Part-Time Executive Assistant

Position Title: Part-Time Executive Assistant

Location: New York, NY

Classification: Non-exempt, part-time, 20 hours weekly

Reporting To: CEO

Start Date: July 2023

Hourly Rate: $33/hour

Work Environment: Hybrid (in office on Thursday’s, remote on other days)

About Resolution Project

At Resolution Project, we see the spark of passion in young people.  We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.

The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.

Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. 

Position summary

The Executive Assistant will work closely with the CEO.  This individual  will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters. 

The Executive Assistant will spread their 20 weekly hours of work Monday-Friday  and must be able to work  in our midtown Manhattan office in person on Thursdays. 

Key responsibilities

Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows:

- Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others. 

- Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed.

- Book CEO work travel and work meeting restaurant reservations.

- Provide administrative support to the Board of Directors, including various board committees.

- Manage and submit expense reports and per diems. 

- Handle purchases on the CEO’s behalf.

- Draft correspondence and manage replies to emails from the CEO’s inbox, as directed. 

- Provide support for other administrative items as required.

Other Related Duties, As Requested

Qualifications

- At least four years of relevant work experience, including administrative work.

- Extremely organized with meticulous attention to detail and follow through.

- Ability to both work well independently and seek support and points of escalation when needed. 

- High level of professional written and verbal communication with excellent interpersonal skills.

- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.

- Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.

- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/).

- Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.

Preferred

- Experience with donor database software (we use Salesforce) preferred. Training on our system is available. 

Benefits

Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities.

To apply

https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please.

Resolution is an equal opportunity employer.  The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.

https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461