The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Privacy Compliance Officer (PCO) OPA 4 to join an excellent team and work to support agency access needs.
The Office of Information Service’s (OIS) mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
The Oregon Health Authority is committed to:
Eliminating health inequities in Oregon by 2030
Becoming an anti-racist organization
Developing and promoting culturally and linguistically appropriate programs,
Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Click here to learn more about OHA’s mission, vision, and core values.
What you will do!
As a Privacy Compliance Officer (PCO), you will support Information Security and Privacy Office (ISPO) through delivery of agency compliance and effectiveness of the privacy program that follows the agency mission and all relevant regulations.
The PCO is a shared service position servicing Oregon Department of Health of Human Services (ODHS) and Oregon Health Authority (OHA) (Hybrid entity) as the HIPAA Privacy Officer as required by law.
In this role, you will be responsible for working with all levels of management in OHA and ODHS, other state agencies, and external community partners etc. The PCO’s main role and function developing and managing the privacy compliance program, perform audits of compliance including audit plans, risk assessments and remediation plans, investigations and resolutions, and compliance and privacy related policies, procedures, education, and training in collaboration with our Awareness and Education Coordinator. PCO reviews contracts related to third party access including contractual agreements to support data protections.
Additionally, will support all reports of compliance issues and prepares reports and corrective action plans as directed by the Privacy Manager. The PCO works with agency partners to ensure access control, secure data sharing, disaster recovery, business continuity, incident response, and risk management for both HIPAA covered and non-covered entities.
What we are looking for!
SPECIAL QUALIFICATIONS:
Two (2) plus years’ experience in security and privacy investigations, drafting, negotiating, and managing a variety of contracts.
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
(a) A bachelor’s degree in business or public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
OR
(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.
Desired Attributes
Direction, expertise, and support on all aspects of information data privacy, data security and agency technical, administrative and physical safeguards, compliance with federal, state and local laws including but not limited to best practices.
Support confidentiality within both agencies, serving as the agencies' subject matter expert in these areas.
Oversees the compliance efforts of the agency’s compliance program.
Collaborates in agency performed audits by outside agencies, regulators, and audit functions. Support oversight and completion of appropriate responses to requests and findings.
Collaborates with ISPO in the performance and reporting of planned risk assessments (privacy impact assessments (PIA), plan of action milestones (POAM) etc.
Acts as policy coordinator with oversight responsibilities for the agency's privacy policies and procedures including providing consult on security policies when appropriate.
Recommend changes to Oregon Administrative Rules on privacy.
Response to public comment pursuant to administrative Notice of Proposed Rulemaking process.
Ability to support multiple projects and competing agency priorities.
Strong PC skills (Microsoft Suite, Excel, Outlook, PowerPoint).
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
What's in it for you?
Medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service.
8 hours of sick leave per month, eligible to be used as accrued.
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work.
A healthy work/life balance, including fulltime remote options as well
How to Apply
Complete the online application at oregonjobs.org using job number REQ-153736
Complete questionnaire.
Attach a resume.
Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.
Apr 16, 2024
Full time
The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Privacy Compliance Officer (PCO) OPA 4 to join an excellent team and work to support agency access needs.
The Office of Information Service’s (OIS) mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
The Oregon Health Authority is committed to:
Eliminating health inequities in Oregon by 2030
Becoming an anti-racist organization
Developing and promoting culturally and linguistically appropriate programs,
Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Click here to learn more about OHA’s mission, vision, and core values.
What you will do!
As a Privacy Compliance Officer (PCO), you will support Information Security and Privacy Office (ISPO) through delivery of agency compliance and effectiveness of the privacy program that follows the agency mission and all relevant regulations.
The PCO is a shared service position servicing Oregon Department of Health of Human Services (ODHS) and Oregon Health Authority (OHA) (Hybrid entity) as the HIPAA Privacy Officer as required by law.
In this role, you will be responsible for working with all levels of management in OHA and ODHS, other state agencies, and external community partners etc. The PCO’s main role and function developing and managing the privacy compliance program, perform audits of compliance including audit plans, risk assessments and remediation plans, investigations and resolutions, and compliance and privacy related policies, procedures, education, and training in collaboration with our Awareness and Education Coordinator. PCO reviews contracts related to third party access including contractual agreements to support data protections.
Additionally, will support all reports of compliance issues and prepares reports and corrective action plans as directed by the Privacy Manager. The PCO works with agency partners to ensure access control, secure data sharing, disaster recovery, business continuity, incident response, and risk management for both HIPAA covered and non-covered entities.
What we are looking for!
SPECIAL QUALIFICATIONS:
Two (2) plus years’ experience in security and privacy investigations, drafting, negotiating, and managing a variety of contracts.
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
(a) A bachelor’s degree in business or public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
OR
(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.
Desired Attributes
Direction, expertise, and support on all aspects of information data privacy, data security and agency technical, administrative and physical safeguards, compliance with federal, state and local laws including but not limited to best practices.
Support confidentiality within both agencies, serving as the agencies' subject matter expert in these areas.
Oversees the compliance efforts of the agency’s compliance program.
Collaborates in agency performed audits by outside agencies, regulators, and audit functions. Support oversight and completion of appropriate responses to requests and findings.
Collaborates with ISPO in the performance and reporting of planned risk assessments (privacy impact assessments (PIA), plan of action milestones (POAM) etc.
Acts as policy coordinator with oversight responsibilities for the agency's privacy policies and procedures including providing consult on security policies when appropriate.
Recommend changes to Oregon Administrative Rules on privacy.
Response to public comment pursuant to administrative Notice of Proposed Rulemaking process.
Ability to support multiple projects and competing agency priorities.
Strong PC skills (Microsoft Suite, Excel, Outlook, PowerPoint).
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
What's in it for you?
Medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service.
8 hours of sick leave per month, eligible to be used as accrued.
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work.
A healthy work/life balance, including fulltime remote options as well
How to Apply
Complete the online application at oregonjobs.org using job number REQ-153736
Complete questionnaire.
Attach a resume.
Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Apr 10, 2024
Full time
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about co-creating human-centered, community-driven solutions that promote an equitable and effective approach to the community criminal legal and corrections systems in Oregon? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
These two positions are within the Office of Behavioral Health Services, Intensive Services Unit. This unit coordinates behavioral health services for individuals in Oregon most impacted by health inequalities including, but not limited to:
people who have entered the behavioral health system through Oregon’s courts and other justice involved populations.
people with complex clinical needs, often with co-occurring mental health, substance use disorders, medical issues, and sometimes intellectual disabilities and traumatic brain injuries.
In addition, many people served by this unit have suffered major trauma and continue to struggle with housing and other social determinants of health.
The Intensive Services Unit provides system management, coordination, and performance evaluation. Working across all levels of government, particularly county and state justice systems, this includes statutory analysis, legislative concept development, Oregon Administrative Rule analysis and management, contract development and administration, budgetary oversight, program technical assistance, trouble-shooting, barrier removal and care coordination across multiple service and funding systems including the Oregon State Hospital, Residential Treatment Systems, Community Mental Health Programs, local hospital emergency rooms, Acute Care units, Medicaid systems, Coordinated Care Organizations, and providers, with a focus on inclusion of peer run organization and consumer driven input. Further, the unit provides critical coordination with the judicial branch of government including local law enforcement, State Police and Oregon’s court systems to manage and develop behavioral health systems for people who have been committed under Oregon Revised Statutes, Chapters 161 and 426 (Aid and Assist, Civil Commitment, Jail Diversion, and Guilty Except for Insanity/Psychiatric Security Review Board).
Forensic Program Analyst. The purpose of this position it to coordinate Intensive Services data collection and analysis. This position is responsible for researching and recommending outcome and performance measures related to the four population areas within Intensive Services: Aid and Assist, Civil Commitment, Jail Diversion, and GEI/PSRB.
Forensic Diversion Implementation Coordinator. This position will serve as a forensic diversion programs subject matter expert who will provide oversight of program development and implementation with essential community partners and providers.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to seven years professional-level evaluative, analytical and planning work.
Example: A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
Desired Attributes
Experience developing, implementing policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Demonstrates skills in the following areas:
Community and Partner Engagement
Contract Administration
Data Synthesis, Analysis and Reporting
Legislative Coordination
Performance / Process / Quality Improvement
Policy Advisement
Program Design, Implementation, and Evaluation
Project Management
Systems and Organizational Improvement
Expert level Technical Assistance
Mar 26, 2024
Full time
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about co-creating human-centered, community-driven solutions that promote an equitable and effective approach to the community criminal legal and corrections systems in Oregon? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
These two positions are within the Office of Behavioral Health Services, Intensive Services Unit. This unit coordinates behavioral health services for individuals in Oregon most impacted by health inequalities including, but not limited to:
people who have entered the behavioral health system through Oregon’s courts and other justice involved populations.
people with complex clinical needs, often with co-occurring mental health, substance use disorders, medical issues, and sometimes intellectual disabilities and traumatic brain injuries.
In addition, many people served by this unit have suffered major trauma and continue to struggle with housing and other social determinants of health.
The Intensive Services Unit provides system management, coordination, and performance evaluation. Working across all levels of government, particularly county and state justice systems, this includes statutory analysis, legislative concept development, Oregon Administrative Rule analysis and management, contract development and administration, budgetary oversight, program technical assistance, trouble-shooting, barrier removal and care coordination across multiple service and funding systems including the Oregon State Hospital, Residential Treatment Systems, Community Mental Health Programs, local hospital emergency rooms, Acute Care units, Medicaid systems, Coordinated Care Organizations, and providers, with a focus on inclusion of peer run organization and consumer driven input. Further, the unit provides critical coordination with the judicial branch of government including local law enforcement, State Police and Oregon’s court systems to manage and develop behavioral health systems for people who have been committed under Oregon Revised Statutes, Chapters 161 and 426 (Aid and Assist, Civil Commitment, Jail Diversion, and Guilty Except for Insanity/Psychiatric Security Review Board).
Forensic Program Analyst. The purpose of this position it to coordinate Intensive Services data collection and analysis. This position is responsible for researching and recommending outcome and performance measures related to the four population areas within Intensive Services: Aid and Assist, Civil Commitment, Jail Diversion, and GEI/PSRB.
Forensic Diversion Implementation Coordinator. This position will serve as a forensic diversion programs subject matter expert who will provide oversight of program development and implementation with essential community partners and providers.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to seven years professional-level evaluative, analytical and planning work.
Example: A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
Desired Attributes
Experience developing, implementing policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Demonstrates skills in the following areas:
Community and Partner Engagement
Contract Administration
Data Synthesis, Analysis and Reporting
Legislative Coordination
Performance / Process / Quality Improvement
Policy Advisement
Program Design, Implementation, and Evaluation
Project Management
Systems and Organizational Improvement
Expert level Technical Assistance
Location: Remote within the United States
Position Status: Full-time, Regular, Non-exempt
Salary Level: US Starting Salary for this role will be USD $46,000 to $54,625 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People and Strategy Team ensures that Mercy Corps has the people, strategies, and learning that will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
General Position Summary
The Senior Global Benefits Coordinator is responsible for supporting the administrative responsibilities of the Compensation and Benefits teams of Mercy Corps, ensuring Benefits meet the unique support needs of team members in 40+ global locations. The Senior Global Benefits Coordinator supports all compensation, benefits and wellness programs for US based and international expatriate staff. This individual will support the Manger Global Benefits by administering strategies and programs that are aligned and integrated with business plans, which will enhance our talent attraction, retention, performance, and development initiatives globally. The position will also support Mercy Corps compensation and benefit programs through consistently applying and administering internal policies and government regulations with a strong diversity and equity lens. A key element of the role focuses on the on building, maintaining, and strengthening relationships as well as an integrated and strong service delivery model.
Essential Responsibilities
Supports US and non-US benefits programs, policies, and initiatives.
Communicate with insurance providers and monitor payroll deductions.
Contributes to the completion of accurate financial reports in a timely manner.
Assists with escalated HR requests in a timely manner.
Supports the operationalization of innovation and process improvements that support the organization’s growth, efficiencies, and capability enhancement.
Supports compliance of the benefit plans with the Affordable Care Act (ACA). Supports data analytics to support and shape business decision-making.
Supports finance to ensure accurate reporting of benefit costs for budgeting purposes.
Reconcile and process complex benefit related invoices for approval and payment.
Ensure timely payment to vendors, initiates monthly reconciliation of benefit plan deductions by validating/correcting inaccuracies between HRIS and vendor systems.
Reconcile financial statements.
Provide first-level support concerning benefits to managers and team members in an effective, efficient and engaging manner.
Provide census and audit support quarterly and annually.
Participates in other duties as assigned.
Support the compensation team on any specific duties as assigned.
Supervisory Responsibility
The Senior Global Benefits Coordinator has no supervisory responsibilities.
Accountability
Reports Directly To: Global Benefits Manager
Works Directly With: Global Human Resources, Global Talent and People Teams, Strategy and Technology Teams, Corporate Finance, Global Regional Directors, and teams, etc.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor's degree or 3+ years of administrative experience, preferably including work in administering total rewards and benefits programs.
Familiarity with employee benefits, wellness, and program designs.
Proven experience and intermediate skills in MS Office (Word, PowerPoint, Excel, Outlook) and Google Suites.
Proven ability to initiate, maintain, and audit records.
Strong analytical thinking, mathematical, and problem-solving skills.
Ability to deliver advanced-level administrative support.
High attention to detail, excellent time management, and prioritization skills.
Demonstrated ability to effectively manage complex, multi-step projects and procedures consistently.
Showcase effective organizational skills and proficiency in both written and verbal communication.
Ability to collaborate and foster positive relationships.
Flexible approach, seamlessly shifting between tasks, and delivering effective support.
Ability to exercise sound judgment and maintain a composed attitude during challenging situations.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. They will have the ability to work independently, employ effective time management skills, handle interruptions, shift priorities, exhibit superior customer service skills, and work effectively with a diverse team. This person will thrive in a fast-paced environment prone to rapid change and be willing to increase their responsibility level in the assigned areas.
The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, and the ability to be flexible and ensure that effective communication is a priority in all situations.
Mar 08, 2024
Full time
Location: Remote within the United States
Position Status: Full-time, Regular, Non-exempt
Salary Level: US Starting Salary for this role will be USD $46,000 to $54,625 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People and Strategy Team ensures that Mercy Corps has the people, strategies, and learning that will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
General Position Summary
The Senior Global Benefits Coordinator is responsible for supporting the administrative responsibilities of the Compensation and Benefits teams of Mercy Corps, ensuring Benefits meet the unique support needs of team members in 40+ global locations. The Senior Global Benefits Coordinator supports all compensation, benefits and wellness programs for US based and international expatriate staff. This individual will support the Manger Global Benefits by administering strategies and programs that are aligned and integrated with business plans, which will enhance our talent attraction, retention, performance, and development initiatives globally. The position will also support Mercy Corps compensation and benefit programs through consistently applying and administering internal policies and government regulations with a strong diversity and equity lens. A key element of the role focuses on the on building, maintaining, and strengthening relationships as well as an integrated and strong service delivery model.
Essential Responsibilities
Supports US and non-US benefits programs, policies, and initiatives.
Communicate with insurance providers and monitor payroll deductions.
Contributes to the completion of accurate financial reports in a timely manner.
Assists with escalated HR requests in a timely manner.
Supports the operationalization of innovation and process improvements that support the organization’s growth, efficiencies, and capability enhancement.
Supports compliance of the benefit plans with the Affordable Care Act (ACA). Supports data analytics to support and shape business decision-making.
Supports finance to ensure accurate reporting of benefit costs for budgeting purposes.
Reconcile and process complex benefit related invoices for approval and payment.
Ensure timely payment to vendors, initiates monthly reconciliation of benefit plan deductions by validating/correcting inaccuracies between HRIS and vendor systems.
Reconcile financial statements.
Provide first-level support concerning benefits to managers and team members in an effective, efficient and engaging manner.
Provide census and audit support quarterly and annually.
Participates in other duties as assigned.
Support the compensation team on any specific duties as assigned.
Supervisory Responsibility
The Senior Global Benefits Coordinator has no supervisory responsibilities.
Accountability
Reports Directly To: Global Benefits Manager
Works Directly With: Global Human Resources, Global Talent and People Teams, Strategy and Technology Teams, Corporate Finance, Global Regional Directors, and teams, etc.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor's degree or 3+ years of administrative experience, preferably including work in administering total rewards and benefits programs.
Familiarity with employee benefits, wellness, and program designs.
Proven experience and intermediate skills in MS Office (Word, PowerPoint, Excel, Outlook) and Google Suites.
Proven ability to initiate, maintain, and audit records.
Strong analytical thinking, mathematical, and problem-solving skills.
Ability to deliver advanced-level administrative support.
High attention to detail, excellent time management, and prioritization skills.
Demonstrated ability to effectively manage complex, multi-step projects and procedures consistently.
Showcase effective organizational skills and proficiency in both written and verbal communication.
Ability to collaborate and foster positive relationships.
Flexible approach, seamlessly shifting between tasks, and delivering effective support.
Ability to exercise sound judgment and maintain a composed attitude during challenging situations.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. They will have the ability to work independently, employ effective time management skills, handle interruptions, shift priorities, exhibit superior customer service skills, and work effectively with a diverse team. This person will thrive in a fast-paced environment prone to rapid change and be willing to increase their responsibility level in the assigned areas.
The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, and the ability to be flexible and ensure that effective communication is a priority in all situations.
Pacific Northwest Research Institute
720 Broadway, Seattle, WA 98122
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Mar 04, 2024
Full time
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 09, 2024
Full time
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, Washington 98663
Clark College is currently accepting applications for a full-time, permanent, 12-month classified Program Coordinator in the Student Affairs unit. This position is a grant-funded position with an expected duration through January 1, 2025; renewal is dependent upon continued grant funding. The Program Coordinator reports to the Associate Director of Dual Enrollment. This position will work with students to provide support and resources. Work includes providing support in accessing educational and skill-building activities through events and workshops. This position will assist with programming and staffing the Penguin Early College (PEC) Center. The schedule for this position is Monday through Friday from 8 am – 5 pm. The Program Coordinator position is required to work fully in-person, with no opportunity for hybrid work as this role will be the primary staff member dedicated to the PEC student space. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Provide outreach, follow up and ongoing support to students for campus and community resources.
Help facilitate wrap-around services for students.
Collaborate with Student Leaders, Student Affairs staff and other college employees to better assist and serve students. Lead efforts to develop a community on campus
Participate in college-wide efforts to support student access, persistence, and completion.
Create marketing materials to promote the PEC Center
Maintain student education records confidentiality and comply with FERPA regulations.
Participate in ongoing evaluation and revision efforts to ensure appropriate and effective supports for prioritizing running start and dual enrolled students.
Conduct outreach to running start and dual enrolled students for academic support and resource connection.
Focus on event planning for the PEC Center, including success events, connection and community building events, and study/academic activities.
Assist with continuing to develop and maintain the PEC Center programming and lounge space.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School graduation or equivalent AND two (2) years’ experience in an office setting preferably working with students OR equivalent education/experience.
One (1) year of experience using Microsoft Office suite, including Word, Excel, Teams, Outlook and experience with Zoom.
Two (2) years of experience in any of the three key areas listed below:
Providing customer service to diverse populations
Working with confidential information and adhering to confidentiality
Project coordination and problem solving.
JOB READINESS/WORKING CONDITIONS:
Ability to manage multiple priorities and attention to detail.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS : Salary Range: $3,376-$4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 107N Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., January 2, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources December 19, 2023 23-00140
Dec 19, 2023
Full time
Clark College is currently accepting applications for a full-time, permanent, 12-month classified Program Coordinator in the Student Affairs unit. This position is a grant-funded position with an expected duration through January 1, 2025; renewal is dependent upon continued grant funding. The Program Coordinator reports to the Associate Director of Dual Enrollment. This position will work with students to provide support and resources. Work includes providing support in accessing educational and skill-building activities through events and workshops. This position will assist with programming and staffing the Penguin Early College (PEC) Center. The schedule for this position is Monday through Friday from 8 am – 5 pm. The Program Coordinator position is required to work fully in-person, with no opportunity for hybrid work as this role will be the primary staff member dedicated to the PEC student space. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Provide outreach, follow up and ongoing support to students for campus and community resources.
Help facilitate wrap-around services for students.
Collaborate with Student Leaders, Student Affairs staff and other college employees to better assist and serve students. Lead efforts to develop a community on campus
Participate in college-wide efforts to support student access, persistence, and completion.
Create marketing materials to promote the PEC Center
Maintain student education records confidentiality and comply with FERPA regulations.
Participate in ongoing evaluation and revision efforts to ensure appropriate and effective supports for prioritizing running start and dual enrolled students.
Conduct outreach to running start and dual enrolled students for academic support and resource connection.
Focus on event planning for the PEC Center, including success events, connection and community building events, and study/academic activities.
Assist with continuing to develop and maintain the PEC Center programming and lounge space.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School graduation or equivalent AND two (2) years’ experience in an office setting preferably working with students OR equivalent education/experience.
One (1) year of experience using Microsoft Office suite, including Word, Excel, Teams, Outlook and experience with Zoom.
Two (2) years of experience in any of the three key areas listed below:
Providing customer service to diverse populations
Working with confidential information and adhering to confidentiality
Project coordination and problem solving.
JOB READINESS/WORKING CONDITIONS:
Ability to manage multiple priorities and attention to detail.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS : Salary Range: $3,376-$4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 107N Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., January 2, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources December 19, 2023 23-00140
Job Summary
Under the direction of the Infectious Disease Program Manager III or designee, this position provides outreach coordination for the agency’s Infectious Disease portfolio. The Infectious Disease portfolio of programs include Infectious Disease, Infection Prevention (IP) Outbreak Response Program, and STI HIV Program. This position serves as a liaison to community partners and internal cross-purpose teams in support of Clark County Public Health infectious disease response and prevention efforts. This position requires close interactions with other local, regional, and state organizations. This position may interact with clients/patients. Organizational responsibilities include understanding and promoting the department’s public health mission, providing courteous, respectful, efficient customer service to all department clients, honoring diversity of all department employees and constituents, participating in department training, implementing accreditation standards, and striving for personal excellence in public health work. This is an exempt position reporting to the Program Manager III. This position requires independent judgment and ability to work and manage autonomously and collaboratively with limited guidance; and at times takes direction from the Health Officer and Deputy Health Officer who has statutory responsibility for infectious disease response. This is a full-time position, working 8 hours Monday -Friday. The Public Health Department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in WA. or OR., no exceptions.
Qualifications
Education and Experience:
This position requires a bachelor’s degree in public health, health administration, health sciences, or nursing and at least four years of related experience (or equivalent)
All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered.
Preferred Qualifications:
Master’s Degree in Public Health, or related field.
Knowledge of:
These are the observable and measurable attributes and skills required to successfully perform the essential functions of the job; they are generally demonstrated through qualifying experience, education, or licensure/certification.
Principles and practices of program operations.
Principles and practices of project management, including planning, scheduling, monitoring, and problem solving.
Conduct analysis and formulate conclusions.
The impact of socioeconomic status, race, ethnicity, mental or physical ability, religion, gender, and gender expression, gender identity on behavior, attitudes and values related to health.
The role of cultural, social and behavioral factors in determining the delivery of public health services.
The Council on Linkages Public Health Competencies and incorporation into public health work.
Ability to:
Foster effective working relationships and build consensus with persons from diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability.
Maintain confidentiality of sensitive information.
Plan, organize, prioritize, work independently, and meet deadlines.
Use judgment and make sound decisions.
Work effectively and collaboratively with individuals at all levels of the organization.
Evaluate own knowledge, practice, and learning needs and take steps to improve.
Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Work in sensitive and stressful situations.
Accept feedback and make behavioral change.
Accurately document in the record interventions and outcomes.
Seek consultation or collaboration when appropriate.
Provide documentation of immune status to vaccine preventable diseases, and/or participate in the employee immunity program.
If applicable, pass respiratory mask fit-testing and be able to wear standard department-issued masks.
Other Special Requirements:
Commitment to lifelong learning and practice development.
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in state and federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Must pass respiratory mask fit-testing and be able to wear standard department-issued masks, if applicable. Must adhere to the Department’s employee immunity policy and provide documents as requested.
Proof of vaccinations per department policy #105 required; full COVID-19 vaccination required.
Possess a valid driver’s license and have access to reliable transportation.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s).
Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget.
Prepare reports on program performance, needs, services information, and demographic data; contribute to and insure the evaluation of program performance.
Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.
Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Participates in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.
Performs other related duties as required.
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade
M2.200
Salary Range
$5,587.00 - $7,821.00- per month
Oct 27, 2023
Full time
Job Summary
Under the direction of the Infectious Disease Program Manager III or designee, this position provides outreach coordination for the agency’s Infectious Disease portfolio. The Infectious Disease portfolio of programs include Infectious Disease, Infection Prevention (IP) Outbreak Response Program, and STI HIV Program. This position serves as a liaison to community partners and internal cross-purpose teams in support of Clark County Public Health infectious disease response and prevention efforts. This position requires close interactions with other local, regional, and state organizations. This position may interact with clients/patients. Organizational responsibilities include understanding and promoting the department’s public health mission, providing courteous, respectful, efficient customer service to all department clients, honoring diversity of all department employees and constituents, participating in department training, implementing accreditation standards, and striving for personal excellence in public health work. This is an exempt position reporting to the Program Manager III. This position requires independent judgment and ability to work and manage autonomously and collaboratively with limited guidance; and at times takes direction from the Health Officer and Deputy Health Officer who has statutory responsibility for infectious disease response. This is a full-time position, working 8 hours Monday -Friday. The Public Health Department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in WA. or OR., no exceptions.
Qualifications
Education and Experience:
This position requires a bachelor’s degree in public health, health administration, health sciences, or nursing and at least four years of related experience (or equivalent)
All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered.
Preferred Qualifications:
Master’s Degree in Public Health, or related field.
Knowledge of:
These are the observable and measurable attributes and skills required to successfully perform the essential functions of the job; they are generally demonstrated through qualifying experience, education, or licensure/certification.
Principles and practices of program operations.
Principles and practices of project management, including planning, scheduling, monitoring, and problem solving.
Conduct analysis and formulate conclusions.
The impact of socioeconomic status, race, ethnicity, mental or physical ability, religion, gender, and gender expression, gender identity on behavior, attitudes and values related to health.
The role of cultural, social and behavioral factors in determining the delivery of public health services.
The Council on Linkages Public Health Competencies and incorporation into public health work.
Ability to:
Foster effective working relationships and build consensus with persons from diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability.
Maintain confidentiality of sensitive information.
Plan, organize, prioritize, work independently, and meet deadlines.
Use judgment and make sound decisions.
Work effectively and collaboratively with individuals at all levels of the organization.
Evaluate own knowledge, practice, and learning needs and take steps to improve.
Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Work in sensitive and stressful situations.
Accept feedback and make behavioral change.
Accurately document in the record interventions and outcomes.
Seek consultation or collaboration when appropriate.
Provide documentation of immune status to vaccine preventable diseases, and/or participate in the employee immunity program.
If applicable, pass respiratory mask fit-testing and be able to wear standard department-issued masks.
Other Special Requirements:
Commitment to lifelong learning and practice development.
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in state and federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Must pass respiratory mask fit-testing and be able to wear standard department-issued masks, if applicable. Must adhere to the Department’s employee immunity policy and provide documents as requested.
Proof of vaccinations per department policy #105 required; full COVID-19 vaccination required.
Possess a valid driver’s license and have access to reliable transportation.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s).
Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget.
Prepare reports on program performance, needs, services information, and demographic data; contribute to and insure the evaluation of program performance.
Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.
Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Participates in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.
Performs other related duties as required.
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade
M2.200
Salary Range
$5,587.00 - $7,821.00- per month
Rocky Mountain Immigrant Advocacy Network
Westminster, CO
Rocky Mountain Immigrant Advocacy Network (RMIAN-pronounced “Remain”) provides free immigration legal services and social services to individuals in immigration detention and to children and their families throughout Colorado. RMIAN believes that justice for immigrants means justice for all.
As a growing nonprofit, RMIAN aims to be as efficient and effective with the resources we have. In fundraising, that means a small but powerful team - and this role is essential to our development efforts. Reporting to the Development Director, the Funding Engagement Coordinator will be a key partner and collaborator who provides critical support for RMIAN’s fundraising efforts.
This position is meant for someone eager to learn who has had at least some exposure to nonprofit development (at least 1 year of experience to understand the dynamics and processes), who loves getting the job done efficiently and with a high level of attention to detail.
The ideal candidate :
Is passionate about social justice, with an interest in and curiosity about immigration law and social services - this person has worked in a social justice organization and has been following immigration stories in recent years.
Is often described as a “doer” by their colleagues - someone who can be relied on to take a project to completion within the timeline requested, who finds joy in routine tasks that keep the team going, and who asks for help when needed.
Has 1+ years of development experience, including work with fundraising databases and donor acknowledgements, and event coordination or support.
Is a great short-form writer and storyteller – they ask questions and listen carefully to capture the details and find the connections that others can relate to and has some experience with translating that information into engaging, short articles, letters, emails, and posts that help drive people to action.
Has full professional, native / bilingual proficiency in speaking and writing in Spanish – this person supports the principles of language equity and is committed to supporting inclusive communications.
Is an organizational whiz . This person excels in handling details and multiple projects running in parallel, methodically creating and working through checklists. This is someone who might color-code their calendar or create a spreadsheet to plan a trip.
Has a desire to learn and grow - this is someone who is eager to build their skills and take on new challenges as they get comfortable with their role.
Responsibilities
RMIAN’s team is growing, and the Funding Engagement Coordinator role has been updated to complement the recently hired Development Director. The set of responsibilities outlined here will evolve over time, based on the organization’s needs and the strengths of the person hired. Key duties include:
Database Management (30%)
Maintain and update donor database and establish related systems, processes, and training for the team.
Timely processing of donations and donor thank you letters.
Strengthen systems to process and acknowledge gifts, supporting the long-term stewardship of funder relationships.
Donor Communications and Support (30%)
Create monthly development newsletters and coordinate the process of sending those out, in collaboration with Development Director
Coordinate all giving campaigns (e.g., Colorado Gives Day, annual report, end-of-year campaign) in collaboration with Development Director
Prepare and customize written correspondence for prospects and funders, including introductory letters, follow-up materials, and thank-you notes.
Support development of funder presentation materials
Provide research and support for funder visits as needed.
Support updates to communications calendar in collaboration with social media contractor, staff, Development Director
Perform website maintenance, in collaboration with other team members.
Provide other fundraising communications support as needed.
Grant Support (25%)
Support grant management and report submission processes, working with Development Director and grants contractor.
Support funders team meetings
Managing grant portfolio for potential funding up to $10K
Events Coordination (15%)
Provide detailed project management and coordination for special events in partnership with Development Director
Coordinate with other team members, venues, and vendors
Design, Distribute and maintain event marketing materials.
Field informational calls for event attendees
Lead day of event coordination for special events
Location and Work Requirements
This position is based out of RMIAN’s office located in Westminster, Colorado. RMIAN’s operations are currently operating on a hybrid remote/in-person model requiring at least two days a week of work in RMIAN’s office or other work-related locations. In order to protect our clients and team members, proof of vaccination against COVID-19, or proof of eligibility for exception, is required.
Compensation & Benefits
This is a full-time, salaried, exempt position. The salary range is between $50,000 and $58,000. RMIAN offers a phenomenal benefits package, which includes:
Generous paid time off with 15 days of vacation in the first year of employment and an additional 2 days for each additional year of employment, 10 sick days, 11 Federal holidays, plus, an annual week-long end of year office closure.
Excellent health insurance (100% covered by RMIAN).
Life insurance, professional liability insurance, and short-term disability insurance (100% covered by RMIAN).
Eligibility to participate in RMIAN’s Simple IRA retirement plan (RMIAN matches three percent).
Eligibility to participate in RMIAN’s flexible spending plan; and
Eight-week sabbatical after five years of employment.
To Apply :
If this profile calls out to you , please submit your resume and a brief note about what interests you in the position to hr@rmian.org . Applications will be reviewed on a rolling basis.
RMIAN is an equal opportunity employer and recognizes the importance of diversity in the workplace. We encourage applications from people of color, immigrants, women, members of the LGBTQ community, and other underrepresented and marginalized groups. RMIAN does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, marital status or veteran status. We are committed to providing an inclusive and welcoming environment free from discrimination.
Sep 06, 2023
Full time
Rocky Mountain Immigrant Advocacy Network (RMIAN-pronounced “Remain”) provides free immigration legal services and social services to individuals in immigration detention and to children and their families throughout Colorado. RMIAN believes that justice for immigrants means justice for all.
As a growing nonprofit, RMIAN aims to be as efficient and effective with the resources we have. In fundraising, that means a small but powerful team - and this role is essential to our development efforts. Reporting to the Development Director, the Funding Engagement Coordinator will be a key partner and collaborator who provides critical support for RMIAN’s fundraising efforts.
This position is meant for someone eager to learn who has had at least some exposure to nonprofit development (at least 1 year of experience to understand the dynamics and processes), who loves getting the job done efficiently and with a high level of attention to detail.
The ideal candidate :
Is passionate about social justice, with an interest in and curiosity about immigration law and social services - this person has worked in a social justice organization and has been following immigration stories in recent years.
Is often described as a “doer” by their colleagues - someone who can be relied on to take a project to completion within the timeline requested, who finds joy in routine tasks that keep the team going, and who asks for help when needed.
Has 1+ years of development experience, including work with fundraising databases and donor acknowledgements, and event coordination or support.
Is a great short-form writer and storyteller – they ask questions and listen carefully to capture the details and find the connections that others can relate to and has some experience with translating that information into engaging, short articles, letters, emails, and posts that help drive people to action.
Has full professional, native / bilingual proficiency in speaking and writing in Spanish – this person supports the principles of language equity and is committed to supporting inclusive communications.
Is an organizational whiz . This person excels in handling details and multiple projects running in parallel, methodically creating and working through checklists. This is someone who might color-code their calendar or create a spreadsheet to plan a trip.
Has a desire to learn and grow - this is someone who is eager to build their skills and take on new challenges as they get comfortable with their role.
Responsibilities
RMIAN’s team is growing, and the Funding Engagement Coordinator role has been updated to complement the recently hired Development Director. The set of responsibilities outlined here will evolve over time, based on the organization’s needs and the strengths of the person hired. Key duties include:
Database Management (30%)
Maintain and update donor database and establish related systems, processes, and training for the team.
Timely processing of donations and donor thank you letters.
Strengthen systems to process and acknowledge gifts, supporting the long-term stewardship of funder relationships.
Donor Communications and Support (30%)
Create monthly development newsletters and coordinate the process of sending those out, in collaboration with Development Director
Coordinate all giving campaigns (e.g., Colorado Gives Day, annual report, end-of-year campaign) in collaboration with Development Director
Prepare and customize written correspondence for prospects and funders, including introductory letters, follow-up materials, and thank-you notes.
Support development of funder presentation materials
Provide research and support for funder visits as needed.
Support updates to communications calendar in collaboration with social media contractor, staff, Development Director
Perform website maintenance, in collaboration with other team members.
Provide other fundraising communications support as needed.
Grant Support (25%)
Support grant management and report submission processes, working with Development Director and grants contractor.
Support funders team meetings
Managing grant portfolio for potential funding up to $10K
Events Coordination (15%)
Provide detailed project management and coordination for special events in partnership with Development Director
Coordinate with other team members, venues, and vendors
Design, Distribute and maintain event marketing materials.
Field informational calls for event attendees
Lead day of event coordination for special events
Location and Work Requirements
This position is based out of RMIAN’s office located in Westminster, Colorado. RMIAN’s operations are currently operating on a hybrid remote/in-person model requiring at least two days a week of work in RMIAN’s office or other work-related locations. In order to protect our clients and team members, proof of vaccination against COVID-19, or proof of eligibility for exception, is required.
Compensation & Benefits
This is a full-time, salaried, exempt position. The salary range is between $50,000 and $58,000. RMIAN offers a phenomenal benefits package, which includes:
Generous paid time off with 15 days of vacation in the first year of employment and an additional 2 days for each additional year of employment, 10 sick days, 11 Federal holidays, plus, an annual week-long end of year office closure.
Excellent health insurance (100% covered by RMIAN).
Life insurance, professional liability insurance, and short-term disability insurance (100% covered by RMIAN).
Eligibility to participate in RMIAN’s Simple IRA retirement plan (RMIAN matches three percent).
Eligibility to participate in RMIAN’s flexible spending plan; and
Eight-week sabbatical after five years of employment.
To Apply :
If this profile calls out to you , please submit your resume and a brief note about what interests you in the position to hr@rmian.org . Applications will be reviewed on a rolling basis.
RMIAN is an equal opportunity employer and recognizes the importance of diversity in the workplace. We encourage applications from people of color, immigrants, women, members of the LGBTQ community, and other underrepresented and marginalized groups. RMIAN does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, marital status or veteran status. We are committed to providing an inclusive and welcoming environment free from discrimination.
Job Summary
Are you passionate about fostering economic growth and empowering communities through education and training? Do you thrive in a role where you can build meaningful relationships and drive impactful initiatives? If so, we invite you to consider the role of Associate Director of Business and Community Outreach at Hawkeye Community College.
In our Business and Community Education department, we are committed to creating a vibrant ecosystem of learning and development that benefits businesses, individuals, and the wider community. As the Associate Director of Business & Community Outreach you will be overseeing customized training programs, identifying grant funding opportunities, and contributing to statewide economic development planning and initiatives. This is achieved by not only leveraging your skills but also partnering with new and existing business customers through day-to day operations and community involvement.
Join us, and be part of a dynamic team that values innovation, collaboration, and the transformative power of education. Your work will not only impact the success of businesses and individuals but also contribute to the broader economic and social prosperity of our community.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains and establishes new professional relationships with businesses and community organizations.
Direct and coordinate activities including sales of customized training.
Reviews and approves Iowa Jobs 260 program paperwork for Department of Education and/or Iowa Workforce Development on behalf of businesses and college, including applications, modifications, performance reports, etc.
Ensures accurate recordkeeping of grant training records is maintained for Workforce Training and Economic Development (WTED) 260C, 260E, and 260G (ACE) program training activities, in accordance with state guidelines.
Initiates grant projects, oversees and maintains records, tracks and monitors budgets and prepares reporting for contract compliance for: Workforce Training and Economic Development (WTED) 260C, 260E, and 260G (ACE) program training activities.
Uses client management software (CMS) to record sales leads, communication and analyze data.
Works cooperatively with Marketing to ensure printed and web media is current, accurate and reflects informative information regarding funding resources.
Actively involved with local organizations and presents as requested.
Provides support and direction for Corporate Business Solutions department staff and provides timely evaluations, makes recommendations for corrective action, retention, and promotion, as needed.
Maintains student records for continuing education and state-funded projects and ensures accurate recordkeeping and retrieval.
Prioritizes and completes work accurately and in the required time frame.
Maintains verbal and written confidentiality in all areas of responsibility.
Maintains professional attitude and demeanor when dealing with students, businesses, and staff.
Assists and directs client questions to appropriate areas.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor's Degree in Social Services, Human Resource, Human Services, Public Administration, or related field.
Two (2) years of experience in workforce development or related field OR a combination of education and related experience totaling six (6) years.
Must possess supervisory skills.
Demonstrated ability to manage a wide variety of government programs and contracts.
Knowledge of budget management and fiscal monitoring.
Knowledge of general human resources, employment, or related laws, regulations, and policies.
Knowledge of federal, state, and local programs available to assist people with low or no income, unemployment history, and multi-generational poverty.
Demonstrated ability to travel to and from appointments.
Demonstrated knowledge of office terminology as well as follows complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in a related field.
Working Conditions
Anticipated schedule is Monday – Friday with potential evening and/or weekend hours.
Work is performed either in an office/classroom setting, at businesses in the community and using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time salary/exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
What has been your experience in sales and business development?
Share an example of how you have built strategic partnerships and/or fostered client relationships.
Describe your managerial experiences and leadership style. Additionally, share how you have led teams and managed projects.
Share your experiences in collaborating with community organizations and how that has impacted your professional development?
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Tuesday, June 27, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 15, 2023
Full time
Job Summary
Are you passionate about fostering economic growth and empowering communities through education and training? Do you thrive in a role where you can build meaningful relationships and drive impactful initiatives? If so, we invite you to consider the role of Associate Director of Business and Community Outreach at Hawkeye Community College.
In our Business and Community Education department, we are committed to creating a vibrant ecosystem of learning and development that benefits businesses, individuals, and the wider community. As the Associate Director of Business & Community Outreach you will be overseeing customized training programs, identifying grant funding opportunities, and contributing to statewide economic development planning and initiatives. This is achieved by not only leveraging your skills but also partnering with new and existing business customers through day-to day operations and community involvement.
Join us, and be part of a dynamic team that values innovation, collaboration, and the transformative power of education. Your work will not only impact the success of businesses and individuals but also contribute to the broader economic and social prosperity of our community.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains and establishes new professional relationships with businesses and community organizations.
Direct and coordinate activities including sales of customized training.
Reviews and approves Iowa Jobs 260 program paperwork for Department of Education and/or Iowa Workforce Development on behalf of businesses and college, including applications, modifications, performance reports, etc.
Ensures accurate recordkeeping of grant training records is maintained for Workforce Training and Economic Development (WTED) 260C, 260E, and 260G (ACE) program training activities, in accordance with state guidelines.
Initiates grant projects, oversees and maintains records, tracks and monitors budgets and prepares reporting for contract compliance for: Workforce Training and Economic Development (WTED) 260C, 260E, and 260G (ACE) program training activities.
Uses client management software (CMS) to record sales leads, communication and analyze data.
Works cooperatively with Marketing to ensure printed and web media is current, accurate and reflects informative information regarding funding resources.
Actively involved with local organizations and presents as requested.
Provides support and direction for Corporate Business Solutions department staff and provides timely evaluations, makes recommendations for corrective action, retention, and promotion, as needed.
Maintains student records for continuing education and state-funded projects and ensures accurate recordkeeping and retrieval.
Prioritizes and completes work accurately and in the required time frame.
Maintains verbal and written confidentiality in all areas of responsibility.
Maintains professional attitude and demeanor when dealing with students, businesses, and staff.
Assists and directs client questions to appropriate areas.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor's Degree in Social Services, Human Resource, Human Services, Public Administration, or related field.
Two (2) years of experience in workforce development or related field OR a combination of education and related experience totaling six (6) years.
Must possess supervisory skills.
Demonstrated ability to manage a wide variety of government programs and contracts.
Knowledge of budget management and fiscal monitoring.
Knowledge of general human resources, employment, or related laws, regulations, and policies.
Knowledge of federal, state, and local programs available to assist people with low or no income, unemployment history, and multi-generational poverty.
Demonstrated ability to travel to and from appointments.
Demonstrated knowledge of office terminology as well as follows complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in a related field.
Working Conditions
Anticipated schedule is Monday – Friday with potential evening and/or weekend hours.
Work is performed either in an office/classroom setting, at businesses in the community and using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time salary/exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
What has been your experience in sales and business development?
Share an example of how you have built strategic partnerships and/or fostered client relationships.
Describe your managerial experiences and leadership style. Additionally, share how you have led teams and managed projects.
Share your experiences in collaborating with community organizations and how that has impacted your professional development?
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
All required documents must be submitted in order for your application to move forward.
Priority screening is set to begin on Tuesday, June 27, 2023. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Clark College
1933 Fort Vancouver Way, Vancouver, WA
Clark College is currently accepting applications for a part-time, temporary classified Program Coordinator in the Veterans Center of Excellence Department. to work approximately 17 hours a week. This position supports outreach and programs in the Veterans Center of Excellence. The ideal candidate will be an equity-minded, military-connected and/or a Veteran who is passionate about serving Veterans. They will have demonstrated organizational proficiency and project organization skills. The ideal candidate will be self-motivated, proactive, with the demonstrated ability to learn quickly and to work with a variety of topics and people. They will demonstrate strong project management and time management skills including operating independently, prioritizing tasks, and accomplishing complex initiatives within deadlines. The Program Coordinator will keep programs on schedule, within stated budgets and functioning smoothly. The Program Coordinator will build constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Represent the Veterans Center of Excellence at community events and networking opportunities to include career and college fairs and student orientations.
Ensure the Center provides a welcoming, safe environment for veteran students and military-connected students and community members.
Supports program growth and development by working with Center staff to maintain existing services and plan and initiate new services/programs to meet the needs of veteran students.
Interpret and explain processes, rules, and regulations specific to VA benefits process.
Implement strategies that lead to improved retention rates.
Participate in college committees, as requested.
Coordinate and promote Veterans Center programs both internally and externally while Collaborating with Communications and Marketing and Student Retention and Communications. Creates content for social media channels including but not limited to Facebook, Instagram and YouTube, including editing to ensure ADA accessibility and loading of photos and videos to college's social media sites.
Routes requests and inquiries, including those coming through social media, to appropriate individuals. Analyzes and determines how to best manage sensitive situations that may occur as a result of a comment, message, or other online interaction.
Create and maintain program records, reports, presentations, and proposals to include email newsletters and mailing lists. Selects and prioritizes content based on college needs.
Maintain working and networking relationships with community employers and organizations to identify opportunities for veterans to engage in career readiness activities.
Maintain records of activities and student participation and provide reports as requested related to program needs.
Embraces diversity and actively collaborates effectively with a variety of students, staff, and the public from diverse cultural, social, economic, and educational backgrounds.
Embraces, understands, and uses appropriate technology tools to accomplish job functions.
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices.
Manage multiple sub-projects with varying deadlines.
Point of contact for students, faculty, and outside partners involved with the program, and will coordinate student-centered educational, community-engagement, and career-development activities.
Other duties as assigned.
POSITION REQUIREMENTS:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate degree in Education, Human Services, Business, or related areas of study.
Military-connected and/or Veteran.
Experience maintaining records to document and/or update information in electronic form.
High proficiency in Microsoft Office (Excel, Word), Adobe Acrobat, and standard web interfaces.
Demonstrate the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies.
Proficient in social media software platforms such as Facebook, Instagram, and Twitter.
JOB READINESS/WORKING CONDITIONS:
Strong written and oral communication skills with the ability to clearly and effectively communicate with individuals and groups within and outside the college.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
SALARY RANGE: $19.40 - $25.84 Hourly Range: 40 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Application Deadline: Open until filled.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
July 20, 2023 (updated)
23-00058
Jun 02, 2023
Part time
Clark College is currently accepting applications for a part-time, temporary classified Program Coordinator in the Veterans Center of Excellence Department. to work approximately 17 hours a week. This position supports outreach and programs in the Veterans Center of Excellence. The ideal candidate will be an equity-minded, military-connected and/or a Veteran who is passionate about serving Veterans. They will have demonstrated organizational proficiency and project organization skills. The ideal candidate will be self-motivated, proactive, with the demonstrated ability to learn quickly and to work with a variety of topics and people. They will demonstrate strong project management and time management skills including operating independently, prioritizing tasks, and accomplishing complex initiatives within deadlines. The Program Coordinator will keep programs on schedule, within stated budgets and functioning smoothly. The Program Coordinator will build constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Represent the Veterans Center of Excellence at community events and networking opportunities to include career and college fairs and student orientations.
Ensure the Center provides a welcoming, safe environment for veteran students and military-connected students and community members.
Supports program growth and development by working with Center staff to maintain existing services and plan and initiate new services/programs to meet the needs of veteran students.
Interpret and explain processes, rules, and regulations specific to VA benefits process.
Implement strategies that lead to improved retention rates.
Participate in college committees, as requested.
Coordinate and promote Veterans Center programs both internally and externally while Collaborating with Communications and Marketing and Student Retention and Communications. Creates content for social media channels including but not limited to Facebook, Instagram and YouTube, including editing to ensure ADA accessibility and loading of photos and videos to college's social media sites.
Routes requests and inquiries, including those coming through social media, to appropriate individuals. Analyzes and determines how to best manage sensitive situations that may occur as a result of a comment, message, or other online interaction.
Create and maintain program records, reports, presentations, and proposals to include email newsletters and mailing lists. Selects and prioritizes content based on college needs.
Maintain working and networking relationships with community employers and organizations to identify opportunities for veterans to engage in career readiness activities.
Maintain records of activities and student participation and provide reports as requested related to program needs.
Embraces diversity and actively collaborates effectively with a variety of students, staff, and the public from diverse cultural, social, economic, and educational backgrounds.
Embraces, understands, and uses appropriate technology tools to accomplish job functions.
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices.
Manage multiple sub-projects with varying deadlines.
Point of contact for students, faculty, and outside partners involved with the program, and will coordinate student-centered educational, community-engagement, and career-development activities.
Other duties as assigned.
POSITION REQUIREMENTS:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate degree in Education, Human Services, Business, or related areas of study.
Military-connected and/or Veteran.
Experience maintaining records to document and/or update information in electronic form.
High proficiency in Microsoft Office (Excel, Word), Adobe Acrobat, and standard web interfaces.
Demonstrate the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies.
Proficient in social media software platforms such as Facebook, Instagram, and Twitter.
JOB READINESS/WORKING CONDITIONS:
Strong written and oral communication skills with the ability to clearly and effectively communicate with individuals and groups within and outside the college.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
SALARY RANGE: $19.40 - $25.84 Hourly Range: 40 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Application Deadline: Open until filled.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
July 20, 2023 (updated)
23-00058
American Conservation Experience
Traveling Nationally
National Wildlife Refuge Visitor Survey Field Team Members, Traveling Nationally
Summary:
American Conservation Experience, a nonprofit Conservation Corps, in partnership with the U.S. Fish and Wildlife Service (FWS), is seeking six (6) Members to contribute to a multi-year nationwide survey of visitors to national wildlife refuges alongside FWS Staff.
For more information about ACE, please visit: www.usaconservation.org .
Start Date: 06/26/2023
Estimated End Date: 10/5/2023*
*a 14-week minimum commitment is required, approximately 560 hours*
Location Details/Description: TBD (traveling)
Position Overview: The mission of the U.S. Fish and Wildlife Service (FWS) is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people.
The mission of the National Wildlife Refuge System (Refuge System) is to administer a national network of lands and waters for the conservation, management, and where appropriate, restoration of the fish, wildlife, and plant resources and their habitats within the United States for the benefit of present and future generations of Americans. More than 560 national wildlife refuges exist across the country, with at least one in every U.S. state and territory, and receive more than 50 million visitors annually. Understanding and characterizing visitors and their experiences on refuges is a critical element of managing Refuge System lands and waters.
The National Wildlife Refuge Visitor Survey effort is led by the Service's Human Dimensions Branch, and provides the Service with information regarding visitors' recreational, educational, and informational experiences, as well as visitors' levels of satisfaction with current services and facilities. This information will help the Service track and understand how some of the complex changes occurring within American society (e.g., demographic changes, preferences) are likely to affect the future of the Refuge System. Results from the survey may be used to help direct FWS resources for the betterment of the visiting public and protection of wildlife resources.
Primary duties for this position will include:
Participating in pre-sampling visitor recruitment training in Fort Collins, CO.
Continuous travel to national wildlife refuges across the country, spending ~2 weeks at each refuge.
Approaching visitors following survey protocols to collect a target number of visitor contact names and addresses per refuge.
Participating in check-in calls with the National Visitor Survey Coordinator to report progress and discuss obstacles for completing tasks.
Providing appropriate field documentation (e.g., photos, reports, blogs).
Remotely assisting the National Visitor Survey Coordinator with project-related tasks.
Assisting with other projects specific to the assigned refuges as time permits, for example:
Conducting visitor counts
Trails maintenance
Assisting with wildlife surveys
Water quality monitoring
Assisting with fuels management
Removing invasive species
Habitat Restoration
This individual placement is meant to facilitate professional development and promotes exposure to land management agencies and networking with professionals. This could include gaining experience in different conservation fields and shadowing different work groups.
Schedule: Duties will primarily be carried out during daylight hours. Bi-weekly totals should not exceed 80 hours. A flexible work schedule will be required, which could involve work performed outside of normal work hours including on weekends and/or holidays. Time off may be granted and requests should be directed to ACE and the FWS for approval.
Position Benefits
Living Allowance: The ACE Member is expected to contribute ~40 hours/week and will receive a living allowance of $500/week to offset the costs of food and incidental expenses, dispersed bi-weekly.
AmeriCorps Education Award Program: This position may be eligible for an 450-hour AmeriCorps Education Award while serving under the EAP 2022/23 grant year program, valued up to $1,718.25 upon successful completion of a complete service term and 450 service hours].
Loan Forbearance: AmeriCorps members may also be eligible for federal loan forbearance. Additional enrollment steps are required.
Qualifying Child Care Coverage: AmeriCorps members may also be eligible for qualifying child care coverage. Additional enrollment steps are required.
Housing: Housing, and occasionally camping, will be provided for teams at no cost at refuges and during travel between sites. When residing in FWS provided-housing or on FWS lands, strict adherence to site specific policies and/or regulations is required.
Provided Training/Orientation: ACE members will receive position specific training and an orientation outlining ACE policies and procedures, clear guidance on prohibited activities, and networks for support.
Qualifications
Required:
Members must be a U.S. citizen or Permanent Resident, as required by U.S. government contracts
Willing and able to represent ACE and the partner organization in a professional, positive, and enthusiastic manner.
Ability to be both self-directed/work alone, and be a positive, contributing member of a group.
Ability and adaptability to spend significant and continuous time traveling without a home base
Flexibility to work independently in the context of a full time travel position without direct on site supervision
Ability to work closely with, spend significant time with, live with, and communicate effectively with another ACE member while traveling for the duration of the term
Ability to communicate orally in a courteous, professional manner to a variety of individuals (e.g., USFWS professionals, visitors, the public) from diverse backgrounds.
Proper wearing of ACE uniform components, including AmeriCorps logo.
A valid driver's license and an insurable driving record (documentation to be provided upon request).
Willing to undergo and must pass the required three-part criminal history check.
Ability to perform the essential duties of the position with or without reasonable accommodation.
ACE Members will need to complete bi-weekly timesheets, beginning of term feedback forms, end of term evaluations and for longer terms, a mid-term evaluation.
Member may not participate in any prohibited activities as listed in the Member Service Agreement or as defined by AmeriCorps.
To learn more about eligibility requirements, please visit our website: https://www.usaconservation.org/epic/#eligibility-requirements .
Preferred:
Competitive applicants for this position can hold or be pursuing a minimum of an associate's degree and/or have relevant experience in subject areas such as natural resources, social sciences, biology, ecology or a related subject.
Demonstrated ability to communicate both verbally and in writing in a way that is clear, concise, and grammatically correct.
Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
Experience and/or knowledge in the mission of the USFWS.
Experience identifying and addressing challenges on a project before they become issues.
Experience interacting with the public or in a customer service setting
Bilingual proficiency in English and Spanish.
Strong desire to enter public service as a natural/cultural/social resource professional.
Physical Demands, Work Environment and Working Conditions:
Physical Demands: This position requires physical exertion such as walking long distances over wet and rough surfaces while carrying up to 40 lbs.; bending, crouching, stooping, lifting or reaching. Hand and finger dexterity and physical coordination may involve fine and precise procedures, delicate adjustments or exact measurements.
Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
Environmental: Work environment conditions can change frequently; working under adverse weather conditions and in various climates.
Travel: This position will require domestic travel.
Environmental Conditions/Hazards: The ACE member(s) may encounter environmental conditions/hazards including extreme heat or cold, rocky terrain, swamp or wetland conditions, biting insects, and potentially dangerous wildlife. The member is expected to conduct duties in a safe and orderly manner so as not to endanger self, fellow staff/members or resources.
Vehicle and Equipment Use/Safety: A vehicle will be provided by the FWS or ACE. Any tools required for the accomplishment of the duties will be provided by the FWS. Use of personal protective equipment (PPE), typically provided by the FWS, will be mandatory for any activity that requires it. Strict adherence to FWS and ACE equipment training, certification and safety protocols is required.
To Apply: Please submit your resume, a cover letter demonstrating your interest and experience, and contact information for three professional/academic references to the online application page for this position here: https://usaconservation.applicantpool.com/jobs/ . Early consideration will be given as resumes are received. This position may close at any time. If you have any questions regarding this position please feel free to contact ACE EPIC FWS Member Manager, Andrew Garcia, at agarcia@usaconservation.org or 928-419-7035.
EEO: American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Apr 14, 2023
Intern
National Wildlife Refuge Visitor Survey Field Team Members, Traveling Nationally
Summary:
American Conservation Experience, a nonprofit Conservation Corps, in partnership with the U.S. Fish and Wildlife Service (FWS), is seeking six (6) Members to contribute to a multi-year nationwide survey of visitors to national wildlife refuges alongside FWS Staff.
For more information about ACE, please visit: www.usaconservation.org .
Start Date: 06/26/2023
Estimated End Date: 10/5/2023*
*a 14-week minimum commitment is required, approximately 560 hours*
Location Details/Description: TBD (traveling)
Position Overview: The mission of the U.S. Fish and Wildlife Service (FWS) is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people.
The mission of the National Wildlife Refuge System (Refuge System) is to administer a national network of lands and waters for the conservation, management, and where appropriate, restoration of the fish, wildlife, and plant resources and their habitats within the United States for the benefit of present and future generations of Americans. More than 560 national wildlife refuges exist across the country, with at least one in every U.S. state and territory, and receive more than 50 million visitors annually. Understanding and characterizing visitors and their experiences on refuges is a critical element of managing Refuge System lands and waters.
The National Wildlife Refuge Visitor Survey effort is led by the Service's Human Dimensions Branch, and provides the Service with information regarding visitors' recreational, educational, and informational experiences, as well as visitors' levels of satisfaction with current services and facilities. This information will help the Service track and understand how some of the complex changes occurring within American society (e.g., demographic changes, preferences) are likely to affect the future of the Refuge System. Results from the survey may be used to help direct FWS resources for the betterment of the visiting public and protection of wildlife resources.
Primary duties for this position will include:
Participating in pre-sampling visitor recruitment training in Fort Collins, CO.
Continuous travel to national wildlife refuges across the country, spending ~2 weeks at each refuge.
Approaching visitors following survey protocols to collect a target number of visitor contact names and addresses per refuge.
Participating in check-in calls with the National Visitor Survey Coordinator to report progress and discuss obstacles for completing tasks.
Providing appropriate field documentation (e.g., photos, reports, blogs).
Remotely assisting the National Visitor Survey Coordinator with project-related tasks.
Assisting with other projects specific to the assigned refuges as time permits, for example:
Conducting visitor counts
Trails maintenance
Assisting with wildlife surveys
Water quality monitoring
Assisting with fuels management
Removing invasive species
Habitat Restoration
This individual placement is meant to facilitate professional development and promotes exposure to land management agencies and networking with professionals. This could include gaining experience in different conservation fields and shadowing different work groups.
Schedule: Duties will primarily be carried out during daylight hours. Bi-weekly totals should not exceed 80 hours. A flexible work schedule will be required, which could involve work performed outside of normal work hours including on weekends and/or holidays. Time off may be granted and requests should be directed to ACE and the FWS for approval.
Position Benefits
Living Allowance: The ACE Member is expected to contribute ~40 hours/week and will receive a living allowance of $500/week to offset the costs of food and incidental expenses, dispersed bi-weekly.
AmeriCorps Education Award Program: This position may be eligible for an 450-hour AmeriCorps Education Award while serving under the EAP 2022/23 grant year program, valued up to $1,718.25 upon successful completion of a complete service term and 450 service hours].
Loan Forbearance: AmeriCorps members may also be eligible for federal loan forbearance. Additional enrollment steps are required.
Qualifying Child Care Coverage: AmeriCorps members may also be eligible for qualifying child care coverage. Additional enrollment steps are required.
Housing: Housing, and occasionally camping, will be provided for teams at no cost at refuges and during travel between sites. When residing in FWS provided-housing or on FWS lands, strict adherence to site specific policies and/or regulations is required.
Provided Training/Orientation: ACE members will receive position specific training and an orientation outlining ACE policies and procedures, clear guidance on prohibited activities, and networks for support.
Qualifications
Required:
Members must be a U.S. citizen or Permanent Resident, as required by U.S. government contracts
Willing and able to represent ACE and the partner organization in a professional, positive, and enthusiastic manner.
Ability to be both self-directed/work alone, and be a positive, contributing member of a group.
Ability and adaptability to spend significant and continuous time traveling without a home base
Flexibility to work independently in the context of a full time travel position without direct on site supervision
Ability to work closely with, spend significant time with, live with, and communicate effectively with another ACE member while traveling for the duration of the term
Ability to communicate orally in a courteous, professional manner to a variety of individuals (e.g., USFWS professionals, visitors, the public) from diverse backgrounds.
Proper wearing of ACE uniform components, including AmeriCorps logo.
A valid driver's license and an insurable driving record (documentation to be provided upon request).
Willing to undergo and must pass the required three-part criminal history check.
Ability to perform the essential duties of the position with or without reasonable accommodation.
ACE Members will need to complete bi-weekly timesheets, beginning of term feedback forms, end of term evaluations and for longer terms, a mid-term evaluation.
Member may not participate in any prohibited activities as listed in the Member Service Agreement or as defined by AmeriCorps.
To learn more about eligibility requirements, please visit our website: https://www.usaconservation.org/epic/#eligibility-requirements .
Preferred:
Competitive applicants for this position can hold or be pursuing a minimum of an associate's degree and/or have relevant experience in subject areas such as natural resources, social sciences, biology, ecology or a related subject.
Demonstrated ability to communicate both verbally and in writing in a way that is clear, concise, and grammatically correct.
Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
Experience and/or knowledge in the mission of the USFWS.
Experience identifying and addressing challenges on a project before they become issues.
Experience interacting with the public or in a customer service setting
Bilingual proficiency in English and Spanish.
Strong desire to enter public service as a natural/cultural/social resource professional.
Physical Demands, Work Environment and Working Conditions:
Physical Demands: This position requires physical exertion such as walking long distances over wet and rough surfaces while carrying up to 40 lbs.; bending, crouching, stooping, lifting or reaching. Hand and finger dexterity and physical coordination may involve fine and precise procedures, delicate adjustments or exact measurements.
Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
Environmental: Work environment conditions can change frequently; working under adverse weather conditions and in various climates.
Travel: This position will require domestic travel.
Environmental Conditions/Hazards: The ACE member(s) may encounter environmental conditions/hazards including extreme heat or cold, rocky terrain, swamp or wetland conditions, biting insects, and potentially dangerous wildlife. The member is expected to conduct duties in a safe and orderly manner so as not to endanger self, fellow staff/members or resources.
Vehicle and Equipment Use/Safety: A vehicle will be provided by the FWS or ACE. Any tools required for the accomplishment of the duties will be provided by the FWS. Use of personal protective equipment (PPE), typically provided by the FWS, will be mandatory for any activity that requires it. Strict adherence to FWS and ACE equipment training, certification and safety protocols is required.
To Apply: Please submit your resume, a cover letter demonstrating your interest and experience, and contact information for three professional/academic references to the online application page for this position here: https://usaconservation.applicantpool.com/jobs/ . Early consideration will be given as resumes are received. This position may close at any time. If you have any questions regarding this position please feel free to contact ACE EPIC FWS Member Manager, Andrew Garcia, at agarcia@usaconservation.org or 928-419-7035.
EEO: American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Resolution Project
370 Lexington Ave #302, New York, NY 10017
Position Title: Development Manager
Location: Resolution Headquarters at 370 Lexington Avenue, 3rd Floor, New York, NY
Classification: Exempt, full-time
Reporting To: Director of Development
Start Date: Immediate
Salary Range: $71,000-77,000
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of nearly 600 Fellows, working across six continents and in over 85 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Development Manager will work closely with the Development & Communications department, the Development Committee of the Board, and the CEO to assist in executing day-to-day fundraising operations of the organization for events, individual, and institutional donors with a focus on engagement activities with foundations and corporations. This role will help strengthen, maintain, and grow the organization’s support by collaborating with the Director of Development in the execution of Resolution Project’s donor cultivation and stewardship strategies, focusing much of their time on helping to identify, solicit, and steward foundation and corporate gifts. We are looking for someone who is excited about this work, will bring an entrepreneurial spirit, and will contribute to the creative growth of Resolution as a thought partner to the Director of Development. The ideal candidate will be an experienced and skilled writer, a strong project manager, an excellent communicator, detail-oriented, and able to meet deadlines and adapt to changing needs and opportunities. The role will also require the candidate to develop a deep understanding of Resolution’s programs and impact by collaborating with other staff and can develop innovative solutions to challenges.
The candidate must have a flexible schedule, and be prepared to join phone and in-person meetings earlier and later than regular business hours, including some weekends.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support fundraising goals and organizational growth as follows:
Development Coordinator Management
- Manage full-time Development Coordinator and take part in the hiring process for this new position.
Prospect Research and Donor Cultivation
- Research and identify corporate and foundation prospects and opportunities.
- Collaborate with the Development team and other departments to develop outreach, engagement, and solicitation strategies.
- Assist in researching and identifying conferences, events, and other opportunities to generate new institutional and individual donor leads.
- Attend and participate in donor/funder cultivation meetings alongside the Director of Development and other relevant staff, as needed.
Grant Writing and Management
- Manage the grant submission process, including collection and synthesis of data, completion of proposals, tracking, reporting, and corresponding with foundation and corporate donors.
- Serve as the primary writer on all grant proposals, requests, pitch decks, concept notes, and reports to foundations.
- Cross-departmental collaboration to collect relevant program data, organizational documents and information, and financial records to ensure accurate information is transmitted in all funder communications.
- Engage in strategic planning around funding alignment, including plans for increasing gifts from current donors and multi-year grants.
- Carefully track donor and grant information in the Salesforce database.
Institutional Relationship Management
- Support strategic donor outreach and communications, and maintain regular correspondence with key funding representatives.
- Attend in-person and virtual meetings with corporate and foundation staff members to cultivate and steward relationships, leveraging support from other staff where necessary.
- Connect existing and prospective institutional partners to engagement opportunities.
- Collaborate internally within the Development department, and across departments (primarily with the Programs team), to plan and organize events with partners to spread the word about Resolution Project.
- Assist in the development of engaging funder collateral.
Individual Donor Cultivation and Stewardship
- Collaborate with the Development team to steward existing donors throughout the year including implementation of an annual gift renewal plan/process, spring Giving Amplified campaign, and End of Year campaign.
- Manage the development and implementation of a comprehensive cultivation and stewardship plan for individual donors, including a calendar of touchpoints and personalized outreach.
- Assist in developing and implementing innovative email campaigns, social media fundraising, and other donor communications in partnership with the Communications Manager.
Volunteer Management and Engagement
- Support the development and rollout of a more streamlined volunteer engagement process in partnership with the Development and Program teams.
- Help drive and manage organization-wide efforts to build community among volunteers with a focus on increasing giving among them.
Event Support
- Support the Director of Development with the planning and execution of special events including donor cultivation and solicitation events and annual fundraising events (Resolve Gala and Young Leaders Now Awards Dinner).
- Secure, manage, and track event sponsorships.
- Support communications efforts by ensuring volunteers are equipped with campaign, event, and fundraising tools they can use for outreach to their networks.
- Collaborate with the Development and Program teams to plan and execute events for Resolution Project’s volunteer community.
Other Related Duties, As Requested
Qualifications
- 5 years of relevant professional experience.
- Highly organized with meticulous attention to detail and follow-through.
- Ability to work well independently, with a high level of professionalism and good interpersonal skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
- Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
- Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
- Familiarity/experience with Salesforce or other CRM (training available).
- Excellent written and oral communication skills.
- Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
- Resolution requires that all staff be fully vaccinated with an FDA or WHO-authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Prior staff management experience.
- Prior stakeholder/relationship management experience.
- Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
To apply
https://resolutionproject.pinpointhq.com/postings/d586e492-6999-4006-91c8-0d12cb03beb7
No emails or phone calls, please
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Mar 31, 2023
Full time
Position Title: Development Manager
Location: Resolution Headquarters at 370 Lexington Avenue, 3rd Floor, New York, NY
Classification: Exempt, full-time
Reporting To: Director of Development
Start Date: Immediate
Salary Range: $71,000-77,000
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of nearly 600 Fellows, working across six continents and in over 85 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Development Manager will work closely with the Development & Communications department, the Development Committee of the Board, and the CEO to assist in executing day-to-day fundraising operations of the organization for events, individual, and institutional donors with a focus on engagement activities with foundations and corporations. This role will help strengthen, maintain, and grow the organization’s support by collaborating with the Director of Development in the execution of Resolution Project’s donor cultivation and stewardship strategies, focusing much of their time on helping to identify, solicit, and steward foundation and corporate gifts. We are looking for someone who is excited about this work, will bring an entrepreneurial spirit, and will contribute to the creative growth of Resolution as a thought partner to the Director of Development. The ideal candidate will be an experienced and skilled writer, a strong project manager, an excellent communicator, detail-oriented, and able to meet deadlines and adapt to changing needs and opportunities. The role will also require the candidate to develop a deep understanding of Resolution’s programs and impact by collaborating with other staff and can develop innovative solutions to challenges.
The candidate must have a flexible schedule, and be prepared to join phone and in-person meetings earlier and later than regular business hours, including some weekends.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support fundraising goals and organizational growth as follows:
Development Coordinator Management
- Manage full-time Development Coordinator and take part in the hiring process for this new position.
Prospect Research and Donor Cultivation
- Research and identify corporate and foundation prospects and opportunities.
- Collaborate with the Development team and other departments to develop outreach, engagement, and solicitation strategies.
- Assist in researching and identifying conferences, events, and other opportunities to generate new institutional and individual donor leads.
- Attend and participate in donor/funder cultivation meetings alongside the Director of Development and other relevant staff, as needed.
Grant Writing and Management
- Manage the grant submission process, including collection and synthesis of data, completion of proposals, tracking, reporting, and corresponding with foundation and corporate donors.
- Serve as the primary writer on all grant proposals, requests, pitch decks, concept notes, and reports to foundations.
- Cross-departmental collaboration to collect relevant program data, organizational documents and information, and financial records to ensure accurate information is transmitted in all funder communications.
- Engage in strategic planning around funding alignment, including plans for increasing gifts from current donors and multi-year grants.
- Carefully track donor and grant information in the Salesforce database.
Institutional Relationship Management
- Support strategic donor outreach and communications, and maintain regular correspondence with key funding representatives.
- Attend in-person and virtual meetings with corporate and foundation staff members to cultivate and steward relationships, leveraging support from other staff where necessary.
- Connect existing and prospective institutional partners to engagement opportunities.
- Collaborate internally within the Development department, and across departments (primarily with the Programs team), to plan and organize events with partners to spread the word about Resolution Project.
- Assist in the development of engaging funder collateral.
Individual Donor Cultivation and Stewardship
- Collaborate with the Development team to steward existing donors throughout the year including implementation of an annual gift renewal plan/process, spring Giving Amplified campaign, and End of Year campaign.
- Manage the development and implementation of a comprehensive cultivation and stewardship plan for individual donors, including a calendar of touchpoints and personalized outreach.
- Assist in developing and implementing innovative email campaigns, social media fundraising, and other donor communications in partnership with the Communications Manager.
Volunteer Management and Engagement
- Support the development and rollout of a more streamlined volunteer engagement process in partnership with the Development and Program teams.
- Help drive and manage organization-wide efforts to build community among volunteers with a focus on increasing giving among them.
Event Support
- Support the Director of Development with the planning and execution of special events including donor cultivation and solicitation events and annual fundraising events (Resolve Gala and Young Leaders Now Awards Dinner).
- Secure, manage, and track event sponsorships.
- Support communications efforts by ensuring volunteers are equipped with campaign, event, and fundraising tools they can use for outreach to their networks.
- Collaborate with the Development and Program teams to plan and execute events for Resolution Project’s volunteer community.
Other Related Duties, As Requested
Qualifications
- 5 years of relevant professional experience.
- Highly organized with meticulous attention to detail and follow-through.
- Ability to work well independently, with a high level of professionalism and good interpersonal skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
- Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
- Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
- Familiarity/experience with Salesforce or other CRM (training available).
- Excellent written and oral communication skills.
- Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
- Resolution requires that all staff be fully vaccinated with an FDA or WHO-authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Prior staff management experience.
- Prior stakeholder/relationship management experience.
- Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
To apply
https://resolutionproject.pinpointhq.com/postings/d586e492-6999-4006-91c8-0d12cb03beb7
No emails or phone calls, please
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you would be responsible for providing administrative support to the Business and Community Education department. Your responsibilities would include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you would be overseeing student records, open enrollment files, third-party billing, receiving payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Fields questions from instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Collaborates with Enrollment Services, Business Services personnel and Business & Community Education Managers.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Prepares daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Scans and copies documents as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors such as the Department of Veteran Affairs to assist students with registration, gathering payment information, and disseminating credential information.
Prepares daily report of current students for Hawkeye Alert.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree.
Experience working in a community college setting.
Working Conditions
Anticipated schedule is Monday through Friday from 8:00am – 4:30pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and classroom setting using technology in a climate-controlled environment with a combination of natural and fluorescent light. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Explain your working knowledge of computer software including but not limited to Microsoft Office and Google suite. Additionally, share examples of how you have used them at work as well as what type of documents you have created with them.
Describe your experience with multi-tasking, troubleshooting and working with project deadlines in your current/previous positions.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Sunday, April 2, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 13, 2023
Full time
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you would be responsible for providing administrative support to the Business and Community Education department. Your responsibilities would include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you would be overseeing student records, open enrollment files, third-party billing, receiving payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Fields questions from instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Collaborates with Enrollment Services, Business Services personnel and Business & Community Education Managers.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Prepares daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Scans and copies documents as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors such as the Department of Veteran Affairs to assist students with registration, gathering payment information, and disseminating credential information.
Prepares daily report of current students for Hawkeye Alert.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree.
Experience working in a community college setting.
Working Conditions
Anticipated schedule is Monday through Friday from 8:00am – 4:30pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and classroom setting using technology in a climate-controlled environment with a combination of natural and fluorescent light. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Explain your working knowledge of computer software including but not limited to Microsoft Office and Google suite. Additionally, share examples of how you have used them at work as well as what type of documents you have created with them.
Describe your experience with multi-tasking, troubleshooting and working with project deadlines in your current/previous positions.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Sunday, April 2, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
WORK SCHEDULE: This position is full time regular and non-exempt and requires the ability to work a flexible schedule. The schedule will vary depending on program needs. Requires the ability and willingness to work nights, weekends, and holidays when needed, as well as being On-Call in the event of emergencies.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption and an approved accommodation at time of On-Boarding. Please note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS).
POSITION SUMMARY: Under the supervision of the Program Manager, the Program Supervisor will be responsible for the overall daily operations of the program site. The Program Supervisor will provide day-to-day supervision, leadership, and guidance of the Youth Counselors. In conjunction with other program leadership and staff, the Program Supervisor’s task is to create a safe and caring therapeutic environment for vulnerable young people in residence. The position requires strong organizational, supervisory, and administrative skills, as well as the ability to be flexible while maintaining a safe and structured environment.
ESSENTIAL RESPONSIBILITIES:
Assist the Program Manager and Program Director in the day-to-day oversight of the program.
Hire, supervise, and develop Youth Counselor staff (both full time and on-call).
Ensures program maintains licensing compliance; meeting at least the minimum standards as stated in WAC and ORR policies.
Ensure state and federal program requirements are met including that all forms and progress notes are properly completed, and intakes/exits are entered in the Office of Refugee Resettlement (ORR’s) web-based program (UAC Portal) and Capacity Management (HHS-OKTA)
Create all staff work schedule and recommends approval or dis-approval of all leave requests.
Ensures that ratios and appropriate supervision levels are continuously met per city, state, and federal requirements.
Provide supervision, coaching, and feedback for all direct reports. Complete performance evaluations in a timely manner.
Develops trainings for Youth Counselors, as needed, to improve performance and quality of client care.
Lead weekly house/community meeting for youth, and house staff meeting with Youth Counselors and Mental Health Therapist.
Address client grievances in a timely manner. Ensure documentation and notifications are completed within required timeframes.
Oversee implementation of life skill workshops, or other psycho-educational activities facilitated by Youth Counselors.
Conduct monthly Health and Safety inspection and program fire drill. Complete required documentation. This duty is shared with Program Coordinator.
Ensure facility is appropriately stocked of all supplies (including food, PPE, office supplies, client clothing, etc.). This duty is shared with Program Coordinator.
Ensure the facility and vehicle is maintained in a safe, clean orderly fashion. This duty is shared with Program Coordinator.
Promptly report needs for facility repair to the Facilities Manager and Program Manager. This duty is shared with Program Coordinator.
Coordinate and monitor house activities including use of kitchen and laundry facilities. Ensure the overall cleanliness of the facility by monitoring weekly chores.
Responsible for taking call as needed and required to answer and respond to emergency program calls. Split On-Call responsibility with other program supervisors.
Provide on-site coverage if needed during emergencies or when unable to find coverage to meet client-staff ratio needed.
Ensure behavioral management system is implemented in a fair, trauma-informed, and therapeutic manner.
Reconcile petty cash, Safeway card, Program Purchase Card, and 76 gas cards monthly, submits reports to Program Manager for review and approval.
Plan or coordinate special events, such as holidays, acculturation activities, educational and recreational outings, and other meaningful experiences for Casa de los Amigos young people.
Assist with the coordination of Physical Education instruction and other large muscle activities in coordination with the Program Manager or designee as required by state and federal requirements.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
3 or more years of experience working with vulnerable young people and/or young people experiencing homelessness.
High School Diploma or GED.
Fluency in Spanish and English, both written and verbally.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
PREFERRED REQUIREMENTS:
1 or more years of experience documenting outcomes for grant compliance.
1 or more years of supervision experience.
BA in social services, education, or related field.
Leadership or teaching experience with Opportunity Youth or similar nontraditional populations.
Course work, experience, or training in education, child or human development, chemical dependency, mental illness, group dynamics, residential treatment, or related experience highly preferred.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
Feb 03, 2023
Full time
WORK SCHEDULE: This position is full time regular and non-exempt and requires the ability to work a flexible schedule. The schedule will vary depending on program needs. Requires the ability and willingness to work nights, weekends, and holidays when needed, as well as being On-Call in the event of emergencies.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption and an approved accommodation at time of On-Boarding. Please note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS).
POSITION SUMMARY: Under the supervision of the Program Manager, the Program Supervisor will be responsible for the overall daily operations of the program site. The Program Supervisor will provide day-to-day supervision, leadership, and guidance of the Youth Counselors. In conjunction with other program leadership and staff, the Program Supervisor’s task is to create a safe and caring therapeutic environment for vulnerable young people in residence. The position requires strong organizational, supervisory, and administrative skills, as well as the ability to be flexible while maintaining a safe and structured environment.
ESSENTIAL RESPONSIBILITIES:
Assist the Program Manager and Program Director in the day-to-day oversight of the program.
Hire, supervise, and develop Youth Counselor staff (both full time and on-call).
Ensures program maintains licensing compliance; meeting at least the minimum standards as stated in WAC and ORR policies.
Ensure state and federal program requirements are met including that all forms and progress notes are properly completed, and intakes/exits are entered in the Office of Refugee Resettlement (ORR’s) web-based program (UAC Portal) and Capacity Management (HHS-OKTA)
Create all staff work schedule and recommends approval or dis-approval of all leave requests.
Ensures that ratios and appropriate supervision levels are continuously met per city, state, and federal requirements.
Provide supervision, coaching, and feedback for all direct reports. Complete performance evaluations in a timely manner.
Develops trainings for Youth Counselors, as needed, to improve performance and quality of client care.
Lead weekly house/community meeting for youth, and house staff meeting with Youth Counselors and Mental Health Therapist.
Address client grievances in a timely manner. Ensure documentation and notifications are completed within required timeframes.
Oversee implementation of life skill workshops, or other psycho-educational activities facilitated by Youth Counselors.
Conduct monthly Health and Safety inspection and program fire drill. Complete required documentation. This duty is shared with Program Coordinator.
Ensure facility is appropriately stocked of all supplies (including food, PPE, office supplies, client clothing, etc.). This duty is shared with Program Coordinator.
Ensure the facility and vehicle is maintained in a safe, clean orderly fashion. This duty is shared with Program Coordinator.
Promptly report needs for facility repair to the Facilities Manager and Program Manager. This duty is shared with Program Coordinator.
Coordinate and monitor house activities including use of kitchen and laundry facilities. Ensure the overall cleanliness of the facility by monitoring weekly chores.
Responsible for taking call as needed and required to answer and respond to emergency program calls. Split On-Call responsibility with other program supervisors.
Provide on-site coverage if needed during emergencies or when unable to find coverage to meet client-staff ratio needed.
Ensure behavioral management system is implemented in a fair, trauma-informed, and therapeutic manner.
Reconcile petty cash, Safeway card, Program Purchase Card, and 76 gas cards monthly, submits reports to Program Manager for review and approval.
Plan or coordinate special events, such as holidays, acculturation activities, educational and recreational outings, and other meaningful experiences for Casa de los Amigos young people.
Assist with the coordination of Physical Education instruction and other large muscle activities in coordination with the Program Manager or designee as required by state and federal requirements.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
3 or more years of experience working with vulnerable young people and/or young people experiencing homelessness.
High School Diploma or GED.
Fluency in Spanish and English, both written and verbally.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
PREFERRED REQUIREMENTS:
1 or more years of experience documenting outcomes for grant compliance.
1 or more years of supervision experience.
BA in social services, education, or related field.
Leadership or teaching experience with Opportunity Youth or similar nontraditional populations.
Course work, experience, or training in education, child or human development, chemical dependency, mental illness, group dynamics, residential treatment, or related experience highly preferred.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
Position Summary/Primary Purpose of Position:
The Event Coordinator position is responsible for the comprehensive planning, execution and reporting of a wide array of events for the Kenan Institute, which seek to expand and increase the profile of the organization’s mission to its stakeholders. Events are conducted in-person, virtual and hybrid-style, and include conferences, symposia, speaking engagements, CEO roundtables, board of advisor meetings, webinars and debates. In addition, the Event Coordinator oversees the UNC Kenan-Flagler Business School’s prestigious Dean’s Speaker Series, which brings preeminent private and public sector leaders to campus to offer insightful perspectives on leadership. Previous speakers have included General Mark A. Milley, Darren Walker, Hope Bryant and Steve Schwarzman. This position is a member of the Kenan Institute external affairs team and works in tandem with colleagues to ensure promotions and collateral are expertly produced, along with website and social media coverage, and video production services. Additionally, the Event Coordinator will work cross-functionally with leaders at the Kenan Institute and across the business school to ensure high-profile events (such as the Dean’s Speaker Series) are meeting the intended goals and objectives, along with engaging targeted audiences. The Event Coordinator reports to the Director of External Affairs.
Required Qualifications, Competencies, and Experience:
Ability to work independently, manage time and steer multiple projects simultaneously Exceptional organizational skills with a proven record of success in planning and executing various large and small events, such as conferences, symposia, corporate meetings, webinars and keynote speeches Diligent attention to detail Excellent written and oral communication skills Adaptability to quickly-changing landscapes and demands Tracking and ability to meet overlapping project deadlines Creative problem solving and solutions-focused forethought Professional and courteous correspondence with a wide variety of clients, from vendors and university partners, to CEOs and industry leaders. Working knowledge of Microsoft products, such as Word, Excel and Teams Experience working with Zoom or other virtual meeting/event platforms *Must be available to work outside normal office hours, including some weekends and occasional travel
Dec 09, 2022
Full time
Position Summary/Primary Purpose of Position:
The Event Coordinator position is responsible for the comprehensive planning, execution and reporting of a wide array of events for the Kenan Institute, which seek to expand and increase the profile of the organization’s mission to its stakeholders. Events are conducted in-person, virtual and hybrid-style, and include conferences, symposia, speaking engagements, CEO roundtables, board of advisor meetings, webinars and debates. In addition, the Event Coordinator oversees the UNC Kenan-Flagler Business School’s prestigious Dean’s Speaker Series, which brings preeminent private and public sector leaders to campus to offer insightful perspectives on leadership. Previous speakers have included General Mark A. Milley, Darren Walker, Hope Bryant and Steve Schwarzman. This position is a member of the Kenan Institute external affairs team and works in tandem with colleagues to ensure promotions and collateral are expertly produced, along with website and social media coverage, and video production services. Additionally, the Event Coordinator will work cross-functionally with leaders at the Kenan Institute and across the business school to ensure high-profile events (such as the Dean’s Speaker Series) are meeting the intended goals and objectives, along with engaging targeted audiences. The Event Coordinator reports to the Director of External Affairs.
Required Qualifications, Competencies, and Experience:
Ability to work independently, manage time and steer multiple projects simultaneously Exceptional organizational skills with a proven record of success in planning and executing various large and small events, such as conferences, symposia, corporate meetings, webinars and keynote speeches Diligent attention to detail Excellent written and oral communication skills Adaptability to quickly-changing landscapes and demands Tracking and ability to meet overlapping project deadlines Creative problem solving and solutions-focused forethought Professional and courteous correspondence with a wide variety of clients, from vendors and university partners, to CEOs and industry leaders. Working knowledge of Microsoft products, such as Word, Excel and Teams Experience working with Zoom or other virtual meeting/event platforms *Must be available to work outside normal office hours, including some weekends and occasional travel
As the third-party administrator of the Flexible Housing Pool, the Center for Housing and Health (CHH) is charged with maintaining a portfolio of quality, readily accessible housing for program participants. The Flexible Housing Pool is a multisector investment in housing that aims to expand the number of units available to people in Chicago and Cook County experiencing homelessness.
The Youth Program Manager will coordinate the Flexible Housing Pool for homeless youth, ages 18-24 who are frequent users of health services, homeless shelters and legal/justice systems. This position will serve as the Center’s liaison to sub-contracted youth partner agencies providing permanent supportive housing and intensive case management. This position will offer direction to intensive case managers and supervisors about the implementation of the project’s policies and procedures and will have shared responsibility for the overall quality of services provided. The position also will be responsible for monitoring the housing stability, income maintenance, and health outcomes of program participants. CHH is a supporting organization of the AIDS Foundation Chicago.
The salary range for this role is $50,000 to $53,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Management & Operations
Collaborate and coordinate with other FHP Managers to ensure a smooth transition from outreach to housing placements for youths enrolled into the program
Assign newly enrolled youths to subcontracted partner agency case managers
Convene and facilitate bi-monthly Systems Integration Team (SIT) meetings where subcontracted partner case management agencies, Hospital Partners, and other integral agencies/organizations will communicate and work collaboratively in meeting tenants’ goals and desired housing and health outcomes
Review and make decisions on tenant move requests
Monitor partner agencies’ Client Assistance Funds utilization
Serve as primary point of contact to project partners to support tenant needs and troubleshoot challenges
Support the partner agencies to ensure youth participants are matched to appropriate housing and service options
Upon hire, onboard new partner agency staff regarding program overview and operations, and the Case Worthy client-level database
Ensure partner agency staff are trained on and deliver services from the program philosophies of Housing First, Harm Reduction; Client-Centered, and Trauma Informed Care
Coordinate and collaborate with the city of Chicago’s Service Coordination and Navigation (SCaN) violence prevention program to ensure coordinated services for FHP youths
Based on emerging tenant needs, research, identify, and introduce appropriate resources on behalf of and for the partner agencies case managers
Coordinate the integration of the Individualize Placement & Support (IPS) employment program, and other workforce development programs, into the FHP by facilitating referrals and monitoring program outcomes.
Implement and Oversee Program Enhancements
Stay abreast of best practices and trends from Chicago’s youth homelessness & housing system
Lead the implementation of the Youth Learning Collaborative (YLC) recommendations with support from the FHP Senior Youth Program Manager and FHP Director
Lead and/or coordinate recruitment, involvement, and development of FHP youths in the FHP Lived Experience Advisory Committee and/or agency Youth Action Boards
Develop partnerships and connections with community organizations to expand services for FHP youth, including but not limited to employment programming, behavioral health supports, legal services, parenting resources, childcare resources, etc.
Identify and implement appropriate assessment tools and programming for FHP youth heads-of-households with minor children
Support partner agencies to connect to affordable housing and alternative subsidy resources to assist youths with “moving on” or “graduate” from the program
Identify training needs for partner agencies related to youth-specific needs and develop an annual training plan
Onboard new partner agencies during the expansion of the youth program
Quality Assurance and Reporting
Ensure youth cohort outcomes (housing stability; increase income; improve health outcomes) are met
Provide guidance and direction to partner agency case managers and supervisors about the implementation of the Flexible Housing Pool policies and procedures; promote cohesion of services across the program and ensure compliance with program policies, procedures and requirements; including data entry standards
Collect, review and correct data to ensure accuracy for reports delivered to public and private funders
Support Senior Program Manager with collecting data needed for disbursement reports
Ensure timely data entry in the Homeless Management Information System (HMIS)
Create and disseminate weekly, monthly, quarterly, and/or ad hoc reports to the FHP Senior Manager, FHP Director, funders, and partner agencies
Conduct annual site visits with FHP youth partner agencies
Prepare for and participate in site visits from the city of Chicago’s Department of Family & Support Services
Support Senior Program Manager in communication with hospital and Managed Care Organization care coordinators about project progress and participant outcomes
Other
Attend required conference/s, trainings (i.e., HMIS, system wide trainings, etc) and webinars
Attend and participate in regularly scheduled agency meetings (i.e. All Staff, Housing Department, FHP Team; Program Oversight, etc.)
Participate in monthly Partner Agency Supervisor Oversight meetings
Participate in applicable system-level external committees, as necessary.
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s Degree in Social Services or related field of study and 2 years’ experience or 5 years’ experience in Housing, Homelessness, Youth/Young Adult programming and/or Healthcare; or lived experience of homelessness.
OR
Master’s Degree Social Services, Healthcare, Public Health, Management and 2 years’ experience in Housing, Homelessness, Youth/Young Adult programming, and/or Healthcare; or lived experience of homelessness.
Preferred Qualifications
Master’s Degree in Social Services, Public Health, Psychology or related field
3 or more years’ experience in Housing, Homelessness, and/or Healthcare with a focus on Youth/Young Adults
3-5 Years’ Supervisory experience and/or Program Management experience
2-4 years experience/involvement with community partnerships
Demonstrated proficiency in data collection & monitoring
Lived experience of homelessness
Bi-lingual
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of youth homelessness and supportive housing practices
Exceptional organizational and time management skills
Strong attention to detail
Ability to build and maintain community relationships
Good written and verbal communication skills; Meeting facilitation skills
Solid conflict resolution skills
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Occasional travel within the city of Chicago and Cook County suburbs.
Dec 09, 2022
Full time
As the third-party administrator of the Flexible Housing Pool, the Center for Housing and Health (CHH) is charged with maintaining a portfolio of quality, readily accessible housing for program participants. The Flexible Housing Pool is a multisector investment in housing that aims to expand the number of units available to people in Chicago and Cook County experiencing homelessness.
The Youth Program Manager will coordinate the Flexible Housing Pool for homeless youth, ages 18-24 who are frequent users of health services, homeless shelters and legal/justice systems. This position will serve as the Center’s liaison to sub-contracted youth partner agencies providing permanent supportive housing and intensive case management. This position will offer direction to intensive case managers and supervisors about the implementation of the project’s policies and procedures and will have shared responsibility for the overall quality of services provided. The position also will be responsible for monitoring the housing stability, income maintenance, and health outcomes of program participants. CHH is a supporting organization of the AIDS Foundation Chicago.
The salary range for this role is $50,000 to $53,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Management & Operations
Collaborate and coordinate with other FHP Managers to ensure a smooth transition from outreach to housing placements for youths enrolled into the program
Assign newly enrolled youths to subcontracted partner agency case managers
Convene and facilitate bi-monthly Systems Integration Team (SIT) meetings where subcontracted partner case management agencies, Hospital Partners, and other integral agencies/organizations will communicate and work collaboratively in meeting tenants’ goals and desired housing and health outcomes
Review and make decisions on tenant move requests
Monitor partner agencies’ Client Assistance Funds utilization
Serve as primary point of contact to project partners to support tenant needs and troubleshoot challenges
Support the partner agencies to ensure youth participants are matched to appropriate housing and service options
Upon hire, onboard new partner agency staff regarding program overview and operations, and the Case Worthy client-level database
Ensure partner agency staff are trained on and deliver services from the program philosophies of Housing First, Harm Reduction; Client-Centered, and Trauma Informed Care
Coordinate and collaborate with the city of Chicago’s Service Coordination and Navigation (SCaN) violence prevention program to ensure coordinated services for FHP youths
Based on emerging tenant needs, research, identify, and introduce appropriate resources on behalf of and for the partner agencies case managers
Coordinate the integration of the Individualize Placement & Support (IPS) employment program, and other workforce development programs, into the FHP by facilitating referrals and monitoring program outcomes.
Implement and Oversee Program Enhancements
Stay abreast of best practices and trends from Chicago’s youth homelessness & housing system
Lead the implementation of the Youth Learning Collaborative (YLC) recommendations with support from the FHP Senior Youth Program Manager and FHP Director
Lead and/or coordinate recruitment, involvement, and development of FHP youths in the FHP Lived Experience Advisory Committee and/or agency Youth Action Boards
Develop partnerships and connections with community organizations to expand services for FHP youth, including but not limited to employment programming, behavioral health supports, legal services, parenting resources, childcare resources, etc.
Identify and implement appropriate assessment tools and programming for FHP youth heads-of-households with minor children
Support partner agencies to connect to affordable housing and alternative subsidy resources to assist youths with “moving on” or “graduate” from the program
Identify training needs for partner agencies related to youth-specific needs and develop an annual training plan
Onboard new partner agencies during the expansion of the youth program
Quality Assurance and Reporting
Ensure youth cohort outcomes (housing stability; increase income; improve health outcomes) are met
Provide guidance and direction to partner agency case managers and supervisors about the implementation of the Flexible Housing Pool policies and procedures; promote cohesion of services across the program and ensure compliance with program policies, procedures and requirements; including data entry standards
Collect, review and correct data to ensure accuracy for reports delivered to public and private funders
Support Senior Program Manager with collecting data needed for disbursement reports
Ensure timely data entry in the Homeless Management Information System (HMIS)
Create and disseminate weekly, monthly, quarterly, and/or ad hoc reports to the FHP Senior Manager, FHP Director, funders, and partner agencies
Conduct annual site visits with FHP youth partner agencies
Prepare for and participate in site visits from the city of Chicago’s Department of Family & Support Services
Support Senior Program Manager in communication with hospital and Managed Care Organization care coordinators about project progress and participant outcomes
Other
Attend required conference/s, trainings (i.e., HMIS, system wide trainings, etc) and webinars
Attend and participate in regularly scheduled agency meetings (i.e. All Staff, Housing Department, FHP Team; Program Oversight, etc.)
Participate in monthly Partner Agency Supervisor Oversight meetings
Participate in applicable system-level external committees, as necessary.
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s Degree in Social Services or related field of study and 2 years’ experience or 5 years’ experience in Housing, Homelessness, Youth/Young Adult programming and/or Healthcare; or lived experience of homelessness.
OR
Master’s Degree Social Services, Healthcare, Public Health, Management and 2 years’ experience in Housing, Homelessness, Youth/Young Adult programming, and/or Healthcare; or lived experience of homelessness.
Preferred Qualifications
Master’s Degree in Social Services, Public Health, Psychology or related field
3 or more years’ experience in Housing, Homelessness, and/or Healthcare with a focus on Youth/Young Adults
3-5 Years’ Supervisory experience and/or Program Management experience
2-4 years experience/involvement with community partnerships
Demonstrated proficiency in data collection & monitoring
Lived experience of homelessness
Bi-lingual
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of youth homelessness and supportive housing practices
Exceptional organizational and time management skills
Strong attention to detail
Ability to build and maintain community relationships
Good written and verbal communication skills; Meeting facilitation skills
Solid conflict resolution skills
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Occasional travel within the city of Chicago and Cook County suburbs.
As the third-party administrator of the Flexible Housing Pool, the Center for Housing and Health (CHH) is charged with maintaining a portfolio of quality, readily accessible housing for program participants. The Flexible Housing Pool is a multisector investment in housing that aims to expand the number of units available to people in Chicago and Cook County experiencing homelessness.
The Youth Program Manager will coordinate the Flexible Housing Pool for homeless youth, ages 18-24 who are frequent users of health services, homeless shelters and legal/justice systems. This position will serve as the Center’s liaison to sub-contracted youth partner agencies providing permanent supportive housing and intensive case management. This position will offer direction to intensive case managers and supervisors about the implementation of the project’s policies and procedures and will have shared responsibility for the overall quality of services provided. The position also will be responsible for monitoring the housing stability, income maintenance, and health outcomes of program participants. CHH is a supporting organization of the AIDS Foundation Chicago.
The salary range for this role is $50,000 to $53,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Management & Operations
Collaborate and coordinate with other FHP Managers to ensure a smooth transition from outreach to housing placements for youths enrolled into the program
Assign newly enrolled youths to subcontracted partner agency case managers
Convene and facilitate bi-monthly Systems Integration Team (SIT) meetings where subcontracted partner case management agencies, Hospital Partners, and other integral agencies/organizations will communicate and work collaboratively in meeting tenants’ goals and desired housing and health outcomes
Review and make decisions on tenant move requests
Monitor partner agencies’ Client Assistance Funds utilization
Serve as primary point of contact to project partners to support tenant needs and troubleshoot challenges
Support the partner agencies to ensure youth participants are matched to appropriate housing and service options
Upon hire, onboard new partner agency staff regarding program overview and operations, and the Case Worthy client-level database
Ensure partner agency staff are trained on and deliver services from the program philosophies of Housing First, Harm Reduction; Client-Centered, and Trauma Informed Care
Coordinate and collaborate with the city of Chicago’s Service Coordination and Navigation (SCaN) violence prevention program to ensure coordinated services for FHP youths
Based on emerging tenant needs, research, identify, and introduce appropriate resources on behalf of and for the partner agencies case managers
Coordinate the integration of the Individualize Placement & Support (IPS) employment program, and other workforce development programs, into the FHP by facilitating referrals and monitoring program outcomes.
Implement and Oversee Program Enhancements
Stay abreast of best practices and trends from Chicago’s youth homelessness & housing system
Lead the implementation of the Youth Learning Collaborative (YLC) recommendations with support from the FHP Senior Youth Program Manager and FHP Director
Lead and/or coordinate recruitment, involvement, and development of FHP youths in the FHP Lived Experience Advisory Committee and/or agency Youth Action Boards
Develop partnerships and connections with community organizations to expand services for FHP youth, including but not limited to employment programming, behavioral health supports, legal services, parenting resources, childcare resources, etc.
Identify and implement appropriate assessment tools and programming for FHP youth heads-of-households with minor children
Support partner agencies to connect to affordable housing and alternative subsidy resources to assist youths with “moving on” or “graduate” from the program
Identify training needs for partner agencies related to youth-specific needs and develop an annual training plan
Onboard new partner agencies during the expansion of the youth program
Quality Assurance and Reporting
Ensure youth cohort outcomes (housing stability; increase income; improve health outcomes) are met
Provide guidance and direction to partner agency case managers and supervisors about the implementation of the Flexible Housing Pool policies and procedures; promote cohesion of services across the program and ensure compliance with program policies, procedures and requirements; including data entry standards
Collect, review and correct data to ensure accuracy for reports delivered to public and private funders
Support Senior Program Manager with collecting data needed for disbursement reports
Ensure timely data entry in the Homeless Management Information System (HMIS)
Create and disseminate weekly, monthly, quarterly, and/or ad hoc reports to the FHP Senior Manager, FHP Director, funders, and partner agencies
Conduct annual site visits with FHP youth partner agencies
Prepare for and participate in site visits from the city of Chicago’s Department of Family & Support Services
Support Senior Program Manager in communication with hospital and Managed Care Organization care coordinators about project progress and participant outcomes
Other
Attend required conference/s, trainings (i.e., HMIS, system wide trainings, etc) and webinars
Attend and participate in regularly scheduled agency meetings (i.e. All Staff, Housing Department, FHP Team; Program Oversight, etc.)
Participate in monthly Partner Agency Supervisor Oversight meetings
Participate in applicable system-level external committees, as necessary.
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s Degree in Social Services or related field of study and 2 years’ experience or 5 years’ experience in Housing, Homelessness, Youth/Young Adult programming and/or Healthcare; or lived experience of homelessness.
OR
Master’s Degree Social Services, Healthcare, Public Health, Management and 2 years’ experience in Housing, Homelessness, Youth/Young Adult programming, and/or Healthcare; or lived experience of homelessness.
Preferred Qualifications
Master’s Degree in Social Services, Public Health, Psychology or related field
3 or more years’ experience in Housing, Homelessness, and/or Healthcare with a focus on Youth/Young Adults
3-5 Years’ Supervisory experience and/or Program Management experience
2-4 years experience/involvement with community partnerships
Demonstrated proficiency in data collection & monitoring
Lived experience of homelessness
Bi-lingual
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of youth homelessness and supportive housing practices
Exceptional organizational and time management skills
Strong attention to detail
Ability to build and maintain community relationships
Good written and verbal communication skills; Meeting facilitation skills
Solid conflict resolution skills
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Occasional travel within the city of Chicago and Cook County suburbs.
Nov 03, 2022
Full time
As the third-party administrator of the Flexible Housing Pool, the Center for Housing and Health (CHH) is charged with maintaining a portfolio of quality, readily accessible housing for program participants. The Flexible Housing Pool is a multisector investment in housing that aims to expand the number of units available to people in Chicago and Cook County experiencing homelessness.
The Youth Program Manager will coordinate the Flexible Housing Pool for homeless youth, ages 18-24 who are frequent users of health services, homeless shelters and legal/justice systems. This position will serve as the Center’s liaison to sub-contracted youth partner agencies providing permanent supportive housing and intensive case management. This position will offer direction to intensive case managers and supervisors about the implementation of the project’s policies and procedures and will have shared responsibility for the overall quality of services provided. The position also will be responsible for monitoring the housing stability, income maintenance, and health outcomes of program participants. CHH is a supporting organization of the AIDS Foundation Chicago.
The salary range for this role is $50,000 to $53,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Management & Operations
Collaborate and coordinate with other FHP Managers to ensure a smooth transition from outreach to housing placements for youths enrolled into the program
Assign newly enrolled youths to subcontracted partner agency case managers
Convene and facilitate bi-monthly Systems Integration Team (SIT) meetings where subcontracted partner case management agencies, Hospital Partners, and other integral agencies/organizations will communicate and work collaboratively in meeting tenants’ goals and desired housing and health outcomes
Review and make decisions on tenant move requests
Monitor partner agencies’ Client Assistance Funds utilization
Serve as primary point of contact to project partners to support tenant needs and troubleshoot challenges
Support the partner agencies to ensure youth participants are matched to appropriate housing and service options
Upon hire, onboard new partner agency staff regarding program overview and operations, and the Case Worthy client-level database
Ensure partner agency staff are trained on and deliver services from the program philosophies of Housing First, Harm Reduction; Client-Centered, and Trauma Informed Care
Coordinate and collaborate with the city of Chicago’s Service Coordination and Navigation (SCaN) violence prevention program to ensure coordinated services for FHP youths
Based on emerging tenant needs, research, identify, and introduce appropriate resources on behalf of and for the partner agencies case managers
Coordinate the integration of the Individualize Placement & Support (IPS) employment program, and other workforce development programs, into the FHP by facilitating referrals and monitoring program outcomes.
Implement and Oversee Program Enhancements
Stay abreast of best practices and trends from Chicago’s youth homelessness & housing system
Lead the implementation of the Youth Learning Collaborative (YLC) recommendations with support from the FHP Senior Youth Program Manager and FHP Director
Lead and/or coordinate recruitment, involvement, and development of FHP youths in the FHP Lived Experience Advisory Committee and/or agency Youth Action Boards
Develop partnerships and connections with community organizations to expand services for FHP youth, including but not limited to employment programming, behavioral health supports, legal services, parenting resources, childcare resources, etc.
Identify and implement appropriate assessment tools and programming for FHP youth heads-of-households with minor children
Support partner agencies to connect to affordable housing and alternative subsidy resources to assist youths with “moving on” or “graduate” from the program
Identify training needs for partner agencies related to youth-specific needs and develop an annual training plan
Onboard new partner agencies during the expansion of the youth program
Quality Assurance and Reporting
Ensure youth cohort outcomes (housing stability; increase income; improve health outcomes) are met
Provide guidance and direction to partner agency case managers and supervisors about the implementation of the Flexible Housing Pool policies and procedures; promote cohesion of services across the program and ensure compliance with program policies, procedures and requirements; including data entry standards
Collect, review and correct data to ensure accuracy for reports delivered to public and private funders
Support Senior Program Manager with collecting data needed for disbursement reports
Ensure timely data entry in the Homeless Management Information System (HMIS)
Create and disseminate weekly, monthly, quarterly, and/or ad hoc reports to the FHP Senior Manager, FHP Director, funders, and partner agencies
Conduct annual site visits with FHP youth partner agencies
Prepare for and participate in site visits from the city of Chicago’s Department of Family & Support Services
Support Senior Program Manager in communication with hospital and Managed Care Organization care coordinators about project progress and participant outcomes
Other
Attend required conference/s, trainings (i.e., HMIS, system wide trainings, etc) and webinars
Attend and participate in regularly scheduled agency meetings (i.e. All Staff, Housing Department, FHP Team; Program Oversight, etc.)
Participate in monthly Partner Agency Supervisor Oversight meetings
Participate in applicable system-level external committees, as necessary.
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s Degree in Social Services or related field of study and 2 years’ experience or 5 years’ experience in Housing, Homelessness, Youth/Young Adult programming and/or Healthcare; or lived experience of homelessness.
OR
Master’s Degree Social Services, Healthcare, Public Health, Management and 2 years’ experience in Housing, Homelessness, Youth/Young Adult programming, and/or Healthcare; or lived experience of homelessness.
Preferred Qualifications
Master’s Degree in Social Services, Public Health, Psychology or related field
3 or more years’ experience in Housing, Homelessness, and/or Healthcare with a focus on Youth/Young Adults
3-5 Years’ Supervisory experience and/or Program Management experience
2-4 years experience/involvement with community partnerships
Demonstrated proficiency in data collection & monitoring
Lived experience of homelessness
Bi-lingual
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of youth homelessness and supportive housing practices
Exceptional organizational and time management skills
Strong attention to detail
Ability to build and maintain community relationships
Good written and verbal communication skills; Meeting facilitation skills
Solid conflict resolution skills
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Occasional travel within the city of Chicago and Cook County suburbs.
The primary responsibility of the Community Partnerships Employment Specialists is to assist justice- involved individuals in identifying and addressing barriers to obtaining gainful employment. This role serves a key function as a part of the Women Evolving program which aims to increase economic opportunities of Black Cis and Trans women. This includes creating partnerships with employers, staying closely connected with partner agencies and their employment-related services, staying current about employment openings in the Chicagoland area, and connect individuals to these opportunities. This position will directly link with the Employment Navigators to provide workforce development to women of the Women Evolving program.
The salary range for this role is $42,000 to $50,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Coordination and Monitoring
Identify and overcome barriers for clients of the Women Evolving program to gain employment
Partner with RiseKit, Chicago Cook Workforce Alliance, Chicagoland Workforce Development, Employment coalitions and taskforce groups to build economic workforce partnerships, identify and increase workforce opportunities
Research and develop relationships with employers, colleges/universities, community organizations and major corporations and create/maintain database for workforce development
Represent the Women Evolving program and build relationships with clients, navigators, and corrections case managers
Assist to create and support a Housing and Employment Resource Center (HERC)
Connect clients with agencies and outside services related to employment and monitor their progress
Document employment and income goals for clients in CaseWorthy (AFC’s client database)
Assist clients with obtaining and/or completing necessary documents to submit for possible employment
Provide transportation for clients to employment-related events or appointments as needed
Provide regular feedback about program successes and challenges to Director of Capacity Building, Training & Workforce Development
Provide ongoing support to Women Evolving during employment-related events including summits or virtual training sessions
Participate in case management meetings with staff and other team members to strategize about employment opportunities, provide updates and increase effectiveness with clients involving difficult situations
Assist Community Partnerships Sr. Employment Specialist on projects as determined and directed by the Director of Capacity Building, Training & Workforce Development
Other
Work collaboratively with all Women Evolving and Community Partnerships & Special Projects team members
Participate in staff training, staff meetings, and development activities as directed
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)
Minimum Qualifications
2 years’ experience in employment coordinator, case management, or social work
Preferred Qualifications
A Bachelor’s degree in social work, public health, psychology, counseling, or a related field
Previous experience working with justice-involved populations
Experience working with employers, supportive employment programs, and job training initiative
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to develop and deliver formal presentations to others that may include management, peers, team members, and others outside the organization
The ability to manage time so that the priority of activities determines the timing and amount of attention received
The ability to enter, record, store, or maintain information in written or electronic form
Basic knowledge of HIV infection, homelessness and justice involvement and related chronic diseases
Knowledge of the causes of homelessness, who it affects, and the factors (
Knowledge of, or ability to quickly develop competency with, issues related to justice involvement, effective intervention techniques, and motivational interviewing.
Understanding stigma, mental illness, and effective crisis intervention techniques
The ability and willingness to respect and value the differences and perceptions of different groups/individuals
The ability to use various Microsoft Office applications (e.g., Word, Excel, Outlook, PowerPoint)
The ability to develop and maintain professional, trusting, and positive working relationships with mangers, supervisors, staff, co-workers, partner agencies, and vendors
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (2-15 pounds). Tasks may involve extended periods at a keyboard or workstation and on the telephone.
Sep 15, 2022
Full time
The primary responsibility of the Community Partnerships Employment Specialists is to assist justice- involved individuals in identifying and addressing barriers to obtaining gainful employment. This role serves a key function as a part of the Women Evolving program which aims to increase economic opportunities of Black Cis and Trans women. This includes creating partnerships with employers, staying closely connected with partner agencies and their employment-related services, staying current about employment openings in the Chicagoland area, and connect individuals to these opportunities. This position will directly link with the Employment Navigators to provide workforce development to women of the Women Evolving program.
The salary range for this role is $42,000 to $50,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Coordination and Monitoring
Identify and overcome barriers for clients of the Women Evolving program to gain employment
Partner with RiseKit, Chicago Cook Workforce Alliance, Chicagoland Workforce Development, Employment coalitions and taskforce groups to build economic workforce partnerships, identify and increase workforce opportunities
Research and develop relationships with employers, colleges/universities, community organizations and major corporations and create/maintain database for workforce development
Represent the Women Evolving program and build relationships with clients, navigators, and corrections case managers
Assist to create and support a Housing and Employment Resource Center (HERC)
Connect clients with agencies and outside services related to employment and monitor their progress
Document employment and income goals for clients in CaseWorthy (AFC’s client database)
Assist clients with obtaining and/or completing necessary documents to submit for possible employment
Provide transportation for clients to employment-related events or appointments as needed
Provide regular feedback about program successes and challenges to Director of Capacity Building, Training & Workforce Development
Provide ongoing support to Women Evolving during employment-related events including summits or virtual training sessions
Participate in case management meetings with staff and other team members to strategize about employment opportunities, provide updates and increase effectiveness with clients involving difficult situations
Assist Community Partnerships Sr. Employment Specialist on projects as determined and directed by the Director of Capacity Building, Training & Workforce Development
Other
Work collaboratively with all Women Evolving and Community Partnerships & Special Projects team members
Participate in staff training, staff meetings, and development activities as directed
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)
Minimum Qualifications
2 years’ experience in employment coordinator, case management, or social work
Preferred Qualifications
A Bachelor’s degree in social work, public health, psychology, counseling, or a related field
Previous experience working with justice-involved populations
Experience working with employers, supportive employment programs, and job training initiative
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to develop and deliver formal presentations to others that may include management, peers, team members, and others outside the organization
The ability to manage time so that the priority of activities determines the timing and amount of attention received
The ability to enter, record, store, or maintain information in written or electronic form
Basic knowledge of HIV infection, homelessness and justice involvement and related chronic diseases
Knowledge of the causes of homelessness, who it affects, and the factors (
Knowledge of, or ability to quickly develop competency with, issues related to justice involvement, effective intervention techniques, and motivational interviewing.
Understanding stigma, mental illness, and effective crisis intervention techniques
The ability and willingness to respect and value the differences and perceptions of different groups/individuals
The ability to use various Microsoft Office applications (e.g., Word, Excel, Outlook, PowerPoint)
The ability to develop and maintain professional, trusting, and positive working relationships with mangers, supervisors, staff, co-workers, partner agencies, and vendors
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (2-15 pounds). Tasks may involve extended periods at a keyboard or workstation and on the telephone.
Organization
Raise the Future serves waiting children, recruits families for children who have survived abuse and neglect, supports adoptive families throughout every phase of the adoption process, and trains child welfare professionals throughout the country.
Headquartered in Colorado, Raise the Future operates offices in Utah and Nevada with additional programs in Missouri, Oklahoma, South Dakota, and Wyoming. Raise the Future is also one of several collaborating partners within the federal AdoptUSKids project.
About the Program
The Colorado Heart Gallery is a traveling photography exhibit and website dedicated to finding families for the children and youth in foster care who are waiting for a family, made possible through a collaboration between Raise the Future, the Colorado Department of Human Services and volunteer photographers from throughout the state.
Essential Duties and Responsibilities
Manage all logistics associated with Colorado Heart Gallery photo shoots
Create and send invites to caseworkers
Process registration of youth for photo shoots and confirm their attendance
Gather and prepare all materials for photo shoots (i.e., sign in sheets, name sheets, consent forms, etc.); ensure the correct materials are available at photo shoots
Ensure adequate staffing
Attend all photo shoots to provide leadership and onsite support
Serve as primary contact with caseworkers regarding Heart Gallery issues or concerns
Manage contracts for video and print vendors to ensure appropriate costs as well as high quality and timely production of recruitment photos and videos for youth featured on the Colorado Heart Gallery
Secure, schedule, and confirm volunteer photographers for Colorado Heart Gallery photo shoots inclusive of background checks and thank you gifts
Provide required documentation related to Colorado Heart Gallery photos and videos (per established guidelines)
Upload secure photos and videos to designated recruitment websites (Colorado Heart Gallery, Raise the Future, AdoptUSKids)
Maintain and update the Colorado Heart Gallery website to ensure that the content is complete and accurate, including highlighting stories when a featured youth has achieved permanency
Maintain the photos on the physical display of the Colorado Heart Gallery to ensure that the status of featured youth is updated
Secure high-traffic venues for display of the physical Heart Gallery, coordinate all logistics related to moving the physical Heart Gallery, and conduct outreach to engage the business community and develop business sponsorships
Create strength-based narratives for designated recruitment websites (Colorado Heart Gallery, Raise the Future, AdoptUSKids)
Maintain recruitment status of Colorado youth including ongoing status changes
Register Colorado youth on the AdoptUSKids website, as authorized on the registration form
Facilitate, attend, and provide administrative support for monthly meetings with Colorado Department of Human Services staff to discuss progress and challenges regarding the Colorado Heart Gallery program
Present information about the Colorado Heart Gallery at quarterly Recruitment & Retention meetings
Create and implement activities to promote the Colorado Heart Gallery such as social media messages and producing or updating marketing banners and other promotional materials
Maintain and gather data related to the Colorado Heart Gallery
Create narratives pertaining to Colorado Heart Gallery work for quarterly and annual reports
Review q uarterly recruitment data reports for Colorado youth
Assist in management of the Colorado Heart Gallery budget
Provide support/co-lead Profile Parties and Connection Events
Other duties as assigned
Minimum Qualifications
1-3 years in a professional office setting
Bachelor's Degree
Reliable transportation and willingness to travel; must have dependable transportation and be insurable as a driver on the auto liability policy of Raise the Future. Full list of driver qualifications can be found here .
Preferred Qualifications
Industry/Area of Expertise Preferred
Non-Profit Sector
Technological Skills Preferred
Microsoft Office (Excel, Outlook, Word, PowerPoint)
Internet Research
General computer literacy
Adobe Creative Suite
Desired Qualities/Qualifications
Proven attention to detail and deadline oriented
Highly organized and able to manage multiple projects and competing
demands well, meeting deadlines and producing high-quality work
Self-starter; demonstrates initiative and ability to work effectively both
independently and as part of a team
Ability to build and sustain relationships with diverse populations
Excellent verbal and written communication skills
Computer literacy in Microsoft Word, Excel, Outlook, Publisher
Willingness and ability to learn technical aspects of website
management
Outgoing and enjoys working with and meeting new people
This is a full-time position, reporting to the Manager of Media-Based Recruitment, and begins as soon as possible.
What we offer
As a nonprofit organization, we are mission driven, and our employees are highly engaged in the work they do. The best reward is when our efforts payoff and our youth find lasting connections with an adult.
We offer a great culture and a full benefits package too. We value the need for work life balance offering four (4) weeks of PTO, one (1) week of paid personal time, 10+ paid holidays per year, plus much more--that's 36 paid days off per year! Our benefits include:
Health Insurance
Dental & vision insurance
100% Paid life, long-term and short-term disability insurance
Flexible Spending Accounts for healthcare and childcare
Health Savings Accounts
401k with matching contributions & immediate vesting
Flexible work arrangements available on case-by-case basis
Employee Assistance Program
Discount programs
Paid Parental Leave
The hiring range for this position is $40,000-$47,000 annually*.
* This is the expected pay range for someone hired in Colorado. Actual hiring range may vary based on qualifications.
** Cover letter upload required **
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Raise the Future has a policy and procedure of non-discrimination with regard to income, race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender, gender identity, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status applicable to the charitable organization's paid and volunteer staff, governing board, and persons served by the charitable organization.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/2464236-573943
Jul 13, 2022
Full time
Organization
Raise the Future serves waiting children, recruits families for children who have survived abuse and neglect, supports adoptive families throughout every phase of the adoption process, and trains child welfare professionals throughout the country.
Headquartered in Colorado, Raise the Future operates offices in Utah and Nevada with additional programs in Missouri, Oklahoma, South Dakota, and Wyoming. Raise the Future is also one of several collaborating partners within the federal AdoptUSKids project.
About the Program
The Colorado Heart Gallery is a traveling photography exhibit and website dedicated to finding families for the children and youth in foster care who are waiting for a family, made possible through a collaboration between Raise the Future, the Colorado Department of Human Services and volunteer photographers from throughout the state.
Essential Duties and Responsibilities
Manage all logistics associated with Colorado Heart Gallery photo shoots
Create and send invites to caseworkers
Process registration of youth for photo shoots and confirm their attendance
Gather and prepare all materials for photo shoots (i.e., sign in sheets, name sheets, consent forms, etc.); ensure the correct materials are available at photo shoots
Ensure adequate staffing
Attend all photo shoots to provide leadership and onsite support
Serve as primary contact with caseworkers regarding Heart Gallery issues or concerns
Manage contracts for video and print vendors to ensure appropriate costs as well as high quality and timely production of recruitment photos and videos for youth featured on the Colorado Heart Gallery
Secure, schedule, and confirm volunteer photographers for Colorado Heart Gallery photo shoots inclusive of background checks and thank you gifts
Provide required documentation related to Colorado Heart Gallery photos and videos (per established guidelines)
Upload secure photos and videos to designated recruitment websites (Colorado Heart Gallery, Raise the Future, AdoptUSKids)
Maintain and update the Colorado Heart Gallery website to ensure that the content is complete and accurate, including highlighting stories when a featured youth has achieved permanency
Maintain the photos on the physical display of the Colorado Heart Gallery to ensure that the status of featured youth is updated
Secure high-traffic venues for display of the physical Heart Gallery, coordinate all logistics related to moving the physical Heart Gallery, and conduct outreach to engage the business community and develop business sponsorships
Create strength-based narratives for designated recruitment websites (Colorado Heart Gallery, Raise the Future, AdoptUSKids)
Maintain recruitment status of Colorado youth including ongoing status changes
Register Colorado youth on the AdoptUSKids website, as authorized on the registration form
Facilitate, attend, and provide administrative support for monthly meetings with Colorado Department of Human Services staff to discuss progress and challenges regarding the Colorado Heart Gallery program
Present information about the Colorado Heart Gallery at quarterly Recruitment & Retention meetings
Create and implement activities to promote the Colorado Heart Gallery such as social media messages and producing or updating marketing banners and other promotional materials
Maintain and gather data related to the Colorado Heart Gallery
Create narratives pertaining to Colorado Heart Gallery work for quarterly and annual reports
Review q uarterly recruitment data reports for Colorado youth
Assist in management of the Colorado Heart Gallery budget
Provide support/co-lead Profile Parties and Connection Events
Other duties as assigned
Minimum Qualifications
1-3 years in a professional office setting
Bachelor's Degree
Reliable transportation and willingness to travel; must have dependable transportation and be insurable as a driver on the auto liability policy of Raise the Future. Full list of driver qualifications can be found here .
Preferred Qualifications
Industry/Area of Expertise Preferred
Non-Profit Sector
Technological Skills Preferred
Microsoft Office (Excel, Outlook, Word, PowerPoint)
Internet Research
General computer literacy
Adobe Creative Suite
Desired Qualities/Qualifications
Proven attention to detail and deadline oriented
Highly organized and able to manage multiple projects and competing
demands well, meeting deadlines and producing high-quality work
Self-starter; demonstrates initiative and ability to work effectively both
independently and as part of a team
Ability to build and sustain relationships with diverse populations
Excellent verbal and written communication skills
Computer literacy in Microsoft Word, Excel, Outlook, Publisher
Willingness and ability to learn technical aspects of website
management
Outgoing and enjoys working with and meeting new people
This is a full-time position, reporting to the Manager of Media-Based Recruitment, and begins as soon as possible.
What we offer
As a nonprofit organization, we are mission driven, and our employees are highly engaged in the work they do. The best reward is when our efforts payoff and our youth find lasting connections with an adult.
We offer a great culture and a full benefits package too. We value the need for work life balance offering four (4) weeks of PTO, one (1) week of paid personal time, 10+ paid holidays per year, plus much more--that's 36 paid days off per year! Our benefits include:
Health Insurance
Dental & vision insurance
100% Paid life, long-term and short-term disability insurance
Flexible Spending Accounts for healthcare and childcare
Health Savings Accounts
401k with matching contributions & immediate vesting
Flexible work arrangements available on case-by-case basis
Employee Assistance Program
Discount programs
Paid Parental Leave
The hiring range for this position is $40,000-$47,000 annually*.
* This is the expected pay range for someone hired in Colorado. Actual hiring range may vary based on qualifications.
** Cover letter upload required **
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Raise the Future has a policy and procedure of non-discrimination with regard to income, race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender, gender identity, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status applicable to the charitable organization's paid and volunteer staff, governing board, and persons served by the charitable organization.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/2464236-573943