Forms and Records Analyst 2

The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Forms and Records Analyst 2 within the Eastern Region Office.

Location: 

• Eastern Region Office in Spokane, WA.

• Upon hire, you must live within a commutable distance from the duty station

Schedule: 

• As physical records are stored at the Eastern Region Office, this position will primarily work in person at the office. 

• This position is eligible for flexible schedule options, including up to one day of telework per week.

• Schedules are dependent upon position needs and are subject to change.

Duties

As the Forms and Records Analyst 2 in the Eastern Region Office, you will play a key role in supporting Ecology’s mission by ensuring that program records are well-managed, accurate, and accessible. This position offers a unique blend of public disclosure work and regional records management responsibilities, placing you at the center of information governance for the Eastern Region. It’s an excellent opportunity for someone who enjoys detail-oriented tasks, problem solving, and making sure high-quality information is available to support environmental decision-making.

As a central resource for staff across multiple environmental programs, you will gain experience navigating public disclosure processes, working with confidential and sensitive information, and applying state laws and policies to real-world situations. In this role, you’ll build your expertise in public disclosure laws, records lifecycle management, and information governance, while contributing to process improvements and supporting staff across the region. You’ll also have opportunities to grow your skills through collaboration, training, and increasingly challenging assignments.

What you will do:

• Review and process routine public disclosure requests, including researching, retrieving, organizing, and preparing responsive records; redacting exempt information; and creating exemption logs.
• Assist staff in conducting thorough and defensible searches for responsive records, helping minimize agency risk while managing both sensitive and confidential requests.
• Track and document public disclosure requests in the GovQA Public Records Request Center and the regional tracking database to support timely and accurate responses under statutory requirements.
• Perform records management functions for all programs within the region, including maintaining, organizing, and reducing records; managing confidential and proprietary business information; and incorporating files into Central Files.
• Coordinate and ensure records are systematically organized and preserved throughout their lifecycle so that Ecology can reduce the resources needed to manage information and better utilize environmental staff for environmental work.
• Manage the transfer, retention, and disposition of paper and electronic records in alignment with state retention schedules, agency policies, and legal requirements.
• Support improvements to regional records systems by identifying issues, proposing solutions, and assisting with the evaluation or implementation of electronic and automated records technologies.
• Provide guidance, training, and onboarding to staff on records management practices and serve as backup to the Regional Records Manager and Public Disclosure Coordinator as needed.

Qualifications

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Required Qualifications:

Three (3) years of experience and/or education related to the duties of the position, such as administrative support, forms, and/or records management, which includes the following:

• Records & Information Management – Ability to organize, maintain, and retrieve records to ensure staff can quickly access accurate and complete information when needed.

• Records Search & Retrieval – Ability to search across multiple systems and sources to find the right records so staff and the public receive the information they request.

• Record Creation & Data Entry – Ability to create new records and enter information correctly to keep databases accurate and prevent duplication.

• Daily Filing & File Maintenance – Ability to file documents and update records on a regular basis to keep information current, organized, and easy to locate.

• Confidentiality & Legal Compliance – Ability to recognize sensitive information and apply laws and procedures to protect records and ensure proper handling and disclosure.

• Customer Service & Communication – Ability to communicate clearly with staff and the public to understand information needs and explain processes, requirements, or next steps.

• Workload Management – Ability to organize tasks, track details, and work with multiple people and systems to ensure records and requests move through the process smoothly.

• Technology Proficiency – Ability to use the internet and Microsoft Office tools (including Outlook) to communicate, organize information, and complete work efficiently.

Education: college-level coursework

Examples of how to qualify:

• 3 years of experience.

• 2 years of experience AND 30-59 semester or 45-89 quarter college credits.

• 1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).

• 90-119 semester or 135-179 quarter college credits or higher.

Desired Qualifications:

• Public Records Act Knowledge – Ability to understand and apply the Public Records Act (RCW 42.56) and Model Rules (WAC 44-14) to ensure accurate, timely, and legally compliant response.

• Database Search Skills – Ability to search and query databases to locate accurate, complete information when responding to staff or public requests.

• Electronic Records Systems Knowledge – Ability to use electronic search tools and recordkeeping systems to locate, track, and manage information effectively.

If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.

Supplemental Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Our Commitment to DEIR

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. 

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity: We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position 

• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. 

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov 

• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Chris Madunich at Chris.Madunich@ecy.wa.gov 

• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov.

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentive, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog. 

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.   

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Ecology Job Opportunities | Careers at Ecology