Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
This person will support two Deputy Executive Directors that manage the program work of the organization. This person will be responsible for managing calendars and administrative tasks, cross-division information flow, creating department efficiencies and timely completion of key projects, seeing around corners, and planning ahead. A high level of discretion is required in this role and this role. This role is ideal for an early career professional who thrives behind the scenes, is patient and diplomatic, and highly organized.
Position Responsibilities
Support the Deputy Executive Director of Campaigns and Programs and the Deputy Executive Director of Network and Partnerships in implementing America Votes' organizational goals, including REI goals. Participate in creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals.
Manage schedules for both Deputy EDs. Manage the scheduling of cross-division needs and high-level support tasks including preparing and managing meeting materials, tracking follow-up, and managing the close out of key engagements.
Handle high-level communication with key stakeholders, which may include staff, partner organizations, donors, public officials, and organizational principals.
Assist with complex tasks, including preparing reports, managing special projects, and owning your own portfolio of key projects and deliverables. .
Support the logistics for individual divisions, including virtual and in person meetings - both in DC and in the states.
Ability to travel as needed (sometimes on short notice): ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Qualifications
At least 3 years of professional work experience, including responsibility for administrative tasks like scheduling, reporting, and meeting management.
Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, external partners, and donors
High level of integrity discretion and professionalism
Commitment to advancing progressive policies, racial equity and protecting every American's right to vote
Sharp attention to detail, high standards of excellence, adept at managing multiple priorities in a fast paced environment.
Excellent written and verbal communication skills
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable without formal authority.
Proven project management expertise, including meeting deadlines, anticipating needs, and working effectively under pressure.
Exceptional Google Suite Skills, Canva, and other visualization tools and project management tools, like Airtable, are a plus!
Expertise with google workspace, zoom, and slack including ability to prepare presentation materials.. Experience with project management tools and airtable a plus.
Location
This position is based in DC with some travel required.
Compensation
The salary for this position will be between $70,000 and $75,000, depending upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Feb 27, 2026
Full time
Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
This person will support two Deputy Executive Directors that manage the program work of the organization. This person will be responsible for managing calendars and administrative tasks, cross-division information flow, creating department efficiencies and timely completion of key projects, seeing around corners, and planning ahead. A high level of discretion is required in this role and this role. This role is ideal for an early career professional who thrives behind the scenes, is patient and diplomatic, and highly organized.
Position Responsibilities
Support the Deputy Executive Director of Campaigns and Programs and the Deputy Executive Director of Network and Partnerships in implementing America Votes' organizational goals, including REI goals. Participate in creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals.
Manage schedules for both Deputy EDs. Manage the scheduling of cross-division needs and high-level support tasks including preparing and managing meeting materials, tracking follow-up, and managing the close out of key engagements.
Handle high-level communication with key stakeholders, which may include staff, partner organizations, donors, public officials, and organizational principals.
Assist with complex tasks, including preparing reports, managing special projects, and owning your own portfolio of key projects and deliverables. .
Support the logistics for individual divisions, including virtual and in person meetings - both in DC and in the states.
Ability to travel as needed (sometimes on short notice): ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Qualifications
At least 3 years of professional work experience, including responsibility for administrative tasks like scheduling, reporting, and meeting management.
Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, external partners, and donors
High level of integrity discretion and professionalism
Commitment to advancing progressive policies, racial equity and protecting every American's right to vote
Sharp attention to detail, high standards of excellence, adept at managing multiple priorities in a fast paced environment.
Excellent written and verbal communication skills
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable without formal authority.
Proven project management expertise, including meeting deadlines, anticipating needs, and working effectively under pressure.
Exceptional Google Suite Skills, Canva, and other visualization tools and project management tools, like Airtable, are a plus!
Expertise with google workspace, zoom, and slack including ability to prepare presentation materials.. Experience with project management tools and airtable a plus.
Location
This position is based in DC with some travel required.
Compensation
The salary for this position will be between $70,000 and $75,000, depending upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management (SWM) program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period, an alternate flex schedule may be negotiated. This position also has the option of working five-days-week in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by March 4, 2026.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development, food waste reduction, organic materials management, and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings, tracking legislative activities, and helping to make sure our public documents meet accessibility and plain language standards. Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.
What you will do:
Use plain language and complete document accessibility reviews.
Schedule and facilitate virtual meetings with interested parties via Zoom or Teams.
Work with Policy Section to format and send GovDelivery bulletins.
Schedule travel arrangements and process travel paperwork.
Work with contract managers to submit invoices for payment.
Coordinate with other Solid Waste Management Administrative Assistants to ensure full coverage for the program.
Work with staff to ensure records are managed to meet retention requirements.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
High school graduation or GED.
AND
Four (4) years of experience and/or education as described below:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, which must include the following:
Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
Experience coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
Experience prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.
Education: in business administration, public administration or closely aligned field
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
Bachelor’s degree or above, in a related field.
Desired Qualifications:
Financial & administrative compliance experience: preparing, reviewing, and tracking purchasing, travel, grants, contracts, and related documentation to ensure accuracy, timeliness, and compliance with agency policies.
Use office software, collaboration tools, virtual platforms, and office systems to support efficient workflow and communication.
Experience providing high-level, confidential administrative support to managers and staff; coordinating daily operations to ensure efficient and effective program delivery.
Experience organizing, maintaining, and safeguarding electronic and paper records in compliance with retention schedules and confidentiality requirements.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chery Sullivan at chery.sullivan@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program (SWM)
The Solid Waste Management Program's mission is to reduce waste through prevention and reuse, keep toxics out of the environment; and safely manage what remains. The Solid Waste Management program's vision is to transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated, contributing to economic, social, and environmental vitality.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Feb 19, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management (SWM) program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period, an alternate flex schedule may be negotiated. This position also has the option of working five-days-week in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by March 4, 2026.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development, food waste reduction, organic materials management, and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings, tracking legislative activities, and helping to make sure our public documents meet accessibility and plain language standards. Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.
What you will do:
Use plain language and complete document accessibility reviews.
Schedule and facilitate virtual meetings with interested parties via Zoom or Teams.
Work with Policy Section to format and send GovDelivery bulletins.
Schedule travel arrangements and process travel paperwork.
Work with contract managers to submit invoices for payment.
Coordinate with other Solid Waste Management Administrative Assistants to ensure full coverage for the program.
Work with staff to ensure records are managed to meet retention requirements.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
High school graduation or GED.
AND
Four (4) years of experience and/or education as described below:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, which must include the following:
Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
Experience coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
Experience prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.
Education: in business administration, public administration or closely aligned field
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
Bachelor’s degree or above, in a related field.
Desired Qualifications:
Financial & administrative compliance experience: preparing, reviewing, and tracking purchasing, travel, grants, contracts, and related documentation to ensure accuracy, timeliness, and compliance with agency policies.
Use office software, collaboration tools, virtual platforms, and office systems to support efficient workflow and communication.
Experience providing high-level, confidential administrative support to managers and staff; coordinating daily operations to ensure efficient and effective program delivery.
Experience organizing, maintaining, and safeguarding electronic and paper records in compliance with retention schedules and confidentiality requirements.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chery Sullivan at chery.sullivan@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program (SWM)
The Solid Waste Management Program's mission is to reduce waste through prevention and reuse, keep toxics out of the environment; and safely manage what remains. The Solid Waste Management program's vision is to transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated, contributing to economic, social, and environmental vitality.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election.
America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit www.americavotes.org .
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned.
Limited Travel is required for this position.
Location
This position is based in Washington, DC.
Responsibilities
Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking.
Provide additional support on tracking and summarizing grantee reporting for internal and external communications.
Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution.
Support the productions of various donor communications including research, content collection, copy-editing, etc.
Support the executing of in-person and virtual donor briefings (including slide administration and management).
Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs.
Manage the EveryAction platform, covering all data entry and system maintenance.
Maintain all contribution related information including invoices and contribution instructions.
Manage a weekly "state highlights" report summarizing key developments from target states.
Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed.
Attend fundraising events, meetings, and gatherings as needed.
Participate in team creation of goals, work plans, and team benchmarks for success.
Manage special projects to deliver on team goals and represent America Votes to internal and external audiences as needed including at America Votes events.
Qualifications
Has experience in a finance or data role in a fast-paced environment
Excellent organization and time-management skills
Extremely detail- and deadline-oriented
Familiarity with databases and fundraising management tools (EveryAction experience preferred)
Solid problem-solving and communication skills - both verbal and written.
Experience managing sensitive information with professionalism and confidentiality.
Ability to manage up and across teams
Basic knowledge of c3/c4/PAC designations
Proficiency in Google suite.
Compensation
The salary range for this position is $58,000 - $61,000.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Dec 01, 2025
Full time
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election.
America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit www.americavotes.org .
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned.
Limited Travel is required for this position.
Location
This position is based in Washington, DC.
Responsibilities
Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking.
Provide additional support on tracking and summarizing grantee reporting for internal and external communications.
Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution.
Support the productions of various donor communications including research, content collection, copy-editing, etc.
Support the executing of in-person and virtual donor briefings (including slide administration and management).
Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs.
Manage the EveryAction platform, covering all data entry and system maintenance.
Maintain all contribution related information including invoices and contribution instructions.
Manage a weekly "state highlights" report summarizing key developments from target states.
Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed.
Attend fundraising events, meetings, and gatherings as needed.
Participate in team creation of goals, work plans, and team benchmarks for success.
Manage special projects to deliver on team goals and represent America Votes to internal and external audiences as needed including at America Votes events.
Qualifications
Has experience in a finance or data role in a fast-paced environment
Excellent organization and time-management skills
Extremely detail- and deadline-oriented
Familiarity with databases and fundraising management tools (EveryAction experience preferred)
Solid problem-solving and communication skills - both verbal and written.
Experience managing sensitive information with professionalism and confidentiality.
Ability to manage up and across teams
Basic knowledge of c3/c4/PAC designations
Proficiency in Google suite.
Compensation
The salary range for this position is $58,000 - $61,000.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf
Qualifications
As a Judicial Assistant your typical daily responsibilities will be to:
Coordinate, schedule, and facilitate court hearings.
Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings.
Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments.
Assist Judicial Officer with jury trials. Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict.
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information.
Participate in daily team assignments in support of Court’s operations.
Maintain multiple data and case management systems.
Assist in training and mentoring of other staff.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Minimum Qualifications:
An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment. Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Special requirements and/or qualifications:
Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position. Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems.
Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department.
Effective communication and conflict resolution skills.
Advanced technological skills in computer programs and applications.
Ability to maintain strict confidentiality and to adhere to ethical conduct.
Examples of Duties
.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Salary Grade
M3.8
Salary Range
$28.83 - $38.91- per hour
Close Date
Open Until Filled
Recruiter
Irene Catherine Chrest
Email:
Irene.Chrest@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Nov 06, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf
Qualifications
As a Judicial Assistant your typical daily responsibilities will be to:
Coordinate, schedule, and facilitate court hearings.
Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings.
Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments.
Assist Judicial Officer with jury trials. Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict.
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information.
Participate in daily team assignments in support of Court’s operations.
Maintain multiple data and case management systems.
Assist in training and mentoring of other staff.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Minimum Qualifications:
An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment. Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Special requirements and/or qualifications:
Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position. Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems.
Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department.
Effective communication and conflict resolution skills.
Advanced technological skills in computer programs and applications.
Ability to maintain strict confidentiality and to adhere to ethical conduct.
Examples of Duties
.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Salary Grade
M3.8
Salary Range
$28.83 - $38.91- per hour
Close Date
Open Until Filled
Recruiter
Irene Catherine Chrest
Email:
Irene.Chrest@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Statewide Resources Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management Program .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of three (3) days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Duties
As the Statewide Resources Section Administrative Assistant, you’ll play a vital role in supporting Ecology’s Solid Waste Management Program (SWM). In this position, you’ll provide essential administrative, technical, and communication support to a team dedicated to advancing recycling, waste reduction, biosolids and septage regulation, public education, and environmental justice across Washington. Your work offers variety and challenge - from coordinating publications and managing statewide recycling data to facilitating meetings and serving as the program’s SharePoint administrator. You’ll help ensure smooth operations, support effective communication and information management, and maintain accurate and organized records.
This role is ideal for someone who is highly organized, detail-oriented, and enjoys working collaboratively in a dynamic team environment. It also offers opportunities to develop technical, communication, and leadership skills while contributing to meaningful environmental work.
What You Will Do:
Provide administrative support to the SWM Statewide Resources Section manager and staff, including correspondence and records management as well as reviewing and processing personnel paperwork.
Coordinate meetings and logistics, including scheduling, organizing, and facilitating MS Teams and Zoom meetings, arranging travel and training, preparing materials, and taking meeting notes.
Support publications and communications by reviewing and editing documents for Plain Language and accessibility.
Serve as the SWM SharePoint Site Administrator.
Enter and maintain recycling and waste data and conduct research to support annual program recycling reports.
Participate in team initiatives and help improve administrative systems and workflows.
About the Solid Waste Management Program's Statewide Resources Section
The Statewide Resources Section provides program-wide support for Ecology’s Solid Waste Management Program. Our staff lead work on statewide recycling data, grants administration, IT systems, and program communications, and support rulemaking, and other cross-program initiatives. We are a collaborative, solutions-focused team that partners closely with staff across the program to help them succeed. The section fosters a professional, supportive work environment where teamwork and mutual respect are central to how we operate.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.
Examples of how to qualify:
4 years of experience AND a high school diploma or equivalent.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
1 year of experience as an Administrative Assistant 2, at the Department of Ecology.
No experience AND a Bachelor’s degree or higher.
Additional Required Knowledge, Skills and Abilities:
Experience supporting management, including managing calendars, coordinating meetings, assisting with correspondence, and demonstrating exceptional organizational skills.
High level of proficiency with Microsoft Office products including: Word, Excel, Outlook.
Experience using SharePoint for collaboration, document management, and secure information sharing.
Experience scheduling, coordinating, and managing virtual meetings for groups.
Excellent written and verbal communication skills, with strong attention to detail.
Experience preparing documents to meet agency standards, including formatting, proofreading, and ensuring accuracy and consistency.
Ability to learn, understand, implement, and accurately manage office processes.
Desired Qualifications:
Experience as a SharePoint Administrator, including site management, permissions, and providing user support.
Experience leading or managing office operations for a work unit of 15 or more staff.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Kelsey Dunne at Kelsey.Dunne@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 24, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Statewide Resources Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management Program .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of three (3) days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Duties
As the Statewide Resources Section Administrative Assistant, you’ll play a vital role in supporting Ecology’s Solid Waste Management Program (SWM). In this position, you’ll provide essential administrative, technical, and communication support to a team dedicated to advancing recycling, waste reduction, biosolids and septage regulation, public education, and environmental justice across Washington. Your work offers variety and challenge - from coordinating publications and managing statewide recycling data to facilitating meetings and serving as the program’s SharePoint administrator. You’ll help ensure smooth operations, support effective communication and information management, and maintain accurate and organized records.
This role is ideal for someone who is highly organized, detail-oriented, and enjoys working collaboratively in a dynamic team environment. It also offers opportunities to develop technical, communication, and leadership skills while contributing to meaningful environmental work.
What You Will Do:
Provide administrative support to the SWM Statewide Resources Section manager and staff, including correspondence and records management as well as reviewing and processing personnel paperwork.
Coordinate meetings and logistics, including scheduling, organizing, and facilitating MS Teams and Zoom meetings, arranging travel and training, preparing materials, and taking meeting notes.
Support publications and communications by reviewing and editing documents for Plain Language and accessibility.
Serve as the SWM SharePoint Site Administrator.
Enter and maintain recycling and waste data and conduct research to support annual program recycling reports.
Participate in team initiatives and help improve administrative systems and workflows.
About the Solid Waste Management Program's Statewide Resources Section
The Statewide Resources Section provides program-wide support for Ecology’s Solid Waste Management Program. Our staff lead work on statewide recycling data, grants administration, IT systems, and program communications, and support rulemaking, and other cross-program initiatives. We are a collaborative, solutions-focused team that partners closely with staff across the program to help them succeed. The section fosters a professional, supportive work environment where teamwork and mutual respect are central to how we operate.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.
Examples of how to qualify:
4 years of experience AND a high school diploma or equivalent.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
1 year of experience as an Administrative Assistant 2, at the Department of Ecology.
No experience AND a Bachelor’s degree or higher.
Additional Required Knowledge, Skills and Abilities:
Experience supporting management, including managing calendars, coordinating meetings, assisting with correspondence, and demonstrating exceptional organizational skills.
High level of proficiency with Microsoft Office products including: Word, Excel, Outlook.
Experience using SharePoint for collaboration, document management, and secure information sharing.
Experience scheduling, coordinating, and managing virtual meetings for groups.
Excellent written and verbal communication skills, with strong attention to detail.
Experience preparing documents to meet agency standards, including formatting, proofreading, and ensuring accuracy and consistency.
Ability to learn, understand, implement, and accurately manage office processes.
Desired Qualifications:
Experience as a SharePoint Administrator, including site management, permissions, and providing user support.
Experience leading or managing office operations for a work unit of 15 or more staff.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Kelsey Dunne at Kelsey.Dunne@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Estamos buscando un asistente virtual que pueda comenzar de inmediato.
Pago por hora: $25
Ubicación: Debe ser residente actual de los Estados Unidos
Experiencia: No se requiere experiencia previa
Cómo postularse: Envía un correo electrónico para más info.
Si no ves una respuesta en tu bandeja de entrada, revisa tu carpeta de spam.
Sep 09, 2025
Full time
Estamos buscando un asistente virtual que pueda comenzar de inmediato.
Pago por hora: $25
Ubicación: Debe ser residente actual de los Estados Unidos
Experiencia: No se requiere experiencia previa
Cómo postularse: Envía un correo electrónico para más info.
Si no ves una respuesta en tu bandeja de entrada, revisa tu carpeta de spam.
United States of Care (USofCare) is a non-partisan non-profit organization on a mission to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. At USofCare, we envision an equitable, easy-to-navigate health care system that provides all people with dependable, personalized coverage throughout life’s changes and we have the approach and data to ensure that this future is possible.
In order to achieve our people-centered mission, USofCare has developed highly intentional organizational values and is committed to building a diverse team at all levels of our organization, cultivating an inclusive culture, and engaging with people who bring different perspectives and lived experiences to our efforts. We strive to pursue unity over uniformity and listen closely to the unique interests, abilities, needs, and backgrounds of every employee. We strongly encourage applicants from diverse backgrounds and communities, particularly those from traditionally underrepresented constituencies, to apply to join our growing team.
For more information about USofCare, please visit unitedstatesofcare.org.
Position Overview and Responsibilities
USofCare is seeking a full time Operations and Development Assistant to support the whole of the organization in day-to-day fundraising and administrative functions. This position is part of both the Operations and Development Departments, and reports to both the Chief Operating Officer and Chief Development Officer.
This administrative position is multi-faceted and dynamic, and will serve as a liaison between the Development and Operations departments to ensure that each department has what it needs to function at the optimal level. For the Operations Team, the Assistant will help manage a virtual office environment, coordinate and schedule across teams, conduct bookkeeping and record keeping functions, assist in planning and coordination of events, prepare agendas, make travel arrangements, and assist in human resources functions like onboarding or offboarding or benefits management. On the Development Team, the Assistant will conduct prospect research, maintain donor records and data entry, and assist in the implementation of fundraising initiatives, process gifts and initiate acknowledgement and pledge letters, maintain calendars and agendas, and coordinate scheduling for Executive Team members.
The Operations and Development Assistant understands and values the importance of administrative roles, is entrepreneurial and collaborative, has strong organizational skills and excellent attention to detail, has excellent communication skills, and manages to meet deadlines. They “manage up” on the progress of assignments and takes direction well. They are able to multitask and work independently.
Qualifications
To be successful in this role, you must have a strong commitment to ensuring everyone has access to quality, affordable health care, and have a dedication to operating in a diverse, bipartisan, learning atmosphere that explores multiple policy solutions to achieve our mission. You are willing to respect different points of view, have experience working on a diverse team, and are committed to applying an equity lens in all your work.
You hold a minimum of 1 year of professional administrative experience (internships count toward this experience) in bookkeeping, office management, development, grants management or equivalent position with similar responsibilities. Experience working in a nonprofit is preferred;
You have a demonstrated interest in an operations, administrative, or development role, and you are able to remain flexible and enthusiastic about working in a startup-like environment and are willing to take on a wide range of tasks;
You possess high attention to detail, and the ability handle and manage multiple projects, tasks, and deadlines at once and are able to deal with competing priorities from multiple sources, with effective communication to ensure priorities are understood;
You are flexible, and are able to handle new challenges with confidence and a positive attitude, and when needed you are able to embrace ambiguity, and to use the organization’s collective intelligence to solve problems, weigh outcomes, and take informed risks;
You must have the highest ethical standards, and be able to respect and handle confidential information;
Experience with bookkeeping, fundraising data entry, and records and document management using platforms like Intacct, Raiser’s Edge NXT are preferred, but not required;
Experience using Microsoft Office and GSuite applications are required.
Work at United States of Care
USofCare is committed to equity in our compensation policy. The salary for this position is $48,000/annually.
United States of Care offers a very generous benefits package including phone and internet stipends, medical, dental, vision, life, and long term disability insurance, and a 403b retirement plan with 5% employer match. USofCare’s paid time off includes accrued sick time, an unlimited vacation policy, paid parental and medical leave, and office closures throughout the year for holidays and breaks. A full summary of benefits is available upon request.
This position is full-time and is fully remote, though candidates must be located in the Washington, DC metro area.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. United States of Care is unable to commence (“sponsor”) an immigration case in order to employ an applicant.
The position is open until filled.
Jul 07, 2025
Full time
United States of Care (USofCare) is a non-partisan non-profit organization on a mission to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. At USofCare, we envision an equitable, easy-to-navigate health care system that provides all people with dependable, personalized coverage throughout life’s changes and we have the approach and data to ensure that this future is possible.
In order to achieve our people-centered mission, USofCare has developed highly intentional organizational values and is committed to building a diverse team at all levels of our organization, cultivating an inclusive culture, and engaging with people who bring different perspectives and lived experiences to our efforts. We strive to pursue unity over uniformity and listen closely to the unique interests, abilities, needs, and backgrounds of every employee. We strongly encourage applicants from diverse backgrounds and communities, particularly those from traditionally underrepresented constituencies, to apply to join our growing team.
For more information about USofCare, please visit unitedstatesofcare.org.
Position Overview and Responsibilities
USofCare is seeking a full time Operations and Development Assistant to support the whole of the organization in day-to-day fundraising and administrative functions. This position is part of both the Operations and Development Departments, and reports to both the Chief Operating Officer and Chief Development Officer.
This administrative position is multi-faceted and dynamic, and will serve as a liaison between the Development and Operations departments to ensure that each department has what it needs to function at the optimal level. For the Operations Team, the Assistant will help manage a virtual office environment, coordinate and schedule across teams, conduct bookkeeping and record keeping functions, assist in planning and coordination of events, prepare agendas, make travel arrangements, and assist in human resources functions like onboarding or offboarding or benefits management. On the Development Team, the Assistant will conduct prospect research, maintain donor records and data entry, and assist in the implementation of fundraising initiatives, process gifts and initiate acknowledgement and pledge letters, maintain calendars and agendas, and coordinate scheduling for Executive Team members.
The Operations and Development Assistant understands and values the importance of administrative roles, is entrepreneurial and collaborative, has strong organizational skills and excellent attention to detail, has excellent communication skills, and manages to meet deadlines. They “manage up” on the progress of assignments and takes direction well. They are able to multitask and work independently.
Qualifications
To be successful in this role, you must have a strong commitment to ensuring everyone has access to quality, affordable health care, and have a dedication to operating in a diverse, bipartisan, learning atmosphere that explores multiple policy solutions to achieve our mission. You are willing to respect different points of view, have experience working on a diverse team, and are committed to applying an equity lens in all your work.
You hold a minimum of 1 year of professional administrative experience (internships count toward this experience) in bookkeeping, office management, development, grants management or equivalent position with similar responsibilities. Experience working in a nonprofit is preferred;
You have a demonstrated interest in an operations, administrative, or development role, and you are able to remain flexible and enthusiastic about working in a startup-like environment and are willing to take on a wide range of tasks;
You possess high attention to detail, and the ability handle and manage multiple projects, tasks, and deadlines at once and are able to deal with competing priorities from multiple sources, with effective communication to ensure priorities are understood;
You are flexible, and are able to handle new challenges with confidence and a positive attitude, and when needed you are able to embrace ambiguity, and to use the organization’s collective intelligence to solve problems, weigh outcomes, and take informed risks;
You must have the highest ethical standards, and be able to respect and handle confidential information;
Experience with bookkeeping, fundraising data entry, and records and document management using platforms like Intacct, Raiser’s Edge NXT are preferred, but not required;
Experience using Microsoft Office and GSuite applications are required.
Work at United States of Care
USofCare is committed to equity in our compensation policy. The salary for this position is $48,000/annually.
United States of Care offers a very generous benefits package including phone and internet stipends, medical, dental, vision, life, and long term disability insurance, and a 403b retirement plan with 5% employer match. USofCare’s paid time off includes accrued sick time, an unlimited vacation policy, paid parental and medical leave, and office closures throughout the year for holidays and breaks. A full summary of benefits is available upon request.
This position is full-time and is fully remote, though candidates must be located in the Washington, DC metro area.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. United States of Care is unable to commence (“sponsor”) an immigration case in order to employ an applicant.
The position is open until filled.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager B position. This position reports to the Director of Security and Safety and serves as the primary administrative resource for the department as well as providing direct supervision for the non-uniformed personnel assigned to the department.
This position directly supports the Security and Safety Department’s efforts that relate to the college’s core theme of Environmental Integrity, specifically the goal to improve the college’s physical and virtual environment to maximize access and appropriate use of space and technology.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Interpret, counsel, and implement institution policies and procedures.
Assist in formulating general administrative policies of the organization.
Develop and implement procedures to effect new programs or activities in conformance with institution and program sponsor's policies.
Prepare cost estimates and projects of future needs and effect proposed actions.
Prepare and review budget requests and provide advice and information.
Assist senior officials in the administration of proper personnel practices and procedures.
Prepare grant or contract proposals in compliance with granting agency policies.
Review and approve income/expense, statistical and budget status reports; analyze problem areas and make recommendations or take corrective action.
Review organization's current needs and programs against budget limitations and recommend appropriate action.
Audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for accuracy and compliance with policies and procedures
Provide counsel and coordinate appropriate procedures for academic appointments, re-appointments, and promotions in compliance with institution policies.
Prepare and maintain administrative, business, and academic reports and records.
Prepare space and equipment analysis and implement maintenance of departmental facilities.
Coordinate and maintain liaison with intra and inter-institutional personnel for services and programs
Supervise non uniformed staff of the department including Office Assistants and Communications Officers.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor's Degree.
Two (2) years of related full-time administrative and/or supervisory experience. Additional administrative or supervisory experience may substitute, year-for-year, for educational requirements.
Must possess a current valid driver’s license.
No previous felony convictions.
Knowledge of:
Computer/software troubleshooting and training.
Methods and procedures in dealing with clients, visitors, staff.
Law enforcement basics.
JOB READINESS/WORKING CONDITIONS:
Ability to learn rules and enforce them; follow written and oral instructions.
Ability to manage emergencies and employ effective courses of action.
Verbal communications and observation skills.
Knowledge of general safety precautions and fire hazards.
Ability to know security department operating processes.
Ability to investigate incidents and obtain pertinent information.
Ability to observe and detect suspicious situations.
Ability to communicate with staff, residents, and the general public.
Ability to operate electronic security equipment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Starting Salary: $4,517-$6,077/month | Step A (commensurate with qualifications and experience) | Range: 51 | Code: 106F
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2025.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Director of Employment Services, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
June 24, 2025
25-00059
Jun 26, 2025
Full time
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager B position. This position reports to the Director of Security and Safety and serves as the primary administrative resource for the department as well as providing direct supervision for the non-uniformed personnel assigned to the department.
This position directly supports the Security and Safety Department’s efforts that relate to the college’s core theme of Environmental Integrity, specifically the goal to improve the college’s physical and virtual environment to maximize access and appropriate use of space and technology.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Interpret, counsel, and implement institution policies and procedures.
Assist in formulating general administrative policies of the organization.
Develop and implement procedures to effect new programs or activities in conformance with institution and program sponsor's policies.
Prepare cost estimates and projects of future needs and effect proposed actions.
Prepare and review budget requests and provide advice and information.
Assist senior officials in the administration of proper personnel practices and procedures.
Prepare grant or contract proposals in compliance with granting agency policies.
Review and approve income/expense, statistical and budget status reports; analyze problem areas and make recommendations or take corrective action.
Review organization's current needs and programs against budget limitations and recommend appropriate action.
Audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for accuracy and compliance with policies and procedures
Provide counsel and coordinate appropriate procedures for academic appointments, re-appointments, and promotions in compliance with institution policies.
Prepare and maintain administrative, business, and academic reports and records.
Prepare space and equipment analysis and implement maintenance of departmental facilities.
Coordinate and maintain liaison with intra and inter-institutional personnel for services and programs
Supervise non uniformed staff of the department including Office Assistants and Communications Officers.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor's Degree.
Two (2) years of related full-time administrative and/or supervisory experience. Additional administrative or supervisory experience may substitute, year-for-year, for educational requirements.
Must possess a current valid driver’s license.
No previous felony convictions.
Knowledge of:
Computer/software troubleshooting and training.
Methods and procedures in dealing with clients, visitors, staff.
Law enforcement basics.
JOB READINESS/WORKING CONDITIONS:
Ability to learn rules and enforce them; follow written and oral instructions.
Ability to manage emergencies and employ effective courses of action.
Verbal communications and observation skills.
Knowledge of general safety precautions and fire hazards.
Ability to know security department operating processes.
Ability to investigate incidents and obtain pertinent information.
Ability to observe and detect suspicious situations.
Ability to communicate with staff, residents, and the general public.
Ability to operate electronic security equipment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Starting Salary: $4,517-$6,077/month | Step A (commensurate with qualifications and experience) | Range: 51 | Code: 106F
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2025.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Director of Employment Services, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
June 24, 2025
25-00059
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf First review date will be May 30th. This recruitment may close at any time on or after the first review date with no additional notice.
Qualifications
Minimum Qualifications:
An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment. Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Special requirements and/or qualifications:
Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position. Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems.
Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department.
Effective communication and conflict resolution skills.
Advanced technological skills in computer programs and applications.
Ability to maintain strict confidentiality and to adhere to ethical conduct.
Examples of Duties
As a Judicial Assistant your typical daily responsibilities will be to:
Coordinate, schedule, and facilitate court hearings.
Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings.
Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments.
Assist Judicial Officer with jury trials. Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict.
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information.
Participate in daily team assignments in support of Court’s operations.
Maintain multiple data and case management systems.
Assist in training and mentoring of other staff.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
M3.8
Salary Range
$28.83 - $38.91- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
May 08, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf First review date will be May 30th. This recruitment may close at any time on or after the first review date with no additional notice.
Qualifications
Minimum Qualifications:
An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment. Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Special requirements and/or qualifications:
Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position. Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems.
Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department.
Effective communication and conflict resolution skills.
Advanced technological skills in computer programs and applications.
Ability to maintain strict confidentiality and to adhere to ethical conduct.
Examples of Duties
As a Judicial Assistant your typical daily responsibilities will be to:
Coordinate, schedule, and facilitate court hearings.
Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings.
Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments.
Assist Judicial Officer with jury trials. Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict.
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information.
Participate in daily team assignments in support of Court’s operations.
Maintain multiple data and case management systems.
Assist in training and mentoring of other staff.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
M3.8
Salary Range
$28.83 - $38.91- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Office Location:
Remote
Open until filled.
This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The location for this role is flexible where TNC is already an established entity with a preference for applicants that can work within 5 hours of the U.S. Eastern Time Zone.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want a better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “You’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Administrative Assistant, Nature Bonds, will provide direct administrative support to two directors within the Nature Bonds Program along with programmatic support to the whole team. They will be responsible for various executive support tasks, including domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and assisting with the scheduling and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Administrative Assistant will coordinate activities with multiple variables, set realistic deadlines, and manage timelines. They will apply established processes and practices to improve program effectiveness. The Administrative Assistant will communicate on behalf of the director(s) with staff across the extended Nature Bonds Program team and with donors, vendors, and external partners. They will provide other staff with the information they need to make decisions and solve problems. They will perform administrative functions for the program as required.
This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
We’re Looking for You:
Are you looking for work you can believe in? At TNC, we strive to embody a philosophy of Work That You Can Believe in and where you can feel like you are making a difference every day. We’re looking for someone with solid experience as a part of a diverse, multi-disciplinary team.
The Administrative Assistant, Nature Bonds, provides operational and administrative support to help the Nature Bonds Program meet its strategic priorities. In this role, they will perform various administrative tasks, including managing calendars and scheduling in-person or virtual meetings, planning team events, coordinating activities with multiple variables and stakeholders, and communicating with staff, partners, government officials, and donors. They may perform administrative tasks for Information Systems, Human Resources, and Finance, including processing forms, monitoring and tracking functions, preparing expense reports, and making travel arrangements. The Administrative Assistant will apply processes and practices to improve effectiveness and document program procedures, including attending meetings, coordinating projects with several variables, and working within a defined timeline and budget. They will make purchases, process invoices, demonstrate sensitivity in handling confidential information, and ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements. This position may require travel and work flexible hours, and the work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team!
What You’ll Bring:
Bachelor’s degree and 1-year experience or equivalent combination.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Experience providing administrative support, including some or all of the following: mail distribution, managing calendars across multiple time zones, coordinating travel arrangements and meetings, processing payments, or organizing files.
Ability to analyze information to prepare reports, coordinate activities, and solve problems.
Experience writing, editing, and proofreading written materials.
Strong organizational skills and attention to detail.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Salary Information:
For U.S. based applicants only, the starting pay range for a candidate selected for this position is generally within the range of $40,500 - $60,500 annual base salary and is based on location, qualifications, specific skills and experience. This range only applies to candidates whose country of employment is the USA. For all other applicants pay ranges will not be tied to the above pay range, will be based on location, will be in local currency, will be based on the local labor market, and will fall within a range based on factors including qualifications, specific skills, and experience.
Apply Now:
To apply for job ID 55947, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
Dec 05, 2024
Full time
Office Location:
Remote
Open until filled.
This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The location for this role is flexible where TNC is already an established entity with a preference for applicants that can work within 5 hours of the U.S. Eastern Time Zone.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want a better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “You’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Administrative Assistant, Nature Bonds, will provide direct administrative support to two directors within the Nature Bonds Program along with programmatic support to the whole team. They will be responsible for various executive support tasks, including domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and assisting with the scheduling and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Administrative Assistant will coordinate activities with multiple variables, set realistic deadlines, and manage timelines. They will apply established processes and practices to improve program effectiveness. The Administrative Assistant will communicate on behalf of the director(s) with staff across the extended Nature Bonds Program team and with donors, vendors, and external partners. They will provide other staff with the information they need to make decisions and solve problems. They will perform administrative functions for the program as required.
This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
We’re Looking for You:
Are you looking for work you can believe in? At TNC, we strive to embody a philosophy of Work That You Can Believe in and where you can feel like you are making a difference every day. We’re looking for someone with solid experience as a part of a diverse, multi-disciplinary team.
The Administrative Assistant, Nature Bonds, provides operational and administrative support to help the Nature Bonds Program meet its strategic priorities. In this role, they will perform various administrative tasks, including managing calendars and scheduling in-person or virtual meetings, planning team events, coordinating activities with multiple variables and stakeholders, and communicating with staff, partners, government officials, and donors. They may perform administrative tasks for Information Systems, Human Resources, and Finance, including processing forms, monitoring and tracking functions, preparing expense reports, and making travel arrangements. The Administrative Assistant will apply processes and practices to improve effectiveness and document program procedures, including attending meetings, coordinating projects with several variables, and working within a defined timeline and budget. They will make purchases, process invoices, demonstrate sensitivity in handling confidential information, and ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements. This position may require travel and work flexible hours, and the work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team!
What You’ll Bring:
Bachelor’s degree and 1-year experience or equivalent combination.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Experience providing administrative support, including some or all of the following: mail distribution, managing calendars across multiple time zones, coordinating travel arrangements and meetings, processing payments, or organizing files.
Ability to analyze information to prepare reports, coordinate activities, and solve problems.
Experience writing, editing, and proofreading written materials.
Strong organizational skills and attention to detail.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Salary Information:
For U.S. based applicants only, the starting pay range for a candidate selected for this position is generally within the range of $40,500 - $60,500 annual base salary and is based on location, qualifications, specific skills and experience. This range only applies to candidates whose country of employment is the USA. For all other applicants pay ranges will not be tied to the above pay range, will be based on location, will be in local currency, will be based on the local labor market, and will fall within a range based on factors including qualifications, specific skills, and experience.
Apply Now:
To apply for job ID 55947, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org .
Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics (CHS) in Portland, Oregon, has a career opportunity for two (2) Records Management Office Specialists. These positions will be responsible for reviewing and processing vital records to determine if records meet legal standards for registration in the state vital records system.
These are full-time permanent positions and are represented by a union, SEIU Human Services.
What will you do?
As a Records Management Office Specialist , you will review and process vital records to determine if records meet legal standards for registration in the state vital records system; complete quality assurance review to ensure information on vital records meets state and national data standards; and prepare vital records for preservation following state archive standards. You will also provide office and administrative support, such as filing vital records and sending out forms for the Records Management Program. Additionally, you will provide general office support, such as sorting and distributing mail for the Center for Health Statistics.
What we are looking for:
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes:
Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria.
Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents.
Experience with problem solving and organizational skills.
Experience working productively with many priorities, competing deadlines and assignments.
Experience applying and explaining or clarifying laws, rules, policies, and procedures.
Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software.
Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street, Portland five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than one day per work week, may be considered after working in the position for 6 months if remote work meets business and operational needs. Remote work may also occur on occasion in the event of emergency or closure.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year.
3 additional paid personal business days each year.
8 hours of paid sick leave accrued each month.
Progressive vacation leave accrual with increases every 5 years.
Pension and Retirement
Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Application Deadline: 12/16/2024
Monthly Salary Range: $3,218 - $4,338
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
Dec 02, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics (CHS) in Portland, Oregon, has a career opportunity for two (2) Records Management Office Specialists. These positions will be responsible for reviewing and processing vital records to determine if records meet legal standards for registration in the state vital records system.
These are full-time permanent positions and are represented by a union, SEIU Human Services.
What will you do?
As a Records Management Office Specialist , you will review and process vital records to determine if records meet legal standards for registration in the state vital records system; complete quality assurance review to ensure information on vital records meets state and national data standards; and prepare vital records for preservation following state archive standards. You will also provide office and administrative support, such as filing vital records and sending out forms for the Records Management Program. Additionally, you will provide general office support, such as sorting and distributing mail for the Center for Health Statistics.
What we are looking for:
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes:
Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria.
Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents.
Experience with problem solving and organizational skills.
Experience working productively with many priorities, competing deadlines and assignments.
Experience applying and explaining or clarifying laws, rules, policies, and procedures.
Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software.
Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street, Portland five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than one day per work week, may be considered after working in the position for 6 months if remote work meets business and operational needs. Remote work may also occur on occasion in the event of emergency or closure.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year.
3 additional paid personal business days each year.
8 hours of paid sick leave accrued each month.
Progressive vacation leave accrual with increases every 5 years.
Pension and Retirement
Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Application Deadline: 12/16/2024
Monthly Salary Range: $3,218 - $4,338
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
Job Title: Economic Empowerment Associate Reports to: Director of Economic Empowerment Position Type: Full Time, Non-Exempt Start Date: January 2025
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,400 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5.5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an organized and resourceful individual to serve as the organization’s Economic Empowerment Associate (EEA). The EEA will play a key role in creating a welcoming, safe, and supportive environment for Footsteps members. They will provide direct services to Footsteps members via educational and career services intakes, coaching, and referrals, as well as planning and coordinating events and workshops. They will also provide support in building Footsteps’ new housing program by conducting research and connecting with peer organizations.
Job responsibilities include:
Educational Support (40%)
Conduct education intakes and assess the education needs of members
Provide one-on-one support to members via coaching and make referrals internally and externally (to counseling services, volunteers, mentorship/tutoring)
Assist in developing resources for and implementing Footsteps educational programs
Coordinate Footsteps scholarship process (organize materials for scholarship committee and compile data for funders)
Program and event coordination: assist with planning and facilitating evening programs and workshops (including ordering food and materials)
Assist with planning and facilitating evening programs and workshops, including coordinating food, materials, and supplies
Career Services Support (40%)
Conduct career services intake and pre-assessment interviews to assess member needs
Refer members for career counseling, job readiness, and training programs internally and externally
Assist in developing resources for and implementation of Footsteps’ career advancement programs
Assist with the coordination of the Footsteps Internship Fund and the Vocational Scholarship Program, including oversight of the application process, organization of application materials, scheduling interviews, tracking and monitoring internship assignments, compiling data for funders, and providing administrative support for fellowship workshops
Communicate with Footsteps staff members regarding participants’ needs as they arise and ensure that key interactions are documented according to agency guidelines
Assist with planning and facilitating evening programs and workshops, including coordinating food, materials, and supplies
Housing Program Support (20%)
Continue to facilitate and support relationships with other housing organizations, enabling us to strengthen member supports
Act as point person for member housing support referrals
Assist with coordination of the Footsteps Housing Fund, including oversight of the application process, organization of application materials, scheduling interviews, compiling data for funders, and providing administrative support as needed
Qualifications:
Commitment to and passion for Footsteps’ mission and values
1-3 years of relevant experience with project management in the areas of economic empowerment, educational or career support, food or housing insecurity or other similar fields
Strong writing, editing, and layout skills
Experience researching resources and sifting through data
Sound judgment and the ability to exercise discretion with confidential information
Motivated self-starter with the ability to work independently and collaboratively
Comfort working in a fast-paced, growing organization with tight deadlines and shifting priorities
Skillful communicator with the ability to manage across various parts of the organization
Demonstrated ability to anticipate problems, and find opportunities with a solutions-oriented mindset, flexibility, and optimism
Ability to work occasional late evenings or weekend
Ability to travel to our NYC office 1-2 days a week
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Suite (Google forms, sheets, and docs)
Knowledge of Salesforce is a plus
Desired Competencies:
Excellent interpersonal skills, including listening, speaking, and networking
Takes initiative, comfortable offering suggestions as well as asking for feedback and guidance
Flexible and comfortable with shifting priorities
Keen attention to detail and ability to manage and juggle multiple tasks at once
Non-judgmental character and able to set aside personal beliefs in service of member needs
Location: Greater New York City Start Date: January 2025 Salary: $53,000-$58,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org, indicating your name and “Economic Empowerment Associate” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
Nov 11, 2024
Full time
Job Title: Economic Empowerment Associate Reports to: Director of Economic Empowerment Position Type: Full Time, Non-Exempt Start Date: January 2025
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,400 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5.5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an organized and resourceful individual to serve as the organization’s Economic Empowerment Associate (EEA). The EEA will play a key role in creating a welcoming, safe, and supportive environment for Footsteps members. They will provide direct services to Footsteps members via educational and career services intakes, coaching, and referrals, as well as planning and coordinating events and workshops. They will also provide support in building Footsteps’ new housing program by conducting research and connecting with peer organizations.
Job responsibilities include:
Educational Support (40%)
Conduct education intakes and assess the education needs of members
Provide one-on-one support to members via coaching and make referrals internally and externally (to counseling services, volunteers, mentorship/tutoring)
Assist in developing resources for and implementing Footsteps educational programs
Coordinate Footsteps scholarship process (organize materials for scholarship committee and compile data for funders)
Program and event coordination: assist with planning and facilitating evening programs and workshops (including ordering food and materials)
Assist with planning and facilitating evening programs and workshops, including coordinating food, materials, and supplies
Career Services Support (40%)
Conduct career services intake and pre-assessment interviews to assess member needs
Refer members for career counseling, job readiness, and training programs internally and externally
Assist in developing resources for and implementation of Footsteps’ career advancement programs
Assist with the coordination of the Footsteps Internship Fund and the Vocational Scholarship Program, including oversight of the application process, organization of application materials, scheduling interviews, tracking and monitoring internship assignments, compiling data for funders, and providing administrative support for fellowship workshops
Communicate with Footsteps staff members regarding participants’ needs as they arise and ensure that key interactions are documented according to agency guidelines
Assist with planning and facilitating evening programs and workshops, including coordinating food, materials, and supplies
Housing Program Support (20%)
Continue to facilitate and support relationships with other housing organizations, enabling us to strengthen member supports
Act as point person for member housing support referrals
Assist with coordination of the Footsteps Housing Fund, including oversight of the application process, organization of application materials, scheduling interviews, compiling data for funders, and providing administrative support as needed
Qualifications:
Commitment to and passion for Footsteps’ mission and values
1-3 years of relevant experience with project management in the areas of economic empowerment, educational or career support, food or housing insecurity or other similar fields
Strong writing, editing, and layout skills
Experience researching resources and sifting through data
Sound judgment and the ability to exercise discretion with confidential information
Motivated self-starter with the ability to work independently and collaboratively
Comfort working in a fast-paced, growing organization with tight deadlines and shifting priorities
Skillful communicator with the ability to manage across various parts of the organization
Demonstrated ability to anticipate problems, and find opportunities with a solutions-oriented mindset, flexibility, and optimism
Ability to work occasional late evenings or weekend
Ability to travel to our NYC office 1-2 days a week
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Suite (Google forms, sheets, and docs)
Knowledge of Salesforce is a plus
Desired Competencies:
Excellent interpersonal skills, including listening, speaking, and networking
Takes initiative, comfortable offering suggestions as well as asking for feedback and guidance
Flexible and comfortable with shifting priorities
Keen attention to detail and ability to manage and juggle multiple tasks at once
Non-judgmental character and able to set aside personal beliefs in service of member needs
Location: Greater New York City Start Date: January 2025 Salary: $53,000-$58,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org, indicating your name and “Economic Empowerment Associate” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL) Section is recruiting for a Newborn Screening Follow-up Office Specialist to provide support for the newborn screening program, whose mission is to identify congenital disorders in children, prior to the onset of symptoms. In this position you will perform the daily operations of report processing, data entry, and data verification. Your role will be crucial to the fulfillment of our goal to provide accurate and timely testing for all newborns. If you have a passion for promoting healthy newborns in Oregon, we want you to apply today!
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
This is a full-time, permanent position and is represented by a union, SEIU Human Services.
What you will do!
You will use various software programs to access, enter, and organize information, including Natus/Neometrics, Microsoft Office, Microsoft Outlook, and MediaLab.
You will perform various data entry functions and records processing.
You will provide information and assistance to co-workers and customers.
You will generate letters, edit and update standard operating procedures and protocols.
You will perform administrative duties, such as: maintain records, schedule meetings, record and distribute meeting agendas/notes, and answer phones.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Salary Range: $3,218 - $4,338 Monthly
The work hours for this position are Monday through Friday from 8am until 4:30pm. This position works in an office setting within a fast-paced laboratory in Hillsboro, Oregon. There are frequent demands for information that require the ability to shift priorities and be responsive on a very short timeline. Occasionally, work on weekends may be required. Potential, but low likelihood of exposure to chemical and infectious agents found in a clinical laboratory.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Thorough knowledge of the newborn screening program.
Ability to establish effective working relationships with others.
Experience researching and locating the needed information from a variety of sources.
Demonstrated ability to communicate effectively both orally and in writing.
Experience in computers, office software, printers, faxes, and telephones.
Close Date: 10/31/2024
Oct 18, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL) Section is recruiting for a Newborn Screening Follow-up Office Specialist to provide support for the newborn screening program, whose mission is to identify congenital disorders in children, prior to the onset of symptoms. In this position you will perform the daily operations of report processing, data entry, and data verification. Your role will be crucial to the fulfillment of our goal to provide accurate and timely testing for all newborns. If you have a passion for promoting healthy newborns in Oregon, we want you to apply today!
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
This is a full-time, permanent position and is represented by a union, SEIU Human Services.
What you will do!
You will use various software programs to access, enter, and organize information, including Natus/Neometrics, Microsoft Office, Microsoft Outlook, and MediaLab.
You will perform various data entry functions and records processing.
You will provide information and assistance to co-workers and customers.
You will generate letters, edit and update standard operating procedures and protocols.
You will perform administrative duties, such as: maintain records, schedule meetings, record and distribute meeting agendas/notes, and answer phones.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Salary Range: $3,218 - $4,338 Monthly
The work hours for this position are Monday through Friday from 8am until 4:30pm. This position works in an office setting within a fast-paced laboratory in Hillsboro, Oregon. There are frequent demands for information that require the ability to shift priorities and be responsive on a very short timeline. Occasionally, work on weekends may be required. Potential, but low likelihood of exposure to chemical and infectious agents found in a clinical laboratory.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Thorough knowledge of the newborn screening program.
Ability to establish effective working relationships with others.
Experience researching and locating the needed information from a variety of sources.
Demonstrated ability to communicate effectively both orally and in writing.
Experience in computers, office software, printers, faxes, and telephones.
Close Date: 10/31/2024
Cummins Behavioral Health Systems, Inc
Greencastle, IN
Cummins Behavioral Health Systems, Inc. is seeking a experienced office professional for a rewarding career as Access Representative to provide services at our Outpatient Clinic located in Greencastle, IN. This is a full-time positon working 40 hours per week.
Job Summary:
The Access Representative performs essential office functions pertaining to admission process including, inquiry, virtual access, scheduling, and authorization/denial management.
Essential Functions:
1. Greet visitors in a courteous and professional manner ensure that the Visitor Sign-in Policy and Procedures is followed.
2. Answer phones in a courteous, professional manner and transfer call as needed. Routinely check voice mail throughout day and complete needed follow-up.
3. Intakes: Explain new consumer intake process and have consumer complete information on tablet, computer and/or on paper including all required paperwork based on payor source if needed. Get insurance information. Let Virtual Open Access (VOA) know consumer is ready and place in a clean room when directed.
4. Check-in consumers for appointments: tag consumer as arrived, check for flags in the system for information needed from consumer, and collect fees for service and print receipt.
5. Schedule appointments for clinicians, print consumer's future appointments/excuse letters. Reschedule appointments when providers are out of the office or when office is closed.
7. Send, Scan, Log documents into the chart as needed.
Additional Responsibilities: May be assigned other responsibilities as designated by supervisor.
Education and/or Experience:
Two (2) years of work experience in medical or behavior health office is desired;
Previous experience with Microsoft Word and Excel; and
High School graduate or equivalent preferred.
Bilingual preferred but not required.
Knowledge, Skills & Abilities:
Ability to establish rapport quickly;
Ability to communicate and demonstrate problem-solving skills;
Ability to collect information from consumer and family members to determine nature and extent of consumer needs;
Ability to maintain ethical behavior in relationship with consumer;
Ability to provide courteous customer service to consumers and other staff members;
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries
Comprehensive insurance packages include major medical, vision, dental and prescription drug coverages
Excellent work life balance
Generous paid time starting with 23 days for sick, personal or vacations time
8 paid holidays
Employer matching contributions into your 401K program
Cummins is a qualifying employer for Public Service Loan Forgiveness programs.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/232872-47726.html
Sep 16, 2024
Full time
Cummins Behavioral Health Systems, Inc. is seeking a experienced office professional for a rewarding career as Access Representative to provide services at our Outpatient Clinic located in Greencastle, IN. This is a full-time positon working 40 hours per week.
Job Summary:
The Access Representative performs essential office functions pertaining to admission process including, inquiry, virtual access, scheduling, and authorization/denial management.
Essential Functions:
1. Greet visitors in a courteous and professional manner ensure that the Visitor Sign-in Policy and Procedures is followed.
2. Answer phones in a courteous, professional manner and transfer call as needed. Routinely check voice mail throughout day and complete needed follow-up.
3. Intakes: Explain new consumer intake process and have consumer complete information on tablet, computer and/or on paper including all required paperwork based on payor source if needed. Get insurance information. Let Virtual Open Access (VOA) know consumer is ready and place in a clean room when directed.
4. Check-in consumers for appointments: tag consumer as arrived, check for flags in the system for information needed from consumer, and collect fees for service and print receipt.
5. Schedule appointments for clinicians, print consumer's future appointments/excuse letters. Reschedule appointments when providers are out of the office or when office is closed.
7. Send, Scan, Log documents into the chart as needed.
Additional Responsibilities: May be assigned other responsibilities as designated by supervisor.
Education and/or Experience:
Two (2) years of work experience in medical or behavior health office is desired;
Previous experience with Microsoft Word and Excel; and
High School graduate or equivalent preferred.
Bilingual preferred but not required.
Knowledge, Skills & Abilities:
Ability to establish rapport quickly;
Ability to communicate and demonstrate problem-solving skills;
Ability to collect information from consumer and family members to determine nature and extent of consumer needs;
Ability to maintain ethical behavior in relationship with consumer;
Ability to provide courteous customer service to consumers and other staff members;
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries
Comprehensive insurance packages include major medical, vision, dental and prescription drug coverages
Excellent work life balance
Generous paid time starting with 23 days for sick, personal or vacations time
8 paid holidays
Employer matching contributions into your 401K program
Cummins is a qualifying employer for Public Service Loan Forgiveness programs.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/232872-47726.html
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
Aug 16, 2024
Full time
Asistente virtual buscado urgentemente.
Debe estar listo para empezar a trabajar lo antes posible.
El pago es de $200 por día.
Para obtener más información, envía un correo electrónico a hire.sararojasfitness@gmail.com
Debe residir actualmente en los Estados Unidos para enviar la solicitud.
