IsI is seeking a technical recruiting coordinator to join our team on a temporary basis, to support hiring needs for our MSP and Software Development divisions. The coordinator will work with the Human Resources Coordinator and report to the Vice President of Human Resources and Talent Management. Duties/Responsibilities:
Collaborate with hiring managers to set qualification criteria for future employees, focusing on technical roles to include software engineers, systems engineers, cybersecurity, IT support, IT compliance, and others as needed.
Create or format job descriptions and job postings.
Source candidates by using databases and social media (LinkedIn).
Interview candidates on the shortlist and maintain a database on employees for future vacancies.
Help the hiring team with recruiting methods and interview questions.
Follow up with candidates during the hiring process.
Maintain internal records, which may include preparing, issuing, and filing company documentation.
Stay up-to-date with current recruiting methods.
May assist with non-technical roles as needed.
Qualifications:
United States Citizenship required.
At least 2 years of proven work experience as a recruiting coordinator or recruiter.
Good ethical judgment and the ability to keep sensitive information confidential.
Experience in a technical recruiting or human resources administrative role.
Excellent telephone, verbal, and written communication skills.
Computer proficiency and technical aptitude with the ability to use Microsoft products including Outlook, Excel, Word, and PowerPoint.
Effective planning, organization, and priority setting.
Strong critical thinking and analytical skills.
Exposure to labor laws, regulations, and DEI initiatives.
Ability to prioritize and complete projects within deadline.
Hands on experience with various selection processes like phone screening.
Preferred Qualifications:
Associate’s degree in human resources or related field, or PHR/SHRM-CP certification, or equivalent work or military experience.
Experience with JazzHR or other applicant tracking systems (ATS).
Preference given to candidates located in Eastern time zone or are available between 9am and 3pm EDT.
What we offer:
The salary range for this role is $32-35 per hour
Contract up to 6 months, with potential for conversion to full time employment
Remote work
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
May 10, 2024
Contractor
IsI is seeking a technical recruiting coordinator to join our team on a temporary basis, to support hiring needs for our MSP and Software Development divisions. The coordinator will work with the Human Resources Coordinator and report to the Vice President of Human Resources and Talent Management. Duties/Responsibilities:
Collaborate with hiring managers to set qualification criteria for future employees, focusing on technical roles to include software engineers, systems engineers, cybersecurity, IT support, IT compliance, and others as needed.
Create or format job descriptions and job postings.
Source candidates by using databases and social media (LinkedIn).
Interview candidates on the shortlist and maintain a database on employees for future vacancies.
Help the hiring team with recruiting methods and interview questions.
Follow up with candidates during the hiring process.
Maintain internal records, which may include preparing, issuing, and filing company documentation.
Stay up-to-date with current recruiting methods.
May assist with non-technical roles as needed.
Qualifications:
United States Citizenship required.
At least 2 years of proven work experience as a recruiting coordinator or recruiter.
Good ethical judgment and the ability to keep sensitive information confidential.
Experience in a technical recruiting or human resources administrative role.
Excellent telephone, verbal, and written communication skills.
Computer proficiency and technical aptitude with the ability to use Microsoft products including Outlook, Excel, Word, and PowerPoint.
Effective planning, organization, and priority setting.
Strong critical thinking and analytical skills.
Exposure to labor laws, regulations, and DEI initiatives.
Ability to prioritize and complete projects within deadline.
Hands on experience with various selection processes like phone screening.
Preferred Qualifications:
Associate’s degree in human resources or related field, or PHR/SHRM-CP certification, or equivalent work or military experience.
Experience with JazzHR or other applicant tracking systems (ATS).
Preference given to candidates located in Eastern time zone or are available between 9am and 3pm EDT.
What we offer:
The salary range for this role is $32-35 per hour
Contract up to 6 months, with potential for conversion to full time employment
Remote work
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
May 10, 2024
Full time
The Finance Associate, working closely with the Director of Finance, supports many aspects of Resolution Project’s financial activities, including maintaining accurate financial records of accounts payables and receivables, assisting with reporting, and upholding Resolution Project’s financial systems and processes. The Finance Associate is an extremely detail-oriented person, is adaptable, has great time management skills, and is able to communicate the systems and processes to staff with less familiarity with organizational financial matters. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, with appropriate compensation, and be willing to occasionally travel.
Key Responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions as follows:
Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry, reconciliation, and review.
Assist with implementing and maintaining accounting policies, procedures, and internal controls, and the accurate allocation of expenses to proper accounts and functional categories.
Payables: Process invoices for payment and approval via expense management system; maintain vendor information, w9s, tax exemptions, 1099s.
Receivables: Support revenue entry and reconciliation with the Development team to ensure the accuracy of Quickbooks information.
Support grant reporting by assisting with grant or project budgets and reports.
Support in the annual budget development process.
Support preparation for annual audit, IRS form 990, and other required filings.
Support maintenance of state and other annual filings.
Ensure proper approval and documentation of expenditures; maintain a digital filing system of records to keep information easily accessible.
Other related duties, as requested.
Qualifications
2+ years of nonprofit experience in finance functions, including accounts payable and reconciliations.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and ask questions to seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Experience using Quickbooks or similar accounting software.
Proficient in Microsoft Office (especially Excel) and Google Application Suites (especially Sheets) with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience with donor database software (we use Salesforce) preferred. Training on our system is available
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Accounting Specialist to provide complete, accurate, and timely payment to state approved vendors, balance daily money intake reports and prepare expenditure transaction processes for the preparation of data entry into the State Financial Management Application (SFMA). This position also coordinates the benefits enrollment, payroll deduction, information dissemination and problem solving/referral functions with the OHA Office of Financial Services. In addition, this position is responsible for the collection of revenue on Regulatory Operations Division penalties.
What you will do!
Prepare the cashier’s drawer; reconcile; prepare receipts and SFMA entries.
Review expenditure for accuracy and completeness; work with staff to correct errors.
Process NSF checks, including enter into database, notifies payee, prepares entry for SFMA and send to OFS.
Follow up with claimants, employees, and vendors to get missing information and to resolve problems/errors.
Set up payment plans, prepare and send promissory notes, track payments; review delinquent files for next step of legal action.
Review, process, and verify supply orders received from various state approved vendors. Process refunds and/or exchanges. Works with vendor to settle any discrepancies.
Initiates documents and collaborates with management team in reviewing new contracts; track and monitor current contracts.
Act as the Office’s payroll liaison pertaining to pay, direct deposit, work schedules, leave usage, pledged deductions, garnishments, insurance benefits and eligibility, etc.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
This position is not eligible for working remotely due to the need for regular face-to-face contact with customers, the public, and coworkers. The primary work location is located at 1430 Tandem Ave. NE, Suite 180, Salem, OR 97301. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR
One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR
At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Training or experience must include using a computer to enter, update, or retrieve information.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to communicate clearly, both verbally and in writing.
Must be able to multi-task in a fast-paced environment.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-156294
DEADLINE: 5/16/24
Salary Range: $3,776 - $5,232
May 08, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Accounting Specialist to provide complete, accurate, and timely payment to state approved vendors, balance daily money intake reports and prepare expenditure transaction processes for the preparation of data entry into the State Financial Management Application (SFMA). This position also coordinates the benefits enrollment, payroll deduction, information dissemination and problem solving/referral functions with the OHA Office of Financial Services. In addition, this position is responsible for the collection of revenue on Regulatory Operations Division penalties.
What you will do!
Prepare the cashier’s drawer; reconcile; prepare receipts and SFMA entries.
Review expenditure for accuracy and completeness; work with staff to correct errors.
Process NSF checks, including enter into database, notifies payee, prepares entry for SFMA and send to OFS.
Follow up with claimants, employees, and vendors to get missing information and to resolve problems/errors.
Set up payment plans, prepare and send promissory notes, track payments; review delinquent files for next step of legal action.
Review, process, and verify supply orders received from various state approved vendors. Process refunds and/or exchanges. Works with vendor to settle any discrepancies.
Initiates documents and collaborates with management team in reviewing new contracts; track and monitor current contracts.
Act as the Office’s payroll liaison pertaining to pay, direct deposit, work schedules, leave usage, pledged deductions, garnishments, insurance benefits and eligibility, etc.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
This position is not eligible for working remotely due to the need for regular face-to-face contact with customers, the public, and coworkers. The primary work location is located at 1430 Tandem Ave. NE, Suite 180, Salem, OR 97301. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR
One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR
At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Training or experience must include using a computer to enter, update, or retrieve information.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to communicate clearly, both verbally and in writing.
Must be able to multi-task in a fast-paced environment.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-156294
DEADLINE: 5/16/24
Salary Range: $3,776 - $5,232
Click here to access a PDF version of this job listing.
Basics
Posted: April 26, 2024
Job title: Major Gifts Officer
Department: Development
Application deadline: 9 am ET Tuesday, May 28, 2024
Application materials:
Please submit an application using this form . You are welcome to preview all questions before beginning. We estimate that completing the application form will take you no longer than 1 hour, but there is no time limit.
If you’re interested, this academic paper provides an overview of the reasons to favor application forms that collect specific kinds of information over resumes and cover letters.
The form will ask you to provide the following:
Answers to multiple choice and restricted answer questions regarding your skills.
Short answer replies relating to your previous work experience and interests related to the qualifications listed for this role.
Application process timeline:
Phone screening: early to mid-June 2024
Skills assessment: mid-June 2024
Video interview: late June 2024
Target start date: July 2024
Terms of employment
Location:
Full-time remote; exempt position.
Accepting applicants based in the United States, United Kingdom, or Germany only. All applicants must be able to maintain the schedule requirements below.
Must be able to meet with colleagues in Eastern Time (US) (GMT-4) and Mountain Time (US) (GMT-6) most days of the week, as well as communicate with donors based in various US time zones every day to every few days. Additionally, the role may involve occasional meetings with colleagues in Pacific Time (US) (GMT-7) and European time zones (GMT+1 & GMT+2). Due to the global nature of our operations, some meetings may fall outside of local business hours.
Note: We do not sponsor work visas. We are only considering applicants eligible to work in the country where they plan to reside and work.
Public health:
We prioritize public health in how we do our work. We encourage measures to prevent the spread of infectious diseases including but not limited to COVID-19. These may include vaccinations recommended by public health authorities.
In times of elevated public health risk, such as outbreaks or pandemics, we expect employees to cooperate with precautionary measures recommended by public health authorities. These may include regular testing, masking, social distancing, or other safety protocols aimed at reducing the risk of transmission.
When there are recommendations made by public health authorities regarding vaccinations, we will consider requests for reasonable accommodation based on medical or religious reasons, in accordance with our policy and applicable law.
Expected start date:
July 2024 (exact date flexible)
Expected Salary:
$83,524.42–$91,876.86, depending on the approximate cost of living in your area.
For a complete description of how we set and raise salaries, see our salary algorithm .
Benefits :
US only: Comprehensive health and dental insurance with vision insurance available.
Generous paid time off and leave policies. The typical structure includes:
Four weeks of paid vacation, 13 holidays, plus a two-week paid organization-wide break in late December.
Two weeks of paid sick leave, which may also be used for caring for human or non-human family members.
Note: Leave policies vary slightly by country of employment due to local regulations.
A remote framework that allows you to balance work and personal commitments, along with a technology stipend to cover associated costs.
A friendly, open culture that encourages feedback, collaboration, experimentation, and evidence-based innovation.
Opportunities for advancement as our team and programs continue their growth trajectory.
Dedicated leadership and colleagues committed to justice, equity, diversity, and inclusion. We have an internal JEDI committee, provide annual staff and manager training to learn about biases at work, and support employees with visible and invisible disabilities.
Reimbursement for books you buy and read for professional development.
Reports to:
Development Director Casey Darnley (he/him)
Travel:
We estimate approximately five weeks of travel is required for:
Annual staff retreats: Maximum of two per year, alternating between locations in the United States and Europe.
Annual team meetings: Predominantly held in the United States for the Development team, occurring once per year.
Donor meetings within the United States.
Professional Development: Attending in-person conferences or training workshops, subject to approval.
Ability to self-organize travel in the United States and Europe; travel by either car, train, bus, or plane for extended durations is required.
Must be able to obtain legal permission to make such trips (e.g., by having a valid passport and obtaining any necessary visas for travel).
Responsibilities
Position mission statement:
As Wild Animal Initiative’s first Major Gifts Officer, you will lead the development and execution of strategic initiatives to nurture current donors, identify prospective major donors, foster relationships, and drive fundraising efforts. You will join a growing Development team and be our first staff member dedicated to personally cultivating relationships with new and current donors to solicit the gifts that make our work possible.
You will use a donor-centric and moves-management approach to set a major gifts strategy and meet annual and long-term fundraising goals. This means that you will focus on perceiving our donors' needs, interests, and motivations and strategically guide them through various stages of engagement and solicitation. The ultimate goal is to increase funding by carefully nurturing connections and aligning donor interests with the goals of Wild Animal Initiative (WAI).
You will develop and implement strategies that foster strong donor relations and ensure that our supporters feel valued, engaged, and connected to what we're doing. You will have the opportunity to work collaboratively with other Wild Animal Initiative departments, using your communication skills to cultivate partnerships and drive support.
You should consider applying for this role if you are a proven, clear, and compelling communicator with a passion for our mission of understanding and improving the lives of wild animals, and a demonstrated ability to pursue and nurture relationships with donors.
Supervisory responsibilities:
None currently, but as the Development team grows, there may be opportunities to manage staff in the future.
Core responsibilities:
Donor discovery and research
Prospect research: Gather data on potential donors and various donor communities. Identify their interests, financial capacity, access, and giving history, and identify how best to ask for support from these prospects.
Data management and engagement coordination: Efficiently manage donor data, including contact information, donor meeting notes, and relevant details. Assign follow-up steps and ownership to yourself or other staff as necessary.
Strategic engagement: Proactively seek out and maintain up-to-date knowledge of Wild Animal Welfare (WAW) developments by engaging with key contacts (donors, researchers, influencers) to gather insights, understand trends, and identify emerging players in the field to inform decision-making, foster collaboration, and contribute to WAI's strategic objectives.
Relationship cultivation
Donor relationship building: Cultivate meaningful connections with potential donors, fostering trust and engagement in alignment with organizational values. Engage with and build relationships with donors within a remote framework and travel to meet with donors in person as necessary.
Strategic donor engagement: Own the development and implementation of major donor and planned giving engagement strategies. Proactively manage and grow a robust portfolio of prospective and existing major donors to solidify relationships and maximize giving potential.
Coordination and delegation: Work with the Executive Director, Development Director, and others to coordinate engagement efforts to ensure a seamless and personalized donor experience. Efficiently schedule, prepare for, and facilitate donor meetings.
Coaching: Provide necessary coaching to colleagues, enhancing confidence for successful donor interactions, strengthening relationships, and advancing WAI’s fundraising goals.
Gift acquisition and acknowledgment
Strategic fundraising solicitation: Execute targeted fundraising solicitations through persuasive conversations and the ability to contextualize WAI’s programmatic achievements and organizational goals, focusing on securing gifts of $5,000 and above to drive organizational growth and impact.
Donor alignment : Develop pitch decks and cases for support that resonate with various donors and donor communities, enhancing donor engagement and satisfaction.
Major gift fundraising: Secure five- and six-figure gifts from existing and new donors. Independently develop strategies that drive increased contributions and long-term support for organizational initiatives.
Prospect engagement strategy: Develop self-directed and tailored approaches to engaging high-impact donors, utilizing major gifts, planned giving, and event-based methods as appropriate.
Gratitude and acknowledgment management: Express gratitude to donors through thoughtful and personalized communications, ensuring donors feel valued and appreciated for their gifts. Manage appropriate delegation of this task to designated staff, such as the Development Director, the Executive Director, or Board members.
Other duties: As a young nonprofit, our organization's needs are still evolving, necessitating flexibility and openness to new duties as they may be assigned on short notice. We're seeking someone adaptable and responsive to changing requirements.
Qualifications
Note that we do not require any specific academic credentials or prior work experience for you to be considered for this position, as research shows that such requirements can diminish the quality of candidate pools by deterring individuals from applying who would otherwise be a great fit for a role. If you’re not sure whether you have the right qualifications, we encourage you to apply anyway. We’d love the chance to consider your application.
This role will require you to have the following qualifications:
Interpersonal awareness: Demonstrate empathy, concern for others, cooperation, and positive relationship-building. Show sensitivity to cultural differences, curiosity, and respect for others' perspectives and feelings.
Integrity: Maintain unwavering integrity in all professional activities. Uphold honesty and ethical principles, ensuring transparency and trust in donor relationships.
Justice, Equity, Diversity, and Inclusion (JEDI): Motivated to understand and counteract the ways that personal biases, cultural differences, and systemic inequities can hinder our decision-making, work culture, and programmatic effectiveness. A basic awareness of justice, equity, diversity, and inclusion concepts, including their relevance to the workplace.
Independence: Capable of thriving in a remote work environment within a supportive team: adept at independent work, dependable in meeting commitments, and proactive in taking initiative without constant supervision. Able to autonomously manage donor relationships, drive fundraising initiatives, and implement strategic engagement tactics to achieve major gifts and organizational objectives.
Software: Ability to utilize various software and technology tools such as CRM systems (e.g., Salesforce), project management platforms (e.g., Asana), and productivity tools (e.g., Google Workspace) to streamline fundraising processes and increase efficiency.
Communication skills: Clearly and respectfully express oneself in both written and verbal communication; demonstrate active listening. Tailor communication to meet the needs of diverse audiences and utilize strong networking abilities to engage high-net-worth individuals and key stakeholders effectively.
Writing: Ability to write effectively for various formats, such as emails, proposals, fact sheets, presentations, etc. You will collaborate with our Communications department on evergreen pieces like cases for support and template pitch decks, but you will need to have the ability to write at a high volume, producing clear and compelling correspondence that effectively communicates our mission and work to donors and other stakeholders.
Donor alignment: Demonstrated ability to conduct thorough research and analysis to gain insights into donor interests, ensure alignment with organizational priorities, and foster strategic engagement. Demonstrated success in making persuasive presentations and negotiations to garner support or alignment.
Critical thinking: Ability to use logic and reasoning to evaluate alternative solutions, conclusions, or approaches. Strategically assess donor engagement opportunities and navigate complex fundraising solicitation processes.
Persuasion skills: Demonstrated ability to passionately advocate for our mission verbally and in writing in order to effectively tailor our message to diverse audiences, anticipate objections, and inspire donors through compelling storytelling and data-driven evidence.
Resourcefulness: Proven creative problem-solving, adaptability, and persistence, even in challenging situations. Quickly grasp our organization's mission, values, and guiding philosophies to communicate confidently. Understand donor motivations and identify connections with diverse communities.
This role might also benefit from you having some of the following qualifications. You could still be a highly competitive candidate even if you don’t have any of these qualifications.
CRM familiarity: Preferred candidates will have a basic grasp of CRM software, particularly Salesforce. While prior experience in using Salesforce to track interactions is not required, adaptability and a willingness to learn our specific CRM processes are valued attributes. We recognize that CRM systems can vary in their implementation, and candidates' familiarity with CRM software can be supplemented through training.
Environmental, wildlife, and conservation advocacy community engagement: Preferred candidates will exhibit an appreciation of community motivations, norms, and culture within these spheres. They should demonstrate a nuanced approach to animal welfare fundraising, acknowledging donors' emotional connections to animals. This involves understanding various animal welfare causes and promoting compassion toward animals. Candidates skilled in navigating these complexities and building connections with diverse philanthropic communities are highly valued.
Familiarity with effective altruism: Most of our current major donors are influenced by effective altruism. Although membership in the effective altruism community is not required, we want to recognize that perceiving and meeting the needs of those donors will be aided by familiarity with the movement’s core concepts (e.g., cause prioritization, counterfactual impact), common norms (e.g., calibrated confidence estimates, openness about failures), and related cause areas (farmed animal advocacy and longtermism). Candidates willing to learn and adapt are encouraged to apply.
Adaptability in fundraising techniques: Candidates with cause-based, academic, or research fundraising experience may find their skills more readily applicable. Traditional engagement methods like site tours won’t be standard in our remote, research-focused model, so we encourage applicants to consider how their skills can translate creatively. Effective communication of our research impact to donors is key in our organization.
About our mission
Wild Animal Initiative is a remote 501(c)(3) nonprofit dedicated to accelerating science that helps wild animals. We conduct original research, fund cutting-edge research projects at other institutions, and support the global network of scientists in our field with services and training.
We are looking to work with people who approach our mission as an inherently inclusive endeavor and celebrate the differences of others. We strongly encourage Black, Brown, Indigenous, Latino/a/x, and people of other historically marginalized communities to apply and welcome applicants of any religion, age, origin, class, citizenship, parental status, disability status, genetics, veteran status, sexual orientation, and gender. We view a diversity of backgrounds, experiences, and ways of understanding the world and wild animals as an asset that can improve the performance, collective intelligence, innovation, and quality of science at Wild Animal Initiative while also addressing the exclusionary aspects of the spaces we operate in. We integrate these values into all aspects of our work and seek to constantly improve our implementation of them. We seek to benefit and share power with everyone at Wild Animal Initiative.
Please note that we are unable to sponsor work visas at this time. Candidates must be eligible to work in their respective jurisdictions.
If you have any questions about our hiring process or open positions, or if you would like to recommend excellent candidates, please reach out to us at hiring@wildanimalinitiative.org.
To express your interest in working with us in a capacity not currently open, please submit your information via our Job Interest Form . By doing so, you will be added to our talent database, which we consult for new roles, and when recommending candidates to other mission-aligned organizations.
Thank you for considering Wild Animal Initiative as the next part of your vocational journey. We hope to hear from you!
Requests for accommodation: If you are a qualified individual with a disability, we welcome requests for reasonable accommodations if you are unable or limited in your ability to apply for this job as a result of your disability. You can request reasonable accommodations by contacting Hiring Manager Emily Sharp at emily.sharp@wildanimalinitiative.org.
May 01, 2024
Full time
Click here to access a PDF version of this job listing.
Basics
Posted: April 26, 2024
Job title: Major Gifts Officer
Department: Development
Application deadline: 9 am ET Tuesday, May 28, 2024
Application materials:
Please submit an application using this form . You are welcome to preview all questions before beginning. We estimate that completing the application form will take you no longer than 1 hour, but there is no time limit.
If you’re interested, this academic paper provides an overview of the reasons to favor application forms that collect specific kinds of information over resumes and cover letters.
The form will ask you to provide the following:
Answers to multiple choice and restricted answer questions regarding your skills.
Short answer replies relating to your previous work experience and interests related to the qualifications listed for this role.
Application process timeline:
Phone screening: early to mid-June 2024
Skills assessment: mid-June 2024
Video interview: late June 2024
Target start date: July 2024
Terms of employment
Location:
Full-time remote; exempt position.
Accepting applicants based in the United States, United Kingdom, or Germany only. All applicants must be able to maintain the schedule requirements below.
Must be able to meet with colleagues in Eastern Time (US) (GMT-4) and Mountain Time (US) (GMT-6) most days of the week, as well as communicate with donors based in various US time zones every day to every few days. Additionally, the role may involve occasional meetings with colleagues in Pacific Time (US) (GMT-7) and European time zones (GMT+1 & GMT+2). Due to the global nature of our operations, some meetings may fall outside of local business hours.
Note: We do not sponsor work visas. We are only considering applicants eligible to work in the country where they plan to reside and work.
Public health:
We prioritize public health in how we do our work. We encourage measures to prevent the spread of infectious diseases including but not limited to COVID-19. These may include vaccinations recommended by public health authorities.
In times of elevated public health risk, such as outbreaks or pandemics, we expect employees to cooperate with precautionary measures recommended by public health authorities. These may include regular testing, masking, social distancing, or other safety protocols aimed at reducing the risk of transmission.
When there are recommendations made by public health authorities regarding vaccinations, we will consider requests for reasonable accommodation based on medical or religious reasons, in accordance with our policy and applicable law.
Expected start date:
July 2024 (exact date flexible)
Expected Salary:
$83,524.42–$91,876.86, depending on the approximate cost of living in your area.
For a complete description of how we set and raise salaries, see our salary algorithm .
Benefits :
US only: Comprehensive health and dental insurance with vision insurance available.
Generous paid time off and leave policies. The typical structure includes:
Four weeks of paid vacation, 13 holidays, plus a two-week paid organization-wide break in late December.
Two weeks of paid sick leave, which may also be used for caring for human or non-human family members.
Note: Leave policies vary slightly by country of employment due to local regulations.
A remote framework that allows you to balance work and personal commitments, along with a technology stipend to cover associated costs.
A friendly, open culture that encourages feedback, collaboration, experimentation, and evidence-based innovation.
Opportunities for advancement as our team and programs continue their growth trajectory.
Dedicated leadership and colleagues committed to justice, equity, diversity, and inclusion. We have an internal JEDI committee, provide annual staff and manager training to learn about biases at work, and support employees with visible and invisible disabilities.
Reimbursement for books you buy and read for professional development.
Reports to:
Development Director Casey Darnley (he/him)
Travel:
We estimate approximately five weeks of travel is required for:
Annual staff retreats: Maximum of two per year, alternating between locations in the United States and Europe.
Annual team meetings: Predominantly held in the United States for the Development team, occurring once per year.
Donor meetings within the United States.
Professional Development: Attending in-person conferences or training workshops, subject to approval.
Ability to self-organize travel in the United States and Europe; travel by either car, train, bus, or plane for extended durations is required.
Must be able to obtain legal permission to make such trips (e.g., by having a valid passport and obtaining any necessary visas for travel).
Responsibilities
Position mission statement:
As Wild Animal Initiative’s first Major Gifts Officer, you will lead the development and execution of strategic initiatives to nurture current donors, identify prospective major donors, foster relationships, and drive fundraising efforts. You will join a growing Development team and be our first staff member dedicated to personally cultivating relationships with new and current donors to solicit the gifts that make our work possible.
You will use a donor-centric and moves-management approach to set a major gifts strategy and meet annual and long-term fundraising goals. This means that you will focus on perceiving our donors' needs, interests, and motivations and strategically guide them through various stages of engagement and solicitation. The ultimate goal is to increase funding by carefully nurturing connections and aligning donor interests with the goals of Wild Animal Initiative (WAI).
You will develop and implement strategies that foster strong donor relations and ensure that our supporters feel valued, engaged, and connected to what we're doing. You will have the opportunity to work collaboratively with other Wild Animal Initiative departments, using your communication skills to cultivate partnerships and drive support.
You should consider applying for this role if you are a proven, clear, and compelling communicator with a passion for our mission of understanding and improving the lives of wild animals, and a demonstrated ability to pursue and nurture relationships with donors.
Supervisory responsibilities:
None currently, but as the Development team grows, there may be opportunities to manage staff in the future.
Core responsibilities:
Donor discovery and research
Prospect research: Gather data on potential donors and various donor communities. Identify their interests, financial capacity, access, and giving history, and identify how best to ask for support from these prospects.
Data management and engagement coordination: Efficiently manage donor data, including contact information, donor meeting notes, and relevant details. Assign follow-up steps and ownership to yourself or other staff as necessary.
Strategic engagement: Proactively seek out and maintain up-to-date knowledge of Wild Animal Welfare (WAW) developments by engaging with key contacts (donors, researchers, influencers) to gather insights, understand trends, and identify emerging players in the field to inform decision-making, foster collaboration, and contribute to WAI's strategic objectives.
Relationship cultivation
Donor relationship building: Cultivate meaningful connections with potential donors, fostering trust and engagement in alignment with organizational values. Engage with and build relationships with donors within a remote framework and travel to meet with donors in person as necessary.
Strategic donor engagement: Own the development and implementation of major donor and planned giving engagement strategies. Proactively manage and grow a robust portfolio of prospective and existing major donors to solidify relationships and maximize giving potential.
Coordination and delegation: Work with the Executive Director, Development Director, and others to coordinate engagement efforts to ensure a seamless and personalized donor experience. Efficiently schedule, prepare for, and facilitate donor meetings.
Coaching: Provide necessary coaching to colleagues, enhancing confidence for successful donor interactions, strengthening relationships, and advancing WAI’s fundraising goals.
Gift acquisition and acknowledgment
Strategic fundraising solicitation: Execute targeted fundraising solicitations through persuasive conversations and the ability to contextualize WAI’s programmatic achievements and organizational goals, focusing on securing gifts of $5,000 and above to drive organizational growth and impact.
Donor alignment : Develop pitch decks and cases for support that resonate with various donors and donor communities, enhancing donor engagement and satisfaction.
Major gift fundraising: Secure five- and six-figure gifts from existing and new donors. Independently develop strategies that drive increased contributions and long-term support for organizational initiatives.
Prospect engagement strategy: Develop self-directed and tailored approaches to engaging high-impact donors, utilizing major gifts, planned giving, and event-based methods as appropriate.
Gratitude and acknowledgment management: Express gratitude to donors through thoughtful and personalized communications, ensuring donors feel valued and appreciated for their gifts. Manage appropriate delegation of this task to designated staff, such as the Development Director, the Executive Director, or Board members.
Other duties: As a young nonprofit, our organization's needs are still evolving, necessitating flexibility and openness to new duties as they may be assigned on short notice. We're seeking someone adaptable and responsive to changing requirements.
Qualifications
Note that we do not require any specific academic credentials or prior work experience for you to be considered for this position, as research shows that such requirements can diminish the quality of candidate pools by deterring individuals from applying who would otherwise be a great fit for a role. If you’re not sure whether you have the right qualifications, we encourage you to apply anyway. We’d love the chance to consider your application.
This role will require you to have the following qualifications:
Interpersonal awareness: Demonstrate empathy, concern for others, cooperation, and positive relationship-building. Show sensitivity to cultural differences, curiosity, and respect for others' perspectives and feelings.
Integrity: Maintain unwavering integrity in all professional activities. Uphold honesty and ethical principles, ensuring transparency and trust in donor relationships.
Justice, Equity, Diversity, and Inclusion (JEDI): Motivated to understand and counteract the ways that personal biases, cultural differences, and systemic inequities can hinder our decision-making, work culture, and programmatic effectiveness. A basic awareness of justice, equity, diversity, and inclusion concepts, including their relevance to the workplace.
Independence: Capable of thriving in a remote work environment within a supportive team: adept at independent work, dependable in meeting commitments, and proactive in taking initiative without constant supervision. Able to autonomously manage donor relationships, drive fundraising initiatives, and implement strategic engagement tactics to achieve major gifts and organizational objectives.
Software: Ability to utilize various software and technology tools such as CRM systems (e.g., Salesforce), project management platforms (e.g., Asana), and productivity tools (e.g., Google Workspace) to streamline fundraising processes and increase efficiency.
Communication skills: Clearly and respectfully express oneself in both written and verbal communication; demonstrate active listening. Tailor communication to meet the needs of diverse audiences and utilize strong networking abilities to engage high-net-worth individuals and key stakeholders effectively.
Writing: Ability to write effectively for various formats, such as emails, proposals, fact sheets, presentations, etc. You will collaborate with our Communications department on evergreen pieces like cases for support and template pitch decks, but you will need to have the ability to write at a high volume, producing clear and compelling correspondence that effectively communicates our mission and work to donors and other stakeholders.
Donor alignment: Demonstrated ability to conduct thorough research and analysis to gain insights into donor interests, ensure alignment with organizational priorities, and foster strategic engagement. Demonstrated success in making persuasive presentations and negotiations to garner support or alignment.
Critical thinking: Ability to use logic and reasoning to evaluate alternative solutions, conclusions, or approaches. Strategically assess donor engagement opportunities and navigate complex fundraising solicitation processes.
Persuasion skills: Demonstrated ability to passionately advocate for our mission verbally and in writing in order to effectively tailor our message to diverse audiences, anticipate objections, and inspire donors through compelling storytelling and data-driven evidence.
Resourcefulness: Proven creative problem-solving, adaptability, and persistence, even in challenging situations. Quickly grasp our organization's mission, values, and guiding philosophies to communicate confidently. Understand donor motivations and identify connections with diverse communities.
This role might also benefit from you having some of the following qualifications. You could still be a highly competitive candidate even if you don’t have any of these qualifications.
CRM familiarity: Preferred candidates will have a basic grasp of CRM software, particularly Salesforce. While prior experience in using Salesforce to track interactions is not required, adaptability and a willingness to learn our specific CRM processes are valued attributes. We recognize that CRM systems can vary in their implementation, and candidates' familiarity with CRM software can be supplemented through training.
Environmental, wildlife, and conservation advocacy community engagement: Preferred candidates will exhibit an appreciation of community motivations, norms, and culture within these spheres. They should demonstrate a nuanced approach to animal welfare fundraising, acknowledging donors' emotional connections to animals. This involves understanding various animal welfare causes and promoting compassion toward animals. Candidates skilled in navigating these complexities and building connections with diverse philanthropic communities are highly valued.
Familiarity with effective altruism: Most of our current major donors are influenced by effective altruism. Although membership in the effective altruism community is not required, we want to recognize that perceiving and meeting the needs of those donors will be aided by familiarity with the movement’s core concepts (e.g., cause prioritization, counterfactual impact), common norms (e.g., calibrated confidence estimates, openness about failures), and related cause areas (farmed animal advocacy and longtermism). Candidates willing to learn and adapt are encouraged to apply.
Adaptability in fundraising techniques: Candidates with cause-based, academic, or research fundraising experience may find their skills more readily applicable. Traditional engagement methods like site tours won’t be standard in our remote, research-focused model, so we encourage applicants to consider how their skills can translate creatively. Effective communication of our research impact to donors is key in our organization.
About our mission
Wild Animal Initiative is a remote 501(c)(3) nonprofit dedicated to accelerating science that helps wild animals. We conduct original research, fund cutting-edge research projects at other institutions, and support the global network of scientists in our field with services and training.
We are looking to work with people who approach our mission as an inherently inclusive endeavor and celebrate the differences of others. We strongly encourage Black, Brown, Indigenous, Latino/a/x, and people of other historically marginalized communities to apply and welcome applicants of any religion, age, origin, class, citizenship, parental status, disability status, genetics, veteran status, sexual orientation, and gender. We view a diversity of backgrounds, experiences, and ways of understanding the world and wild animals as an asset that can improve the performance, collective intelligence, innovation, and quality of science at Wild Animal Initiative while also addressing the exclusionary aspects of the spaces we operate in. We integrate these values into all aspects of our work and seek to constantly improve our implementation of them. We seek to benefit and share power with everyone at Wild Animal Initiative.
Please note that we are unable to sponsor work visas at this time. Candidates must be eligible to work in their respective jurisdictions.
If you have any questions about our hiring process or open positions, or if you would like to recommend excellent candidates, please reach out to us at hiring@wildanimalinitiative.org.
To express your interest in working with us in a capacity not currently open, please submit your information via our Job Interest Form . By doing so, you will be added to our talent database, which we consult for new roles, and when recommending candidates to other mission-aligned organizations.
Thank you for considering Wild Animal Initiative as the next part of your vocational journey. We hope to hear from you!
Requests for accommodation: If you are a qualified individual with a disability, we welcome requests for reasonable accommodations if you are unable or limited in your ability to apply for this job as a result of your disability. You can request reasonable accommodations by contacting Hiring Manager Emily Sharp at emily.sharp@wildanimalinitiative.org.
Oregon Health Authority
Salem or Portland, OR (Remote)
The Oregon Health Authority has a fantastic opportunity for an experienced System of Care Research & Data Analyst with an excellent team. This is a full-time, permanent, classified position with Health Policy and Analytics.
What you will do!
As a System of Care Research and Data Analyst, you will support System of Care policy decision-making and strategic planning efforts especially those related to youth who are involved in 3 or more services and/or struggling to get the care they need in Oregon’s current service continuum. Together with the Behavioral Health Analytics Manager, you will work collaboratively with staff across the Oregon Health Authority (OHA), Oregon Department of Human Services (ODHS), Oregon Youth Authority (OYA), and Oregon Department of Education (ODE) to provide programmatic data support and project coordination for various aspects of System of Care programs and services. You will independently plan and conduct complex research projects and major analyses. This includes research studies of System of Care program outcomes, evaluation of associated programs, advanced analyses such and regression and survival data analyses, compilation of complex claims data into understandable components (including costs of behavioral health programs), and design and implementation of data collection tools such as complex surveys. You will be granted considerable independent judgment to design, conduct, and deliver research and complicated data products to a wide variety of highly visible data customers and partners. You may be asked to oversee the work of other research analysts to complete research projects and data deliverables. You will serve as team lead on System of Care data projects.
Duties also include, but are not limited to:
Lead activities around establishing evaluation and monitoring of System of Care programs and services.
Design, plan, and conduct research needed to evaluate and monitor activities and goals of System of Care programs and services.
May lead team of lower-level research analysts to meet complex data needs around behavioral health programs and services and ensure major needed data analyses are completed.
Provide expertise in designing research projects to describe and monitor the impact of the System of Care model on the service continuum within defined regions and statewide, and evaluate programs.
Ensure leadership has the data needed to make core decisions around provision of youth-focused services.
Oversee the work of lower-level analysts in conducting complex research projects.
Ensure principles related to health equity research, data collection, data analysis and communication are fully integrated into analytical work.
Make certain that OHA leadership has adequate information to monitor and improve behavioral health and related child serving services.
In partnership with ORRAI, lead efficient and cost-effective reporting and visualization of system of care data.
Work Location: Optional 100% remote, 100% in-person or hybrid options are available, with office space in Salem or Portland, Oregon.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This position falls under the Research Analyst 4 classification. The AA Rate Pay Range for this position is $5,747.00- $8,831.00 USD Monthly The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.
What we are looking for:
A bachelor’s degree in any disciplines that included six-quarter units in statistics or quantitative analysis methods and procedures, and three years’ experience using computerized applications to independently gather, compile, and analyze data and prepare narrative or statistical reports. Two of the three years must have included coordinating complex research projects.
OR
Five years of research experience using computerized applications to independently gather, compile, and analyze data and prepare narrative or statistical reports. Two of the five years must have included coordinating complex research projects.
Desired Attributes:
Requires experience working with large administrative datasets. Preference given to experience with healthcare claims data.
Experience with data management and statistical analyses.
Experience with health outcomes research, healthcare delivery systems research, and/or health survey research. This experience can be preferably substituted with research experience with other social services for children such as education, child welfare, and juvenile justice. Experience with research in the following other related fields may also be substituted: social work, public health, sociology, nursing, psychology, or economics.
Experience with data visualizations tools, such as Power BI, SharePoint BI and/or Tableau. Preference given for Power BI experience.
Experience producing written reports, executive summaries and fact sheets.
Experience in visualizing data, including implementing self-service analytic dashboards.
Quantitative and qualitative problem-solving skills. Preference given for ability to conduct formal qualitative data analysis.
Experience with Medicaid programs, behavioral health treatment services, and/or other social services.
Experience collecting, analyzing and disseminating granular data on race, ethnicity, language, disability, sexual orientation and/or gender identity.
Experience in advancing health equity, addressing systemic health disparities, and collaborating with diverse, vulnerable and underrepresented populations.
Experience managing analytical projects that involve groups with diverse and/or opposing views and arriving at mutually acceptable solutions.
To learn more or apply, please visit:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/System-of-Care-Research---Data-Analyst--RESEARCH-ANALYST-4-_REQ-155344-1
Close Date: 5/23/24 at 11:59 pm (PST)
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
Apr 29, 2024
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced System of Care Research & Data Analyst with an excellent team. This is a full-time, permanent, classified position with Health Policy and Analytics.
What you will do!
As a System of Care Research and Data Analyst, you will support System of Care policy decision-making and strategic planning efforts especially those related to youth who are involved in 3 or more services and/or struggling to get the care they need in Oregon’s current service continuum. Together with the Behavioral Health Analytics Manager, you will work collaboratively with staff across the Oregon Health Authority (OHA), Oregon Department of Human Services (ODHS), Oregon Youth Authority (OYA), and Oregon Department of Education (ODE) to provide programmatic data support and project coordination for various aspects of System of Care programs and services. You will independently plan and conduct complex research projects and major analyses. This includes research studies of System of Care program outcomes, evaluation of associated programs, advanced analyses such and regression and survival data analyses, compilation of complex claims data into understandable components (including costs of behavioral health programs), and design and implementation of data collection tools such as complex surveys. You will be granted considerable independent judgment to design, conduct, and deliver research and complicated data products to a wide variety of highly visible data customers and partners. You may be asked to oversee the work of other research analysts to complete research projects and data deliverables. You will serve as team lead on System of Care data projects.
Duties also include, but are not limited to:
Lead activities around establishing evaluation and monitoring of System of Care programs and services.
Design, plan, and conduct research needed to evaluate and monitor activities and goals of System of Care programs and services.
May lead team of lower-level research analysts to meet complex data needs around behavioral health programs and services and ensure major needed data analyses are completed.
Provide expertise in designing research projects to describe and monitor the impact of the System of Care model on the service continuum within defined regions and statewide, and evaluate programs.
Ensure leadership has the data needed to make core decisions around provision of youth-focused services.
Oversee the work of lower-level analysts in conducting complex research projects.
Ensure principles related to health equity research, data collection, data analysis and communication are fully integrated into analytical work.
Make certain that OHA leadership has adequate information to monitor and improve behavioral health and related child serving services.
In partnership with ORRAI, lead efficient and cost-effective reporting and visualization of system of care data.
Work Location: Optional 100% remote, 100% in-person or hybrid options are available, with office space in Salem or Portland, Oregon.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This position falls under the Research Analyst 4 classification. The AA Rate Pay Range for this position is $5,747.00- $8,831.00 USD Monthly The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.
What we are looking for:
A bachelor’s degree in any disciplines that included six-quarter units in statistics or quantitative analysis methods and procedures, and three years’ experience using computerized applications to independently gather, compile, and analyze data and prepare narrative or statistical reports. Two of the three years must have included coordinating complex research projects.
OR
Five years of research experience using computerized applications to independently gather, compile, and analyze data and prepare narrative or statistical reports. Two of the five years must have included coordinating complex research projects.
Desired Attributes:
Requires experience working with large administrative datasets. Preference given to experience with healthcare claims data.
Experience with data management and statistical analyses.
Experience with health outcomes research, healthcare delivery systems research, and/or health survey research. This experience can be preferably substituted with research experience with other social services for children such as education, child welfare, and juvenile justice. Experience with research in the following other related fields may also be substituted: social work, public health, sociology, nursing, psychology, or economics.
Experience with data visualizations tools, such as Power BI, SharePoint BI and/or Tableau. Preference given for Power BI experience.
Experience producing written reports, executive summaries and fact sheets.
Experience in visualizing data, including implementing self-service analytic dashboards.
Quantitative and qualitative problem-solving skills. Preference given for ability to conduct formal qualitative data analysis.
Experience with Medicaid programs, behavioral health treatment services, and/or other social services.
Experience collecting, analyzing and disseminating granular data on race, ethnicity, language, disability, sexual orientation and/or gender identity.
Experience in advancing health equity, addressing systemic health disparities, and collaborating with diverse, vulnerable and underrepresented populations.
Experience managing analytical projects that involve groups with diverse and/or opposing views and arriving at mutually acceptable solutions.
To learn more or apply, please visit:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/System-of-Care-Research---Data-Analyst--RESEARCH-ANALYST-4-_REQ-155344-1
Close Date: 5/23/24 at 11:59 pm (PST)
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
We’re Hiring!
Marketing Coordinator
Location of Position: Marin Headlands, Sausalito, California
Reports to : Director of Marketing & Communications
Position Classification & Expected Hours of Work, and Travel:
This is a full-time, non-exempt position.
Hybrid work schedule 2-3 days on site or as needed, 2-3 days from home.
Days and hours of work may vary according to the needs of The Marine Mammal Center.
Evening and weekend work may be required as job duties demand.
Some travel within California and the Hawaiian Islands may be expected for this position.
Compensation Range: $32.00/hr - $36.60/hr
Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary
The Marketing Coordinator is focused on providing technical and administrative support to The Marine Mammal Center’s Marketing & Communications department. Areas of responsibility include support for our CRM, email/SMS marketing efforts, and website content. The Marketing Coordinator will also support the team by providing assistance with public relations, social media, and photography.
Essential Functions
Technical & Administration Support: 65%
Provide overall technical and administrative support for our Customer Relationship Management (CRM) system, EveryAction, public relations and social media for the Marketing & Communications department.
Execute data loads into our CRM from third party sources, including but not limited to, rescue hotline, Eventbrite, and Facebook.
Facilitate engagement form creation and reporting.
Ensure our CRM system remains up to date and processes run smoothly by continually reviewing processes and updating accordingly.
Create and send non-automated marketing emails and Short Message Services (SMS) and respond to SMS messages.
Monitor public relations media inbox and respond to requests for interviews, information, photos, and videos.
Coordinate public relations media interviews and send follow-ups after interviews.
Monitor comments on all social media channels (Facebook, Instagram, LinkedIn, and X(Twitter)) and respond or flag as needed and respond to social media channel inbox messages.
Create content for social media channels including, but not limited to, writing posts and finding photos/videos.
Website Content: 20%
Manage website content update process and collaborate with internal content submitters to ensure all content is ready for publication.
Edit, create, and post website content as requested which includes, but is not limited to:
Adding news content such as web stories and press releases.
Update content such as programmatic or language updates.
Daily patient imports from the Center’s electronic animal records database system (Ruby).
Weekly patient photo updates.
Update staff biographies and job postings as requested.
Post new publications and online learning resources as requested.
Search Engine Optimization (SEO) tactic implementation including updating content, redirects, etc.
Photography Management: 10%
Respond to photo requests.
Manage and schedule volunteer photographers, including assignments such as patient photographers, event photographers, release photographers, and photo archivist.
Manage photo storage, including the Center’s Flickr and Dropbox accounts.
Collaborate with the Digital Marketing Manager, and other members of the organization to tag and file approved photos.
Photography Management: 5%
Respond to photo requests.
Manage and schedule volunteer photographers, including assignments such as patient photographers, event photographers, release photographers, and photo archivist.
Manage photo storage, including the Center’s Flickr and Dropbox accounts.
Collaborate with the Digital Marketing Manager, and other members of the organization to tag and file approved photos.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
Various Photography volunteers
Knowledge, Skills, and Abilities
Demonstrated experience with Customer Relationship Management (CRM) systems. Experience with EveryAction a plus.
Demonstrated experience with photo and video editing.
Ability to learn various internal platforms to make requests and/or pull data.
Familiarity with content management systems (CMS) and marketing automation tools.
Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proficiency in SEO best practices and keyword research.
Ability to multi-task and balance multiple projects simultaneously, reprioritize, and pivot to meet deadlines while providing high-quality work.
Experience in nonprofit communications a plus.
Journalism or writing experience a plus, especially scientific journalism.
Proven ability to work as part of a team, cross-functionally, and with external stakeholders.
Creative thinker with a passion for staying up to date on industry trends and innovations.
Flexible and resilient with the ability to prioritize competing tasks and manage change appropriately.
Demonstrates initiative and thinks proactively.
Strong commitment to the mission and goals of The Marine Mammal Center.
Communicate and interact effectively with people across cultures, ethnic groups, and identities.
Practice self-awareness and respect while engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious)
A combination of education and/or experience equivalent to a bachelor’s degree in marketing, communications, or related field.
3 years of relevant experience in communications or related field.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Some work may occur in outdoor weather conditions and elements.
Routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
Ability to work at a desk for extended periods using a computer.
Exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Apr 29, 2024
Full time
We’re Hiring!
Marketing Coordinator
Location of Position: Marin Headlands, Sausalito, California
Reports to : Director of Marketing & Communications
Position Classification & Expected Hours of Work, and Travel:
This is a full-time, non-exempt position.
Hybrid work schedule 2-3 days on site or as needed, 2-3 days from home.
Days and hours of work may vary according to the needs of The Marine Mammal Center.
Evening and weekend work may be required as job duties demand.
Some travel within California and the Hawaiian Islands may be expected for this position.
Compensation Range: $32.00/hr - $36.60/hr
Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary
The Marketing Coordinator is focused on providing technical and administrative support to The Marine Mammal Center’s Marketing & Communications department. Areas of responsibility include support for our CRM, email/SMS marketing efforts, and website content. The Marketing Coordinator will also support the team by providing assistance with public relations, social media, and photography.
Essential Functions
Technical & Administration Support: 65%
Provide overall technical and administrative support for our Customer Relationship Management (CRM) system, EveryAction, public relations and social media for the Marketing & Communications department.
Execute data loads into our CRM from third party sources, including but not limited to, rescue hotline, Eventbrite, and Facebook.
Facilitate engagement form creation and reporting.
Ensure our CRM system remains up to date and processes run smoothly by continually reviewing processes and updating accordingly.
Create and send non-automated marketing emails and Short Message Services (SMS) and respond to SMS messages.
Monitor public relations media inbox and respond to requests for interviews, information, photos, and videos.
Coordinate public relations media interviews and send follow-ups after interviews.
Monitor comments on all social media channels (Facebook, Instagram, LinkedIn, and X(Twitter)) and respond or flag as needed and respond to social media channel inbox messages.
Create content for social media channels including, but not limited to, writing posts and finding photos/videos.
Website Content: 20%
Manage website content update process and collaborate with internal content submitters to ensure all content is ready for publication.
Edit, create, and post website content as requested which includes, but is not limited to:
Adding news content such as web stories and press releases.
Update content such as programmatic or language updates.
Daily patient imports from the Center’s electronic animal records database system (Ruby).
Weekly patient photo updates.
Update staff biographies and job postings as requested.
Post new publications and online learning resources as requested.
Search Engine Optimization (SEO) tactic implementation including updating content, redirects, etc.
Photography Management: 10%
Respond to photo requests.
Manage and schedule volunteer photographers, including assignments such as patient photographers, event photographers, release photographers, and photo archivist.
Manage photo storage, including the Center’s Flickr and Dropbox accounts.
Collaborate with the Digital Marketing Manager, and other members of the organization to tag and file approved photos.
Photography Management: 5%
Respond to photo requests.
Manage and schedule volunteer photographers, including assignments such as patient photographers, event photographers, release photographers, and photo archivist.
Manage photo storage, including the Center’s Flickr and Dropbox accounts.
Collaborate with the Digital Marketing Manager, and other members of the organization to tag and file approved photos.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
Various Photography volunteers
Knowledge, Skills, and Abilities
Demonstrated experience with Customer Relationship Management (CRM) systems. Experience with EveryAction a plus.
Demonstrated experience with photo and video editing.
Ability to learn various internal platforms to make requests and/or pull data.
Familiarity with content management systems (CMS) and marketing automation tools.
Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proficiency in SEO best practices and keyword research.
Ability to multi-task and balance multiple projects simultaneously, reprioritize, and pivot to meet deadlines while providing high-quality work.
Experience in nonprofit communications a plus.
Journalism or writing experience a plus, especially scientific journalism.
Proven ability to work as part of a team, cross-functionally, and with external stakeholders.
Creative thinker with a passion for staying up to date on industry trends and innovations.
Flexible and resilient with the ability to prioritize competing tasks and manage change appropriately.
Demonstrates initiative and thinks proactively.
Strong commitment to the mission and goals of The Marine Mammal Center.
Communicate and interact effectively with people across cultures, ethnic groups, and identities.
Practice self-awareness and respect while engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious)
A combination of education and/or experience equivalent to a bachelor’s degree in marketing, communications, or related field.
3 years of relevant experience in communications or related field.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Some work may occur in outdoor weather conditions and elements.
Routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
Ability to work at a desk for extended periods using a computer.
Exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
The College of Charleston
Charleston, South Carolina
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Apr 29, 2024
Full time
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 17, 2024
Full time
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
Apr 16, 2024
Full time
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
This position involves product analysis for the construction industry. Analysis of chamber gases via FTIR, heat release rate via cone calorimetry, thermal analysis via TGA and DSC, thermal conductivity analysis using an HFM, as well as other material properties analyses.
What you’ll do:
Operating and calibrating equipment
Maintaining equipment and facilities
Preparing samples and controls for testing
Obtaining and recording test data in accordance with standard analytical methods
Performing basic analysis of test data and routine calculations
Verify and communicate results by maintaining instrument logs, control charts, and calibration records, by entering data into laboratory worksheets and by writing client reports.
Client communication
Project and database organization
Performing other work as required
What it takes to be successful in this role:
Associate or bachelor’s degree in science preferred or equivalent in work experience
Comprehension of mathematics, material science and chemistry
Ability to utilize lab equipment and various basic hand tools
Ability to review, understand, and convey technical information in an effective manner
Ability to manage projects and communicate with clients
Strong communication skills, in both verbal and written formats
Microsoft Office software expertise, including Word, Excel and Outlook
Apr 11, 2024
Full time
This position involves product analysis for the construction industry. Analysis of chamber gases via FTIR, heat release rate via cone calorimetry, thermal analysis via TGA and DSC, thermal conductivity analysis using an HFM, as well as other material properties analyses.
What you’ll do:
Operating and calibrating equipment
Maintaining equipment and facilities
Preparing samples and controls for testing
Obtaining and recording test data in accordance with standard analytical methods
Performing basic analysis of test data and routine calculations
Verify and communicate results by maintaining instrument logs, control charts, and calibration records, by entering data into laboratory worksheets and by writing client reports.
Client communication
Project and database organization
Performing other work as required
What it takes to be successful in this role:
Associate or bachelor’s degree in science preferred or equivalent in work experience
Comprehension of mathematics, material science and chemistry
Ability to utilize lab equipment and various basic hand tools
Ability to review, understand, and convey technical information in an effective manner
Ability to manage projects and communicate with clients
Strong communication skills, in both verbal and written formats
Microsoft Office software expertise, including Word, Excel and Outlook
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 03, 2024
Full time
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
ABOUT PORCHLIGHT MUSIC THEATRE
A nonprofit professional company with an annual budget of approximately $2.5 million, Porchlight is Chicago’s award-winning home for music theatre, celebrating the past, present and future of this unique American art form for nearly 30 years. In residence at the historic, intimate Ruth Page Center for the Arts in Chicago’s Gold Coast, Porchlight Music Theatre delights more than 30,000 patrons each year with a Mainstage season of inventively reimagined classics, recent Broadway hits and new musical finds; the Porchlight Revisits series of rarely seen musicals in limited run with enhanced dramaturgy; the Porchlight in Concert symphonic staged reading series; and the free Broadway in your Backyard neighborhood-park summer concert series, in addition to educational programs for students of all ages through classes and camps, Chicago Public Schools and community partnerships.
SEE OUR 2022/2023 ANNUAL REPORT
ABOUT THE POSITION
Porchlight seeks a motivated and experienced individual to create and implement the annual strategic development plan, refining a structure for effective fundraising to meet the organization’s current and future financial needs in a sustainable and consistent way. With a specific focus on individual and major gifts, the Development Director fosters relationships with existing and potential individual donors, foundation funders, corporate sponsors/funders, and other public/private organizations in an effort to advance the organization’s mission. The Development Director directly supervises two full-time associates and the grant writing consultant.
A detailed job description is viewable at our website: porchlightmusictheatre.org.
CANDIDATE QUALIFICATIONS
Minimum 7 years experience in development/fundraising
Proven track record in setting and executing development strategy, establishing and developing solid donor relationships, and meeting fundraising goals
Excellent interpersonal, written/verbal communication, and presentation skills; ability to make a strong, effective case for support
Basic level of experience and comfort with donor databases (PatronManager experience preferred but not required)
Strong organizational and planning skills with ability to focus on strategic vision as well as day-to-day plans
Demonstrated ability to be self-directed and to handle multiple tasks and priorities
Team-player with high level of initiative and professionalism
Ability to work occasional evenings and weekends as performances, events or meetings require
Personal qualities of integrity, credibility and dedication to the mission of Porchlight Music Theatre
COMPENSATION
$100,000 ann ually
Optional individual PPO health insurance with at least 80% employer contribution for individual coverage; optional dental/vision coverage
Generous paid time off (PTO) and 10 paid holidays annually
Flexible hybrid work setting
CLOSING & APPLICATION INSTRUCTIONS
Please send a cover letter and resume via email to employment-intern@porchlightmusictheatre.org . No phone calls, please. Resumes will be accepted through April 26, 2024, after which the application process is closed. Initial virtual screening interviews will be held April 1 - April 26 with additional virtual and live interviews for final candidates from April 29th - May 17th.
Porchlight Music Theatre is an equal opportunity employer . We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce . Applicants from populations underrepresented in the theatre field are strongly encouraged to apply.
Apr 02, 2024
Full time
ABOUT PORCHLIGHT MUSIC THEATRE
A nonprofit professional company with an annual budget of approximately $2.5 million, Porchlight is Chicago’s award-winning home for music theatre, celebrating the past, present and future of this unique American art form for nearly 30 years. In residence at the historic, intimate Ruth Page Center for the Arts in Chicago’s Gold Coast, Porchlight Music Theatre delights more than 30,000 patrons each year with a Mainstage season of inventively reimagined classics, recent Broadway hits and new musical finds; the Porchlight Revisits series of rarely seen musicals in limited run with enhanced dramaturgy; the Porchlight in Concert symphonic staged reading series; and the free Broadway in your Backyard neighborhood-park summer concert series, in addition to educational programs for students of all ages through classes and camps, Chicago Public Schools and community partnerships.
SEE OUR 2022/2023 ANNUAL REPORT
ABOUT THE POSITION
Porchlight seeks a motivated and experienced individual to create and implement the annual strategic development plan, refining a structure for effective fundraising to meet the organization’s current and future financial needs in a sustainable and consistent way. With a specific focus on individual and major gifts, the Development Director fosters relationships with existing and potential individual donors, foundation funders, corporate sponsors/funders, and other public/private organizations in an effort to advance the organization’s mission. The Development Director directly supervises two full-time associates and the grant writing consultant.
A detailed job description is viewable at our website: porchlightmusictheatre.org.
CANDIDATE QUALIFICATIONS
Minimum 7 years experience in development/fundraising
Proven track record in setting and executing development strategy, establishing and developing solid donor relationships, and meeting fundraising goals
Excellent interpersonal, written/verbal communication, and presentation skills; ability to make a strong, effective case for support
Basic level of experience and comfort with donor databases (PatronManager experience preferred but not required)
Strong organizational and planning skills with ability to focus on strategic vision as well as day-to-day plans
Demonstrated ability to be self-directed and to handle multiple tasks and priorities
Team-player with high level of initiative and professionalism
Ability to work occasional evenings and weekends as performances, events or meetings require
Personal qualities of integrity, credibility and dedication to the mission of Porchlight Music Theatre
COMPENSATION
$100,000 ann ually
Optional individual PPO health insurance with at least 80% employer contribution for individual coverage; optional dental/vision coverage
Generous paid time off (PTO) and 10 paid holidays annually
Flexible hybrid work setting
CLOSING & APPLICATION INSTRUCTIONS
Please send a cover letter and resume via email to employment-intern@porchlightmusictheatre.org . No phone calls, please. Resumes will be accepted through April 26, 2024, after which the application process is closed. Initial virtual screening interviews will be held April 1 - April 26 with additional virtual and live interviews for final candidates from April 29th - May 17th.
Porchlight Music Theatre is an equal opportunity employer . We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce . Applicants from populations underrepresented in the theatre field are strongly encouraged to apply.
Job Summary
The Department Information Systems Coordinator (DISC) provides technical assistance and support to the Sheriff’s Office, Jail Services, and other local law enforcement agencies in planning, developing, and operating a regional law enforcement information network. This position will work directly within Clark County Information Technology (IT) and collaborate with Clark County Sheriff’s Office (CCSO) management, with key responsibilities of overseeing database and application technologies used in reporting; optimizing systems for information analysis; and coordinating related enforcement activities among multiple agencies. These responsibilities necessitate both a thorough understanding of the department processes and workflow, and comprehensive knowledge of the capabilities of the available computer software and programs as well as various niche technology products specific to law enforcement. Duties typically include, but are not limited to: Assist in the installation, administration, and support of various CCSO, Jail Services, and vendor-based hardware and software systems/applications. • Participate in evaluating, recommending, and selecting application and/or hardware products needed to support the Sheriff’s Office or partner agencies. • Assist users on day-to-day computer related issues such as setting changes, printer issues, burn CDs/DVDs, file recovery, and general application use. • Provide initial or secondary troubleshooting on system/server failure and coordinate with County IT to determine the appropriate fixes. Assists in break fix where applicable or in County IT absence. • Assist in the development, maintenance, and troubleshooting of data transfer process between CCSO systems, County IT, and vendors. • Assist in the design and development of department level relational database (e.g. SQL database) and database objects to support in-house developed applications. (I.E. – Win-Pak) • Assist in coordinating database support functions for law enforcement systems including security administration, performance tuning, and data moves. • Perform system administration for reporting systems (e.g. SQL Reporting Service) including security administration, setup, bug fixes, and deployment. • Convert and migrate data from existing systems to new systems and provide on-going system maintenance for client. • Develop ad-hoc query, data extraction, and other reports to meet the department and external agencies objectives. (I.E. – SSRS reports) • Analyze data and create reports (I.E. – SSRS or other required formats for presentations) as needed for customers. • Monitor and track inventory of law enforcement hardware and software including laptops, projectors, etc. • Assist in the development of short-term and long-term strategic planning for the law enforcement IS support unit. • Research, suggest, design, validate, and deploy new law enforcement and mobile related technology. (I.E. – Apple iOS phones and iPads, Android phones, body cameras) • Assist in Bodycam support related to hardware and supporting applications. • Utilize MobileIron MDM solution to support the management of Apple iOS and Android phones. • Assist outside agencies on items and issues related to law enforcement records management systems. Clark County Washington is a growing and diverse community. The Sheriff's Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds are highly encouraged. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.
Qualifications
Education and Experience:
Education equivalent to an associate degree in computer science or closely related field (directly related work experience may substitute for the degree requirement) plus three to five years of responsible experience in supporting computer technology users and systems is required. The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts will be required at the time of hire.
The ideal candidate will have the following strengths and abilities:
Strong oral/written communication, and interpersonal/teamwork skills
Knowledge of the functions and/or processes in the field of criminal justice and/or law enforcement is highly desirable
Possession of or ability to obtain a valid driver’s license
Ability to lift to 30 lb. of computer accessories and/or supplies
Knowledge of: current and developing computer-based technologies and trends; Microsoft O365, Microsoft .NET Framework, including VB.Net and ASP.Net; Microsoft SQL Server (2000/2005/2008/2012/2016/2019), SQL Server Reporting Services (SSRS), T-SQL, and ODBC, OLEDB, ADO.Net; desktop and web based scripting and development; security; principles and practices of local area network management; basic ability to troubleshoot technical hardware, personal computers, and mobile computer platforms; scheduled tasks, services and SQL Agent; XML and XSLT; data transfer utilities and principles of ETL; work flow processes and goals within the Sheriff’s Office and Jail Services department.
Ability to: analyze problems, identify their basic elements, and provide logical solutions; evaluate user requirements and ways to meet requirements through effective applications relevant to information analysis and mapping; prepare supporting documentation of various applications & systems; work effectively and collaboratively with multiple agency personnel at all levels; work independently with minimal guidance; maintain proficiency in rapidly evolving technological environment and stay abreast of new trends and innovations in the field of management information systems, particularly as related to law enforcement; communicate clearly and concisely in both oral and written form; read, interpret and apply complex technical publications; establish and maintain effective working relationships with those contacted in the course of work; train and assist others in using simple and complex computer applications; prepare clear and concise reports; manipulate computer components and operate a keyboard; visually operate programs and systems.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Facilitates the department’s production of data necessary to achieve broad department objectives; may include needs assessment of information needs, analysis of workflow, and evaluation of available software packages.
Maximizes the department’s use of software through designing spreadsheet and word processing macros; developing databases; downloading data and modifying software programs for specific department needs.
Work within the Department of Information Technology to seek solutions to problems, plan technology installations, and ensure compliance with County-wide standards.
Formats and creates reports using standard applications.
Maintains inventory of software and hardware throughout the department.
Loads specified software packages such as operating systems, word processing, or spreadsheet programs into department PCs; trouble shoots hardware problems.
Responds to users' inquiries concerning systems operations; diagnoses software and operator problems; seeks and implements solutions; replaces software packages.
Formulate the Department’s web page content; interact with other web designers within the County; regularly meet with information Specialists throughout the County to share ideas, solutions and maintain up to date knowledge.
Assist staff with basic PC software problems; at the higher level, develop and deliver training to staff on the use of technology and department specific programs.
Performs other duties as assigned.
Salary Grade
Sheriff Support.11
Salary Range
$35.29 - $47.64- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 27, 2024
Full time
Job Summary
The Department Information Systems Coordinator (DISC) provides technical assistance and support to the Sheriff’s Office, Jail Services, and other local law enforcement agencies in planning, developing, and operating a regional law enforcement information network. This position will work directly within Clark County Information Technology (IT) and collaborate with Clark County Sheriff’s Office (CCSO) management, with key responsibilities of overseeing database and application technologies used in reporting; optimizing systems for information analysis; and coordinating related enforcement activities among multiple agencies. These responsibilities necessitate both a thorough understanding of the department processes and workflow, and comprehensive knowledge of the capabilities of the available computer software and programs as well as various niche technology products specific to law enforcement. Duties typically include, but are not limited to: Assist in the installation, administration, and support of various CCSO, Jail Services, and vendor-based hardware and software systems/applications. • Participate in evaluating, recommending, and selecting application and/or hardware products needed to support the Sheriff’s Office or partner agencies. • Assist users on day-to-day computer related issues such as setting changes, printer issues, burn CDs/DVDs, file recovery, and general application use. • Provide initial or secondary troubleshooting on system/server failure and coordinate with County IT to determine the appropriate fixes. Assists in break fix where applicable or in County IT absence. • Assist in the development, maintenance, and troubleshooting of data transfer process between CCSO systems, County IT, and vendors. • Assist in the design and development of department level relational database (e.g. SQL database) and database objects to support in-house developed applications. (I.E. – Win-Pak) • Assist in coordinating database support functions for law enforcement systems including security administration, performance tuning, and data moves. • Perform system administration for reporting systems (e.g. SQL Reporting Service) including security administration, setup, bug fixes, and deployment. • Convert and migrate data from existing systems to new systems and provide on-going system maintenance for client. • Develop ad-hoc query, data extraction, and other reports to meet the department and external agencies objectives. (I.E. – SSRS reports) • Analyze data and create reports (I.E. – SSRS or other required formats for presentations) as needed for customers. • Monitor and track inventory of law enforcement hardware and software including laptops, projectors, etc. • Assist in the development of short-term and long-term strategic planning for the law enforcement IS support unit. • Research, suggest, design, validate, and deploy new law enforcement and mobile related technology. (I.E. – Apple iOS phones and iPads, Android phones, body cameras) • Assist in Bodycam support related to hardware and supporting applications. • Utilize MobileIron MDM solution to support the management of Apple iOS and Android phones. • Assist outside agencies on items and issues related to law enforcement records management systems. Clark County Washington is a growing and diverse community. The Sheriff's Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds are highly encouraged. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.
Qualifications
Education and Experience:
Education equivalent to an associate degree in computer science or closely related field (directly related work experience may substitute for the degree requirement) plus three to five years of responsible experience in supporting computer technology users and systems is required. The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts will be required at the time of hire.
The ideal candidate will have the following strengths and abilities:
Strong oral/written communication, and interpersonal/teamwork skills
Knowledge of the functions and/or processes in the field of criminal justice and/or law enforcement is highly desirable
Possession of or ability to obtain a valid driver’s license
Ability to lift to 30 lb. of computer accessories and/or supplies
Knowledge of: current and developing computer-based technologies and trends; Microsoft O365, Microsoft .NET Framework, including VB.Net and ASP.Net; Microsoft SQL Server (2000/2005/2008/2012/2016/2019), SQL Server Reporting Services (SSRS), T-SQL, and ODBC, OLEDB, ADO.Net; desktop and web based scripting and development; security; principles and practices of local area network management; basic ability to troubleshoot technical hardware, personal computers, and mobile computer platforms; scheduled tasks, services and SQL Agent; XML and XSLT; data transfer utilities and principles of ETL; work flow processes and goals within the Sheriff’s Office and Jail Services department.
Ability to: analyze problems, identify their basic elements, and provide logical solutions; evaluate user requirements and ways to meet requirements through effective applications relevant to information analysis and mapping; prepare supporting documentation of various applications & systems; work effectively and collaboratively with multiple agency personnel at all levels; work independently with minimal guidance; maintain proficiency in rapidly evolving technological environment and stay abreast of new trends and innovations in the field of management information systems, particularly as related to law enforcement; communicate clearly and concisely in both oral and written form; read, interpret and apply complex technical publications; establish and maintain effective working relationships with those contacted in the course of work; train and assist others in using simple and complex computer applications; prepare clear and concise reports; manipulate computer components and operate a keyboard; visually operate programs and systems.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Facilitates the department’s production of data necessary to achieve broad department objectives; may include needs assessment of information needs, analysis of workflow, and evaluation of available software packages.
Maximizes the department’s use of software through designing spreadsheet and word processing macros; developing databases; downloading data and modifying software programs for specific department needs.
Work within the Department of Information Technology to seek solutions to problems, plan technology installations, and ensure compliance with County-wide standards.
Formats and creates reports using standard applications.
Maintains inventory of software and hardware throughout the department.
Loads specified software packages such as operating systems, word processing, or spreadsheet programs into department PCs; trouble shoots hardware problems.
Responds to users' inquiries concerning systems operations; diagnoses software and operator problems; seeks and implements solutions; replaces software packages.
Formulate the Department’s web page content; interact with other web designers within the County; regularly meet with information Specialists throughout the County to share ideas, solutions and maintain up to date knowledge.
Assist staff with basic PC software problems; at the higher level, develop and deliver training to staff on the use of technology and department specific programs.
Performs other duties as assigned.
Salary Grade
Sheriff Support.11
Salary Range
$35.29 - $47.64- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
The College of Charleston
Charleston, South Carolina
Applications Administrator*
Posting Details
POSTING INFORMATION
Internal Title
Applications Administrator*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Information Management
Job Purpose
The Applications Administrator is proficient technically and provides operational support to stakeholders (faculty, staff, prospects, students, and alumni) for multiple critical enterprise applications and customer-facing business administrative systems for the College. The Applications Administrator consults with Senior Applications Administrators and Management to perform complex system and/or application installations and upgrades.
Minimum Requirements
A high school diploma and work experience in the administration and management of software applications in an enterprise environment is required. An associate’s degree or a bachelor’s degree in a related field may be substituted for the required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Demonstrated ability to be proficient in supporting, maintaining, and administering complex enterprise software applications preferably in higher education or a related setting.
Working knowledge of systems architecture, systems planning and design, network operating systems, and software application management.
Knowledge of, and experience with, Windows and/or Linux/Unix systems administration, light SQL experience, light scripting, and application support.
Ability to understand and carry out technical instructions in order to perform application system installations, upgrades, and integrations.
Must have experience with database technologies and/or client-server technology.
Must possess analytical and troubleshooting skills.
Strong customer service skills.
Familiarity with service management methodologies preferred.
Experience with monitoring tools and analytical tools preferred.
Familiarity with enterprise backup, storage technologies, and open source technologies a plus.
Ability to plan, organize and follow through multiple projects simultaneously.
Proficient written and verbal communications skills.
Must have the ability to establish and maintain effective working relationships with other IT staff, business stakeholders, and vendors.
Additional Comments Regarding Position
Employee must be willing to work flexible hours including occasional nights, weekends and holidays and be on call 24 hours/day, 7 days/ week. Must be able to travel periodically for professional development. *Position may be eligible for full-time or part-time telecommuting
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$55,341 - $64,885
Posting Date
03/25/2024
Closing Date
04/15/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024044
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15145
Job Duties
Job Duties
Activity
Works with team members to provide primary operational support to stakeholders (faculty, staff, prospects, students, and alumni) for software applications. Works with team members, stakeholders, vendors, and other IT teams to diagnose issues, resolve issues, and to automate processes. Performs day-to-day applications, systems administration, and maintenance including scripting. Implements and maintains integrations between applications. Manages and tracks work through internal ticketing system. Creates and maintains knowledge base articles for use in application support and training.
Essential or Marginal
Essential
Percent of Time
50
Activity
Works with team members and vendor support during implementations, and operationally, to resolve application issues for stakeholders. Stays in constant communication with stakeholders to meet user needs. Participates in medium to large project teams that implement complex technical solutions. Participates and works cooperatively with project team members to ensure project success. Meets milestone and project completion dates; utilizes project management methodologies; provides timely project status updates to management.
Essential or Marginal
Essential
Percent of Time
20
Activity
Develops effective systems management plans and strategies. Analyzes performance indicators to ensure that enterprise systems are operating efficiently. Consults with vendors, other application administrators, enterprise architects, and management on potential solutions for proactive systems management. Maintains a current knowledge of relevant technologies and recommends new technologies for the enhancement of campus systems. Participates in product evaluations.
Essential or Marginal
Essential
Percent of Time
15
Activity
Performs and manages software installations, vulnerability mitigations, upgrades, service pack installs, patches, etc. of on-prem and vendor hosted systems. Debugs and tests systems software and system software packages purchased from vendors. Analyzes system design and develops methods to integrate systems, and improve the efficiency and performance of applications.
Essential or Marginal
Essential
Percent of Time
10
Activity
Performs disaster recovery procedures, ensures all supported systems are part of the enterprise backup system. Participates in development of policies and procedures.
Essential or Marginal
Marginal
Percent of Time
5
Mar 25, 2024
Full time
Applications Administrator*
Posting Details
POSTING INFORMATION
Internal Title
Applications Administrator*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Information Management
Job Purpose
The Applications Administrator is proficient technically and provides operational support to stakeholders (faculty, staff, prospects, students, and alumni) for multiple critical enterprise applications and customer-facing business administrative systems for the College. The Applications Administrator consults with Senior Applications Administrators and Management to perform complex system and/or application installations and upgrades.
Minimum Requirements
A high school diploma and work experience in the administration and management of software applications in an enterprise environment is required. An associate’s degree or a bachelor’s degree in a related field may be substituted for the required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Demonstrated ability to be proficient in supporting, maintaining, and administering complex enterprise software applications preferably in higher education or a related setting.
Working knowledge of systems architecture, systems planning and design, network operating systems, and software application management.
Knowledge of, and experience with, Windows and/or Linux/Unix systems administration, light SQL experience, light scripting, and application support.
Ability to understand and carry out technical instructions in order to perform application system installations, upgrades, and integrations.
Must have experience with database technologies and/or client-server technology.
Must possess analytical and troubleshooting skills.
Strong customer service skills.
Familiarity with service management methodologies preferred.
Experience with monitoring tools and analytical tools preferred.
Familiarity with enterprise backup, storage technologies, and open source technologies a plus.
Ability to plan, organize and follow through multiple projects simultaneously.
Proficient written and verbal communications skills.
Must have the ability to establish and maintain effective working relationships with other IT staff, business stakeholders, and vendors.
Additional Comments Regarding Position
Employee must be willing to work flexible hours including occasional nights, weekends and holidays and be on call 24 hours/day, 7 days/ week. Must be able to travel periodically for professional development. *Position may be eligible for full-time or part-time telecommuting
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$55,341 - $64,885
Posting Date
03/25/2024
Closing Date
04/15/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024044
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15145
Job Duties
Job Duties
Activity
Works with team members to provide primary operational support to stakeholders (faculty, staff, prospects, students, and alumni) for software applications. Works with team members, stakeholders, vendors, and other IT teams to diagnose issues, resolve issues, and to automate processes. Performs day-to-day applications, systems administration, and maintenance including scripting. Implements and maintains integrations between applications. Manages and tracks work through internal ticketing system. Creates and maintains knowledge base articles for use in application support and training.
Essential or Marginal
Essential
Percent of Time
50
Activity
Works with team members and vendor support during implementations, and operationally, to resolve application issues for stakeholders. Stays in constant communication with stakeholders to meet user needs. Participates in medium to large project teams that implement complex technical solutions. Participates and works cooperatively with project team members to ensure project success. Meets milestone and project completion dates; utilizes project management methodologies; provides timely project status updates to management.
Essential or Marginal
Essential
Percent of Time
20
Activity
Develops effective systems management plans and strategies. Analyzes performance indicators to ensure that enterprise systems are operating efficiently. Consults with vendors, other application administrators, enterprise architects, and management on potential solutions for proactive systems management. Maintains a current knowledge of relevant technologies and recommends new technologies for the enhancement of campus systems. Participates in product evaluations.
Essential or Marginal
Essential
Percent of Time
15
Activity
Performs and manages software installations, vulnerability mitigations, upgrades, service pack installs, patches, etc. of on-prem and vendor hosted systems. Debugs and tests systems software and system software packages purchased from vendors. Analyzes system design and develops methods to integrate systems, and improve the efficiency and performance of applications.
Essential or Marginal
Essential
Percent of Time
10
Activity
Performs disaster recovery procedures, ensures all supported systems are part of the enterprise backup system. Participates in development of policies and procedures.
Essential or Marginal
Marginal
Percent of Time
5
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Qualifications Specialist to provide professional level administrative support for the Qualification Analyst and the Boards/Councils/Programs overseen by the HLO. This position aids in the maintenance and coordination of education programs and practical examinations for the various professions regulated by the office. This position also assists the public by conducting study reviews for qualifying candidates as well as providing clarification regarding office policies and procedures.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Assist with writing new examination questions including reviewing and sourcing examination materials.
Coordinates the office’s practical examinations for various boards, including scheduling dates, proctors, and venues.
Sends all required notifications for practical examinations to candidates, proctors, and vendors.
Scores state practical examinations, notifies candidates of results and enter scores into office’s database.
Contributes to the development of Power Point presentations for outreach.
Responds to inquiries from candidates regarding examination material.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
Substitutions:
An associate degree in general office occupations will substitute for one year experience.
A certification in general office occupations will substitute for 6 months of experience.
Higher education may substitute for up to two years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Ability to communicate clearly, both verbally and in writing.
Demonstrated ability to multi-task in a fast-paced environment.
Demonstrated ability conceptualize and complete projects independently.
Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.
Capable of evaluating program operations.
How to apply:
Complete the online application a t oregonjobs.org using job number REQ-151849
Deadline: 4/1/2024
Mar 21, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Qualifications Specialist to provide professional level administrative support for the Qualification Analyst and the Boards/Councils/Programs overseen by the HLO. This position aids in the maintenance and coordination of education programs and practical examinations for the various professions regulated by the office. This position also assists the public by conducting study reviews for qualifying candidates as well as providing clarification regarding office policies and procedures.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Assist with writing new examination questions including reviewing and sourcing examination materials.
Coordinates the office’s practical examinations for various boards, including scheduling dates, proctors, and venues.
Sends all required notifications for practical examinations to candidates, proctors, and vendors.
Scores state practical examinations, notifies candidates of results and enter scores into office’s database.
Contributes to the development of Power Point presentations for outreach.
Responds to inquiries from candidates regarding examination material.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
Substitutions:
An associate degree in general office occupations will substitute for one year experience.
A certification in general office occupations will substitute for 6 months of experience.
Higher education may substitute for up to two years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Ability to communicate clearly, both verbally and in writing.
Demonstrated ability to multi-task in a fast-paced environment.
Demonstrated ability conceptualize and complete projects independently.
Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.
Capable of evaluating program operations.
How to apply:
Complete the online application a t oregonjobs.org using job number REQ-151849
Deadline: 4/1/2024
The College of Charleston
Charleston, South Carolina
Preventative Maintenance Tech (3 Vacancies) (Re-Announcement)
Posting Details
POSTING INFORMATION
Internal Title
Preventative Maintenance Tech (3 Vacancies) (Re-Announcement)
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
3
Department
Maintenance Shop
Job Purpose
To perform routine preventive maintenance on a variety of light and commercial mechanical equipment at an institutional setting. To work independently to perform preventive maintenance and repairs on HVAC auxiliary equipment, plumbing equipment related to mechanical equipment, electrical equipment such as motors, breakers and their associated controls. Duties include performing preventive maintenance, troubleshooting equipment problems and making repairs as required.
Minimum Requirements
A high school diploma or GED , completion of a technical training program in a maintenance trade equivalent. A minimum of two years related experience and/or training (building or equipment maintenance); or equivalent combination of education and experience. Valid Driver’s License with clean driving record. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
• Basic knowledge of building systems and components. • General knowledge of maintenance and repair processes and procedures for building systems and components. • Basic knowledge of architectural, structural and building construction work methods, materials and practices. • Knowledge of standards, technical specifications, regulatory codes and safety regulations pertaining to the work performed. • Ability to read and interpret plans, specifications, operating manuals, diagrams, and charts of a complex technical nature. • Ability to operate instruments, tools and equipment related to the work assignments. • Excellent communication skills including verbal, written and presentation skills. • Exceptional attention to detail, specifically in accuracy of calculations and completeness of data. • Proficient in the use of personal computers for the preparation of detailed Building Condition Assessment reports. • Knowledge and skill in computer applications and related programs in support of business activities. • Experience with a work order management system is a plus. All employees at the College are expected to perform their jobs in a safe manner in accordance with best safety practices as prescribed by their department, the Office of Environmental Health and Safety, and the Occupational Health and Safety Administration training as provided by Facilities Management at the College of Charleston.
Additional Comments Regarding Position
Must be able to perform manual labor and work outside in heat, humidity and inclement weather. Must be able to work in close quarters, climb ladders/stairs, enter/exit hatches, and work on rooftops. Must be able to work in areas of excessive heat/cold and lift or move furniture, objects and equipment weighing up to 50 pounds. Overtime and call back work is required after normal working hours and on weekends, as needed. May be required to be on campus prior to and immediately following all emergencies such as hurricanes, floods, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$34,795 - $40,000
Posting Date
02/19/2024
Closing Date
04/22/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024027
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15035
Job Duties
Job Duties
Activity
Assists with documenting and managing the campus building systems and components as part of the preventive maintenance program. Completes assigned work orders and notifies supervisor of any equipment failures, deficiencies or reasons why any scheduled PMs cannot be completed. Uses work order management system to document notes, time and materials for each work order. Assists with maintaining a current list of building equipment, determines frequency of service schedules, determines needed resources such as tools, materials and labor, and monitors the program’s effectiveness. Reviews manufacturer’s operation manuals and other related resources to determine optimum frequency of preventive maintenance schedules and makes recommendations to PM frequencies based on equipment age, use and environment. Assist with coordinating all PM schedules with the integrated work management system ( IWMS ). Works closely with Trades and Maintenance Services and Facilities Engineering to determine replacement cycles based on PM records. Coordinates with the building automation system ( BAS ) to track and adjust service schedules based on run-time and other related metrics.
Essential or Marginal
Essential
Percent of Time
40
Activity
Building Condition Assessment. Assists in developing and managing the department’s building and grounds condition assessment program. Assists with maintaining an accurate inventory of building components, assesses the cumulative effects of wear and tear on these components, identifies premature component failure and risks associated with the failure to take action, forecasts asset replacement or refurbishment needs, conducts in-field cost estimating, forecasts and models (life cycle cost analysis) to determine the economic benefits of maintenance strategies, and ascertains compliance with regulations and codes. Documents the physical description and specifications of all building components and develops a photographic dossier of building components, inclusive of all observed deficiencies. Updates various databases to review and update building equipment lists and data on condition assessment of building components. Coordinates with Trades and Maintenance Services shops and Facilities Engineering to perform detailed visual inspections and building condition assessments. Assists with compiling required State reports and coordinates with Facilities Engineering to develop the highest priority renovation and renewal needs based upon the building audit data.
Essential or Marginal
Essential
Percent of Time
40
Activity
Operates mobile electronic device to access, update, and complete work orders to include all appropriate information to reflect action taken, labor hours, parts, materials and other historical and cost related items
Essential or Marginal
Essential
Percent of Time
10
Mar 20, 2024
Full time
Preventative Maintenance Tech (3 Vacancies) (Re-Announcement)
Posting Details
POSTING INFORMATION
Internal Title
Preventative Maintenance Tech (3 Vacancies) (Re-Announcement)
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
3
Department
Maintenance Shop
Job Purpose
To perform routine preventive maintenance on a variety of light and commercial mechanical equipment at an institutional setting. To work independently to perform preventive maintenance and repairs on HVAC auxiliary equipment, plumbing equipment related to mechanical equipment, electrical equipment such as motors, breakers and their associated controls. Duties include performing preventive maintenance, troubleshooting equipment problems and making repairs as required.
Minimum Requirements
A high school diploma or GED , completion of a technical training program in a maintenance trade equivalent. A minimum of two years related experience and/or training (building or equipment maintenance); or equivalent combination of education and experience. Valid Driver’s License with clean driving record. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
• Basic knowledge of building systems and components. • General knowledge of maintenance and repair processes and procedures for building systems and components. • Basic knowledge of architectural, structural and building construction work methods, materials and practices. • Knowledge of standards, technical specifications, regulatory codes and safety regulations pertaining to the work performed. • Ability to read and interpret plans, specifications, operating manuals, diagrams, and charts of a complex technical nature. • Ability to operate instruments, tools and equipment related to the work assignments. • Excellent communication skills including verbal, written and presentation skills. • Exceptional attention to detail, specifically in accuracy of calculations and completeness of data. • Proficient in the use of personal computers for the preparation of detailed Building Condition Assessment reports. • Knowledge and skill in computer applications and related programs in support of business activities. • Experience with a work order management system is a plus. All employees at the College are expected to perform their jobs in a safe manner in accordance with best safety practices as prescribed by their department, the Office of Environmental Health and Safety, and the Occupational Health and Safety Administration training as provided by Facilities Management at the College of Charleston.
Additional Comments Regarding Position
Must be able to perform manual labor and work outside in heat, humidity and inclement weather. Must be able to work in close quarters, climb ladders/stairs, enter/exit hatches, and work on rooftops. Must be able to work in areas of excessive heat/cold and lift or move furniture, objects and equipment weighing up to 50 pounds. Overtime and call back work is required after normal working hours and on weekends, as needed. May be required to be on campus prior to and immediately following all emergencies such as hurricanes, floods, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$34,795 - $40,000
Posting Date
02/19/2024
Closing Date
04/22/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024027
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15035
Job Duties
Job Duties
Activity
Assists with documenting and managing the campus building systems and components as part of the preventive maintenance program. Completes assigned work orders and notifies supervisor of any equipment failures, deficiencies or reasons why any scheduled PMs cannot be completed. Uses work order management system to document notes, time and materials for each work order. Assists with maintaining a current list of building equipment, determines frequency of service schedules, determines needed resources such as tools, materials and labor, and monitors the program’s effectiveness. Reviews manufacturer’s operation manuals and other related resources to determine optimum frequency of preventive maintenance schedules and makes recommendations to PM frequencies based on equipment age, use and environment. Assist with coordinating all PM schedules with the integrated work management system ( IWMS ). Works closely with Trades and Maintenance Services and Facilities Engineering to determine replacement cycles based on PM records. Coordinates with the building automation system ( BAS ) to track and adjust service schedules based on run-time and other related metrics.
Essential or Marginal
Essential
Percent of Time
40
Activity
Building Condition Assessment. Assists in developing and managing the department’s building and grounds condition assessment program. Assists with maintaining an accurate inventory of building components, assesses the cumulative effects of wear and tear on these components, identifies premature component failure and risks associated with the failure to take action, forecasts asset replacement or refurbishment needs, conducts in-field cost estimating, forecasts and models (life cycle cost analysis) to determine the economic benefits of maintenance strategies, and ascertains compliance with regulations and codes. Documents the physical description and specifications of all building components and develops a photographic dossier of building components, inclusive of all observed deficiencies. Updates various databases to review and update building equipment lists and data on condition assessment of building components. Coordinates with Trades and Maintenance Services shops and Facilities Engineering to perform detailed visual inspections and building condition assessments. Assists with compiling required State reports and coordinates with Facilities Engineering to develop the highest priority renovation and renewal needs based upon the building audit data.
Essential or Marginal
Essential
Percent of Time
40
Activity
Operates mobile electronic device to access, update, and complete work orders to include all appropriate information to reflect action taken, labor hours, parts, materials and other historical and cost related items
Essential or Marginal
Essential
Percent of Time
10
Eastern Florida State College is currently seeking applications for the full-time position of Human Resources Specialist II on the Cocoa Campus in Cocoa, Florida.
For job duty coverage during peak time, this position will be responsible for multiple duties within the HR Office.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate Degree from a regionally accredited institution required.
At least three years Administrative Office experience.
Proficient in MS Office, with strong MS Excel skills.
Database management experience, willingness to learn new software programs.
Assist in facilitating training to include but not limited to scheduling, attendance, set-up, tear-down.
Ability to trouble shoot problems and identify possible solutions.
Ability to multi-task.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/ or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
Works in office environment.
Some duties may require outdoor assignments.
The annual salary is $30,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from March 19, 2024 through April 1, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 19, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Human Resources Specialist II on the Cocoa Campus in Cocoa, Florida.
For job duty coverage during peak time, this position will be responsible for multiple duties within the HR Office.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate Degree from a regionally accredited institution required.
At least three years Administrative Office experience.
Proficient in MS Office, with strong MS Excel skills.
Database management experience, willingness to learn new software programs.
Assist in facilitating training to include but not limited to scheduling, attendance, set-up, tear-down.
Ability to trouble shoot problems and identify possible solutions.
Ability to multi-task.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/ or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
Works in office environment.
Some duties may require outdoor assignments.
The annual salary is $30,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from March 19, 2024 through April 1, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Title: Associate Data and Project Analyst
Department: Campaigns
Status: Exempt
Reports to: Director of Data & Analytics
Positions Reporting to this Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Travel Requirements: Up to 10%
Union Position: Yes
Job Classification Level: C
Salary Range (depending on experience): $70,360 - $85,360 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Data and Project Analyst who will oversee the data and reporting for LCV’s issue advocacy program, Climate Action, and its electoral member mobilization program, GreenRoots, and will ensure the team has the proper training and documentation on various tools to meet their strategic goals. This role will be a strategic partner that will act as a liaison between the campaigns and fundraising data teams to ensure effective and efficient flow of data and reporting between the departments. The Associate Data and Project Analyst will oversee the collection, creation, and maintenance of documentation pertaining to LCV’s campaigns data structure, and will be responsible for planning, creating, and executing newsletters and communication related to the work of the Campaigns Data team to ensure maximum effectiveness in communicating important strategic findings and utilizing data and analytics to engage the public on environmental issues across the country and build support for environmental priorities.
Responsibilities:
Generate, manage and track voter, membership and volunteer lists for LCV and LCVEF programs, including mailings and online outreach, in a fast-paced campaign setting.
Work with the Development department to synchronize data across departments and programs.
Train staff on data tracking and reporting in VAN.
Analyze demographic and socioeconomic trends in membership, volunteer, and voter data and recommend measures to expand stakeholder diversity.
Clean data and prepare lists to upload and export into the database(s).
Serve as the main point of contact for Climate Action and GreenRoots program data training, requests and reporting.
Work closely with the Campaign Data team to ensure processes performed by internal staff and external partners, including vendors, are documented.
Maintain constant communication with stakeholders of projects to ensure effective project management.
Assist with the management of state league and Climate Action data requests via a ticketing system and provide data management assistance to state league partners, as needed.
Communicate changes and updates consistently, effectively, and timely to end users.
Write monthly Data newsletters summarizing experiments, model updates, and general data team updates.
Develop and deliver practical, timely and innovative training programs and resources that demonstrably enhance productivity and deepen the skill set, functional expertise, and capabilities of the department.
Work with Data Director and Data Engineer to identify areas where staff could use additional or remedial training on procedures, thus reducing data entry problems and increasing the quality of the data.
Travel up to 10% for staff retreats, training, conferences and professional development opportunities, as needed.
Qualifications:
Work Experience: Required - 3 years or 2 election cycles of experience in data management on issue or electoral campaigns, or with organizations focused on voter contact, data management or data analytics. Experience designing, delivering and organizing data skills or data management training. Expert-level experience with VAN, MiniVAN or other voter contact tools. Experience with creating or managing relational databases and knowledge of SQL. Experience with responding to data requests, troubleshooting problems, and providing data- driven strategic guidance to multiple internal and external stakeholders. Must have experience troubleshooting problems, creating comprehensive documentation and effectively communicating ideas. Preferred - Experience with a statistical programming language such as R, Stata, SAS or SPSS. Experience with Python or GIS. Experience with Salesforce. Experience in a non-profit or political organization.
Skills: Required - Demonstrated ability to communicate technical findings and concepts to non-technical audiences. Expert at project management, multitasking and time management. Strong critical thinking and communication skills. A strong problem-solving mindset and detail oriented. Expert-level knowledge of Microsoft Office, particularly Excel. Preferred - Proficient with Catalist, Civis or other voter file platforms and campaign data management tools.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with partners and must be able to exchange accurate information. Must be willing and able to occasionally work beyond scheduled office hours, as needed, typically during election seasons. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Associate Data and Project Analyst” in the subject line by April 8, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Mar 18, 2024
Full time
Title: Associate Data and Project Analyst
Department: Campaigns
Status: Exempt
Reports to: Director of Data & Analytics
Positions Reporting to this Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Travel Requirements: Up to 10%
Union Position: Yes
Job Classification Level: C
Salary Range (depending on experience): $70,360 - $85,360 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Data and Project Analyst who will oversee the data and reporting for LCV’s issue advocacy program, Climate Action, and its electoral member mobilization program, GreenRoots, and will ensure the team has the proper training and documentation on various tools to meet their strategic goals. This role will be a strategic partner that will act as a liaison between the campaigns and fundraising data teams to ensure effective and efficient flow of data and reporting between the departments. The Associate Data and Project Analyst will oversee the collection, creation, and maintenance of documentation pertaining to LCV’s campaigns data structure, and will be responsible for planning, creating, and executing newsletters and communication related to the work of the Campaigns Data team to ensure maximum effectiveness in communicating important strategic findings and utilizing data and analytics to engage the public on environmental issues across the country and build support for environmental priorities.
Responsibilities:
Generate, manage and track voter, membership and volunteer lists for LCV and LCVEF programs, including mailings and online outreach, in a fast-paced campaign setting.
Work with the Development department to synchronize data across departments and programs.
Train staff on data tracking and reporting in VAN.
Analyze demographic and socioeconomic trends in membership, volunteer, and voter data and recommend measures to expand stakeholder diversity.
Clean data and prepare lists to upload and export into the database(s).
Serve as the main point of contact for Climate Action and GreenRoots program data training, requests and reporting.
Work closely with the Campaign Data team to ensure processes performed by internal staff and external partners, including vendors, are documented.
Maintain constant communication with stakeholders of projects to ensure effective project management.
Assist with the management of state league and Climate Action data requests via a ticketing system and provide data management assistance to state league partners, as needed.
Communicate changes and updates consistently, effectively, and timely to end users.
Write monthly Data newsletters summarizing experiments, model updates, and general data team updates.
Develop and deliver practical, timely and innovative training programs and resources that demonstrably enhance productivity and deepen the skill set, functional expertise, and capabilities of the department.
Work with Data Director and Data Engineer to identify areas where staff could use additional or remedial training on procedures, thus reducing data entry problems and increasing the quality of the data.
Travel up to 10% for staff retreats, training, conferences and professional development opportunities, as needed.
Qualifications:
Work Experience: Required - 3 years or 2 election cycles of experience in data management on issue or electoral campaigns, or with organizations focused on voter contact, data management or data analytics. Experience designing, delivering and organizing data skills or data management training. Expert-level experience with VAN, MiniVAN or other voter contact tools. Experience with creating or managing relational databases and knowledge of SQL. Experience with responding to data requests, troubleshooting problems, and providing data- driven strategic guidance to multiple internal and external stakeholders. Must have experience troubleshooting problems, creating comprehensive documentation and effectively communicating ideas. Preferred - Experience with a statistical programming language such as R, Stata, SAS or SPSS. Experience with Python or GIS. Experience with Salesforce. Experience in a non-profit or political organization.
Skills: Required - Demonstrated ability to communicate technical findings and concepts to non-technical audiences. Expert at project management, multitasking and time management. Strong critical thinking and communication skills. A strong problem-solving mindset and detail oriented. Expert-level knowledge of Microsoft Office, particularly Excel. Preferred - Proficient with Catalist, Civis or other voter file platforms and campaign data management tools.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with partners and must be able to exchange accurate information. Must be willing and able to occasionally work beyond scheduled office hours, as needed, typically during election seasons. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Associate Data and Project Analyst” in the subject line by April 8, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Mar 15, 2024
Full time
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Mar 15, 2024
Full time
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov