TB Program Assistant
- Oregon Health Authority
- portland, or
- Nov 24, 2020
Job Description
REQ-52851
Close date: 12/03/2020
Salary: $2754 to $4102 monthly
Location: Portland, OR
This is a full-time, permanent classified position and is represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), HIV, STD and TB Section in Portland, OR is recruiting for a TB Program Assistant to provide comprehensive administrative and fiscal support to the Tuberculosis Program (TB).
What will you do?
As the TB Program Assistant, you will perform data entry, ensure data quality on cases of TB disease and infection in Oregon, follow-up on missing or inaccurate data, and audit data and reports utilizing the Orpheus data system. You will provide technical assistance to local public health authorities (LPHA) regarding the process for requesting services, incentives and enablers, lab and chest x-ray reimbursement. You will order and process medications; develop and maintain policies and procedures for ordering, filling and ensuring medication inventory; and maintain drug ordering and usage database which includes tracking medication lot numbers.
In this position, you will maintain the TB program’s website by adding and editing content. In addition, you will handle event logistics and registration for webinars, meetings, trainings and conferences and maintain the program’s audio-visual equipment. You will maintain and track contact information for providers, partners and others as identified by the TB controller and/or management, coordinate program mailings to assure appropriate distribution, and track and file records. This position tracks expenditures, processes invoices and reimbursements, develops reports and reconciles expenditures monthly, and coordinates program travel.
What are we looking for?
Requested Skills
- Minimum requirements: Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures. (Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.)
- Experience managing multiple projects with competing deadlines.
- Experience providing professional, diplomatic customer service to a diverse population.
- Experience providing financial services support, such as managing invoicing and reimbursement processes.
- Experience entering and maintaining accurate data with client record systems.
- Experience utilizing online meeting technology such as Smartboard, Skype, GoToMeeting, Teams and Zoom.
- High proficiency in MS Word, Excel, Access, Publisher, PowerPoint and Outlook.
- Effective oral and written communication skills.
- Experience working collaboratively with internal staff and external partners.
- Experience promoting a culturally competent and diverse work environment.
How to Apply
To view the announcement and apply, please visit the following link:
URL
How to Apply
To view the announcement and apply, please visit the following link:
Salary
The Oregon Health Authority (OHA) is a state agency dedicated to helping people and communities achieve optimum physical, mental and social well-being through partnerships, prevention and access to quality, affordable health care. We are absolutely committed to ongoing innovation in the delivery of services, and to recruiting, developing and retaining dedicated employees.
OHA includes most of the state's health care programs, including Public Health, Health Policy and Analytics, Health Systems Division, and Oregon State Hospital. Incorporating the state's health care programs within one agency gives the state greater purchasing and marketing power to begin tackling the issues of cost, quality, and access to care.