First 5 Contra Costa
Concord, CA 94520
Early Childhood Program Officer
Reports to: Deputy Director
Department: Early Intervention and Strengthening Families Focus
Employment Status and Work Schedule
Exempt, full-time position, 40 hours per work week. Some evening and weekend hours required.
About First 5 Contra Costa
First 5 Contra Costa helps young children grow up healthy and ready to learn during the most important time in their development. We have nearly 20 years of experience funding innovative programs and advocating for policies that produce better futures for our children. Since our inception, First 5 Contra Costa has invested more than $140 million in Prop. 10 revenues to programs and services that help Contra Costa’s children get the best start in life.
Vision : Contra Costa’s young children will be healthy, ready to learn, and supported in safe, nurturing families and communities.
Mission : To foster the optimal development of our children, prenatal through 5 years of age.
Core Values : Our everyday work is grounded in our commitment to diversity & inclusion, equity, cultural humility, and community partnerships.
Learn more at www.first5coco.org .
Position Summary
First 5 Contra Costa Program Officer positions have oversight of one or more program areas in early childhood as defined in the Commission adopted Strategic Plan; and require relevant subject matter expertise in those areas. The Program Officer position has managerial responsibilities, including acquiring and allocating resources, budget development and monitoring, defining program area objectives and developing work and project plans, monitoring contractors, and supervising staff, managing partnerships and coalitions, and evaluating the program's results. The Program Officer will work closely with the entire First 5 Contra Costa team to understand the network of partners and services supporting Contra Costa County families with young children. The knowledge, skills and abilities listed below indicate the common aspects of the Program Officer position, however for recruitment purposes relevant subject matter expertise is required to be considered as a qualified candidate.
Early Childhood Program Officer
This position will lead the early intervention focus area and work collaboratively with the program team to plan, monitor and/or coordinate services and resources that support families with young children. Under the direction of the Deputy Director and in collaboration with other Program Officers and staff, the Early Childhood Program Officer will lead the planning and implementation of early childhood projects and initiatives related to Early Intervention and Strengthening Families . First 5 Contra Costa’s current efforts in early intervention systems is focused on building the capacity of professionals and the systems they work within to adopt proven prevention and early intervention approaches, such as evidence-based developmental screenings, connections to resources, early childhood mental health, and trauma-informed practices. First 5 advocates for increased investments and strengthening systems to utilize early preventive approaches. Also critical to First 5 Contra Costa’s current efforts, is its focus on increasing parents/families’ protective factors and resiliency and enhancing families’ access to early childhood services and resources. This work includes planning and coordinating capacity building and technical assistance for home visiting programs and working collaboratively with the contractors operating our First 5 family resource centers to ensure high quality service delivery. This position will have a prominent leadership role in Contra Costa County’s early childhood landscape by leading, influencing, and contributing to the design, planning and implementation of programs, policies, and approaches.
The Early Childhood Program Officer will have strong knowledge of major public programs, funding streams, policy trends, research, and best practices in child development, and early intervention and prevention. The Early Childhood Program Officer will possess expertise in program design and monitoring, budget development and management, project management, supervision, advocacy, and systems change, research, and local, state, and federal policy related to early childhood. They must demonstrate the ability to effectively manage and supervise teams, establish collaborative relationships, communicate professionally, develop community and systems partnerships, build consensus, and facilitate collective problem solving, and understand the unique responsibilities and accountabilities of representing a public agency. The Early Childhood Program Officer holds a management and leadership role and requires a person who works with flexibility, efficiency, and diplomacy both individually and as part of a complex team effort. The Early Childhood Program Officer ensures efforts reflect First 5’s core values of diversity & inclusion, equity, cultural humility, and community partnership.
Essential Duties and Responsibilities
· Lead strategic thinking and coordination of First 5 investments that improve the effectiveness of programs for children at risk of poor social and emotional development in the first five years.
· Plan and initiate projects and systems change efforts to achieve the goals of the Early Intervention and Strengthening Families focus areas in First 5’s Strategic Plan, including coordinating countywide efforts and advocating for improvements in services such as consultation, home visiting, positive parenting, developmental screening, care coordination, family resource centers, early childhood mental health, and other relevant evidence-based practices and services.
· Plans, leads, and manages relevant and responsive projects that increase cross-sector collaboration within the Contra Costa County early intervention systems, family strengthening systems, and other systems that impact families with young children.
· Develops and maintains partnerships and collaborations with individuals and organizations to enhance success and leverages existing First 5 investments.
· Monitors, evaluates, and analyzes trends, local/state/federal policy, research, and initiatives relevant to early childhood education to determine impacts locally and possible opportunities to enhance/expand First 5 Contra Costa’s efforts.
· Participates in local cross sector community and systems collaboratives focusing on the early intervention and prevention and strengthening families’ sectors or where there are opportunities to add early childhood issues to a broader collaborative.
· Leads and manages a variety of professional development and capacity building activities for healthcare, social service, and other related providers to prevent, screen, treat, and heal childhood adversity and toxic stress, and other related early intervention approaches and topics including developmental screening, early childhood mental health, and inclusion frameworks for children with disabilities.
· Contribute to strategic development of early intervention partnerships and care coordination amongst public, private, and community-based organizations providing services and resources for families with children prenatal to age 5.
Knowledge and Abilities
· Supervise staff using asset-based approaches and strategies.
· Develop cross-sector community and systems partnerships including a variety of public, private, nonprofit, and grassroots organizations.
· Communicate persuasively, both orally and in writing, in varied settings and to different audiences.
· Manage multiple program areas, contracts, staff members, and priorities simultaneously while upholding quality standards.
· Think critically and approach problem solving creatively when managing complex issues and while considering the needs of varied stakeholders.
· Prioritize work, communicate with supervisor about work challenges, meet critical deadlines, and pay great attention to detail with excellent follow through.
· Conduct research, analyze information, summarize findings, and make recommendations.
· Model and promote organizational values and participate as a key strategic partner in the organization.
· Demonstrate commitment to diversity and inclusion, values perspectives, and contributions by all.
· Work with diverse personalities with a wide variety of cultural and professional backgrounds and experiences including Commissioners, staff, public agency partners, and community partners.
· Effectively partner with other organizations, including school districts, County departments, community-based organizations, and grassroots efforts, to develop projects, identify needed resources, and define key outcomes and milestones, ensure that appropriate monitoring and evaluation processes are established to support learning, and meet goals.
· Work closely with contractors to achieve desired impact of grants by conducting site visits, providing technical guidance, convening meetings of key stakeholders, and by applying and monitoring performance measures.
· Prepare and deliver formal and informal presentations at venues such as public meetings, conferences, workgroups, and events.
· Plan, develop and manage budgets; ability to manage multiple private and public funding streams with varying requirements; demonstrated ability to understand and use financial reports to monitor and manage program budgets.
· Conduct research on potential funding opportunities and collaborative partnerships and complete grant applications through a variety of funding streams.
· Public or non-profit procurement, contracting, and grant monitoring processes.
· Early childhood, child development, and the early intervention system of services in California.
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties and expectations required of the position. Management reserves the right to add, modify, change, or rescind duties, responsibilities, and activities of the position.
Minimum Education and Experience Requirements
A master’s degree from an accredited college or university in Education, Early Childhood Mental Health, Psychology, Social Welfare, or a closely related human services field and a minimum of 5 years of experience in program design, implementation, policy, or research related to the above fields.
OR
A bachelor’s degree from an accredited college or university in the above listed fields and 7 years of experience in program design and monitoring, policy, or research related to those fields.
Must possess a valid California driver’s license and automobile insurance continuously throughout employment.
First 5 Contra Costa COVID-19 Vaccination policy
First 5 Contra Costa prioritizes the health and safety of our staff and has adopted the county’s COVID-19 vaccination policy for all employees. To be compliant with this policy, all new staff members shall be required to provide proof of their vaccination status or exemption required documentation at the start of their employment.
Preferred, not required.
· Spanish fluency, both oral and written, is highly preferred.
· Experience working or living in Contra Costa County or the Bay Area.
Salary and Benefits
The salary schedule is a 5 (five step structure): $121,864.00 to $148,126.00. First 5 Contra Costa offers a comprehensive benefits package.
How to Apply
Please submit your resume, a professional writing sample, and a brief letter of introduction that summarizes why you are ideally suited to this position. Incomplete submissions will not be considered.
Electronic submissions should include Early Childhood Program Officer EI in the subject line and be sent to HR@first5coco.org .
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also occasionally work in the field and may be exposed to cold and hot temperatures, and inclement weather conditions.
First 5 Contra Costa is an Equal Opportunity Employer.
First 5 Contra Costa is committed to providing a diverse and inclusive work environment for employees and welcomes applicants of all backgrounds. First 5 Contra Costa does not discriminate on the basis of race, religion (including religious dress or grooming), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) or gender, national origin, ethnicity, ancestry, citizenship, age, physical or mental disabilities, color, marital status, registered domestic partner status, sexual orientation, gender identity or gender expression, genetic information, medical condition, or any other basis protected by applicable law.
Early Childhood Program Officer
Reports to: Deputy Director
Department: Early Intervention and Strengthening Families Focus
Employment Status and Work Schedule
Exempt, full-time position, 40 hours per work week. Some evening and weekend hours required.
About First 5 Contra Costa
First 5 Contra Costa helps young children grow up healthy and ready to learn during the most important time in their development. We have nearly 20 years of experience funding innovative programs and advocating for policies that produce better futures for our children. Since our inception, First 5 Contra Costa has invested more than $140 million in Prop. 10 revenues to programs and services that help Contra Costa’s children get the best start in life.
Vision : Contra Costa’s young children will be healthy, ready to learn, and supported in safe, nurturing families and communities.
Mission : To foster the optimal development of our children, prenatal through 5 years of age.
Core Values : Our everyday work is grounded in our commitment to diversity & inclusion, equity, cultural humility, and community partnerships.
Learn more at www.first5coco.org .
Position Summary
First 5 Contra Costa Program Officer positions have oversight of one or more program areas in early childhood as defined in the Commission adopted Strategic Plan; and require relevant subject matter expertise in those areas. The Program Officer position has managerial responsibilities, including acquiring and allocating resources, budget development and monitoring, defining program area objectives and developing work and project plans, monitoring contractors, and supervising staff, managing partnerships and coalitions, and evaluating the program's results. The Program Officer will work closely with the entire First 5 Contra Costa team to understand the network of partners and services supporting Contra Costa County families with young children. The knowledge, skills and abilities listed below indicate the common aspects of the Program Officer position, however for recruitment purposes relevant subject matter expertise is required to be considered as a qualified candidate.
Early Childhood Program Officer
This position will lead the early intervention focus area and work collaboratively with the program team to plan, monitor and/or coordinate services and resources that support families with young children. Under the direction of the Deputy Director and in collaboration with other Program Officers and staff, the Early Childhood Program Officer will lead the planning and implementation of early childhood projects and initiatives related to Early Intervention and Strengthening Families . First 5 Contra Costa’s current efforts in early intervention systems is focused on building the capacity of professionals and the systems they work within to adopt proven prevention and early intervention approaches, such as evidence-based developmental screenings, connections to resources, early childhood mental health, and trauma-informed practices. First 5 advocates for increased investments and strengthening systems to utilize early preventive approaches. Also critical to First 5 Contra Costa’s current efforts, is its focus on increasing parents/families’ protective factors and resiliency and enhancing families’ access to early childhood services and resources. This work includes planning and coordinating capacity building and technical assistance for home visiting programs and working collaboratively with the contractors operating our First 5 family resource centers to ensure high quality service delivery. This position will have a prominent leadership role in Contra Costa County’s early childhood landscape by leading, influencing, and contributing to the design, planning and implementation of programs, policies, and approaches.
The Early Childhood Program Officer will have strong knowledge of major public programs, funding streams, policy trends, research, and best practices in child development, and early intervention and prevention. The Early Childhood Program Officer will possess expertise in program design and monitoring, budget development and management, project management, supervision, advocacy, and systems change, research, and local, state, and federal policy related to early childhood. They must demonstrate the ability to effectively manage and supervise teams, establish collaborative relationships, communicate professionally, develop community and systems partnerships, build consensus, and facilitate collective problem solving, and understand the unique responsibilities and accountabilities of representing a public agency. The Early Childhood Program Officer holds a management and leadership role and requires a person who works with flexibility, efficiency, and diplomacy both individually and as part of a complex team effort. The Early Childhood Program Officer ensures efforts reflect First 5’s core values of diversity & inclusion, equity, cultural humility, and community partnership.
Essential Duties and Responsibilities
· Lead strategic thinking and coordination of First 5 investments that improve the effectiveness of programs for children at risk of poor social and emotional development in the first five years.
· Plan and initiate projects and systems change efforts to achieve the goals of the Early Intervention and Strengthening Families focus areas in First 5’s Strategic Plan, including coordinating countywide efforts and advocating for improvements in services such as consultation, home visiting, positive parenting, developmental screening, care coordination, family resource centers, early childhood mental health, and other relevant evidence-based practices and services.
· Plans, leads, and manages relevant and responsive projects that increase cross-sector collaboration within the Contra Costa County early intervention systems, family strengthening systems, and other systems that impact families with young children.
· Develops and maintains partnerships and collaborations with individuals and organizations to enhance success and leverages existing First 5 investments.
· Monitors, evaluates, and analyzes trends, local/state/federal policy, research, and initiatives relevant to early childhood education to determine impacts locally and possible opportunities to enhance/expand First 5 Contra Costa’s efforts.
· Participates in local cross sector community and systems collaboratives focusing on the early intervention and prevention and strengthening families’ sectors or where there are opportunities to add early childhood issues to a broader collaborative.
· Leads and manages a variety of professional development and capacity building activities for healthcare, social service, and other related providers to prevent, screen, treat, and heal childhood adversity and toxic stress, and other related early intervention approaches and topics including developmental screening, early childhood mental health, and inclusion frameworks for children with disabilities.
· Contribute to strategic development of early intervention partnerships and care coordination amongst public, private, and community-based organizations providing services and resources for families with children prenatal to age 5.
Knowledge and Abilities
· Supervise staff using asset-based approaches and strategies.
· Develop cross-sector community and systems partnerships including a variety of public, private, nonprofit, and grassroots organizations.
· Communicate persuasively, both orally and in writing, in varied settings and to different audiences.
· Manage multiple program areas, contracts, staff members, and priorities simultaneously while upholding quality standards.
· Think critically and approach problem solving creatively when managing complex issues and while considering the needs of varied stakeholders.
· Prioritize work, communicate with supervisor about work challenges, meet critical deadlines, and pay great attention to detail with excellent follow through.
· Conduct research, analyze information, summarize findings, and make recommendations.
· Model and promote organizational values and participate as a key strategic partner in the organization.
· Demonstrate commitment to diversity and inclusion, values perspectives, and contributions by all.
· Work with diverse personalities with a wide variety of cultural and professional backgrounds and experiences including Commissioners, staff, public agency partners, and community partners.
· Effectively partner with other organizations, including school districts, County departments, community-based organizations, and grassroots efforts, to develop projects, identify needed resources, and define key outcomes and milestones, ensure that appropriate monitoring and evaluation processes are established to support learning, and meet goals.
· Work closely with contractors to achieve desired impact of grants by conducting site visits, providing technical guidance, convening meetings of key stakeholders, and by applying and monitoring performance measures.
· Prepare and deliver formal and informal presentations at venues such as public meetings, conferences, workgroups, and events.
· Plan, develop and manage budgets; ability to manage multiple private and public funding streams with varying requirements; demonstrated ability to understand and use financial reports to monitor and manage program budgets.
· Conduct research on potential funding opportunities and collaborative partnerships and complete grant applications through a variety of funding streams.
· Public or non-profit procurement, contracting, and grant monitoring processes.
· Early childhood, child development, and the early intervention system of services in California.
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties and expectations required of the position. Management reserves the right to add, modify, change, or rescind duties, responsibilities, and activities of the position.
Minimum Education and Experience Requirements
A master’s degree from an accredited college or university in Education, Early Childhood Mental Health, Psychology, Social Welfare, or a closely related human services field and a minimum of 5 years of experience in program design, implementation, policy, or research related to the above fields.
OR
A bachelor’s degree from an accredited college or university in the above listed fields and 7 years of experience in program design and monitoring, policy, or research related to those fields.
Must possess a valid California driver’s license and automobile insurance continuously throughout employment.
First 5 Contra Costa COVID-19 Vaccination policy
First 5 Contra Costa prioritizes the health and safety of our staff and has adopted the county’s COVID-19 vaccination policy for all employees. To be compliant with this policy, all new staff members shall be required to provide proof of their vaccination status or exemption required documentation at the start of their employment.
Preferred, not required.
· Spanish fluency, both oral and written, is highly preferred.
· Experience working or living in Contra Costa County or the Bay Area.
Salary and Benefits
The salary schedule is a 5 (five step structure): $121,864.00 to $148,126.00. First 5 Contra Costa offers a comprehensive benefits package.
How to Apply
Please submit your resume, a professional writing sample, and a brief letter of introduction that summarizes why you are ideally suited to this position. Incomplete submissions will not be considered.
Electronic submissions should include Early Childhood Program Officer EI in the subject line and be sent to HR@first5coco.org .
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also occasionally work in the field and may be exposed to cold and hot temperatures, and inclement weather conditions.
First 5 Contra Costa is an Equal Opportunity Employer.
First 5 Contra Costa is committed to providing a diverse and inclusive work environment for employees and welcomes applicants of all backgrounds. First 5 Contra Costa does not discriminate on the basis of race, religion (including religious dress or grooming), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) or gender, national origin, ethnicity, ancestry, citizenship, age, physical or mental disabilities, color, marital status, registered domestic partner status, sexual orientation, gender identity or gender expression, genetic information, medical condition, or any other basis protected by applicable law.
BSEE Executive Resources Unit
Washington, DC
Serves as the principal executive expert advisor to the Director, Bureau of Indian Affairs concerning Bureau programs designed to promote the welfare and development of individual Indians and Indian communities nationwide. Plans, develops, monitors, and evaluates all programs, policies, standards, procedures and feedback systems in accordance with the goals and objectives of the Director, BIA and the Assistant Secretary. Formulates major policy programs in the Indian Services arena through the direction of a professional staff of subject-matter experts. Provides national program leadership for assigned functional areas. Develops, or supervises the development of new or revised legislation, policies, plans, and programs for application Bureau-wide. Provides for the development and coordination of training policies, program and technical assistance support for assigned programs. Participates in the allocation of Bureau resources for respective program operations and makes recommendations to the Director, BIA regarding the necessary changes or adjustments in the programs and their implementation. Provides authoritative professional viewpoints on the program methods, techniques, and procedures required within the Bureau to ensure the maximum effectiveness, efficiency, and economy of program operations according to the Bureau and the administration's program goals. Represents the Bureau when dealing with tribal officials, State and local governments, private organizations and executive personnel of the Department and other Federal agencies.Advises the Director, BIA on the status and effectiveness of program operations and identifies program weaknesses and strengths and recommends reprogramming of major policy directions. Coordinates plans and policies with other Bureau Directors to ensure a unified management posture within the Bureau. Manages funds, personnel, information, property, and projects for all organizations under the purview of the Deputy Director. The Deputy Bureau Director provides executive direction to the following organizations: The Division of Human Services is responsible for providing oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to improve the quality of life in tribal communities in the areas of housing, social services, child abuse and family violence prevention, and welfare assistance. The Division of Tribal Government Services provides oversight, guidance, technical support and advisory services to the Deputy Director, field staff, and tribes by developing policies and procedures and implementing activities to support tribal governments. This includes providing advice and assistance regarding tribal organic documents, tribal ordinances, tribal and judgment rolls, enrollment appeals, and judgment fund use and distribution plans. The Division of Transportation provides oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to support and improve transportation systems providing access to and located within Indian country. This includes design, construction, inventory and maintenance of roads, bridges, airfields and other transportation facilities; and serving as liaison to the Department of Transportation and other related transportation agencies. The Division of Self-Determination provides oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to support the Indian Self Determination and Education Assistance Act (P.L. 93-638), and related programmatic portions of the Federal Grant and Cooperative Agreement Act (P.L. 95-224), as they pertain to Indian self-determination. Responsibilities include providing advice, guidance, technical support related to ISDEAA to BIA senior management, tribal officials and other agency staff; maintains authorized database of current and eligible awarding officials; and manages the distribution of contract support-related funds, including the contract support fund and the Indian Self-Determination fund. The Division of Workforce Development administers the Job Training and Placement Program within BIA. Coordinates a wide variety of employment, training, education, childcare, welfare, economic development, job development and related programs on behalf of American Indians and Alaska Natives.
Serves as the principal executive expert advisor to the Director, Bureau of Indian Affairs concerning Bureau programs designed to promote the welfare and development of individual Indians and Indian communities nationwide. Plans, develops, monitors, and evaluates all programs, policies, standards, procedures and feedback systems in accordance with the goals and objectives of the Director, BIA and the Assistant Secretary. Formulates major policy programs in the Indian Services arena through the direction of a professional staff of subject-matter experts. Provides national program leadership for assigned functional areas. Develops, or supervises the development of new or revised legislation, policies, plans, and programs for application Bureau-wide. Provides for the development and coordination of training policies, program and technical assistance support for assigned programs. Participates in the allocation of Bureau resources for respective program operations and makes recommendations to the Director, BIA regarding the necessary changes or adjustments in the programs and their implementation. Provides authoritative professional viewpoints on the program methods, techniques, and procedures required within the Bureau to ensure the maximum effectiveness, efficiency, and economy of program operations according to the Bureau and the administration's program goals. Represents the Bureau when dealing with tribal officials, State and local governments, private organizations and executive personnel of the Department and other Federal agencies.Advises the Director, BIA on the status and effectiveness of program operations and identifies program weaknesses and strengths and recommends reprogramming of major policy directions. Coordinates plans and policies with other Bureau Directors to ensure a unified management posture within the Bureau. Manages funds, personnel, information, property, and projects for all organizations under the purview of the Deputy Director. The Deputy Bureau Director provides executive direction to the following organizations: The Division of Human Services is responsible for providing oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to improve the quality of life in tribal communities in the areas of housing, social services, child abuse and family violence prevention, and welfare assistance. The Division of Tribal Government Services provides oversight, guidance, technical support and advisory services to the Deputy Director, field staff, and tribes by developing policies and procedures and implementing activities to support tribal governments. This includes providing advice and assistance regarding tribal organic documents, tribal ordinances, tribal and judgment rolls, enrollment appeals, and judgment fund use and distribution plans. The Division of Transportation provides oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to support and improve transportation systems providing access to and located within Indian country. This includes design, construction, inventory and maintenance of roads, bridges, airfields and other transportation facilities; and serving as liaison to the Department of Transportation and other related transportation agencies. The Division of Self-Determination provides oversight, guidance, technical support and advisory services to the Deputy Bureau Director, field staff and tribes by developing policies and procedures and implementing activities to support the Indian Self Determination and Education Assistance Act (P.L. 93-638), and related programmatic portions of the Federal Grant and Cooperative Agreement Act (P.L. 95-224), as they pertain to Indian self-determination. Responsibilities include providing advice, guidance, technical support related to ISDEAA to BIA senior management, tribal officials and other agency staff; maintains authorized database of current and eligible awarding officials; and manages the distribution of contract support-related funds, including the contract support fund and the Indian Self-Determination fund. The Division of Workforce Development administers the Job Training and Placement Program within BIA. Coordinates a wide variety of employment, training, education, childcare, welfare, economic development, job development and related programs on behalf of American Indians and Alaska Natives.
King County Department of Local Services, Permitting Division
Renton, WA
SUMMARY:
The Department of Local Services, Permitting Division is seeking an Executive Assistant who will directly support the Permitting Director and Deputy Director in their leadership of the Division. This position requires a high level of discretion due to frequent exposure to sensitive and confidential issues and communications. The selected candidate will perform complex administrative support and organizational coordination functions.
The selected candidate is expected to learn and maintain knowledge of division projects and implement projects at the direction of the Director and Deputy Director, to problem-solve for division-wide issues; to keep the Division Director and Deputy Director apprised of current and potential challenges; to manage and prioritize numerous incoming requests with skill, including those from departmental leadership; and to maintain strict confidentiality. With excellent communication skills, the selected candidate will frequently convey instructions to senior staff on projects in coordination with the Division Director and Deputy Director and ensure follow-through of those instructions. Strong people skills and high attention to detail and accuracy is required.
The incumbent should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan. The position supports and advances the Permitting Division’s values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of continuous improvement and expanding opportunities to seek input, listen and respond to residents.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide wide variety of daily support to Division Director, Deputy Director, and senior leadership staff to accomplish their duties and responsibilities in the leadership of the division.
Provide technical expertise to the Division Director, Deputy Director, and senior staff.
Support program development for the Division, in coordination with Division Director and Deputy Director.
Assist Division Director, Deputy Director, and Senior Staff with responses to elected officials, community groups and the general public.
Take meeting notes at a wide variety of meetings and track action items and progress.
Compose, draft, summarize, prepare, proofread, edit documents, memos, contracts, letters and/or reports for the Division Director, Deputy Director, Chief Financial Officer, HR Manager and Product Line Managers to ensure they conform to established procedures, and high customer service standards.
Maintain the calendar schedule for the Division Director and Deputy Director.
Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the division level.
Business System Administration: support for user licenses, accounts, access to enterprise applications, use of system reporting tools, vendor relations and contract administration.
Convey directions and instructions to senior staff on project basis. Furnish explanations, when necessary. Advise staff of the Director’s and Deputy Director’s preference and requirements. Provide regular reminders to staff and maintain a detail tracking system to ensure deadlines are met.
Organize, update and maintain the hard copy and electronic files using various software and systems including SharePoint.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following:
Demonstrated experience providing primary administrative support to one or more senior leaders in a business or government setting.
Excellent communication skills, both oral and written, including understanding and executing complex verbal and written instructions.
Excellent organizational skills, requiring ability to prioritize and effectively manage numerous ongoing, emerging projects, and requests daily while meeting deadlines.
Excellent interpersonal skills, including considering and responding appropriately to the needs, feelings, concerns and capabilities of a wide diversity of people in different situations. Ability to be tactful, compassionate and sensitive, and treat others with respect.
Strong skillset in providing direction to others and following through on project milestones and deliverables.
Strong familiarity with principles of equity and social justice and ability to apply equity and social justice principles in the workplace.
Excellent problem-solving capabilities, including problems of a complex and sensitive nature regarding staff and organizational function, as well as problems of a technical nature.
Experience managing highly confidential, and sensitive issues effectively and with integrity
Ability to prioritize workload, work efficiently and calmly under pressure with tight turn-around times and every-changing priorities; juggle and track multiple assignments, and meet deadlines.
Knowledge and ability to apply proper grammar, punctuation, and sentence structure to documents.
Experience in business system administration
Have intermediate to expert-level skills with technology tools: Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
Our most competitive candidate will also have:
Proficiency with Microsoft Office suite of products, including as a SharePoint user and/or SharePoint site administrator
Familiarity with business intelligence tools such as Power BI
Experience in business system administration
Experience with PeopleSoft, DocuSign, Visio, Teams
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 3, 2022.
If you are selected as a finalist, you will be asked to come back the week of October 17, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months. Including appointed, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 3:30 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job are required. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely.
The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
ABOUT THE DEPARTMENT
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and businesses. The department provides a single executive point of accountability for delivery of local services to all the unincorporated areas.
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
SUMMARY:
The Department of Local Services, Permitting Division is seeking an Executive Assistant who will directly support the Permitting Director and Deputy Director in their leadership of the Division. This position requires a high level of discretion due to frequent exposure to sensitive and confidential issues and communications. The selected candidate will perform complex administrative support and organizational coordination functions.
The selected candidate is expected to learn and maintain knowledge of division projects and implement projects at the direction of the Director and Deputy Director, to problem-solve for division-wide issues; to keep the Division Director and Deputy Director apprised of current and potential challenges; to manage and prioritize numerous incoming requests with skill, including those from departmental leadership; and to maintain strict confidentiality. With excellent communication skills, the selected candidate will frequently convey instructions to senior staff on projects in coordination with the Division Director and Deputy Director and ensure follow-through of those instructions. Strong people skills and high attention to detail and accuracy is required.
The incumbent should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan. The position supports and advances the Permitting Division’s values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of continuous improvement and expanding opportunities to seek input, listen and respond to residents.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide wide variety of daily support to Division Director, Deputy Director, and senior leadership staff to accomplish their duties and responsibilities in the leadership of the division.
Provide technical expertise to the Division Director, Deputy Director, and senior staff.
Support program development for the Division, in coordination with Division Director and Deputy Director.
Assist Division Director, Deputy Director, and Senior Staff with responses to elected officials, community groups and the general public.
Take meeting notes at a wide variety of meetings and track action items and progress.
Compose, draft, summarize, prepare, proofread, edit documents, memos, contracts, letters and/or reports for the Division Director, Deputy Director, Chief Financial Officer, HR Manager and Product Line Managers to ensure they conform to established procedures, and high customer service standards.
Maintain the calendar schedule for the Division Director and Deputy Director.
Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the division level.
Business System Administration: support for user licenses, accounts, access to enterprise applications, use of system reporting tools, vendor relations and contract administration.
Convey directions and instructions to senior staff on project basis. Furnish explanations, when necessary. Advise staff of the Director’s and Deputy Director’s preference and requirements. Provide regular reminders to staff and maintain a detail tracking system to ensure deadlines are met.
Organize, update and maintain the hard copy and electronic files using various software and systems including SharePoint.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following:
Demonstrated experience providing primary administrative support to one or more senior leaders in a business or government setting.
Excellent communication skills, both oral and written, including understanding and executing complex verbal and written instructions.
Excellent organizational skills, requiring ability to prioritize and effectively manage numerous ongoing, emerging projects, and requests daily while meeting deadlines.
Excellent interpersonal skills, including considering and responding appropriately to the needs, feelings, concerns and capabilities of a wide diversity of people in different situations. Ability to be tactful, compassionate and sensitive, and treat others with respect.
Strong skillset in providing direction to others and following through on project milestones and deliverables.
Strong familiarity with principles of equity and social justice and ability to apply equity and social justice principles in the workplace.
Excellent problem-solving capabilities, including problems of a complex and sensitive nature regarding staff and organizational function, as well as problems of a technical nature.
Experience managing highly confidential, and sensitive issues effectively and with integrity
Ability to prioritize workload, work efficiently and calmly under pressure with tight turn-around times and every-changing priorities; juggle and track multiple assignments, and meet deadlines.
Knowledge and ability to apply proper grammar, punctuation, and sentence structure to documents.
Experience in business system administration
Have intermediate to expert-level skills with technology tools: Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
Our most competitive candidate will also have:
Proficiency with Microsoft Office suite of products, including as a SharePoint user and/or SharePoint site administrator
Familiarity with business intelligence tools such as Power BI
Experience in business system administration
Experience with PeopleSoft, DocuSign, Visio, Teams
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 3, 2022.
If you are selected as a finalist, you will be asked to come back the week of October 17, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months. Including appointed, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 3:30 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job are required. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely.
The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
ABOUT THE DEPARTMENT
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and businesses. The department provides a single executive point of accountability for delivery of local services to all the unincorporated areas.
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.