Faculty Assistant

Harvard University

Faculty Assistant
Harvard Graduate School of Education
55392BR

Job Summary

Reporting to the Administrative Director for Faculty Support Services, provides excellent course, teaching and administrative support to assigned faculty.


Job Code
403028 Faculty Assistant II

Job-Specific Responsibilities
Course/Teaching Support
• Coordinates activities with course administration office (e.g., Academic Affairs, the Registrar)
• Assists with course preparation which includes book ordering, scanning and book reserves
• Syllabus prep
• Maintains course website
• Arranges media support for classes
• Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments , such as course administration

Administrative Clerical Support
• Prepares letters, memos, reports and drafts routine correspondence
• Schedules meetings and all related arrangements
• Coordinates travel arrangements
• Prepares expense reports and handles any other financial reimbursement process
• Supports faculty with coordination and implementation of special projects/assignments
• Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise
• Orders and maintains office supplies

Research Support
• Consistently and accurately performs word processing and revises and proofreads manuscripts, articles and transcripts, including citations, footnotes and exhibits
• Performs basic on-line and library research. Retrieves and orders books and articles from the library
• Assists with hiring research assistants through either Academic Affairs or Student Payroll; Approves student time sheets; Assists with hiring and payments of independent contractors
• Runs, reviews, and helps to monitor grant-related CREW reports and managing TTRF funds as well as corporate credit cards
• Assists with grant preparation and administration, ranging from editing text to ensuring format guidelines are met


Basic Qualifications
3 years of related administrative experience; demonstrated experience with MS Office software products.

All candidates who wish to be considered for this position must submit a cover letter in addition to a resume and indicate meeting basic qualifications.


Additional Qualifications and Skills

College background/graduate strongly; excellent interpersonal, oral/written communication, proofreading, and financial record-keeping skills required; demonstrated ability to exercise independent judgment, initiative, detail/accuracy, and follow-through required; strong organizational skills and ability to work with minimal supervision; proficiency with MS Office software products; experience with or ability to learn Web author's tools such as HTML, Dreamweaver, or similar technology. Experience with Canvas LMS preferred.


Additional Information

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:

• Hiring and retaining staff reflecting the diversity of those we serve;
• Providing employees opportunities to learn, grow, and be challenged;
• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
• Communicating transparently and respectfully; and
• Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu


Job Function
General Administration

Sub Unit
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Location
USA - MA - Cambridge

Department
FSS

Time Status
Full-time

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.





Apply Here: https://www.click2apply.net/G76aQ1SQKDJQtONjsk6jB

PI147786755