Job Summary
This position supports Risk Management and Safety programs here at the county in the Human Resources Department.
Basic responsibilities include providing customer service to internal or external department clients by performing a variety of complex administrative support activities contributing to efficient office operations and using a thorough understanding of the Risk Management and Safety programs here at the county. A high level of confidentiality must be maintained as well as the ability to work independently and as part of a team.
This position will be responsible for peer reviewing safety policies and procedures, assisting with industrial health sampling by coordination equipment rentals and calendar invites, maintaining and assisting with Risk Management and Safety trainings in Workday, running training reports, creating courses and campaigns as well as logging training completions, and collecting Safety data on Injuries/Open Action Plans.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet, and other computer applications, filing systems, mail, supplies, budgeting, accounting, and others. May be required to possess or obtain a valid motor vehicle operator’s license.
The ideal candidate will have the following:
Knowledge of what subrogation is or knowledge of the subrogation process.
Advanced communication skills including experience with business writing.
Exposure to the tort claim process is desirable.
Some accounts payable experience helpful.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M3.505 $20.64 - $26.36- per hour
Apr 26, 2023
Full time
Job Summary
This position supports Risk Management and Safety programs here at the county in the Human Resources Department.
Basic responsibilities include providing customer service to internal or external department clients by performing a variety of complex administrative support activities contributing to efficient office operations and using a thorough understanding of the Risk Management and Safety programs here at the county. A high level of confidentiality must be maintained as well as the ability to work independently and as part of a team.
This position will be responsible for peer reviewing safety policies and procedures, assisting with industrial health sampling by coordination equipment rentals and calendar invites, maintaining and assisting with Risk Management and Safety trainings in Workday, running training reports, creating courses and campaigns as well as logging training completions, and collecting Safety data on Injuries/Open Action Plans.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet, and other computer applications, filing systems, mail, supplies, budgeting, accounting, and others. May be required to possess or obtain a valid motor vehicle operator’s license.
The ideal candidate will have the following:
Knowledge of what subrogation is or knowledge of the subrogation process.
Advanced communication skills including experience with business writing.
Exposure to the tort claim process is desirable.
Some accounts payable experience helpful.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M3.505 $20.64 - $26.36- per hour
Pay Grade: 112
Job Code: TBD
FLSA Status: Non-Exempt
JOB SUMMARY
Performs a variety of general accounting/bookkeeping functions such as preparing journal entries, balancing accounts, calculating data, posting financial data, reconciling reports, researching financial discrepancies, correcting errors, maintaining financial records, and other accounting functions. Serve as the main point of contact for external auditors. In addition, coordinate procurement activities with staff and department directors.
ESSENTIAL JOB FUNCTIONS
Reconcile ( monthly) and research discrepancies for all balance sheet accounts
Audit financial transactions and document accounting control procedures
Prepares special financial reports by collecting, analyzing, and summarizing account information
Prepares supporting schedules , gather information, provide documents for external auditors, serve as main point of contact
Conduct internal audits including petty cash audit and Trial Balance audit monthly, as assigned by the finance director
Record depreciation annually and prepare capital asset schedules for external auditors
Update and complete all DCA reports required by the state
Coordinates monthly reporting and provides variance analysis for all funds to Finance Director and Assistant Finance Director
Post health insurance expense to general ledger monthly
Reconcile Accounts Payable associated with payroll
Reconciles all City bank accounts to General Ledger
Coordinates monthly reporting and provides a variance analysis for all funds to Finance Director and Accounting Manager
Assists Assistant Finance Director throughout year with audit preparation
Assists with development of Intern Program
Monitors petty cash balances and schedules petty cash audits
Performs other duties as assigned
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field with two (2) years of work experience (preferably in local government); or an equivalent combination of experience.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of intermediate-advanced accounting principles
Strong analytical, communication, skills.
Strong MS excel skills
Understanding of mathematics and accounting and financial processes.
Ethical behavior.
Attention to detail.
Knowledge of standard office practices and procedures;
Ability to make arithmetic computations and tabulations rapidly and accurately;
Operate a computer and a variety of word processing, spreadsheet and software applications, including financial and accounting programs.
General Ledger Maintenance and Analysis
Knowledge of Government Auditing Standards
Standard accounting practices, principles and procedures
Application of accounting principles and practices to governmental agency transactions, such as revenue, debt, accounts receivable, expense accounting, and payroll.
Effectively organize assigned tasks and work within deadlines.
Understanding of Purchasing functions
Ability to work well with other staff members of all different levels
PHYSICAL DEMANDS
The work requires standing, walking, sitting, lifting up to 40 pounds, carrying, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, speaking, hearing, and seeing.
WORK ENVIRONMENT
The work is typically performed in an office environment with a moderate amount of noise.
Jul 21, 2021
Full time
Pay Grade: 112
Job Code: TBD
FLSA Status: Non-Exempt
JOB SUMMARY
Performs a variety of general accounting/bookkeeping functions such as preparing journal entries, balancing accounts, calculating data, posting financial data, reconciling reports, researching financial discrepancies, correcting errors, maintaining financial records, and other accounting functions. Serve as the main point of contact for external auditors. In addition, coordinate procurement activities with staff and department directors.
ESSENTIAL JOB FUNCTIONS
Reconcile ( monthly) and research discrepancies for all balance sheet accounts
Audit financial transactions and document accounting control procedures
Prepares special financial reports by collecting, analyzing, and summarizing account information
Prepares supporting schedules , gather information, provide documents for external auditors, serve as main point of contact
Conduct internal audits including petty cash audit and Trial Balance audit monthly, as assigned by the finance director
Record depreciation annually and prepare capital asset schedules for external auditors
Update and complete all DCA reports required by the state
Coordinates monthly reporting and provides variance analysis for all funds to Finance Director and Assistant Finance Director
Post health insurance expense to general ledger monthly
Reconcile Accounts Payable associated with payroll
Reconciles all City bank accounts to General Ledger
Coordinates monthly reporting and provides a variance analysis for all funds to Finance Director and Accounting Manager
Assists Assistant Finance Director throughout year with audit preparation
Assists with development of Intern Program
Monitors petty cash balances and schedules petty cash audits
Performs other duties as assigned
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field with two (2) years of work experience (preferably in local government); or an equivalent combination of experience.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of intermediate-advanced accounting principles
Strong analytical, communication, skills.
Strong MS excel skills
Understanding of mathematics and accounting and financial processes.
Ethical behavior.
Attention to detail.
Knowledge of standard office practices and procedures;
Ability to make arithmetic computations and tabulations rapidly and accurately;
Operate a computer and a variety of word processing, spreadsheet and software applications, including financial and accounting programs.
General Ledger Maintenance and Analysis
Knowledge of Government Auditing Standards
Standard accounting practices, principles and procedures
Application of accounting principles and practices to governmental agency transactions, such as revenue, debt, accounts receivable, expense accounting, and payroll.
Effectively organize assigned tasks and work within deadlines.
Understanding of Purchasing functions
Ability to work well with other staff members of all different levels
PHYSICAL DEMANDS
The work requires standing, walking, sitting, lifting up to 40 pounds, carrying, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, speaking, hearing, and seeing.
WORK ENVIRONMENT
The work is typically performed in an office environment with a moderate amount of noise.
League of Conservation Voters
Washington, DC (temporarily remote)
Title: Accounts Payable Specialist
Department: Finance
Status: Non-Exempt
Reports to: Controller
Positions Reporting to this Position: None
Location: Washington, DC
Union Position: Yes
Job Classification Level : B
Salary Range (depending on experience) : $52,000 - $61,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
Our over 2 million members, our volunteers and staff, and our more than 30 state affiliates (together, the Conservation Voter Movement) work for a more just and equitable democracy, where people—not polluters—determine our future. This movement is an influential national network with unparalleled influence in Washington, DC, in state capitals, and in communities around the country. We are unmatched in our ability to ensure meaningful action on our key issues. We aim to bring people and communities together across racial, geographic, political, religious, economic and other differences toward collective goals instead of dividing us from one another.
LCV is hiring an Accounts Payable Specialist who will facilitate the daily accounts payable and receivable operations of LCV, LCV Education Fund, and related entities. Responsibilities include upholding efficient internal controls and ensuring administrative support to the organizations’ various programs. The ideal candidate is detail-oriented with strong communication and analytical skills, able to manage multiple projects simultaneously, and has familiarity with all aspects of check disbursements and administering bank deposits.
Responsibilities :
Prepare, verify, and process vendor and staff reimbursement invoices for payments due.
Charge expenses to accounts and programs by analyzing invoices/expense reports and recording entries.
Post donor payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out online deposit slips and bundling the funds and slips; making remote deposits at the bank.
Update receivables in the general ledger by totaling unpaid invoices.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Ensure American Express credit card data is downloaded and distributed to employees for coding and approval.
Work with banks to resolve issues and issues stop-payments.
Resolve valid or authorized deductions by entering and adjusting entries.
Pay employees by receiving and verifying expense reports, and preparing checks.
Maintain accounting ledgers by verifying and posting account transactions.
Prepare monthly bank reconciliations.
Assist with the annual audit.
Supports administration of Finance’s vendor survey as part of the department’s racial justice and equity goals.
Runs and distributes reports on weekly vendor payments, among other reports, as part of the Finance department’s efforts to increase transparency, in alignment with our racial justice and equity goals.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - At least 2-4 years accounts payable and receivable work experience. Experience performing monthly bank reconciliations. Experience working with databases. Experience working with external vendors. Preferred - Experience with Abila MIP accounting software package. Experience working with 501(c)(4) and/or 501(c)(3) organizations. Experience supporting an audit process.
Skills: Ability to review General Ledger for reconciliations and revenue recognition; Computer proficiency, including expertise with Excel and accounting software; Excellent oral and written communication skills; Highly organized, detail-oriented and sharp analytical skills; exhibits strong judgement. Ability to produce organized and accurate materials quickly. Ability to manage multiple tasks at once and work across departments to achieve shared goals. Should thrive in a fast-paced, collaborative environment. Proven ability to maintain confidential information. Ability to work with Concur or other expense tracking software.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.
Conditions: This position is based in Washington, DC. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send cover letter and resume to hr@lcv.org with “Accounts Payable Specialist” in the subject line by October 12, 2020. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.
Sep 28, 2020
Full time
Title: Accounts Payable Specialist
Department: Finance
Status: Non-Exempt
Reports to: Controller
Positions Reporting to this Position: None
Location: Washington, DC
Union Position: Yes
Job Classification Level : B
Salary Range (depending on experience) : $52,000 - $61,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
Our over 2 million members, our volunteers and staff, and our more than 30 state affiliates (together, the Conservation Voter Movement) work for a more just and equitable democracy, where people—not polluters—determine our future. This movement is an influential national network with unparalleled influence in Washington, DC, in state capitals, and in communities around the country. We are unmatched in our ability to ensure meaningful action on our key issues. We aim to bring people and communities together across racial, geographic, political, religious, economic and other differences toward collective goals instead of dividing us from one another.
LCV is hiring an Accounts Payable Specialist who will facilitate the daily accounts payable and receivable operations of LCV, LCV Education Fund, and related entities. Responsibilities include upholding efficient internal controls and ensuring administrative support to the organizations’ various programs. The ideal candidate is detail-oriented with strong communication and analytical skills, able to manage multiple projects simultaneously, and has familiarity with all aspects of check disbursements and administering bank deposits.
Responsibilities :
Prepare, verify, and process vendor and staff reimbursement invoices for payments due.
Charge expenses to accounts and programs by analyzing invoices/expense reports and recording entries.
Post donor payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out online deposit slips and bundling the funds and slips; making remote deposits at the bank.
Update receivables in the general ledger by totaling unpaid invoices.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Ensure American Express credit card data is downloaded and distributed to employees for coding and approval.
Work with banks to resolve issues and issues stop-payments.
Resolve valid or authorized deductions by entering and adjusting entries.
Pay employees by receiving and verifying expense reports, and preparing checks.
Maintain accounting ledgers by verifying and posting account transactions.
Prepare monthly bank reconciliations.
Assist with the annual audit.
Supports administration of Finance’s vendor survey as part of the department’s racial justice and equity goals.
Runs and distributes reports on weekly vendor payments, among other reports, as part of the Finance department’s efforts to increase transparency, in alignment with our racial justice and equity goals.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - At least 2-4 years accounts payable and receivable work experience. Experience performing monthly bank reconciliations. Experience working with databases. Experience working with external vendors. Preferred - Experience with Abila MIP accounting software package. Experience working with 501(c)(4) and/or 501(c)(3) organizations. Experience supporting an audit process.
Skills: Ability to review General Ledger for reconciliations and revenue recognition; Computer proficiency, including expertise with Excel and accounting software; Excellent oral and written communication skills; Highly organized, detail-oriented and sharp analytical skills; exhibits strong judgement. Ability to produce organized and accurate materials quickly. Ability to manage multiple tasks at once and work across departments to achieve shared goals. Should thrive in a fast-paced, collaborative environment. Proven ability to maintain confidential information. Ability to work with Concur or other expense tracking software.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.
Conditions: This position is based in Washington, DC. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send cover letter and resume to hr@lcv.org with “Accounts Payable Specialist” in the subject line by October 12, 2020. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.