Administrative Analyst

Are you looking for a meaningful career that has a positive impact on the community? If you answered YES, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary and benefit package. Some benefits may include tuition reimbursement, bilingual pay (when applicable) and retirement plans. People who come to Sparks, stay in Sparks.

Application Tips:

• COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process. 
• Contact information: use an email address you can easily access at any time.
• The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
• DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
• DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application. 

This recruitment is scheduled to close on Thursday, December 18, 2025, but may close without notice if/when early recruitment decisions are made so please do not delay in filling out and submitting a complete application. 

If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.

DESCRIPTION

Perform routine analytical, technical, programmatic, and administrative duties in support of various administrative and programmatic operations and functions of a major department. Recommend possible action and assist in policy, procedure and budget development and implementation. Manage projects through implementation as assigned. 

Qualifications:

Applicants must possess the following minimum qualifications to continue in the recruitment process:

Education and Experience:

Bachelor’s Degree with major course work in business, public administration, project management, statistics, or a related field and one (1) year of analysis experience in administration, programming, management, operations, or similar area

OR

Equivalent combination of education and experience.  

Licenses and Certificates:

Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.

Examples of Essential Duties:

Plan and organize complex administrative or management studies relating to the activities of a specified department and or division. May be assigned one or more area of responsibility. Responsible for independently planning, administering, and coordinating administrative and operational, support functions and services. In addition to statistical analysis, will support and collaborate with management staff in assigned department. 

Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations. Confer with representatives of other governmental agencies, community groups, boards and commissions, vendors and others as required by project assignments. 

Coordinate activities with those of other City departments, depending upon the nature of the project to which assigned. Provide analytical assistance to others on administrative and operational matters. Provide support to other City staff and a variety of committees and boards. Prepare and present staff reports and other correspondence as appropriate and assigned/necessary. Complete administrative work such as, investigating and answering complaints and provide assistance in resolving operational and administrative problems.

Collect, compile, assemble, analyze, interpret, present and report statistical data in a clear, comprehensible manner. Identify and provide accurate and timely information to staff and provide patterns, trends, forecasting and various other types of data analysis for use in recommendations and strategic planning. Develop recommendations based on patterns and trends identified in the analysis. Create, maintain, and provide information for public dissemination. 

Conduct presentations of data to various groups including partnering agencies and other authorized groups. Participate in meetings to discuss and collaborate with local and regional agencies. Use graphing and scientific calculations and mapping techniques to forecast.

Negotiate and administer agreements with local, state, and federal agencies and contractors. Explain, justify, and defend programs, policies, and activities. Monitor compliance with agreements and authorize payments.

Conduct research, prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices. Develop and revise office forms and report formats. Establish and update procedural manuals for clerical, operational and administrative support services for assigned areas as needed

Conduct administrative research, routine surveys, and statistical analysis on administrative, fiscal, and operational issues relating to the activities and operation of the assigned department, division, or program area. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by leaderships staff. Write reports that present and interpret data, identify alternatives, and make and justify recommendations.

Identify problems, determine analysis styles or techniques and research processes to use to obtain required data and information. Analyze alternatives and make recommendations regarding organizational structure, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure development. 

Prepare various types of reports including but not limited to, technical and financial reports, and discuss findings with leadership staff. Develop correspondence, other written materials, implementation plans and assist in implementing policy and procedural modifications. Utilize computer applications for analytical studies.

Assist in the development of goals, objectives, and the strategic plan. Assist in developing and administering the annual budget, including analyzing current and historical trends, determining variances and improving cost effectiveness.

Perform other duties which may be assigned.

Knowledge, Skills and Abilities:

• Knowledge of principles and practices of project management, public administration, organizational systems, and procedural analysis 
• Knowledge of principles and practices of general accounting, accounting theory, economics, marketing, budget development and administration
• Knowledge of comparative analysis techniques 
• Knowledge of prioritization practices with the ability to reprioritize competing tasks/projects duties, effectively, in a constantly changing environment
• Ability to collect, evaluate and interpret varied information and data, either in statistical or narrative form 
• Ability to interpret and apply laws, codes, ordinances, regulations, policies, and procedures 
• Ability to prepare clear, concise, and complete reports and other written materials 
• Ability to exercise sound independent judgment within established guidelines 
• Ability to use computer applications and software related to the work 
• Ability to independently maintain and manage tasks and responsibilities efficiently and effectively
• Ability to coordinate and arrange multiple projects effectively to be completed within expected deadlines 
• Ability to have direct and tough conversations with others as needed
• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
• Ability to train others in work procedures

Physical Demands:

Aside from working in a general office environment while using standard office equipment, the majority of the work is sedentary in nature and consists of daily exposure to equipment that may potentially cause visual sensitivity such as computer monitors. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive, customer service complaints, maintaining the security of information, competing priorities of reasonable or high significance to the successful function of the department, etc. May need to lift, carry, push and/or pull light to moderate amounts of weight and occasionally work outdoors.

SUPPLEMENTAL JOB INFORMATION

• This position is Exempt under FLSA guidelines
• This position is at-will and exempt from the Regulations of the Civil Service Commission 
• This position reports to a Department Director or a Division Manager
• Supervision exercised: None 
• May be required to work during emergency circumstances or inclement weather conditions
• May be required to pass a pre-placement drug screen and background investigation
• Remote work from home may be required/accommodated depending on departmental needs

Application and Recruitment Information:

You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. 

Recruitment Communication:

Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.

Reasonable Accommodation:

Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.

Disclaimer:

The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.

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