REQ-62698
Close date: 4/28/2021
Salary: $3211 - $4871 per month
Location: Portland, OR
These are a full-time, limited duration, classified positions which are represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), Office of the State Public Health Director (OSPHD) in Portland, OR is recruiting for two Executive Support Specialists to provide executive administrative support to executive leadership in the Office of the State Public Health Director. The Office of the State Public Health Director guides the strategy, operations, and policy of public health programs within the division, and assures an effective and coherent public health system for Oregon.
NOTE: Approximately 1-2 days a week work will be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, 3-4 days a week, the work will need to be conducted at the central work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
What will you do?
As the Executive Support Specialist, you will perform special projects in support of those positions to assist in preparing for meetings, presentations, travel, and tracking follow-up on problems or issues across the division. You will review incoming work, set priorities to expedite workflow, and review progress of work with Public Health Division managers and staff to ensure proper deadlines. You will analyze material provided in response to requests from the directors to ensure completeness and accuracy.
In this position, you will manage the flow of written and oral information for the directors with internal and external customers, including analyzing the quality and timeliness of work to ensure that materials needed for decision-making are collated and available. You will track and triage calendar requests, develop agenda, keep minutes for meetings, and follow up on issues. In addition, you will perform short-term special projects on behalf of the Office of the State Public Health Director in support of the division. These positions serve as general resources and administrative problem solvers to staff at all levels of the Office of the Public Health Director both internally and externally.
What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10 paid holidays per year plus pension and retirement plans. If you are an experienced executive support specialist, don't delay, apply today!
What are we looking for?
Requested Skills
How to Apply
To view the announcement and apply, please copy and paste the following link:
How to Apply
To view the announcement and apply, please copy and paste the following link:
The Oregon Health Authority (OHA) is a state agency dedicated to helping people and communities achieve optimum physical, mental and social well-being through partnerships, prevention and access to quality, affordable health care. We are absolutely committed to ongoing innovation in the delivery of services, and to recruiting, developing and retaining dedicated employees.
OHA includes most of the state's health care programs, including Public Health, Health Policy and Analytics, Health Systems Division, and Oregon State Hospital. Incorporating the state's health care programs within one agency gives the state greater purchasing and marketing power to begin tackling the issues of cost, quality, and access to care.