At times, weekend and evening work will be necessary to meet customer demands and department deadlines. This position requires the ability to work on multiple tasks simultaneously, sometimes within short time frames. From time to time, may require long hours with night and weekend work and occasional travel. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing
Desired Attributes:
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Advanced knowledge of human resource laws, rules, and regulations
Working knowledge of current management theory, human resource theories and practices, and the dynamics of workforce development
Ability to work and lead effectively in a cross-cultural or multi-cultural organization ensuring equity and inclusion initiatives are implemented and measured across the organization.
Experience dealing with complex, sensitive, and confidential issues.
Ability to work collaboratively with internal and external partners.
Experience in facilitating, negotiating, and building consensus among diverse staff and stakeholders with competing needs.
HR experience in a unionized environment
Experience conducting HR investigations involving Labor Relations, discrimination, professional workplace, etc.
Experience developing and delivering training on Human Resources and Management related topics.
How to apply:
Complete the online application.
Upload a resume - Please reference experience directly related to the requirement of this position.
Upload a cover letter - Please submit a cover letter describing how you meet requirements of this role and identify experience you believe is commensurate with the requirement of the Senior HR Analyst position.
Oct 06, 2023
Full time
REQ-137937
Salary: 5,594.00-8,257.00
Close date: 10/11/2023
Location: Oregon State Hospital- Salem, OR / Hybrid- Must be in the office (2) days of the week.
Please apply at the following link –
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Oregon-State-Hospital/Senior-HR-Analysts--Human-Resource-Analyst-3----two--2--positions_REQ-137937
The Oregon Health Authority is at the forefront of transforming services to provide collaborative, innovative and transparent Human Resources (HR) services to optimize our workforce. If you are interested in being part of an innovative transformation team, we have a wonderful opportunity! We are currently hiring experienced HR professionals with labor relations experience to join our team, as a Senior HR Analyst.
What you will do!
This position primarily consults and collaborates with agency employees, union stewards and representatives, managers/supervisors, and others to explore and solve difficult work force issues having broad potential impact. Provide technical advice and assistance in human resource structure and processes to improve the operation performance of the Agency. Serve as a strategic partner with labor and management to address disagreements, implement change, explore solutions, and train others as necessary as well as provide consultation and technical assistance to management in the interpretation and application of the collective bargaining agreements and other policies and procedures.
What's in it for you?
Medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including fulltime remote options as well
What we are looking for:
A bachelor’s degree in human resource management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations, or a job-related course of study determined by the appointing authority; and three years of Human Resource professional-level experience related to the position.
OR valid certification as a Professional in Human Resource awarded by the Human Resource Certification Institute and four years Human Resource professional-level experience related to the position.
OR six years Human Resource experience related to the position. Four of the six years must have been at the professional level. (A Master's degree in any of the above listed courses of study may substitute for one year of professional-level experience)
Working Conditions
Working conditions are those of a general office environment in a close-knit, team-oriented environment. At times, weekend and evening work will be necessary to meet customer demands and department deadlines. This position requires the ability to work on multiple tasks simultaneously, sometimes within short time frames. From time to time, may require long hours with night and weekend work and occasional travel. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing
Desired Attributes:
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Advanced knowledge of human resource laws, rules, and regulations
Working knowledge of current management theory, human resource theories and practices, and the dynamics of workforce development
Ability to work and lead effectively in a cross-cultural or multi-cultural organization ensuring equity and inclusion initiatives are implemented and measured across the organization.
Experience dealing with complex, sensitive, and confidential issues.
Ability to work collaboratively with internal and external partners.
Experience in facilitating, negotiating, and building consensus among diverse staff and stakeholders with competing needs.
HR experience in a unionized environment
Experience conducting HR investigations involving Labor Relations, discrimination, professional workplace, etc.
Experience developing and delivering training on Human Resources and Management related topics.
How to apply:
Complete the online application.
Upload a resume - Please reference experience directly related to the requirement of this position.
Upload a cover letter - Please submit a cover letter describing how you meet requirements of this role and identify experience you believe is commensurate with the requirement of the Senior HR Analyst position.
The Bureau of Land Management California State Office in Sacramento, CA is accepting applications for the Human Resources Officer, GS-14 position. The announcement will be open until 8/23/2023 and is linked here.
This position serves as the Human Resources (HR) Officer for the Human Resources Service Brance, Division of Support Services, California State Office. The position advises key officials on all HR management matters including workforce design and planning efforts, policy development, program design and implementation, productivity improvement, position management and labor relations.
The position is a GS-14 and relocation expenses are reimbursed.
Aug 22, 2023
Full time
The Bureau of Land Management California State Office in Sacramento, CA is accepting applications for the Human Resources Officer, GS-14 position. The announcement will be open until 8/23/2023 and is linked here.
This position serves as the Human Resources (HR) Officer for the Human Resources Service Brance, Division of Support Services, California State Office. The position advises key officials on all HR management matters including workforce design and planning efforts, policy development, program design and implementation, productivity improvement, position management and labor relations.
The position is a GS-14 and relocation expenses are reimbursed.
The Foundation is happy to announce an opening for Human Resources Generalist/Manager. This position plays an important role in supporting the Foundation’s work towards bringing health in reach for all Coloradans. Reporting to the Senior Director of Human Resources, this position provides tactical Human Resources support for the organization though the management of our people practices.
At the Foundation, we believe that keeping equity at the heart of our work will lead us to better health. That starts from within, including intentional application of diversity, equity, and inclusion practices that guide how we operate and work in communities across Colorado. For example, our cornerstones are designed to help ensure that:
We serve Coloradans who have low income and/or have historically had less power or privilege.
We do everything with the intent of creating health equity.
We are informed by the community and those we exist to serve.
Ideal candidates for this position will have a personal commitment and connection with our mission and cornerstones; work well in ambiguity and be comfortable with change. The generalist/manager has responsibility for:
Full-cycle recruiting and employee on-boarding
Partnering in strategy design and implementation of organizational learning and development structures
Project management for HR related work
Maintaining employee data
Interpreting policies, procedures and employment laws
Assisting with compliance monitoring, project implementation, and event management
Serve as bi-weekly payroll back-up and support of day-to-day benefits administration
The successful candidate will have a demonstrated record of accomplishment of exceptional attention to detail, strong analytical skill, superb organizational skills, and a proactive approach to all work. Must be highly organized, motivated by multiple priorities, and able to handle confidential information with utmost professionalism.
Applicants must have a minimum of five-year’s progressive HR Generalist experience, including a minimum three years hands-on experience working with human resources management systems. Successful candidates will have a bachelor’s degree that prepares them for human resources work. Appropriate experience may be substituted for a degree. PHR or SHRM-CP certification preferred as well as demonstrated experience managing projects, managing learning and development structures and full-cycle recruiting.
It’s an exciting time to join the Foundation whose assets include a complex investment portfolio valued at approximately $2.7 billion and whose annual grant making is in excess of $100 million. The starting range for this position is $78,800- $92,600 paid as salaried, exempt and is eligible for CHF’s robust benefit and wellness package, 401(k) match, and generous paid leave programs. This is a full-time position in Denver, Colorado with the exception of required minimum travel.
We work on a hybrid schedule of three days in-office (required) and two days remote. This is an extraordinary opportunity for an individual to have a meaningful impact through their professional contributions. Interested candidates may submit their resumes and cover letters on the Colorado Health Foundation’s website ( www.coloradohealth.org ).
This position closes on August 16, 2023
The Colorado Health Foundation is an Equal Opportunity Employer and invites qualified candidates from all backgrounds to apply.
Aug 02, 2023
Full time
The Foundation is happy to announce an opening for Human Resources Generalist/Manager. This position plays an important role in supporting the Foundation’s work towards bringing health in reach for all Coloradans. Reporting to the Senior Director of Human Resources, this position provides tactical Human Resources support for the organization though the management of our people practices.
At the Foundation, we believe that keeping equity at the heart of our work will lead us to better health. That starts from within, including intentional application of diversity, equity, and inclusion practices that guide how we operate and work in communities across Colorado. For example, our cornerstones are designed to help ensure that:
We serve Coloradans who have low income and/or have historically had less power or privilege.
We do everything with the intent of creating health equity.
We are informed by the community and those we exist to serve.
Ideal candidates for this position will have a personal commitment and connection with our mission and cornerstones; work well in ambiguity and be comfortable with change. The generalist/manager has responsibility for:
Full-cycle recruiting and employee on-boarding
Partnering in strategy design and implementation of organizational learning and development structures
Project management for HR related work
Maintaining employee data
Interpreting policies, procedures and employment laws
Assisting with compliance monitoring, project implementation, and event management
Serve as bi-weekly payroll back-up and support of day-to-day benefits administration
The successful candidate will have a demonstrated record of accomplishment of exceptional attention to detail, strong analytical skill, superb organizational skills, and a proactive approach to all work. Must be highly organized, motivated by multiple priorities, and able to handle confidential information with utmost professionalism.
Applicants must have a minimum of five-year’s progressive HR Generalist experience, including a minimum three years hands-on experience working with human resources management systems. Successful candidates will have a bachelor’s degree that prepares them for human resources work. Appropriate experience may be substituted for a degree. PHR or SHRM-CP certification preferred as well as demonstrated experience managing projects, managing learning and development structures and full-cycle recruiting.
It’s an exciting time to join the Foundation whose assets include a complex investment portfolio valued at approximately $2.7 billion and whose annual grant making is in excess of $100 million. The starting range for this position is $78,800- $92,600 paid as salaried, exempt and is eligible for CHF’s robust benefit and wellness package, 401(k) match, and generous paid leave programs. This is a full-time position in Denver, Colorado with the exception of required minimum travel.
We work on a hybrid schedule of three days in-office (required) and two days remote. This is an extraordinary opportunity for an individual to have a meaningful impact through their professional contributions. Interested candidates may submit their resumes and cover letters on the Colorado Health Foundation’s website ( www.coloradohealth.org ).
This position closes on August 16, 2023
The Colorado Health Foundation is an Equal Opportunity Employer and invites qualified candidates from all backgrounds to apply.
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
May 15, 2023
Full time
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
Washington State Department of Ecology
Lacey, Washington
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative, professional, and responsive environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. While this position is eligible for up to a 90% telework schedule, upon hire, you must live within a commutable distance from the duty station. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of intelligent people who are passionate about the environment. Take your career to the next level . As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion, and promote opportunities for growth. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 and the Human Resource Consultant 4 levels, depending on their qualifications. For salary levels for each, please see the qualifications section.
Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.
Human Resources Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission.
Tele-work options for this position: This position will be eligible for up to 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.
Application Timeline: This position will remain open until filled, we will review applications on April 10, 2023. In order to be considered, please submit an application on or before April 9, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In this role you will serve as the subject matter expert and HR lead in Performance Management, focusing on applying process improvement principles and methodologies to the performance planning and evaluation process You will develop supervisor and employee tools for proactive performance planning and feedback outside of the corrective action/discipline field. We also hope to transition the performance management process to the electronic format. This position will be instrumental in working with our IT partners to ensure HR is ready for this transition, and supporting stakeholders through this transition. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with teammates to ensure Diversity, Equity, Inclusion, and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues, and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and stakeholder work to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform Fair Labor Standards Act (FLSA) designation review and determinations. Serve as a member of the agency Washington Management Service (WMS) Banding Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, making recommendations, providing options, or suggesting necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into DEIR competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEIR principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, volunteer and lived experience. See below for how you may qualify.
This is an In-Training position. The goal class for this position is a Human Resource Consultant 4. We will consider applicants who meet the requirements for the Human Resource Consultant 3 and 4 (HRC3 and HRC4) levels. If the finalist meets the requirements for the HRC3 level, then they will be placed into a training program to become an HRC4 within one year.
At the Human Resource Consultant 3 Level – Pay Range – 55 ($4,656- $6,260) Monthly (In-Training) Six years of experience and/or education.
Experience: In broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above.
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
5 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
4 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
3 years of experience
Combination 5
A Bachelor's Degree or higher.
2 years of experience
At the Human Resource Consultant 4 Level – Pay Range – 59 ($5,136 - $6,908) Monthly (Goal Class) Seven years of experience and/or education.
Experience: In broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 4 level:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above.
Combination 1
No college credit hours or degree
7 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
6 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
5 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
4 years of experience
Combination 5
A Bachelor's Degree or higher.
3 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below. At the Human Resource Consultant 3 level:
Experience or understanding of just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigation reports.
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Prior experience transitioning HR business processes from paper-based to digitized and or electronic processes.
PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
At the Human Resource Consultant 4 level:
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience conducting just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigative reports.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Prior experience transitioning HR business processes from paper-based to digitized and or electronic processes. CDP, CDE, PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mollie.Clinton@ecy.wa.gov. Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Mar 24, 2023
Full time
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative, professional, and responsive environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. While this position is eligible for up to a 90% telework schedule, upon hire, you must live within a commutable distance from the duty station. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of intelligent people who are passionate about the environment. Take your career to the next level . As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion, and promote opportunities for growth. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 and the Human Resource Consultant 4 levels, depending on their qualifications. For salary levels for each, please see the qualifications section.
Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.
Human Resources Program Mission: The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's Mission.
Tele-work options for this position: This position will be eligible for up to 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.
Application Timeline: This position will remain open until filled, we will review applications on April 10, 2023. In order to be considered, please submit an application on or before April 9, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In this role you will serve as the subject matter expert and HR lead in Performance Management, focusing on applying process improvement principles and methodologies to the performance planning and evaluation process You will develop supervisor and employee tools for proactive performance planning and feedback outside of the corrective action/discipline field. We also hope to transition the performance management process to the electronic format. This position will be instrumental in working with our IT partners to ensure HR is ready for this transition, and supporting stakeholders through this transition. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with teammates to ensure Diversity, Equity, Inclusion, and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues, and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and stakeholder work to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform Fair Labor Standards Act (FLSA) designation review and determinations. Serve as a member of the agency Washington Management Service (WMS) Banding Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, making recommendations, providing options, or suggesting necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into DEIR competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEIR principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, volunteer and lived experience. See below for how you may qualify.
This is an In-Training position. The goal class for this position is a Human Resource Consultant 4. We will consider applicants who meet the requirements for the Human Resource Consultant 3 and 4 (HRC3 and HRC4) levels. If the finalist meets the requirements for the HRC3 level, then they will be placed into a training program to become an HRC4 within one year.
At the Human Resource Consultant 3 Level – Pay Range – 55 ($4,656- $6,260) Monthly (In-Training) Six years of experience and/or education.
Experience: In broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 3 level:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above.
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
5 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
4 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
3 years of experience
Combination 5
A Bachelor's Degree or higher.
2 years of experience
At the Human Resource Consultant 4 Level – Pay Range – 59 ($5,136 - $6,908) Monthly (Goal Class) Seven years of experience and/or education.
Experience: In broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position at the Human Resource Consultant 4 level:
Possible Combinations
College credit hours or degree
Years of required experience – as listed above.
Combination 1
No college credit hours or degree
7 years of experience
Combination 2
30-59 semester or 45-89 quarter credits
6 years of experience
Combination 3
60-89 semester or 90-134 quarter credits (AA degree)
5 years of experience
Combination 4
90-119 semester or 135-179 quarter credits
4 years of experience
Combination 5
A Bachelor's Degree or higher.
3 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below. At the Human Resource Consultant 3 level:
Experience or understanding of just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigation reports.
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Prior experience transitioning HR business processes from paper-based to digitized and or electronic processes.
PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
At the Human Resource Consultant 4 level:
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience conducting just cause investigations into allegations of employee misconduct, including writing clear, concise, and comprehensive investigative reports.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Prior experience transitioning HR business processes from paper-based to digitized and or electronic processes. CDP, CDE, PHR, SPHR, SHRM-CP, SHRM-SCP, or CLRP certification.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mollie.Clinton@ecy.wa.gov. Please do not contact Mollie to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Planned Parenthood of Northern New England
Maine, Vermont, New Hampshire
Planned Parenthood of Northern New England (PPNNE) is seeking a full time Vice President of Human Resources based out of VT, NH or ME, with proven management experience to support and work to continually improve the HR services we provide to our 200+ staff across VT, NH, & Maine. The VP of HR will participate and partner with the CEO and the Management Team in the development of PPNNE’s plans, policies and programs to ensure the fulfillment of PPNNE’s strategic goals within a sound business environment. This position will provide oversight over all sectors of Human Resource activities including benefits, payroll, credentialing, employee relations, workforce recruitment, orientation, development, safety, wellness, and risk management.
Characteristic Responsibilities
Participate and partner with the President/ CEO and the Management Team in the development of PPNNE's plans policies and programs to ensure the fulfillment of PPNNE’s strategic goals within a sound business environment
Oversee all Human Resources activities including benefits, payroll, credentialing, employee relations, workforce recruitment, orientation, development, safety, Wellness, and risk management
Be a custodian leader and role model for key components of PPNNE culture
Be a resource for supervisors – assist with assessment of development needs; plan and deliver trainings as needed; coach managers dealing with difficult situations
Provide direction for managers dealing with employee performance issues to ensure consistent, fair, and timely resolution of problems
Partner with Health Center operations on issues of workplace safety
Evaluate trends in workforce, assess the organization staffing needs relative to the strategic goal, and work with the management team to create an overall HR strategy
Ensure all Human Resources functions comply with current and applicable federal and state regulations (for example: ERISA, FLSA, HIPAA, ADA, COBRA)
Comfortably represent and discuss the mission and services provided by PPNNE
Manage risk and HR areas through a variety of strategies, consult legal counsel as needed
Provide leadership and coordination of the creation of the annual agency payroll budget and prepare reports and analysis through creation and execution of board approved budget
Ensure PPNNE's benefit package creates employee satisfaction at a sustainable cost for the organization
Ensure benefits plans are administered correctly and in compliance with all laws
Act as a plan fiduciary by overseeing the day-to-day operations of the 403B for the exclusive benefit of the Plan Participants and Beneficiaries, and in accordance with the terms of the plan
Communicate effectively to the employees about the benefits package oversee compensation to ensure all staff salaries are aligned with recruiting and retention goals and internal equity is maintained
Do market research as needed, create and evaluate salary increase proposals, and maintain job descriptions, exempt / non exempt classifications, and grading system
Oversee biweekly payrolls, including gross wage calculations, deductions, and tax payments and reporting
Ensure medical provider credentialing is complete, correct and timely
Demonstrate flexibility and teamwork; Understand that staffing needs and schedules fluctuate which will require flexible work schedule and/ or additional hours; Be willing to listen and contribute to the department site and agency discussions and decision making; Incorporate customer satisfaction into all aspects of operation
Participate in HR planning and communication activities, including open enrollment, budgeting, and strategic planning
Assist with other department initiatives and projects as needed
Qualifications
Masters degree or bachelors degree plus ten years of progressive HR generalist experience, and substantial experience in performing the full range of supervisory duties and or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
Specialized training and employment law, compensation, organizational planning, organizational development, employee retention, safety and training, and Labor Relations preferred
Understanding of and comfort level with all services provided by PPNNE
Excellent communication skills and ability to deal effectively with a diverse group of individuals and organization in and outside of PPNNE
Experience as a manager or supervisor is required
Ability to use good judgment and sensitive situations
Strong skills in Microsoft Office suite applications
Ability to handle confidential and sensitive information appropriately
SPHR certification preferred
Nonprofit healthcare experience preferred
Commitment to customer service and satisfaction
Commitment to team orientation
flexibility initiative creative thinking and willingness to learn
Ability to travel throughout affiliate as needed
Compensation & Benefits:
The range of pay for this position is $150,000 to $175,000/yr, depending on experience. Access to benefits are available such as health, dental, vision, paid time off as well as a retirement fund.
$150,000 - $175,000 a year Interested applicants please submit a cover letter and resume by clicking APPLY on our website https://jobs.lever.co/ppnne .
Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer
Mar 07, 2023
Full time
Planned Parenthood of Northern New England (PPNNE) is seeking a full time Vice President of Human Resources based out of VT, NH or ME, with proven management experience to support and work to continually improve the HR services we provide to our 200+ staff across VT, NH, & Maine. The VP of HR will participate and partner with the CEO and the Management Team in the development of PPNNE’s plans, policies and programs to ensure the fulfillment of PPNNE’s strategic goals within a sound business environment. This position will provide oversight over all sectors of Human Resource activities including benefits, payroll, credentialing, employee relations, workforce recruitment, orientation, development, safety, wellness, and risk management.
Characteristic Responsibilities
Participate and partner with the President/ CEO and the Management Team in the development of PPNNE's plans policies and programs to ensure the fulfillment of PPNNE’s strategic goals within a sound business environment
Oversee all Human Resources activities including benefits, payroll, credentialing, employee relations, workforce recruitment, orientation, development, safety, Wellness, and risk management
Be a custodian leader and role model for key components of PPNNE culture
Be a resource for supervisors – assist with assessment of development needs; plan and deliver trainings as needed; coach managers dealing with difficult situations
Provide direction for managers dealing with employee performance issues to ensure consistent, fair, and timely resolution of problems
Partner with Health Center operations on issues of workplace safety
Evaluate trends in workforce, assess the organization staffing needs relative to the strategic goal, and work with the management team to create an overall HR strategy
Ensure all Human Resources functions comply with current and applicable federal and state regulations (for example: ERISA, FLSA, HIPAA, ADA, COBRA)
Comfortably represent and discuss the mission and services provided by PPNNE
Manage risk and HR areas through a variety of strategies, consult legal counsel as needed
Provide leadership and coordination of the creation of the annual agency payroll budget and prepare reports and analysis through creation and execution of board approved budget
Ensure PPNNE's benefit package creates employee satisfaction at a sustainable cost for the organization
Ensure benefits plans are administered correctly and in compliance with all laws
Act as a plan fiduciary by overseeing the day-to-day operations of the 403B for the exclusive benefit of the Plan Participants and Beneficiaries, and in accordance with the terms of the plan
Communicate effectively to the employees about the benefits package oversee compensation to ensure all staff salaries are aligned with recruiting and retention goals and internal equity is maintained
Do market research as needed, create and evaluate salary increase proposals, and maintain job descriptions, exempt / non exempt classifications, and grading system
Oversee biweekly payrolls, including gross wage calculations, deductions, and tax payments and reporting
Ensure medical provider credentialing is complete, correct and timely
Demonstrate flexibility and teamwork; Understand that staffing needs and schedules fluctuate which will require flexible work schedule and/ or additional hours; Be willing to listen and contribute to the department site and agency discussions and decision making; Incorporate customer satisfaction into all aspects of operation
Participate in HR planning and communication activities, including open enrollment, budgeting, and strategic planning
Assist with other department initiatives and projects as needed
Qualifications
Masters degree or bachelors degree plus ten years of progressive HR generalist experience, and substantial experience in performing the full range of supervisory duties and or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
Specialized training and employment law, compensation, organizational planning, organizational development, employee retention, safety and training, and Labor Relations preferred
Understanding of and comfort level with all services provided by PPNNE
Excellent communication skills and ability to deal effectively with a diverse group of individuals and organization in and outside of PPNNE
Experience as a manager or supervisor is required
Ability to use good judgment and sensitive situations
Strong skills in Microsoft Office suite applications
Ability to handle confidential and sensitive information appropriately
SPHR certification preferred
Nonprofit healthcare experience preferred
Commitment to customer service and satisfaction
Commitment to team orientation
flexibility initiative creative thinking and willingness to learn
Ability to travel throughout affiliate as needed
Compensation & Benefits:
The range of pay for this position is $150,000 to $175,000/yr, depending on experience. Access to benefits are available such as health, dental, vision, paid time off as well as a retirement fund.
$150,000 - $175,000 a year Interested applicants please submit a cover letter and resume by clicking APPLY on our website https://jobs.lever.co/ppnne .
Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer
Senior Director of Consulting Services - Process, Kiwi Line of Business – Consulting Services (Remote)
The Senior Director of Consulting Services leads a team of Financial Engineers in developing and implementing process re-engineering and systems implementations.
Essential Responsibilities:
Service Delivery
Lead best practice review projects.
Ensure high and consistent quality services across all clients and services.
Manage the value-added reseller (VAR) relationship with related application vendors.
Lead consulting projects and ongoing client engagements within budget and time.
Project manage best practice review (BPR) and other process re-engineering projects.
Develop and implement technology initiatives at clients.
Conduct interviews with the client staff, assist in reviewing accounting procedures and processes (system walkthroughs), and suggest changes to processes based on analysis, technology, and best practices.
Manage client expectations as defined in the engagement contract and workplan.
Advise clients on rolling out people, process, and technology changes.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance, and troubleshooting.
Identify opportunities to support the client as an advisor.
Set, measure, and communicate expectations with the client team and Kiwi Partners Managers/Directors.
Understand, manage, and monitor workflow and scope as prescribed in the client Engagement Letter.
Effectively project manage by reviewing project scope, time, risks, communication and managing project deliverables and meetings.
Oversee client engagements, including managing staff resources and budget goals.
Serve as the client’s main point of contact and lead the engagement.
Professional Development
Research technology tools and applications; stay abreast of industry developments.
Stay up-to-date with internal control compliance and ensure all team members and clients are informed especially as it relates to new accounting pronouncements and regulations.
Stay up-to-date on accounting and technical pronouncements, developments, and trends.
Talent Management
Recruit, supervise, and develop team members.
Coach and mentor staff and team members and provide input on staff evaluations.
Business Development
Assist Kiwi management with developing and implementing strategic goals for the organization.
Identify opportunities for potential revenue increases and product lines of business.
Assist in developing standardized tools – people, processes, and systems for implementation at clients.
Serve as a change agent as it relates to identifying and recommending the introduction of company policies and internal business pivots and opportunities.
Assist in setting revenue goals.
Participate in pitches, proposals, and client engagement processes when applicable.
To be successful in this role you’ll need:
Bachelor’s degree, Graduate degree preferred
Minimum 8 – 10+ years of relevant professional experience to include:
6 – 8 years of progressive consulting experience.
4 – 6 years of progressive accounting experience.
4 – 6 years of leadership within a professional services position.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Knowledge and familiarity of accounting principles and practices including:
Accounting systems, internal controls, and implementing control improvements.
Various accounting software programs, such as Quickbooks and Sage Intacct, plus experience with chart of accounts and converting data from different applications.
Knowledge and experience with:
Documenting and conducting client intake interviews.
Assessing, improving, and implementing internal controls.
Client relationship management.
Proficient knowledge of various systems including:
Office 365
Power BI
Power Pivot
SharePoint
Teams
Planner
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
Sage Intacct Implementation Specialist.
Experience with nonprofit accounting.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation. About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $110,000-$137,000
Chicago: $115,000-$143,000
Washington, DC: $122,000-$152,000
New York & San Francisco: $132,000-165,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Mar 02, 2023
Full time
Senior Director of Consulting Services - Process, Kiwi Line of Business – Consulting Services (Remote)
The Senior Director of Consulting Services leads a team of Financial Engineers in developing and implementing process re-engineering and systems implementations.
Essential Responsibilities:
Service Delivery
Lead best practice review projects.
Ensure high and consistent quality services across all clients and services.
Manage the value-added reseller (VAR) relationship with related application vendors.
Lead consulting projects and ongoing client engagements within budget and time.
Project manage best practice review (BPR) and other process re-engineering projects.
Develop and implement technology initiatives at clients.
Conduct interviews with the client staff, assist in reviewing accounting procedures and processes (system walkthroughs), and suggest changes to processes based on analysis, technology, and best practices.
Manage client expectations as defined in the engagement contract and workplan.
Advise clients on rolling out people, process, and technology changes.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance, and troubleshooting.
Identify opportunities to support the client as an advisor.
Set, measure, and communicate expectations with the client team and Kiwi Partners Managers/Directors.
Understand, manage, and monitor workflow and scope as prescribed in the client Engagement Letter.
Effectively project manage by reviewing project scope, time, risks, communication and managing project deliverables and meetings.
Oversee client engagements, including managing staff resources and budget goals.
Serve as the client’s main point of contact and lead the engagement.
Professional Development
Research technology tools and applications; stay abreast of industry developments.
Stay up-to-date with internal control compliance and ensure all team members and clients are informed especially as it relates to new accounting pronouncements and regulations.
Stay up-to-date on accounting and technical pronouncements, developments, and trends.
Talent Management
Recruit, supervise, and develop team members.
Coach and mentor staff and team members and provide input on staff evaluations.
Business Development
Assist Kiwi management with developing and implementing strategic goals for the organization.
Identify opportunities for potential revenue increases and product lines of business.
Assist in developing standardized tools – people, processes, and systems for implementation at clients.
Serve as a change agent as it relates to identifying and recommending the introduction of company policies and internal business pivots and opportunities.
Assist in setting revenue goals.
Participate in pitches, proposals, and client engagement processes when applicable.
To be successful in this role you’ll need:
Bachelor’s degree, Graduate degree preferred
Minimum 8 – 10+ years of relevant professional experience to include:
6 – 8 years of progressive consulting experience.
4 – 6 years of progressive accounting experience.
4 – 6 years of leadership within a professional services position.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Knowledge and familiarity of accounting principles and practices including:
Accounting systems, internal controls, and implementing control improvements.
Various accounting software programs, such as Quickbooks and Sage Intacct, plus experience with chart of accounts and converting data from different applications.
Knowledge and experience with:
Documenting and conducting client intake interviews.
Assessing, improving, and implementing internal controls.
Client relationship management.
Proficient knowledge of various systems including:
Office 365
Power BI
Power Pivot
SharePoint
Teams
Planner
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
Sage Intacct Implementation Specialist.
Experience with nonprofit accounting.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation. About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $110,000-$137,000
Chicago: $115,000-$143,000
Washington, DC: $122,000-$152,000
New York & San Francisco: $132,000-165,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Description
Title: Human Resources and Training Director
Manager: President
Location: Warrenton, VA
Job Classification: Full Time Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the President. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the HR & Payroll Specialist
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and President on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the President and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
$75,000 to $95,000 per year with full benefits
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Feb 22, 2023
Full time
Position Description
Title: Human Resources and Training Director
Manager: President
Location: Warrenton, VA
Job Classification: Full Time Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the President. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the HR & Payroll Specialist
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and President on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the President and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
$75,000 to $95,000 per year with full benefits
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
Feb 14, 2023
Full time
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical positions are in the environmental science and require a college degree, with several having specific academic credit requirements. Common majors include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our opportunities, please click on the "Apply To" link below. Positions are located at our field offices throughout the United States and its territories. If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on that specific announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service, and good luck in your career endeavors.
As Sr. EEO Compliance Specialist, the incumbent provides guidance, consultative services, and technical oversight of complex facets of the EEO Compliance program to include complaints management, affirmative employment, reasonable accommodation, and EEO compliance training with independence and limited guidance from ODEI leadership.
Requires knowledge of employment and human resources practices, counseling, analytical and technical skills typically acquired through bachelor’s degree or equivalent experience and a minimum of 5 years work experience in EEO, affirmative action, or civil rights policy and compliance and a minimum of 3 years demonstrated work experience in EEO, affirmative action, or civil rights, including development and implementation of EEO program objectives, affirmative employment initiatives, and the analysis, investigation or resolution of complaints. Duties to include, but are not limited to the following: 1. Advises, on a continuing basis, the Manager and Board management at all levels concerning employment policies, and practices relating to achieving objectives of the EEO and affirmative employment programs. 2. Conducts model agency program barrier analysis assessments and perform annual MD-715 self-assessment study, including data collection and diversity-related analytics to implement data-driven organization changes pursuant to the analysis. Accurately identifies specific barriers and effective solutions to eliminate barriers to enhance the employment opportunities of minorities, women and individuals with disabilities. 3. Co-develops multi-year EEO compliance reports to include but not limited to the Management Directive 715 Report, the Affirmative Action Plan for Persons with Disabilities, Annual No FEAR Report to Congress, the Annual Federal Equal Employment Opportunity Statistical Report of Discrimination Complaints (Form 462), and NO FEAR Act quarterly reports. 4. Provides advisory and consulting services to managers at all levels concerning equal employment opportunity and directly participates with key Board managers in setting EEO objectives. 5. Monitors the EEO activity within divisional components to identify issues that impact nondiscrimination policies and practices and make recommendations for corrective actions. 6. Functions as an EEO counselor. Resolve employee concerns and complaints through fact-finding and negotiation. 7. Administers the processing and disposition of formal complaints though the complaint lifecycle and in compliance with federal and Board regulatory requirements. Activities include but not limited to identifying and analyzing discrimination claims; preparing acceptance/dismissal decisions, framing legal claims; reviewing and analyzing Reports of Investigation to ensure accuracy and legal sufficiency requirements; researching case law, statutory law, regulations, and regulatory guidance to make final determinations and/or conclusions; and addressing management problems identified in the investigation by presenting recommendations for corrective action. 8. Monitors the activity at all stages of the complaints process and makes recommendations to the Manger regarding changes in program policies, practices or procedures that will improve the overall efficiency of the EEO complaint process. 9. Designs, develops and facilitates internal training, workshops, and briefings, including the development of training materials, brochures, and other technical assistance materials to advance understanding and awareness of EEO and employment equity issues, topics, and concepts. This role is in Washington DC and requires on-site presence through a hybrid schedule. The Office of Diversity, Equity, and Inclusion requires employees to be physically present in the office a minimum of 2 days per week. This includes a core day on Wednesday. On occasion, Office of Diversity, Equity, and Inclusion employees may be expected to be physically present in the office more than 2 days per week, as required by business needs, but can work remotely the remaining days.
Jan 26, 2023
Full time
As Sr. EEO Compliance Specialist, the incumbent provides guidance, consultative services, and technical oversight of complex facets of the EEO Compliance program to include complaints management, affirmative employment, reasonable accommodation, and EEO compliance training with independence and limited guidance from ODEI leadership.
Requires knowledge of employment and human resources practices, counseling, analytical and technical skills typically acquired through bachelor’s degree or equivalent experience and a minimum of 5 years work experience in EEO, affirmative action, or civil rights policy and compliance and a minimum of 3 years demonstrated work experience in EEO, affirmative action, or civil rights, including development and implementation of EEO program objectives, affirmative employment initiatives, and the analysis, investigation or resolution of complaints. Duties to include, but are not limited to the following: 1. Advises, on a continuing basis, the Manager and Board management at all levels concerning employment policies, and practices relating to achieving objectives of the EEO and affirmative employment programs. 2. Conducts model agency program barrier analysis assessments and perform annual MD-715 self-assessment study, including data collection and diversity-related analytics to implement data-driven organization changes pursuant to the analysis. Accurately identifies specific barriers and effective solutions to eliminate barriers to enhance the employment opportunities of minorities, women and individuals with disabilities. 3. Co-develops multi-year EEO compliance reports to include but not limited to the Management Directive 715 Report, the Affirmative Action Plan for Persons with Disabilities, Annual No FEAR Report to Congress, the Annual Federal Equal Employment Opportunity Statistical Report of Discrimination Complaints (Form 462), and NO FEAR Act quarterly reports. 4. Provides advisory and consulting services to managers at all levels concerning equal employment opportunity and directly participates with key Board managers in setting EEO objectives. 5. Monitors the EEO activity within divisional components to identify issues that impact nondiscrimination policies and practices and make recommendations for corrective actions. 6. Functions as an EEO counselor. Resolve employee concerns and complaints through fact-finding and negotiation. 7. Administers the processing and disposition of formal complaints though the complaint lifecycle and in compliance with federal and Board regulatory requirements. Activities include but not limited to identifying and analyzing discrimination claims; preparing acceptance/dismissal decisions, framing legal claims; reviewing and analyzing Reports of Investigation to ensure accuracy and legal sufficiency requirements; researching case law, statutory law, regulations, and regulatory guidance to make final determinations and/or conclusions; and addressing management problems identified in the investigation by presenting recommendations for corrective action. 8. Monitors the activity at all stages of the complaints process and makes recommendations to the Manger regarding changes in program policies, practices or procedures that will improve the overall efficiency of the EEO complaint process. 9. Designs, develops and facilitates internal training, workshops, and briefings, including the development of training materials, brochures, and other technical assistance materials to advance understanding and awareness of EEO and employment equity issues, topics, and concepts. This role is in Washington DC and requires on-site presence through a hybrid schedule. The Office of Diversity, Equity, and Inclusion requires employees to be physically present in the office a minimum of 2 days per week. This includes a core day on Wednesday. On occasion, Office of Diversity, Equity, and Inclusion employees may be expected to be physically present in the office more than 2 days per week, as required by business needs, but can work remotely the remaining days.
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Description
Title: Human Resources and Training Director
Manager: COO
Location: Warrenton, VA
Job Classification: Part Time or Full Time Exempt*
*(Open to discussions on classification of this position depending on qualifications and the final allocation of duties among HR staff as we re-structure our HR functions. We estimate this position will take at least 25 hours per week and, therefore, be part-time, but could be 30 or more hours per week and, therefore, full-time).
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the COO. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the Payroll & Benefits Supervisor
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and COO on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the COO and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
Salary range is based on establish weekly work hours.
At 25 hours per week, the position would be considered part time with a salary range would be $47,000 to $59,500 per year with retirement benefits only
At 30 hours per week, the position would be considered full time with a salary range of $56,250 to $71,250 per year with full benefits
Benefits (full time only)
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Jan 20, 2023
Full time
Position Description
Title: Human Resources and Training Director
Manager: COO
Location: Warrenton, VA
Job Classification: Part Time or Full Time Exempt*
*(Open to discussions on classification of this position depending on qualifications and the final allocation of duties among HR staff as we re-structure our HR functions. We estimate this position will take at least 25 hours per week and, therefore, be part-time, but could be 30 or more hours per week and, therefore, full-time).
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the COO. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the Payroll & Benefits Supervisor
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and COO on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the COO and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
Salary range is based on establish weekly work hours.
At 25 hours per week, the position would be considered part time with a salary range would be $47,000 to $59,500 per year with retirement benefits only
At 30 hours per week, the position would be considered full time with a salary range of $56,250 to $71,250 per year with full benefits
Benefits (full time only)
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
DIRECTOR, GROWTH AND PERFORMANCE MANAGEMENT (JOB ID: 58696) OFFICE OF TALENT | Traditional 235 work days | FTE: 1.0 | Salary Range: $99,583 - $115,484
Essential Functions and Objectives: Broad responsibility for leading a team of managers to execute against the overall business plan, based on guidance from leadership. Directs, plans and oversees team initiatives, to ensure implementation and administration of programs align with district goals. Manage a team charged with overseeing the design, implementation, and operations of growth and performance management systems for school-based, central office, and field employees. The director will be responsible for the high-quality implementation of the district’s growth and performance systems for teachers, school leaders, central office, and school-based employees, and will work collaboratively across multiple teams to help ensure alignment and quality across district growth and performance systems. Responsible for the strategic management of the use of growth and performance data to inform decision-making and compliance with state statutes as well as design tools and strategies to support high-quality and consistent implementation of these systems across classrooms, schools, and central office. Additionally, lead the vision and direction for how Talent Mapping will drive intentional development, promotion and growth opportunities for high performing and high potential employees across both schools and the central office. This work will be vital to further evolving the district-wide Talent Strategy.
- Lead comprehensive strategic planning processes and initiatives to maximize the intended goals of the district’s growth and performance systems. - Lead vision and direction for Talent Mapping to drive intentional development, promotion and growth opportunities for high performing, high potential employees. - Direct the implementation of growth and performance system for all teachers, school leaders, central office, and field employees in the district and ensure the design and implementation of a strategic plan focused on high-quality training and calibration to create accurate, consistent, equitable, growth-focused experiences across the district. - Manage and foster collaborative relationships with Colorado Department of Education (CDE), Department of Justice (DOJ) and all Employee Associations to ensure compliance with state statutes (SB-191), collective bargaining agreements, and to foster collaborative efforts for continuous improvements. - Develop deep partnership with the Human Resources Partners, School Division, Teacher Leader Learning, Portfolio, Culture Equity Leadership Team and other key stakeholders to support the use of growth and performance data to inform decision-making. - Manage team to deploy resources to ensure stakeholders are provided with technical and adaptive support and guidance throughout the performance life cycle. - Develop and implement reporting tools and processes to allow stakeholders to effectively track the performance of growth and performance management systems, including supporting the continuous improvement of a comprehensive data dashboard to enable data-driven human capital decision-making. - Work with DPS Assessment, HRIS, and DoTS teams to develop and manage structures to ensure accuracy of data captured within system and system operations. - Proactively identify, track and resolve issues, risks, and dependencies associated with growth and performance management operations, and communicate risks, issues, and solutions to project team and senior leadership. Identify and implement issue resolutions.
Knowledge, Experience & Other Qualifications: - Three (3) years of experience managing a large team - Seven (7) to ten (10) years operations and general management experience, preferably with experience leading the development and management of a growing team responsible for a new product or initiative. - Knowledge of applicable state and HR laws and regulations. - Experience in analyzing data, and using this data to for process and program improvements and to inform strategy. - Outstanding facilitation and communication skills, including ability to inspire others. - Strong interpersonal and leadership skills, including the ability to lead a high-performing team. - Superior leadership, coaching and mentoring skills. - Strong interpersonal skills and ability to work with individuals at all different levels in the organization. - Self-starter/leader who can anticipate department needs in a proactive (versus, reactive) manner. - Strategic planning and organizational development knowledge and skills. - Ability to develop, plan, and implement short- and long-range goals, establish priorities, and organize resources. - Ability to motivate and influence others. - Belief in and passion for equity policy and practice. - Solutions-oriented problem solver and strong critical thinker. - Ability to work collaboratively and creatively to address issues and continuously improve outcomes. - Flexible and able to adapt to change in a fast-paced environment. - Ability to motivate and influence others. - Ability to multi-task and juggle management of several high-priority projects in parallel. - Strong interpersonal and leadership skills, including the ability to lead a high-performing team. - Strong organizational and analytic skills and strong attention to detail. - Strong collaboration skills, and ability to translate customer needs into technology and process solutions. - Strong customer service background.
- Experience developing and managing large, complicated operations and data collection processes and data reporting structures.
- Ability to multi-task and juggle management of several projects in parallel.
- Must be analytic and strategic thinker, with ability to translate strategic vision into actualized structures and processes. Strong interpersonal and leadership skills. Team player with the ability to collaborate across academic and operations departments. Ability to motivate the team and drive success. Strong command of Google Suite.
Education Requirements:
- Bachelor's Degree required.
- Master’s Degree preferred.
Dec 27, 2022
Full time
DIRECTOR, GROWTH AND PERFORMANCE MANAGEMENT (JOB ID: 58696) OFFICE OF TALENT | Traditional 235 work days | FTE: 1.0 | Salary Range: $99,583 - $115,484
Essential Functions and Objectives: Broad responsibility for leading a team of managers to execute against the overall business plan, based on guidance from leadership. Directs, plans and oversees team initiatives, to ensure implementation and administration of programs align with district goals. Manage a team charged with overseeing the design, implementation, and operations of growth and performance management systems for school-based, central office, and field employees. The director will be responsible for the high-quality implementation of the district’s growth and performance systems for teachers, school leaders, central office, and school-based employees, and will work collaboratively across multiple teams to help ensure alignment and quality across district growth and performance systems. Responsible for the strategic management of the use of growth and performance data to inform decision-making and compliance with state statutes as well as design tools and strategies to support high-quality and consistent implementation of these systems across classrooms, schools, and central office. Additionally, lead the vision and direction for how Talent Mapping will drive intentional development, promotion and growth opportunities for high performing and high potential employees across both schools and the central office. This work will be vital to further evolving the district-wide Talent Strategy.
- Lead comprehensive strategic planning processes and initiatives to maximize the intended goals of the district’s growth and performance systems. - Lead vision and direction for Talent Mapping to drive intentional development, promotion and growth opportunities for high performing, high potential employees. - Direct the implementation of growth and performance system for all teachers, school leaders, central office, and field employees in the district and ensure the design and implementation of a strategic plan focused on high-quality training and calibration to create accurate, consistent, equitable, growth-focused experiences across the district. - Manage and foster collaborative relationships with Colorado Department of Education (CDE), Department of Justice (DOJ) and all Employee Associations to ensure compliance with state statutes (SB-191), collective bargaining agreements, and to foster collaborative efforts for continuous improvements. - Develop deep partnership with the Human Resources Partners, School Division, Teacher Leader Learning, Portfolio, Culture Equity Leadership Team and other key stakeholders to support the use of growth and performance data to inform decision-making. - Manage team to deploy resources to ensure stakeholders are provided with technical and adaptive support and guidance throughout the performance life cycle. - Develop and implement reporting tools and processes to allow stakeholders to effectively track the performance of growth and performance management systems, including supporting the continuous improvement of a comprehensive data dashboard to enable data-driven human capital decision-making. - Work with DPS Assessment, HRIS, and DoTS teams to develop and manage structures to ensure accuracy of data captured within system and system operations. - Proactively identify, track and resolve issues, risks, and dependencies associated with growth and performance management operations, and communicate risks, issues, and solutions to project team and senior leadership. Identify and implement issue resolutions.
Knowledge, Experience & Other Qualifications: - Three (3) years of experience managing a large team - Seven (7) to ten (10) years operations and general management experience, preferably with experience leading the development and management of a growing team responsible for a new product or initiative. - Knowledge of applicable state and HR laws and regulations. - Experience in analyzing data, and using this data to for process and program improvements and to inform strategy. - Outstanding facilitation and communication skills, including ability to inspire others. - Strong interpersonal and leadership skills, including the ability to lead a high-performing team. - Superior leadership, coaching and mentoring skills. - Strong interpersonal skills and ability to work with individuals at all different levels in the organization. - Self-starter/leader who can anticipate department needs in a proactive (versus, reactive) manner. - Strategic planning and organizational development knowledge and skills. - Ability to develop, plan, and implement short- and long-range goals, establish priorities, and organize resources. - Ability to motivate and influence others. - Belief in and passion for equity policy and practice. - Solutions-oriented problem solver and strong critical thinker. - Ability to work collaboratively and creatively to address issues and continuously improve outcomes. - Flexible and able to adapt to change in a fast-paced environment. - Ability to motivate and influence others. - Ability to multi-task and juggle management of several high-priority projects in parallel. - Strong interpersonal and leadership skills, including the ability to lead a high-performing team. - Strong organizational and analytic skills and strong attention to detail. - Strong collaboration skills, and ability to translate customer needs into technology and process solutions. - Strong customer service background.
- Experience developing and managing large, complicated operations and data collection processes and data reporting structures.
- Ability to multi-task and juggle management of several projects in parallel.
- Must be analytic and strategic thinker, with ability to translate strategic vision into actualized structures and processes. Strong interpersonal and leadership skills. Team player with the ability to collaborate across academic and operations departments. Ability to motivate the team and drive success. Strong command of Google Suite.
Education Requirements:
- Bachelor's Degree required.
- Master’s Degree preferred.