Violence Prevention Program Specialist (EXECUTIVE I)

Posting Identification Number: 37016

Position Overview

37016

The Division of Family and Community Services is seeking to hire a Specialist for the Violence Prevention Program for the Chicago Southern Region. This position communicates and works closely with providers regarding the awards, responds to questions and addresses financial issues with providers regarding the grant award. Reviews provider periodic performance reports; notifies the Office of Fiscal Services staff about approved budgets and any advance payment authorizations to ensure the payment amount is awarded to each institution; monitors stop-payment list to determine if any providers appear on the list; recommends and implements policy and procedures to immediate supervisor as it relates to the programs; participates in training, technical assistance and support meetings for providers located throughout the state.

Job Responsibilities

1. Serves as the Violence Prevention (VP) Program Specialist for the Bureau of Violence Prevention Services for the Chicago Southern Region (CSR).
2. Communicates and works closely with providers regarding the awards.
3. Reviews provider periodic performance reports.
4. Notifies the Office of Fiscal Services staff about approved budgets and any advance payment authorizations to ensure the payment amount is awarded to each institution.
5. Monitors stop-payment list to determine if any providers appear on the list.
6. Recommends and implements policy and procedures to immediate supervisor as it relates to the programs.
7. Participates in training, technical assistance and support meetings for providers.
8. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
2. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications

1. Four (4) years of professional experience utilizing the principles and practices of public and business administration.
2. Four (4) years of professional experience working with the principles of governmental accounting, program budgeting, personnel, statistics, and procurement, including an understanding of the Illinois Grant Accountability and Transparency Act (GATA 30 ILCS 708) and related administrative grant rules including grant making procedures.
3. Four (4) years of professional experience ensuring accurate processing of documents with few if any errors. 
4. Two (2) years of professional experience analyzing administrative problems and adopting an effective course of action.
5. Two (2) years of professional experience developing, installing, and evaluating new and revised methods, procedures.
6. Two (2) years of professional experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
7. Two (2) years of professional experience developing and maintaining cooperative working relationships.

Conditions of Employment

1. Requires the ability to travel statewide.
2. Requires basic proficiency in Microsoft Office Suite.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Mon - Fri, 8:30am - 5:00pm  
Work Location: 401 S Clinton St, Chicago, Illinois, 60607  

Division of Family and Community Services

Office of Community and Positive Youth Development

Bureau of Violence Prevention Services/Chicago Southern Region

Chicago/Cook County
Agency Contact: DHS.HiringUnit@Illinois.gov

Posting Group:  Leadership & Management; Social Services  

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: 

https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.  As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall,  prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

https://illinois.jobs2web.com/job-invite/37016/