Bilingual School Secretary

  • Kenilworth Science and Technology School
  • Baton Rouge
  • Jun 08, 2020
Full time Administrative Assistant Secretary

Job Description

POSITION QUALIFICATIONS:

  • High School Diploma or G.E.D.
  • Minimum of 2 years of experience as a secretary is preferred.
  • Bilingual required (Spanish)

DUTIES AND RESPONSIBILITIES:

  • Be the welcoming face of the school
  • Handles daily correspondences for administrators that include typing and taking dictation
  • Maintains confidentiality regarding staff and school related issues.
  • Operate copy machine to make copies of correspondence or other documents 
  • Communicates with other building administrators and staff per principal directive.
  • Monitor front desk and comply with all security procedures for visitors
  • Provides assistance to students, parents, teachers, and visitors.
  • Receive, open, sort and distribute mail to appropriate sections; deliver oral and written messages as instructed
  • Greet visitors to school; determine nature of business, and direct visitor to destination
  • Answer phone to provide information, take message, or transfer calls to appropriate official 
  • Responsible, at the direction of the Principal, for calling substitute teachers.
  • Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
  • Maintain records of both students and staff, as required.
  • Use effective, positive interpersonal communication skills.
  • Perform other tasks as assigned.

SKILLS AND ABILITIES:

  • Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
  • Ability to establish and maintain effective working relationships both internal and external to the district.
  • Ability to organize special programs for assigned campus.
  • Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
  • Ability to analyze data
  • Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Job Type: Full-time

Salary: $13.00 to $15.00 /hour

Salary

$13 - $15 per hour