Special Assistant to the Executive Director

  • The Fairness Project
  • Washington D.C., DC, USA
  • Sep 04, 2019
Full time Project Manager Administrative Administrative Assistant Executive Assistant Operations

Job Description


While Congress and state legislatures across the country remain paralyzed by partisan disagreement, ballot initiatives provide a path forward for improving the lives of millions of Americans. The Fairness Project (TFP) incubates, funds, and provides strategic and technical assistance to state- and city-based ballot initiative campaigns and drives a national narrative to elevate issues of economic fairness. Through ballot initiatives, TFP offers voters the opportunity to do what politicians cannot or will not: take direct action to enact sound policy and change their own lives. 


In its first four years, TFP has won 16 out of its 17 ballot campaigns and changed the lives of over 15 million people.


In the 2018 election cycle, TFP worked with state-based groups on ballot measures to raise the minimum wage in Missouri and Arkansas; provide paid sick leave in Michigan; and expand Medicaid in Idaho, Nebraska, and Utah. And they’ve already helped deliver victories in Massachusetts to raise the minimum wage to $15 an hour and in San Antonio where the city council passed earned paid sick time – both in response to ballot initiatives. 


In 2017, TFP was a key player in the nation’s first successful ballot campaign to expand Medicaid in Maine, bringing health care to more than 70,000 people. 


And in 2016, a historically polarizing election year, TFP partnered with grassroots organizations in six states on ballot initiatives to raise the minimum wage, two of which also guaranteed paid sick and safe leave. The organization’s local partnerships with campaigns in Arizona, California, Colorado, Maine, Washington state, and Washington D.C. ultimately led to higher pay for eight million working Americans and paid sick days for nearly two million. To date, this has put over $9 billion dollars in working families’ pockets. 


For more information about The Fairness Project, please visit: https://thefairnessproject.org 



To grow our impact, TFP seeks a talented Special Assistant to the Executive Director. The Special Assistant (SA) works closely with and reports directly to the Executive Director, with exposure to and influence on almost everything he does. Working both independently and in coordination with the TFP staff, the SA will oversee multiple projects at all times and ensure that the organization is equipped to achieve our goals in 2020 and beyond.


You’ll be successful in this role if you excel at making things happen and can work tirelessly to implement solutions. You’re a master of execution – able to “catch” an idea and make it a reality. You’re also excited about our mission and impact, a systems thinker with a “sì se puede” mindset, love solving problems in a fast-paced environment, have excellent attention to detail, and appreciate the importance of getting the little things right. This position is ideal for an individual who is eager to learn and take on new responsibilities, and excited by the challenge of working for a new and innovative non-profit.


The Special Assistant will:

  • Manage the Executive Director’s internal and external meetings, calls, travel, and workflow, including prioritizing meetings and projects based on organizational goals;
  • Prepare the Executive Director’s daily schedule;
  • Organize the Executive Director’s contacts and outreach, including preparing daily call sheets for political, campaign, and coalition engagement, and drafting correspondence for the Executive Director’s external communications;
  • Plan meeting agendas and facilitate staff check-ins;
  • Streamline and improve organizational processes, workflow, and internal communication;
  • Liaise with consultants, campaigns, partners, and TFP staff regarding contracts, compliance, and scheduling, including drafting and facilitating grant agreements and contracts with campaigns, vendors, and consultants;
  • Draft and review internal and external materials as needed;
  • Maintain and systematize the Executive Director’s and organization’s files, including meeting notes, contracts, and correspondence;
  • Facilitate and coordinate organization-wide projects as needed;
  • Manage TFP’s internship program;
  • Manage office supplies, equipment, and other TFP staff needs; and
  • Other duties as assigned.



The Special Assistant should possess and demonstrate the following knowledge, skills, and abilities:

  • A deep commitment to economic fairness and enthusiasm to see organizational success;
  • At least one year of experience in operations- or assistant-based work, preferably in a political setting;
  • Strong organizational skills;
  • Experience with Asana or other project management software preferred, but not required;
  • A willingness to take risks and learn from mistakes is required (and encouraged);
  • A sense of discipline and determination in executing on short- and long-term goals;
  • Ability to juggle multiple projects at once, while owning the details;
  • Strong self-discipline and motivation to see a project through from beginning to end;
  • A sense of humor is useful, but not required;
  • Ability to work well with others.


The ideal candidate loves to learn from and work with others as a team; is wildly curious and motivated; can quickly learn new skills; and is passionate about improving people’s lives by fighting for economic equality in America.



The Fairness Project is headquartered in Washington, DC.



Salary and benefits will be competitive and commensurate with experience. TFP offers fully paid health, dental, and vision, as well as a generous paid time off program. 



To apply, please submit an organization- and role-specific cover letter and resume through Workable. Submissions without a cover letter will not be considered. No phone calls, please.

The Fairness Project is an equal opportunity employer and encourages eligible candidates from all backgrounds to apply.




Administrative Support, Secretary-Executive Assistant



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