Washington State Department of Ecology
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Program Budget Manager (WMS Band 2) within the Solid Waste Management Program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by November 1, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
In this role, you will manage a large and complex mix of funds and accounts, each with different legal requirements, spending rules, and financial risks. You will work in an environment where small errors in forecasting or allocation can significantly affect program operations, public services, and the agency’s credibility with policymakers. You will constantly monitor shifting financial conditions, legislative changes, and evolving program priorities, and you are expected to anticipate issues before they become problems.
You will also operate under a high level of accountability and visibility. You will regularly advise senior leaders, develop fiscal impacts for proposed legislation, and represent the program in agencywide budget discussions. This requires you to balance competing needs, make informed decisions with limited information, and communicate financial concepts clearly to both financial and non-financial audiences. Tight timelines and complex policy considerations add to the challenge.
You will have the opportunity to directly influence the future of the Solid Waste Management Program by aligning resources with environmental initiatives that benefit communities across the state. The variety of accounts, funding streams, and program activities creates a dynamic and intellectually stimulating workload. Each budget cycle brings new challenges, giving you frequent opportunities to apply strategic thinking and creative problem solving.
You will also work at the intersection of finance, policy, and environmental stewardship. You will collaborate with agency leadership, other state organizations, and legislative staff, and you play a key role in shaping policy by analyzing the financial impacts of proposed laws. This combination of analytical work, problem solving, and broad public impact makes the position both meaningful and engaging.
What you will do:
Manage and monitor program budgets, accounts, revenues, expenditures, and financial trends to ensure financial stability.
Develop long-range budget strategies, financial forecasts, and contingency plans to support program and agency goals.
Provide financial guidance, recommendations, and analysis to program leadership, agency executives, and staff.
Prepare and coordinate budget materials, reports, and information for agency budget processes and legislative requests.
Review and approve or recommend changes to allotments, spending plans, contracts, grants, and personnel actions.
Serve as fund manager for multiple program accounts and ensure compliance with requirements governing their use.
Develop fiscal notes and evaluate the financial impacts of proposed legislation on program operations and funding.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Seven total years of experience and/or education related to the duties of the position. Must include three years experience in public sector budget management, fiscal management, accounting, or related work.
Competencies include:
Communication – Ability to clearly explain financial information to help others understand issues and make informed decisions.
Collaboration – Ability to work effectively with staff, leaders, and partners to keep financial activities coordinated and aligned with organizational needs.
Strategic Financial Planning – Ability to develop long-term financial plans to ensure resources support program and organizational goals.
Financial Analysis and Decision -Making – Ability to evaluate financial data and make sound decisions to maintain financial stability and guide program actions.
Policy and Regulatory Application – Ability to understand and apply financial policies, rules, and legislation to ensure consistent and compliant budgeting practices.
Leadership – Ability to guide and support staff and financial processes to ensure accuracy, efficiency, and strong performance.
Budget Management – Ability to create, monitor, and adjust budgets to ensure resources are used appropriately and remain aligned with priorities.
Forecasting and Fiscal Impact Assessment – Ability to project revenues, expenditures, risks, and legislative impacts to support planning and timely organizational decisions.
Education in accounting, finance, business, public administration, economics, statistics, or a related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree or higher.
Desired Qualifications:
Five (5) years' experience in Washington State Agency budget management.
Experience using Washington State budget and accounting systems and tools.
Supervisory experience.
Strong oral and written communication skills with ability to communicate complex information to diverse audiences including executive management, legislators, staff, and the public.
Service focus: Treat our fellow employees, our clients and the public as partners and collaborators who are equally committed to a healthy, prosperous Washington. Build and maintain internal and external satisfaction with the services offered by the agency. Consistently strive to exceed expectations.
Adaptability and flexibility: Solve problems, consider different perspectives, and find new, creative ways to accomplish our work. Adapt easily to changing needs, conditions, and work responsibilities. In dynamic situations, adapt approaches, goals, and methods to achieve successful solutions and results.
Accountability: Accept personal responsibility and accountability for the quality and timeliness of our work and for meeting workplace expectations. Achieve excellent results with little need for oversight. Link agency mission/vision/values to everyday work.
Trust and integrity: Remain objective at all times and ensure that professional judgment, rather than personal opinion, influences our work. Earn the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness, and professionalism in all interactions.
Relationships: Build and maintain cooperative relationships characterized by a high level of acceptance and cooperation.
Knowledge and Creativity: Develop and maintain a knowledge base, including a deep understanding of Ecology programs, authorities and resources and a creativity that facilitates high level problem-solving. Demonstrate leadership to achieve consistent outcomes that address a client's needs, while achieving the Agency's mission.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 and select #2 for Recruitment or email careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Peter Lyon at Peter.Lyon@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program
The mission of the Solid Waste Management Program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Program Budget Manager (WMS Band 2) within the Solid Waste Management Program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by November 1, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
In this role, you will manage a large and complex mix of funds and accounts, each with different legal requirements, spending rules, and financial risks. You will work in an environment where small errors in forecasting or allocation can significantly affect program operations, public services, and the agency’s credibility with policymakers. You will constantly monitor shifting financial conditions, legislative changes, and evolving program priorities, and you are expected to anticipate issues before they become problems.
You will also operate under a high level of accountability and visibility. You will regularly advise senior leaders, develop fiscal impacts for proposed legislation, and represent the program in agencywide budget discussions. This requires you to balance competing needs, make informed decisions with limited information, and communicate financial concepts clearly to both financial and non-financial audiences. Tight timelines and complex policy considerations add to the challenge.
You will have the opportunity to directly influence the future of the Solid Waste Management Program by aligning resources with environmental initiatives that benefit communities across the state. The variety of accounts, funding streams, and program activities creates a dynamic and intellectually stimulating workload. Each budget cycle brings new challenges, giving you frequent opportunities to apply strategic thinking and creative problem solving.
You will also work at the intersection of finance, policy, and environmental stewardship. You will collaborate with agency leadership, other state organizations, and legislative staff, and you play a key role in shaping policy by analyzing the financial impacts of proposed laws. This combination of analytical work, problem solving, and broad public impact makes the position both meaningful and engaging.
What you will do:
Manage and monitor program budgets, accounts, revenues, expenditures, and financial trends to ensure financial stability.
Develop long-range budget strategies, financial forecasts, and contingency plans to support program and agency goals.
Provide financial guidance, recommendations, and analysis to program leadership, agency executives, and staff.
Prepare and coordinate budget materials, reports, and information for agency budget processes and legislative requests.
Review and approve or recommend changes to allotments, spending plans, contracts, grants, and personnel actions.
Serve as fund manager for multiple program accounts and ensure compliance with requirements governing their use.
Develop fiscal notes and evaluate the financial impacts of proposed legislation on program operations and funding.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Seven total years of experience and/or education related to the duties of the position. Must include three years experience in public sector budget management, fiscal management, accounting, or related work.
Competencies include:
Communication – Ability to clearly explain financial information to help others understand issues and make informed decisions.
Collaboration – Ability to work effectively with staff, leaders, and partners to keep financial activities coordinated and aligned with organizational needs.
Strategic Financial Planning – Ability to develop long-term financial plans to ensure resources support program and organizational goals.
Financial Analysis and Decision -Making – Ability to evaluate financial data and make sound decisions to maintain financial stability and guide program actions.
Policy and Regulatory Application – Ability to understand and apply financial policies, rules, and legislation to ensure consistent and compliant budgeting practices.
Leadership – Ability to guide and support staff and financial processes to ensure accuracy, efficiency, and strong performance.
Budget Management – Ability to create, monitor, and adjust budgets to ensure resources are used appropriately and remain aligned with priorities.
Forecasting and Fiscal Impact Assessment – Ability to project revenues, expenditures, risks, and legislative impacts to support planning and timely organizational decisions.
Education in accounting, finance, business, public administration, economics, statistics, or a related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree or higher.
Desired Qualifications:
Five (5) years' experience in Washington State Agency budget management.
Experience using Washington State budget and accounting systems and tools.
Supervisory experience.
Strong oral and written communication skills with ability to communicate complex information to diverse audiences including executive management, legislators, staff, and the public.
Service focus: Treat our fellow employees, our clients and the public as partners and collaborators who are equally committed to a healthy, prosperous Washington. Build and maintain internal and external satisfaction with the services offered by the agency. Consistently strive to exceed expectations.
Adaptability and flexibility: Solve problems, consider different perspectives, and find new, creative ways to accomplish our work. Adapt easily to changing needs, conditions, and work responsibilities. In dynamic situations, adapt approaches, goals, and methods to achieve successful solutions and results.
Accountability: Accept personal responsibility and accountability for the quality and timeliness of our work and for meeting workplace expectations. Achieve excellent results with little need for oversight. Link agency mission/vision/values to everyday work.
Trust and integrity: Remain objective at all times and ensure that professional judgment, rather than personal opinion, influences our work. Earn the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness, and professionalism in all interactions.
Relationships: Build and maintain cooperative relationships characterized by a high level of acceptance and cooperation.
Knowledge and Creativity: Develop and maintain a knowledge base, including a deep understanding of Ecology programs, authorities and resources and a creativity that facilitates high level problem-solving. Demonstrate leadership to achieve consistent outcomes that address a client's needs, while achieving the Agency's mission.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 and select #2 for Recruitment or email careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Peter Lyon at Peter.Lyon@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program
The mission of the Solid Waste Management Program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Protect Democracy
Protect Democracy seeks a Finance Operations Specialist to join our small, highly collaborative Finance team. In this role, you will manage the financial lifecycle of organizational spending, from budget and contract through purchase order, invoice, payment, and financial reporting. This is an excellent opportunity for a finance operations professional who enjoys owning complex cross-functional processes, understands how individual transactions connect to budgets and financial reporting, and is motivated by building systems that help an organization operate effectively.
Protect Democracy was formed with an urgent and explicit mission: to prevent our democracy from declining into a more authoritarian form of government. We anchor all of our work in service of our mission: it is the foundation of our team, be it litigation, advocacy, or ensuring that our organization has the secure financial operations to continue to meet the urgency of the moment.
This is a hands-on role with meaningful ownership. You will manage cross-functional financial workflows and participate in day-to-day transaction processing, partnering closely with Accounting, Legal/Compliance, People Operations, and teams across Protect Democracy. You should be interested in the full financial story behind a transaction—not simply whether an invoice can be paid, but what commitment it relates to, where it belongs in the budget, whether appropriate approvals and documentation are in place, and how it should ultimately appear in our financial reporting.
You can work remotely from nearly any location in the United States.* We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. A commitment to our mission and cross-ideological strategy for defending our democracy is essential.
The priority deadline to apply for this role is October 15, 2026; we will review applications received after that date on a rolling basis.
Please note that candidates who reach the final hiring stage will be required to satisfactorily complete a pre-offer background check.**
The Finance Operations Specialist will:
Own significant portions of Protect Democracy's contract-to-payment lifecycle , coordinating cross-functional workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout;
Develop strong working knowledge of organizational, team, and project budgets and spending commitments , using that context to review proposed spending, maintain accurate PO and commitment records, monitor contract utilization and upcoming actions, and identify issues requiring resolution;
Review and process invoices, reimbursements, and card transactions while protecting the integrity of financial data , ensuring appropriate documentation, approvals, coding, policy compliance, and connection to underlying contracts, POs, and budgets;
Project-manage Finance Operations initiatives , coordinating stakeholders, timelines, decisions, dependencies, and execution through completion;
Design and continuously improve Finance systems, workflows, and controls , including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures;
Serve as a knowledgeable Finance partner to staff and vendors , independently resolving routine and moderately complex issues and exercising judgment about when matters require escalation;
Support budgeting, forecasting, and financial analysis by maintaining reliable committed-spend information, identifying potential variances, and helping connect operational spending activity to the broader financial picture;
Contribute to broader Finance priorities and projects , including year-end, audit, reporting, systems implementation, and other cross-functional work as needed.
The ideal candidate brings:
Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field, including experience across multiple stages of the procure-to-pay or contract-to-payment lifecycle;
Demonstrated experience independently owning processes or workstreams and project-managing cross-functional work across financial entities involving multiple stakeholders, deadlines, dependencies, and deliverables;
Working knowledge of accounting, budgets, and financial reporting , including the ability to understand how operational transactions and individual spending decisions affect the general ledger and broader financial plans;
Sound judgment and problem-solving ability , including experience identifying discrepancies, resolving moderately complex operational issues independently, and escalating appropriately;
Strong organizational, communication, and relationship-management skills , with the ability to manage substantial transaction/workflow volume and competing priorities without losing sight of the larger financial context;
A proactive, systems-oriented approach , with demonstrated interest in improving processes, not simply maintaining them as they currently exist;
A deep commitment to Protect Democracy's mission.
Preferred, but not required:
Experience with nonprofit, legal, advocacy, project- or grant-based financial structures;
Familiarity with Sage Intacct, Ramp, or comparable financial/procurement systems.
Compensation
The starting salary range for this role is $84,300 - $94,000 (FLSA Exempt) commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.
Protect Democracy seeks a Finance Operations Specialist to join our small, highly collaborative Finance team. In this role, you will manage the financial lifecycle of organizational spending, from budget and contract through purchase order, invoice, payment, and financial reporting. This is an excellent opportunity for a finance operations professional who enjoys owning complex cross-functional processes, understands how individual transactions connect to budgets and financial reporting, and is motivated by building systems that help an organization operate effectively.
Protect Democracy was formed with an urgent and explicit mission: to prevent our democracy from declining into a more authoritarian form of government. We anchor all of our work in service of our mission: it is the foundation of our team, be it litigation, advocacy, or ensuring that our organization has the secure financial operations to continue to meet the urgency of the moment.
This is a hands-on role with meaningful ownership. You will manage cross-functional financial workflows and participate in day-to-day transaction processing, partnering closely with Accounting, Legal/Compliance, People Operations, and teams across Protect Democracy. You should be interested in the full financial story behind a transaction—not simply whether an invoice can be paid, but what commitment it relates to, where it belongs in the budget, whether appropriate approvals and documentation are in place, and how it should ultimately appear in our financial reporting.
You can work remotely from nearly any location in the United States.* We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. A commitment to our mission and cross-ideological strategy for defending our democracy is essential.
The priority deadline to apply for this role is October 15, 2026; we will review applications received after that date on a rolling basis.
Please note that candidates who reach the final hiring stage will be required to satisfactorily complete a pre-offer background check.**
The Finance Operations Specialist will:
Own significant portions of Protect Democracy's contract-to-payment lifecycle , coordinating cross-functional workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout;
Develop strong working knowledge of organizational, team, and project budgets and spending commitments , using that context to review proposed spending, maintain accurate PO and commitment records, monitor contract utilization and upcoming actions, and identify issues requiring resolution;
Review and process invoices, reimbursements, and card transactions while protecting the integrity of financial data , ensuring appropriate documentation, approvals, coding, policy compliance, and connection to underlying contracts, POs, and budgets;
Project-manage Finance Operations initiatives , coordinating stakeholders, timelines, decisions, dependencies, and execution through completion;
Design and continuously improve Finance systems, workflows, and controls , including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures;
Serve as a knowledgeable Finance partner to staff and vendors , independently resolving routine and moderately complex issues and exercising judgment about when matters require escalation;
Support budgeting, forecasting, and financial analysis by maintaining reliable committed-spend information, identifying potential variances, and helping connect operational spending activity to the broader financial picture;
Contribute to broader Finance priorities and projects , including year-end, audit, reporting, systems implementation, and other cross-functional work as needed.
The ideal candidate brings:
Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field, including experience across multiple stages of the procure-to-pay or contract-to-payment lifecycle;
Demonstrated experience independently owning processes or workstreams and project-managing cross-functional work across financial entities involving multiple stakeholders, deadlines, dependencies, and deliverables;
Working knowledge of accounting, budgets, and financial reporting , including the ability to understand how operational transactions and individual spending decisions affect the general ledger and broader financial plans;
Sound judgment and problem-solving ability , including experience identifying discrepancies, resolving moderately complex operational issues independently, and escalating appropriately;
Strong organizational, communication, and relationship-management skills , with the ability to manage substantial transaction/workflow volume and competing priorities without losing sight of the larger financial context;
A proactive, systems-oriented approach , with demonstrated interest in improving processes, not simply maintaining them as they currently exist;
A deep commitment to Protect Democracy's mission.
Preferred, but not required:
Experience with nonprofit, legal, advocacy, project- or grant-based financial structures;
Familiarity with Sage Intacct, Ramp, or comparable financial/procurement systems.
Compensation
The starting salary range for this role is $84,300 - $94,000 (FLSA Exempt) commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.
Eastern Florida State College
Eastern Florida State College is currently seeking applications for the full-time position of Default Loan Coordinator on the Palm Bay Campus in Palm Bay, Florida.
Under the management of the Assistant Manager, the Default Loan Coordinator develops, implements and evaluates default aversion, management strategies and financial literacy strategies.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally-accredited institution.
One year of financial aid experience or two years collections banking experience preferred.
Banner experience preferred.
Proficient with Microsoft Word, Excel and Power Point.
Valid Florida Motor Vehicle Operator’s license required.
A review of Social Media activity will be part of the candidate evaluation process.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase.*
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate clearly on a telephone.
Willingness to work evening and weekend hours as needed.
Occasional travel to other campuses or outreach venues is required.
The annual salary is $41,208.67 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from September 1, 2026, through September 7, 2026 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Eastern Florida State College is currently seeking applications for the full-time position of Default Loan Coordinator on the Palm Bay Campus in Palm Bay, Florida.
Under the management of the Assistant Manager, the Default Loan Coordinator develops, implements and evaluates default aversion, management strategies and financial literacy strategies.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally-accredited institution.
One year of financial aid experience or two years collections banking experience preferred.
Banner experience preferred.
Proficient with Microsoft Word, Excel and Power Point.
Valid Florida Motor Vehicle Operator’s license required.
A review of Social Media activity will be part of the candidate evaluation process.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase.*
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate clearly on a telephone.
Willingness to work evening and weekend hours as needed.
Occasional travel to other campuses or outreach venues is required.
The annual salary is $41,208.67 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from September 1, 2026, through September 7, 2026 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.