University of Texas Libraries
The UT Libraries is pleased to offer two positions in our three-year residency program for early career librarians and archivists. We seek prospective applicants looking to deepen their experience in the field of academic libraries and/or archives. The residency program will provide specialized training, continuing education, and mentorship based on the resident's professional interests and goals. Our program is based on a rotational model driven by the individual resident’s professional development goals. UT Libraries is a large organization and offers a wide variety of areas of specialization for rotations. The range of work experience gained through this position will enable the residents to build essential skills in the field of libraries and/or archives. The residents will receive dedicated professional development funds to support conference attendance. The residents serve as valued colleagues in the organization and will enrich UT Libraries by bringing in new ideas and perspectives, and contribute to strategic initiatives through project work. For more information, please see our LibGuide here: https://guides.lib.utexas.edu/residency-program
Responsibilities
Development of a rotation plan and completion of project work assigned in each rotation.
Learning, observation, and inquiry to gain a broad and deep understanding of how academic and research libraries operate.
Professional development and skill-building.
Professional service via participation in professional library and scholarly organizations and UT Libraries committees.
Program Structure:
A rotation plan for the first year will be collaboratively developed during orientation and will include rotating through at least two and up to four Libraries' units or areas, with opportunities for shorter observations in additional units. This first year allows the resident the opportunity to experience varied work opportunities. In the second year, the resident will focus on an area of specialization, deepening their skills and developing specialized experience in an area of their choice with the goal of being able to add one year of dedicated professional experience to their resume. In the third year, the resident will have the opportunity to continue their year two placement or select a new area of focus, and will receive mentorship and support in career development as well as dedicated time to apply to future positions.
Example rotation areas could include:
Subject liaison librarianship and collection development
Digital scholarship, scholarly communications, and data management
Assessment and planning
Library instruction and pedagogy
Special collections, rare books, and archives
Collections acquisitions and licensing
Digitization and preservation
Metadata and content description
Required Qualifications
MLS, or equivalent, received in the last two years
Demonstrated experience in establishing priorities, meeting deadlines, and organizing work effectively
Demonstrated willingness to respond to opportunities
Demonstrated ability to work collaboratively
Ability to work independently and efficiently
Flexibility working in a fast-paced and evolving technological, team-oriented, and agile environment
Strong interpersonal skills and effective communication skills, in person and in writing
Interest in developing leadership skills
Commitment to supporting academic and research needs of all students, faculty, and staff
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Demonstrated willingness to respond to opportunities with leadership and troubleshoot challenges with initiative and creativity
Experience providing exemplary customer service
Previous library or archives experience
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$52,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Work Shift
Monday-Friday, between the hours of 7am and 6pm as arranged with supervisor. Flexible work arrangements available, but regular onsite work is expected.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
How does your work, education, and/or life experience inform your approach to working in libraries or archives?
Describe two to three library or archival areas in which you would like to gain more experience. What specific skills do you hope to develop in each area?
Tell us about a goal you set for yourself. What steps did you take to achieve your goal? What challenges or setbacks did you encounter along the way and how did you handle them? Did you achieve your goal or did it evolve as you worked toward it?
Please describe your communication style. How have you adapted it to work with others who prefer a different style?
The UT Libraries is pleased to offer two positions in our three-year residency program for early career librarians and archivists. We seek prospective applicants looking to deepen their experience in the field of academic libraries and/or archives. The residency program will provide specialized training, continuing education, and mentorship based on the resident's professional interests and goals. Our program is based on a rotational model driven by the individual resident’s professional development goals. UT Libraries is a large organization and offers a wide variety of areas of specialization for rotations. The range of work experience gained through this position will enable the residents to build essential skills in the field of libraries and/or archives. The residents will receive dedicated professional development funds to support conference attendance. The residents serve as valued colleagues in the organization and will enrich UT Libraries by bringing in new ideas and perspectives, and contribute to strategic initiatives through project work. For more information, please see our LibGuide here: https://guides.lib.utexas.edu/residency-program
Responsibilities
Development of a rotation plan and completion of project work assigned in each rotation.
Learning, observation, and inquiry to gain a broad and deep understanding of how academic and research libraries operate.
Professional development and skill-building.
Professional service via participation in professional library and scholarly organizations and UT Libraries committees.
Program Structure:
A rotation plan for the first year will be collaboratively developed during orientation and will include rotating through at least two and up to four Libraries' units or areas, with opportunities for shorter observations in additional units. This first year allows the resident the opportunity to experience varied work opportunities. In the second year, the resident will focus on an area of specialization, deepening their skills and developing specialized experience in an area of their choice with the goal of being able to add one year of dedicated professional experience to their resume. In the third year, the resident will have the opportunity to continue their year two placement or select a new area of focus, and will receive mentorship and support in career development as well as dedicated time to apply to future positions.
Example rotation areas could include:
Subject liaison librarianship and collection development
Digital scholarship, scholarly communications, and data management
Assessment and planning
Library instruction and pedagogy
Special collections, rare books, and archives
Collections acquisitions and licensing
Digitization and preservation
Metadata and content description
Required Qualifications
MLS, or equivalent, received in the last two years
Demonstrated experience in establishing priorities, meeting deadlines, and organizing work effectively
Demonstrated willingness to respond to opportunities
Demonstrated ability to work collaboratively
Ability to work independently and efficiently
Flexibility working in a fast-paced and evolving technological, team-oriented, and agile environment
Strong interpersonal skills and effective communication skills, in person and in writing
Interest in developing leadership skills
Commitment to supporting academic and research needs of all students, faculty, and staff
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Demonstrated willingness to respond to opportunities with leadership and troubleshoot challenges with initiative and creativity
Experience providing exemplary customer service
Previous library or archives experience
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$52,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Work Shift
Monday-Friday, between the hours of 7am and 6pm as arranged with supervisor. Flexible work arrangements available, but regular onsite work is expected.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
How does your work, education, and/or life experience inform your approach to working in libraries or archives?
Describe two to three library or archival areas in which you would like to gain more experience. What specific skills do you hope to develop in each area?
Tell us about a goal you set for yourself. What steps did you take to achieve your goal? What challenges or setbacks did you encounter along the way and how did you handle them? Did you achieve your goal or did it evolve as you worked toward it?
Please describe your communication style. How have you adapted it to work with others who prefer a different style?
Hope College
Description
Hope College is seeking the next Mary Riepma Ross Director of Special Collections, an endowed, 11 month non-tenure track faculty position within the library. Reporting to the Dean of Libraries, this position is responsible for the management of physical and financial resources, planning and implementation of programming and policies, teaching, community outreach and security of archival and rare book collections. The Archivist ensures that the collections represent the broadest possible spectrum of viewpoints and human experience in accordance with Hope’s commitment to equity and inclusion.
Special Collections at Hope College include the Joint Archives of Holland, and the Van Wylen Library Rare Books Collection . The Archives is housed in the Theil Research Center on Hope College’s campus. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The Archives has a strong record of mentoring undergraduate research and writing. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, the community of Holland, and Reformed Church in America missionaries. It currently shares the building with the Van Raalte Institute . ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories. As a member of the library staff, this position works closely with nine faculty librarians and serves on the Library Leadership Team.
The Rare Books Collection at Van Wylen LIbrary, contains many rare Bibles, and volumes related to art, religion, Dutch history, Asian history and the history of science and aspires to be illustrative of the history of books and print culture.
Responsibilities:
Responsible for all aspects of the Archives’ development, including implementing the program, mission statement and collections policy, and representing the Joint Archives in the community.
Provide reference and research assistance to students, faculty, staff, alumni, and outside researchers using archives and rare book materials.
Provide course-integrated instruction to college classes and collaborate with faculty on the integration of special collections into the college curriculum.
Develop processing priorities for the archival collections of Hope College and Western Theological Seminary and oversee their principle processing and management.
Work with potential and past donors to collect archival materials and evaluate potential gifts of rare books.
Provide access to archival collections through archival management software.
Work closely with other librarians to preserve original materials, digitize and provide access to digitized content.
Hire, train, and supervise staff, student assistants and volunteers.
Write or identify writers for Joint Archives publications, design and implement archival material displays, civic and educational presentations.
Work with Hope College academic departments to collect and preserve college records.
Maintain an active program of professional development and scholarship through participation in seminars, workshops and conferences.
Qualifications
Required:
ALA-accredited MILS/MLS with a specialized archival training component.
Three years of experience in an academic library and a combination of experience or course work with archival processing, cataloging, electronic records, digitization, teaching or reference services.
Excellent oral and written communications skills, demonstrated ability to work as a part of a team
Ability to understand diverse perspectives and acknowledge the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual software tools and current archival software systems.
Demonstrated history of supervisory experience and strong interest in supervising or mentoring others.
Hope College is committed to creating a diverse, ecumenical Christian academic community that invites all its members into a holistic and robust engagement with the historic Christian faith. The college’s board, faculty, administration and staff are committed to the Christian faith as expressed in the ecumenical creeds of the ancient church. Individuals interested in this position must demonstrate a commitment to the character and goals of a liberal arts college with a Christian perspective, including a mature understanding of and commitment to the historic Christian faith.
Application Instructions
As part of the online application candidates will upload a cover letter, curriculum vitae, transcripts (unofficial transcripts accepted for the initial application). Applicants will also submit a statement describing their fit to the mission of Hope College ( https://hope.edu/about/mission.html ). As it may not be addressed elsewhere in the application, applicants should devote particular attention to the ecumenical Christian aspect of the mission statement and their personal engagement with faith and/or a faith community.
Also included in the application will be a section to add the names and email addresses for three references. References will be contacted for a top subset of candidates at a later date. The references will be provided a link to upload a letter of recommendation.
Applications received by Nov 1, 2021, will be assured of receiving full consideration.
About Hope
Hope College is a four-year liberal arts college where academic excellence and vibrant Christian faith join together in a supportive and welcoming community. Hope offers an academically rigorous, co-educational and residential education to more than 3,050 students from 37 states and territories and 30 countries. Affiliated with the Reformed Church in America since its founding in 1866, Hope College is known for its invitational ecumenical Christian atmosphere, friendly campus community, and well-balanced academic and co-curricular offerings. Hope's beautiful campus is located just steps from award-winning downtown Holland, Michigan, and fewer than seven miles from Lake Michigan. At Hope College, accomplished faculty and staff mentor students to recognize the interconnectedness of the world and cultivate the skills, perspectives and habits that help them flourish inside and outside the classroom. Recognized as a national leader in undergraduate research and scholarship, Hope provides exceptional professional preparation and life-changing educational experiences that equip students for success after graduation. The college has consistently ranked among the nation's top liberal arts colleges and is featured in the book Colleges That Change Lives. Hope College is financially sound, with an endowment of over $200 million and no deferred maintenance, and over $140 million invested in the construction of new facilities during the past 12 years. Since 2015, the college has completed four new buildings – the Kruizenga Art Museum (2015), the Jack H. Miller Center for Musical Arts (2015), the Jim and Martie Bultman Student Center (2017), and the van Andel Huys der Hope home for the college's Campus Ministries programs (2019). In 2015, Hope College launched its 10-year strategic plan, Hope for the World: 2025, which consists of six goals, focused on: academics; Christian formation; global engagement; community; reputation and influence; and value. Developed by the campus community, the strategic plan supports the college's mission, "to educate students for lives of leadership and service in a global society through academic and co-curricular programs of recognized excellence in the liberal arts and in the context of the historic Christian faith." Hope College is a community that aspires to be faithful, welcoming and transformational. Accordingly, the college is committed to being a place where all experience a sense of belonging. Students of all faiths -- and no faith -- are welcome at Hope, as are students of all racial and ethnic backgrounds. During the 2019-20 academic year, 18 percent of the student body identified as a race other than white. On Hope's campus, there is broad understanding that, in order to best prepare students for lives of leadership and service in a global society, the college must have diversity among its faculty and staff. Twenty-four percent of Hope's tenure-track faculty are from underrepresented groups, coming from both the U.S. and abroad. ABOUT HOLLAND Holland, Michigan is located in the heart of West Michigan, on the shores of Lake Michigan and Lake Macatawa. The city is known for being a friendly college town, a beautiful vacation destination, and annual host of both the Tulip Time Festival and Tulipanes Latino Art and Film Festival. With a city population of 33,000, Holland resides within the greater Holland-Zeeland area populated by 100,000 -- 30 minutes from Grand Rapids, 2.5 hours from Ann Arbor and Chicago and 3 hours from Detroit. Holland features a picturesque downtown just steps from the Hope College campus -- home to restaurants, cafés, shops and a popular farmer's market -- as well as miles of sandy beaches, nationally ranked school districts and charming parks throughout the surrounding area. In recent years, Holland has earned recognition for being one of the "Best Beach Towns to Live In" (WalletHub, 2018), "Prettiest Towns" (Architectural Digest, 2018) and "Best Cities for Global Trade" (Global Trade Magazine, 2017) as well as the #1 "Best Small City to Start a Business" (WalletHub 2018). The City of Holland has also earned several top honors for the "America in Bloom" competition, including awards for "Environmental Efforts" and "Coolest Downtown." The Holland area is strengthened by its diversity, with people of color comprising 33% of the city's population. The Latino community is particularly vibrant, accounting for 24% of Holland residents. For more about neighborhoods, recreation, businesses and life in Holland, visit the city's "Live in Holland Michigan" website. Hope College seeks to be a community that affirms the dignity of all persons as bearers of God's image. It is Hope College policy not to discriminate on the basis of age, color, disability, family status, genetic information, height, national origin, pregnancy, race, religion, sex, or weight, except in the event of a bona fide occupational qualification. Hope College is an equal opportunity employer.
Description
Hope College is seeking the next Mary Riepma Ross Director of Special Collections, an endowed, 11 month non-tenure track faculty position within the library. Reporting to the Dean of Libraries, this position is responsible for the management of physical and financial resources, planning and implementation of programming and policies, teaching, community outreach and security of archival and rare book collections. The Archivist ensures that the collections represent the broadest possible spectrum of viewpoints and human experience in accordance with Hope’s commitment to equity and inclusion.
Special Collections at Hope College include the Joint Archives of Holland, and the Van Wylen Library Rare Books Collection . The Archives is housed in the Theil Research Center on Hope College’s campus. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The Archives has a strong record of mentoring undergraduate research and writing. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, the community of Holland, and Reformed Church in America missionaries. It currently shares the building with the Van Raalte Institute . ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories. As a member of the library staff, this position works closely with nine faculty librarians and serves on the Library Leadership Team.
The Rare Books Collection at Van Wylen LIbrary, contains many rare Bibles, and volumes related to art, religion, Dutch history, Asian history and the history of science and aspires to be illustrative of the history of books and print culture.
Responsibilities:
Responsible for all aspects of the Archives’ development, including implementing the program, mission statement and collections policy, and representing the Joint Archives in the community.
Provide reference and research assistance to students, faculty, staff, alumni, and outside researchers using archives and rare book materials.
Provide course-integrated instruction to college classes and collaborate with faculty on the integration of special collections into the college curriculum.
Develop processing priorities for the archival collections of Hope College and Western Theological Seminary and oversee their principle processing and management.
Work with potential and past donors to collect archival materials and evaluate potential gifts of rare books.
Provide access to archival collections through archival management software.
Work closely with other librarians to preserve original materials, digitize and provide access to digitized content.
Hire, train, and supervise staff, student assistants and volunteers.
Write or identify writers for Joint Archives publications, design and implement archival material displays, civic and educational presentations.
Work with Hope College academic departments to collect and preserve college records.
Maintain an active program of professional development and scholarship through participation in seminars, workshops and conferences.
Qualifications
Required:
ALA-accredited MILS/MLS with a specialized archival training component.
Three years of experience in an academic library and a combination of experience or course work with archival processing, cataloging, electronic records, digitization, teaching or reference services.
Excellent oral and written communications skills, demonstrated ability to work as a part of a team
Ability to understand diverse perspectives and acknowledge the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual software tools and current archival software systems.
Demonstrated history of supervisory experience and strong interest in supervising or mentoring others.
Hope College is committed to creating a diverse, ecumenical Christian academic community that invites all its members into a holistic and robust engagement with the historic Christian faith. The college’s board, faculty, administration and staff are committed to the Christian faith as expressed in the ecumenical creeds of the ancient church. Individuals interested in this position must demonstrate a commitment to the character and goals of a liberal arts college with a Christian perspective, including a mature understanding of and commitment to the historic Christian faith.
Application Instructions
As part of the online application candidates will upload a cover letter, curriculum vitae, transcripts (unofficial transcripts accepted for the initial application). Applicants will also submit a statement describing their fit to the mission of Hope College ( https://hope.edu/about/mission.html ). As it may not be addressed elsewhere in the application, applicants should devote particular attention to the ecumenical Christian aspect of the mission statement and their personal engagement with faith and/or a faith community.
Also included in the application will be a section to add the names and email addresses for three references. References will be contacted for a top subset of candidates at a later date. The references will be provided a link to upload a letter of recommendation.
Applications received by Nov 1, 2021, will be assured of receiving full consideration.
About Hope
Hope College is a four-year liberal arts college where academic excellence and vibrant Christian faith join together in a supportive and welcoming community. Hope offers an academically rigorous, co-educational and residential education to more than 3,050 students from 37 states and territories and 30 countries. Affiliated with the Reformed Church in America since its founding in 1866, Hope College is known for its invitational ecumenical Christian atmosphere, friendly campus community, and well-balanced academic and co-curricular offerings. Hope's beautiful campus is located just steps from award-winning downtown Holland, Michigan, and fewer than seven miles from Lake Michigan. At Hope College, accomplished faculty and staff mentor students to recognize the interconnectedness of the world and cultivate the skills, perspectives and habits that help them flourish inside and outside the classroom. Recognized as a national leader in undergraduate research and scholarship, Hope provides exceptional professional preparation and life-changing educational experiences that equip students for success after graduation. The college has consistently ranked among the nation's top liberal arts colleges and is featured in the book Colleges That Change Lives. Hope College is financially sound, with an endowment of over $200 million and no deferred maintenance, and over $140 million invested in the construction of new facilities during the past 12 years. Since 2015, the college has completed four new buildings – the Kruizenga Art Museum (2015), the Jack H. Miller Center for Musical Arts (2015), the Jim and Martie Bultman Student Center (2017), and the van Andel Huys der Hope home for the college's Campus Ministries programs (2019). In 2015, Hope College launched its 10-year strategic plan, Hope for the World: 2025, which consists of six goals, focused on: academics; Christian formation; global engagement; community; reputation and influence; and value. Developed by the campus community, the strategic plan supports the college's mission, "to educate students for lives of leadership and service in a global society through academic and co-curricular programs of recognized excellence in the liberal arts and in the context of the historic Christian faith." Hope College is a community that aspires to be faithful, welcoming and transformational. Accordingly, the college is committed to being a place where all experience a sense of belonging. Students of all faiths -- and no faith -- are welcome at Hope, as are students of all racial and ethnic backgrounds. During the 2019-20 academic year, 18 percent of the student body identified as a race other than white. On Hope's campus, there is broad understanding that, in order to best prepare students for lives of leadership and service in a global society, the college must have diversity among its faculty and staff. Twenty-four percent of Hope's tenure-track faculty are from underrepresented groups, coming from both the U.S. and abroad. ABOUT HOLLAND Holland, Michigan is located in the heart of West Michigan, on the shores of Lake Michigan and Lake Macatawa. The city is known for being a friendly college town, a beautiful vacation destination, and annual host of both the Tulip Time Festival and Tulipanes Latino Art and Film Festival. With a city population of 33,000, Holland resides within the greater Holland-Zeeland area populated by 100,000 -- 30 minutes from Grand Rapids, 2.5 hours from Ann Arbor and Chicago and 3 hours from Detroit. Holland features a picturesque downtown just steps from the Hope College campus -- home to restaurants, cafés, shops and a popular farmer's market -- as well as miles of sandy beaches, nationally ranked school districts and charming parks throughout the surrounding area. In recent years, Holland has earned recognition for being one of the "Best Beach Towns to Live In" (WalletHub, 2018), "Prettiest Towns" (Architectural Digest, 2018) and "Best Cities for Global Trade" (Global Trade Magazine, 2017) as well as the #1 "Best Small City to Start a Business" (WalletHub 2018). The City of Holland has also earned several top honors for the "America in Bloom" competition, including awards for "Environmental Efforts" and "Coolest Downtown." The Holland area is strengthened by its diversity, with people of color comprising 33% of the city's population. The Latino community is particularly vibrant, accounting for 24% of Holland residents. For more about neighborhoods, recreation, businesses and life in Holland, visit the city's "Live in Holland Michigan" website. Hope College seeks to be a community that affirms the dignity of all persons as bearers of God's image. It is Hope College policy not to discriminate on the basis of age, color, disability, family status, genetic information, height, national origin, pregnancy, race, religion, sex, or weight, except in the event of a bona fide occupational qualification. Hope College is an equal opportunity employer.
The John & Mable Ringling Museum of Art
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database. Daily tasks would include:
Performing as TMS system administrator and establishing data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions, and media.
Creating and maintaining Crystal Reports files, using SQL, for all TMS modules. Helping to manage other related digital documents (e.g. collection agreements and forms). Producing TMS reports on collections statistics. To ensure consistency in TMS records, reviewing usage of controlled vocabularies, and monitoring data entry and digitization of images and database configurations.
Overseeing the eMuseum Digital Publishing Software. Remaining current of new trends and developments in collection database software. Collaborating with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Training staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintaining/updating TMS manuals. Leading quarterly TMS user meetings with representative staff from Archives, Registration, and ITS to review guideline updates in metadata standards.
Working with ITS Department on planning for long-term storage, organization, and preservation of digital assets. Participating cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensuring effective interface with databases to make collections information available to external audiences across various platforms. Planning and implementing online access to the collections records. Overseeing database upgrades, scheduling system testing and preforms database cleanup. Serving as primary contact for TMS vendors. Assisting with the development of budgets for system contracts, upgrades, and database projects.
Leading annual collections inventory and responds to collections inquiries. Assisting with rehousing and re-shelving of objects, as well as photographing and numbering objects. Developing registrar files and assists with exhibition installation/de-installation. Assisting with shipping or receiving objects. Participating as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and four years of related experience. Note: Higher education can substitute for experience at the equivalent rate.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles, and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
Anticipated salary range will be high $30,000s to low $40,000s based on education, skills, and experience.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database. Daily tasks would include:
Performing as TMS system administrator and establishing data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions, and media.
Creating and maintaining Crystal Reports files, using SQL, for all TMS modules. Helping to manage other related digital documents (e.g. collection agreements and forms). Producing TMS reports on collections statistics. To ensure consistency in TMS records, reviewing usage of controlled vocabularies, and monitoring data entry and digitization of images and database configurations.
Overseeing the eMuseum Digital Publishing Software. Remaining current of new trends and developments in collection database software. Collaborating with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Training staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintaining/updating TMS manuals. Leading quarterly TMS user meetings with representative staff from Archives, Registration, and ITS to review guideline updates in metadata standards.
Working with ITS Department on planning for long-term storage, organization, and preservation of digital assets. Participating cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensuring effective interface with databases to make collections information available to external audiences across various platforms. Planning and implementing online access to the collections records. Overseeing database upgrades, scheduling system testing and preforms database cleanup. Serving as primary contact for TMS vendors. Assisting with the development of budgets for system contracts, upgrades, and database projects.
Leading annual collections inventory and responds to collections inquiries. Assisting with rehousing and re-shelving of objects, as well as photographing and numbering objects. Developing registrar files and assists with exhibition installation/de-installation. Assisting with shipping or receiving objects. Participating as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and four years of related experience. Note: Higher education can substitute for experience at the equivalent rate.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles, and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
Anticipated salary range will be high $30,000s to low $40,000s based on education, skills, and experience.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
The John & Mable Ringling Museum of Art
Sarasota, FL
Job ID 48602
Apply on or before 4/16/2021 at: http://bit.ly/AsscRegistrarTMS
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database.
Daily tasks would include:
Performs as TMS system administrator and establishes data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions and media.
Creates and maintains Crystal Reports files, using SQL, for all TMS modules. Helps to manage other related digital documents (e.g. collection agreements and forms). Produces TMS reports on collections statistics. To ensure consistency in TMS records, reviews usage of controlled vocabularies, monitors data entry and digitization of images and database configurations.
Oversees the eMuseum Digital Publishing Software. Remains current of new trends and developments in collection database software. Collaborates with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Trains staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintains/updates TMS manuals. Lead quarterly TMS user meetings with representative staff from Archives, Registration and ITS to review guideline updates in metadata standards.
Works with ITS Department on planning for long-term storage, organization and preservation of digital assets. Participates cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensures effective interface with databases to make collections information available to external audiences across various platforms. Plans and implements online access to the collections records. Oversees database upgrades, schedules system testing and preforms database cleanup. Serves as primary contact for TMS vendors. Assists with the development of budgets for system contracts, upgrades, and database projects.
Leads annual collections inventory and responds to collections inquiries. Assists with rehousing and re-shelving of objects, as well as photographing and numbering objects. Develops registrar files and assists with exhibition installation/de-installation. Assists with shipping or receiving objects. Participates as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's Degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and 4 years of related experience.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be high 30’s to low 40’s based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs:
https://hr.fsu.edu/total-rewards .
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks:
https://hr.fsu.edu/total-rewards/compensation-services/total-compensation-calculator .
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Job ID 48602
Apply on or before 4/16/2021 at: http://bit.ly/AsscRegistrarTMS
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database.
Daily tasks would include:
Performs as TMS system administrator and establishes data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions and media.
Creates and maintains Crystal Reports files, using SQL, for all TMS modules. Helps to manage other related digital documents (e.g. collection agreements and forms). Produces TMS reports on collections statistics. To ensure consistency in TMS records, reviews usage of controlled vocabularies, monitors data entry and digitization of images and database configurations.
Oversees the eMuseum Digital Publishing Software. Remains current of new trends and developments in collection database software. Collaborates with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Trains staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintains/updates TMS manuals. Lead quarterly TMS user meetings with representative staff from Archives, Registration and ITS to review guideline updates in metadata standards.
Works with ITS Department on planning for long-term storage, organization and preservation of digital assets. Participates cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensures effective interface with databases to make collections information available to external audiences across various platforms. Plans and implements online access to the collections records. Oversees database upgrades, schedules system testing and preforms database cleanup. Serves as primary contact for TMS vendors. Assists with the development of budgets for system contracts, upgrades, and database projects.
Leads annual collections inventory and responds to collections inquiries. Assists with rehousing and re-shelving of objects, as well as photographing and numbering objects. Develops registrar files and assists with exhibition installation/de-installation. Assists with shipping or receiving objects. Participates as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's Degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and 4 years of related experience.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be high 30’s to low 40’s based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs:
https://hr.fsu.edu/total-rewards .
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks:
https://hr.fsu.edu/total-rewards/compensation-services/total-compensation-calculator .
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.