Chief Deputy Director of Elections

$48,903 / year or higher DOQ + Full-Time County Benefits.

James City County’s Office of Elections seeks an individual to perform responsible work which includes monitoring work processes and procedures for compliance with State and Federal laws and oversight of staff activities connected with the administration of all elections held in James City County.

Responsibilities:

• Serves as direct support to the Director of Elections; acts in the absence of the Director of Elections; supervises support functions and daily operations of the department; participates in policy and procedure development.
• Serves as the Human Resources liaison for the Department. Oversees department payroll and personnel functions while also serving as the main scheduler in the department. Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work and related activities.
• Maintains current knowledge of Federal and State law regarding voter registration and election administration, as well as State Board of Elections’ and local policies and procedures; determines eligibility of applicants to register to vote and/or vote in accordance with law.
• Prepares, manages, and regularly reviews the Department’s budget while also assisting with projections and future needs of the Department.
• Serves as the Department’s buyer by preparing requisitions/purchase orders and acquiring quotes based on staff requirements for equipment and services in accordance with the County and State procurement policies and laws. Also, ensures that the scope of the services required are complete while assisting with researching and locating vendors based on requirements.
• Plans, develops, organizes and executes a wide range of projects; coordinates voter outreach activities for the department; coordinates and arranges meetings and professional conferences.
• Works closely with other County/State departments/agencies to coordinate joint projects; actively participates in professional organization; provides extensive support to members of the Electoral Board.
• Provides information to elected officials, candidates for office, state and local political parties, media representatives and members of the general public, in coordination with the General Registrar.
• Performs other duties as assigned.

Requirements:

• Any combination of education and experience equivalent to a bachelor’s degree or greater; considerable experience working in an Elections Office; considerable experience in a supervisory or management position.
• Must possess or be able to obtain within 30 days of hire a valid Virginia driver’s license and have an acceptable driving record based on James City County’s criteria.
• Resident and registered voter of the Commonwealth of Virginia, but not necessarily James City County; shall not be the spouse of an Electoral Board member or the GR; shall not be any person or the spouse of any person who is the parent, grandparent, sibling, child, or grandchild of an Electoral Board member or of the GR; shall not hold any other elected or appointed office; may be an officer of the election; must be or eligible to become a Notary Public.
• Knowledge of internet and software applications including Microsoft Office products;
• Must have ability to read, comprehend, and implement procedures in accordance with Virginia Election Laws (§24.2), General Registrar and Electoral Board Handbook, and Virginia Election and Registration Information System (VERIS) documentation; Federal voter registration laws and procedures preferred; the procedures for the administration of Section 5 of the Voting Rights Act of 1965, as amended; local election district and precinct boundaries; candidate filing procedures and campaign contributions and expenditures reporting requirements preferred;
• Must comply with applicable records maintenance and retention policies and procedures; local government administrative regulations, policies, and procedures; standard accounting and bookkeeping principles and procedures.
• Must have excellent written and oral communication skills while ensuring a professional demeanor at all times.
• Ability to make presentations to groups and enlist group sponsorship of registration drives; work well as a member of a team; effectively complete work and multi-task with frequent interruptions; appropriately handle and maintain sensitive
• Must be able to work a flexible schedule, including some nights and weekends; must be available for travel to attend State Board of Elections training and Voter Registrars Association of Virginia training and meetings as assigned.

Click here ​for full job description. Accepting applications until 11:59PM EST 05/15/2024 . Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov