Job Title: Staff Accountant
Requisition ID: 1043
Compensation Range: $26.73 - $31.44 per hour
Department: Finance
Reports To: Controller
Classification: Regular Part TIme
FLSA Status: Non-Exempt
Work Location: Colchester, Vermont
Cellular Phone Reimbursement Eligible : No
Prepared Date: December 2025
Application Requirements: Please include a cover letter and resume . Applications missing these requirements will be considered incomplete and thus not reviewed .
Summary
The Staff Accountant supports the Finance team by performing routine journal entries, assisting with month-end reconciliations, and serving as backup for accounts payable. This role ensures accurate financial reporting, compliance with accounting standards, and provides support for audits, grant reporting, and special financial projects as needed.
Essential Duties & Responsibilities
Prepare journal entries to ensure accurate recording of financial transactions in accordance with accounting standards.
Assist in month-end and year-end closing processes to ensure timely and accurate reporting, including reconciliations of bank accounts and other balance sheet accounts to maintain accuracy, documentation, and compliance.
Maintain organized documentation to support grant reporting, schedules for audits, and compliance with regulations.
Assist or serve as backup for other finance functions such as Accounts Payable, Accounts Receivable, Fixed Assets, Leases, Daily Cash Processing, Deposits.
Support or participate in special financial projects and process improvements as assigned or identified.
Uphold internal controls and compliance with company policies, GAAP, and applicable regulatory requirements.
Collaborate with other departments to provide financial insights and support operational decisions.
Maintain confidentiality of financial information and uphold ethical standards.
EXCELLENCE IN THIS ORGANIZATION
A high level of commitment and dedication to the mission of the organization and public media.
Ability to cultivate and develop inclusive and equitable working relationships with co-workers and audience, supporting and enhancing a culture of belonging.
Preserving confidentiality appropriately.
Serving as an excellent ambassador for the organization, both formally and informally. Helping audience and potential audience members, donors, and potential donors connect with the organization.
Facilitating excellent communications across departments, among employees, and with the public. Fostering open and candid relationships with Vermont Public audience and donors. Managing conflict constructively.
Demonstrating a commitment to the continuous improvement of the organization’s ability to fulfill its mission and vision.
Demonstrating and encouraging creativity and enthusiasm for this work.
Expressing consistent, high-performance expectations for themselves, their department, the leadership, and the organization itself.
Developing a broad understanding of the organization’s departments, programs, and services to assist donors, collaborate effectively with peers, ensure respectful communication and teamwork among departments.
Supervisory Responsibilities: None
Position Requirements
Education and Experience
Bachelor’s degree in accounting and 3-5 years related accounting experience.
Working Conditions
Work is normally performed in a climate-controlled office environment with moderate noise levels (computers, telephones, etc.). No known environmental hazards are encountered in the normal performance of job duties .
Physical Demands
Work involves standing and walking for brief periods, bending, and filing, but most duties are from a seated position. There is potential for eyestrain from reading detailed materials on a computer screen. Deadlines, workloads during peak periods, and changing priorities may cause increased stress levels. Work requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note: This is not an all-encompassing statement of this position’s responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.
Applicants must be authorized to work in the United states without employer sponsorship.
To request a reasonable accommodation to submit an application or participate in the interview process, please contact the HR team at careers@vermontpublic.org .
Vermont Public is a proud equal-opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by Vermont Public. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applications from women, minority groups, veterans, and people with disabilities.
Jan 08, 2026
Part time
Job Title: Staff Accountant
Requisition ID: 1043
Compensation Range: $26.73 - $31.44 per hour
Department: Finance
Reports To: Controller
Classification: Regular Part TIme
FLSA Status: Non-Exempt
Work Location: Colchester, Vermont
Cellular Phone Reimbursement Eligible : No
Prepared Date: December 2025
Application Requirements: Please include a cover letter and resume . Applications missing these requirements will be considered incomplete and thus not reviewed .
Summary
The Staff Accountant supports the Finance team by performing routine journal entries, assisting with month-end reconciliations, and serving as backup for accounts payable. This role ensures accurate financial reporting, compliance with accounting standards, and provides support for audits, grant reporting, and special financial projects as needed.
Essential Duties & Responsibilities
Prepare journal entries to ensure accurate recording of financial transactions in accordance with accounting standards.
Assist in month-end and year-end closing processes to ensure timely and accurate reporting, including reconciliations of bank accounts and other balance sheet accounts to maintain accuracy, documentation, and compliance.
Maintain organized documentation to support grant reporting, schedules for audits, and compliance with regulations.
Assist or serve as backup for other finance functions such as Accounts Payable, Accounts Receivable, Fixed Assets, Leases, Daily Cash Processing, Deposits.
Support or participate in special financial projects and process improvements as assigned or identified.
Uphold internal controls and compliance with company policies, GAAP, and applicable regulatory requirements.
Collaborate with other departments to provide financial insights and support operational decisions.
Maintain confidentiality of financial information and uphold ethical standards.
EXCELLENCE IN THIS ORGANIZATION
A high level of commitment and dedication to the mission of the organization and public media.
Ability to cultivate and develop inclusive and equitable working relationships with co-workers and audience, supporting and enhancing a culture of belonging.
Preserving confidentiality appropriately.
Serving as an excellent ambassador for the organization, both formally and informally. Helping audience and potential audience members, donors, and potential donors connect with the organization.
Facilitating excellent communications across departments, among employees, and with the public. Fostering open and candid relationships with Vermont Public audience and donors. Managing conflict constructively.
Demonstrating a commitment to the continuous improvement of the organization’s ability to fulfill its mission and vision.
Demonstrating and encouraging creativity and enthusiasm for this work.
Expressing consistent, high-performance expectations for themselves, their department, the leadership, and the organization itself.
Developing a broad understanding of the organization’s departments, programs, and services to assist donors, collaborate effectively with peers, ensure respectful communication and teamwork among departments.
Supervisory Responsibilities: None
Position Requirements
Education and Experience
Bachelor’s degree in accounting and 3-5 years related accounting experience.
Working Conditions
Work is normally performed in a climate-controlled office environment with moderate noise levels (computers, telephones, etc.). No known environmental hazards are encountered in the normal performance of job duties .
Physical Demands
Work involves standing and walking for brief periods, bending, and filing, but most duties are from a seated position. There is potential for eyestrain from reading detailed materials on a computer screen. Deadlines, workloads during peak periods, and changing priorities may cause increased stress levels. Work requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note: This is not an all-encompassing statement of this position’s responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.
Applicants must be authorized to work in the United states without employer sponsorship.
To request a reasonable accommodation to submit an application or participate in the interview process, please contact the HR team at careers@vermontpublic.org .
Vermont Public is a proud equal-opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by Vermont Public. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applications from women, minority groups, veterans, and people with disabilities.
Position Summary
The primary responsibilities of the Urban Forester include developing and overseeing tree management plans for care and maintenance of the City Urban Forest. This position organizes and directs field operations for maintenance crews and oversees related operations responsible for the maintenance, care, evaluation, and assessment of tree health and hazards. Collects tree inventory and data, approves tree-related projects, works with other entities to beautify the Urban Forest, and consults and trains other departments on tree best management practices and how to stay in compliance with the City’s established tree and landscaping requirements. The position has supervisory and preliminary budgetary responsibilities.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Manage collection of urban tree canopy inventory and assist the City of Lewisville with the development of urban tree management plan.
Develop work plans, schedules, inventories, and prioritize forestry maintenance operations for efficient standards.
Develop procedures to verify compliance with urban tree management plan, city landscaping/tree requirements, and industry standards.
Monitor and coordinate field operations, ensuring adequate coverage and adherence to schedules. Supervise forestry crews, including delegation, assignments, training, evaluation, and disciplinary action.
Manage private contractors/vendors, securing quotes, and ensuring contract obligations for forestry-related projects and ensure they remain in compliance with the City’s established tree and landscape requirements.
Driving community engagement by coordinating and developing Keep Lewisville Beautiful projects.
Enforce safety standards, regulations, and policies.
Coordinate equipment maintenance, inventory, and supply management.
Coordinate tree-related service requests, planting, and inventory tracking. Address citizen concerns, resolving complaints within the department.
Collaborate with divisions, agencies, perform tree appraisals, and risk management. Facilitate interdepartmental programs and draft operating procedures for forestry care.
Represent the department at meetings, hearings, conferences, and seminars. Educate citizens on urban forestry, develop presentations, and advocate for municipal forestry interests.
Administer transplanting and tree care and planting programs with volunteer groups and contractors. Manage Tree City USA data.
Assists with the development and implementation of the urban forestry unit operating budget.
Performs all other related duties as assigned. Provides customer service for all accounts payable related inquiries.
Position Qualifications
Education: Bachelor’s degree in forestry, Horticulture, Natural Resource Management, or another related field. Experience: Five (5) years related park maintenance experience and/or forestry management experience required. Two (2) years supervisory experience required. Experience in the administration and management of government parks operations preferred. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Possessing a valid State of Texas Commercial Driver’s License (CDL) is preferred. Must possess the ISA Arborist Certification. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Must possess a valid State of Texas Driver’s License Class "C" and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Forest Practice Guidelines and Best Management Practices; Arboriculture; tree growth and culture requirements; Tree risk assessment; Identification and treatment of diseases/pests; Construction methods and techniques that impact the health and safety of trees; The use and maintenance of forestry equipment; Project management and administration pertaining to tree care and maintenance including work orders, managing private contractors/vendors and quotes, contracts review process and managing obligations, budget, and financial procedures; Implementing tree landscaping and care programs: Native trees and associated plants; Design and layout of plant materials; irrigation techniques; and tree protection techniques in construction areas. Local, state, and federal laws and regulations relevant to the operational unit or functional program. Ability to: Accept responsibility and account for his/her actions. Follow instructions, safety practices and standard operating procedures in performing assigned tasks. Be punctual and attend work regularly. Work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Organize and direct oneself, provide leadership, effectively supervise others, and conduct performance evaluations of staff members. Establish and maintain strong relationships. Work in a team environment, adapt to changing conditions and situations, and maintain confidentiality in work-related matters. Perform work accurately and thoroughly. Communicate clearly and concisely, both orally and in writing. Apply basic math concepts such as fractions, percentages, ratios, and proportions. Work at odd hours and on weekends as needed. Skilled in: Interpreting tree surveys, site, landscape, irrigation, and grading plans. . Computer skills in Microsoft Office, e-mail, and the internet. Industry Software: Sufficient familiarity with technology to use a variety of specialized industry software programs, such as Geographic Information Systems (GIS) software. Physical Demands and Working Conditions: This is primarily an office classification although this position involves a mix of office and outdoor responsibilities. Works primarily in an indoor environment, with frequent interaction with the public that will involve assisting individuals. May be exposed to varying weather conditions (heat, cold, rain) when setting up outdoor play areas. Work may involve occasional exposure to dust, noise, standing for extended periods and walking between locations may be required. Finger dexterity is needed to operate a computer, and other standard office equipment. While performing this job, employees routinely stand, walk, reach with hands and arms, talk, and hear. The position may occasionally require lifting or carrying supplies or equipment. Employees must regularly lift, push, or pull up to 25 pounds, and occasionally lift, push, or pull up to 50 pounds with or without assistance. Typical daily lifting requirements for certain tasks range from 10 to 25 pounds. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Mon-Thurs: 7:30a-5:30p, Fri: 7:30a-11:30a, Some Evenings/Weekends required, Exempt Position.
Jan 07, 2026
Full time
Position Summary
The primary responsibilities of the Urban Forester include developing and overseeing tree management plans for care and maintenance of the City Urban Forest. This position organizes and directs field operations for maintenance crews and oversees related operations responsible for the maintenance, care, evaluation, and assessment of tree health and hazards. Collects tree inventory and data, approves tree-related projects, works with other entities to beautify the Urban Forest, and consults and trains other departments on tree best management practices and how to stay in compliance with the City’s established tree and landscaping requirements. The position has supervisory and preliminary budgetary responsibilities.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Manage collection of urban tree canopy inventory and assist the City of Lewisville with the development of urban tree management plan.
Develop work plans, schedules, inventories, and prioritize forestry maintenance operations for efficient standards.
Develop procedures to verify compliance with urban tree management plan, city landscaping/tree requirements, and industry standards.
Monitor and coordinate field operations, ensuring adequate coverage and adherence to schedules. Supervise forestry crews, including delegation, assignments, training, evaluation, and disciplinary action.
Manage private contractors/vendors, securing quotes, and ensuring contract obligations for forestry-related projects and ensure they remain in compliance with the City’s established tree and landscape requirements.
Driving community engagement by coordinating and developing Keep Lewisville Beautiful projects.
Enforce safety standards, regulations, and policies.
Coordinate equipment maintenance, inventory, and supply management.
Coordinate tree-related service requests, planting, and inventory tracking. Address citizen concerns, resolving complaints within the department.
Collaborate with divisions, agencies, perform tree appraisals, and risk management. Facilitate interdepartmental programs and draft operating procedures for forestry care.
Represent the department at meetings, hearings, conferences, and seminars. Educate citizens on urban forestry, develop presentations, and advocate for municipal forestry interests.
Administer transplanting and tree care and planting programs with volunteer groups and contractors. Manage Tree City USA data.
Assists with the development and implementation of the urban forestry unit operating budget.
Performs all other related duties as assigned. Provides customer service for all accounts payable related inquiries.
Position Qualifications
Education: Bachelor’s degree in forestry, Horticulture, Natural Resource Management, or another related field. Experience: Five (5) years related park maintenance experience and/or forestry management experience required. Two (2) years supervisory experience required. Experience in the administration and management of government parks operations preferred. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Possessing a valid State of Texas Commercial Driver’s License (CDL) is preferred. Must possess the ISA Arborist Certification. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Must possess a valid State of Texas Driver’s License Class "C" and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Forest Practice Guidelines and Best Management Practices; Arboriculture; tree growth and culture requirements; Tree risk assessment; Identification and treatment of diseases/pests; Construction methods and techniques that impact the health and safety of trees; The use and maintenance of forestry equipment; Project management and administration pertaining to tree care and maintenance including work orders, managing private contractors/vendors and quotes, contracts review process and managing obligations, budget, and financial procedures; Implementing tree landscaping and care programs: Native trees and associated plants; Design and layout of plant materials; irrigation techniques; and tree protection techniques in construction areas. Local, state, and federal laws and regulations relevant to the operational unit or functional program. Ability to: Accept responsibility and account for his/her actions. Follow instructions, safety practices and standard operating procedures in performing assigned tasks. Be punctual and attend work regularly. Work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Organize and direct oneself, provide leadership, effectively supervise others, and conduct performance evaluations of staff members. Establish and maintain strong relationships. Work in a team environment, adapt to changing conditions and situations, and maintain confidentiality in work-related matters. Perform work accurately and thoroughly. Communicate clearly and concisely, both orally and in writing. Apply basic math concepts such as fractions, percentages, ratios, and proportions. Work at odd hours and on weekends as needed. Skilled in: Interpreting tree surveys, site, landscape, irrigation, and grading plans. . Computer skills in Microsoft Office, e-mail, and the internet. Industry Software: Sufficient familiarity with technology to use a variety of specialized industry software programs, such as Geographic Information Systems (GIS) software. Physical Demands and Working Conditions: This is primarily an office classification although this position involves a mix of office and outdoor responsibilities. Works primarily in an indoor environment, with frequent interaction with the public that will involve assisting individuals. May be exposed to varying weather conditions (heat, cold, rain) when setting up outdoor play areas. Work may involve occasional exposure to dust, noise, standing for extended periods and walking between locations may be required. Finger dexterity is needed to operate a computer, and other standard office equipment. While performing this job, employees routinely stand, walk, reach with hands and arms, talk, and hear. The position may occasionally require lifting or carrying supplies or equipment. Employees must regularly lift, push, or pull up to 25 pounds, and occasionally lift, push, or pull up to 50 pounds with or without assistance. Typical daily lifting requirements for certain tasks range from 10 to 25 pounds. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Mon-Thurs: 7:30a-5:30p, Fri: 7:30a-11:30a, Some Evenings/Weekends required, Exempt Position.
Position Summary
Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. A high school diploma or GED equivalent is required for this position and may not be substituted. Beyond this requirement, any combination of related education, experience, certifications, and licenses that will enable a candidate to successfully perform the essential functions of the job is an acceptable substitute for the remaining specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30AM-5:30PM, Friday 7:30AM-11:30AM.
Jan 02, 2026
Full time
Position Summary
Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. A high school diploma or GED equivalent is required for this position and may not be substituted. Beyond this requirement, any combination of related education, experience, certifications, and licenses that will enable a candidate to successfully perform the essential functions of the job is an acceptable substitute for the remaining specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30AM-5:30PM, Friday 7:30AM-11:30AM.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
This is advanced technical support work in the accounting field for Clark County. The incumbent either acts in the capacity of lead worker for other clerical employees in a work unit or is responsible for complex accounting work. Employees of this class are responsible for performing complex work associated with the operation of double entry financial and accounting systems. Work of the class differs from that of the professional accounting series in that evaluation of accounting summary data and evaluation and revision of accounting procedures are not normal responsibilities. Work performed in this class consists of responsibility for preparing and maintaining accounting records; journals, ledgers, reports, statements and accounts associated with a variety of financial transactions. Incumbents are capable of establishing new and innovative record keeping procedures either manually or through an on-line data entry system. Results of work have a significant and prolonged effect in the operation of the work unit, division, department or other governmental departments or agencies within the County. Incumbents are able to perform all non-professional responsibilities within the section after two years of on-the-job training. Guidelines are in the form of Federal, State and local governmental policies, accounting procedures, control requirements and legal provisions. Work is performed with a high degree of independence, judgment and discretion within the general parameters established by the division, department and supervisors. Employees must possess a knowledge and understanding of generally accepted accounting principles and practices. The employees may be required to have knowledge of computer applications related to financial reporting. The employees must have a knowledge and understanding of legal provisions related to the functions being provided. Employees must be able to prepare complex to moderate data, statements and reports with minimal supervision. Such reports also require analytical thought and explanation. Employees may participate in the development and implementation of new accounting procedures for their own departments and other governmental departments. Personal contacts are usually with other employees within the same work unit, supervisor and representatives from various county departments, agencies and offices. Contacts may also include persons involved in other outside governmental units, as well as the general public. The purpose of contact is to obtain clarify or give facts or information directly related to the work being performed by the division or department served. Information handled may be of a technical as well as a substantive nature, and may be of a confrontational nature. The job will consist of auditing supplier invoices for accuracy that are entered by departments, auditing expense reports for compliance with policy, auditing procurement card transactions for compliace with policy and processing payments. This is a team oriented position where specific job duties rotate monthly, but the team is responsible for completion of all work and individual contributions are monitored. Team members are also assigned additional reconciliation tasks.
Qualifications
Education and Experience:
Three (3) years of general office experience, two (2) years of which must be directly related to the work of the class; or Two (2) years (90 credit hours) of post-secondary bookkeeping or accounting occupational training or education may be substituted for up to two (2) years of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practices and procedures; government structure and budget procedures; accounting principles, theories, concepts and terms; basic methods and techniques of governmental accounting, including knowledge of the Washington State BARS system.
Ability to: Classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; acquire knowledge of specialized procedures and subject matter encountered in specific assignments of the position; plan and oversee the activities of other employees; establish and maintain effective working relations with co-workers, supervisors, the general public, and employees and officials of other departments and agencies; understand and execute oral and written instructions and to apply available guidelines to varied situations; operate office equipment associated with the duties of the position at an occupational level; communicate complex and sometimes highly technical information clearly, orally and in writing.
Examples of Duties
Duties may include but are not limited to the following:
Participates in the formulation, advocacy and implementation of accounting procedures related to the unit and the development and issuance of financial related reports.
Maintains, controls, and/or supervises the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical accounts maintenance activities such as receivables, payables, billings, and related functions.
Maintains, controls, and/or supervises the preparation of financial statements; prepares financial analysis of expenditures, operations, and related areas; conducts close-out procedures for a specified unit or program within a department.
Assists in development and installation of new accounting systems, or of modifications to existing systems; identifies requirements and determines that professional accounting standards are maintained.
Develops and maintains accounting records and schedules; calculates equipment rates for future replacement; performs a variety of technical functions for the department.
Directs and participates in the work flow of the office to meet deadlines; assures compliance with established policies and procedures; reviews and approves financial and statistical reports developed within the unit; assigns work to other fiscal support staff.
Assists in the formulation and presentation of budgets for controlling funds to implement program objectives of a department. May review operating budgets periodically to analyze trends affecting budget needs. Reviews expenditures to ensure compliance with budget plan.
Oversees the proper accounting of and department compliance with budget, billing and fiscal operations, regulations of State and Federal grants; works with subcontractors to ensure compliance with laws and regulations, formulation of budget filling and fiscal procedures and accounting for grant appropriations.
Operates a typewriter, calculator, adding machine or on-line computer as required by the duties of the position.
The ideal candidate will have the following types of experience:
Accounts Payable and payment processing experience
Experience successfully working in teams
Effective communicator both written and verbal
Microsoft Office including Outlook, Excel and Word
10-Key by touch
Detail oriented
Customer Service
Governmental accounting experience
Account reconciliation experience
Experience with ERP systems – preferably Workday
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Salary Grade
Local 11.6
Salary Range
$25.10 - $32.63- per hour
Close Date
Open Until Filled
Recruiter
Brianna Bradley
Email:
Brianna.Bradley@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Dec 29, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
This is advanced technical support work in the accounting field for Clark County. The incumbent either acts in the capacity of lead worker for other clerical employees in a work unit or is responsible for complex accounting work. Employees of this class are responsible for performing complex work associated with the operation of double entry financial and accounting systems. Work of the class differs from that of the professional accounting series in that evaluation of accounting summary data and evaluation and revision of accounting procedures are not normal responsibilities. Work performed in this class consists of responsibility for preparing and maintaining accounting records; journals, ledgers, reports, statements and accounts associated with a variety of financial transactions. Incumbents are capable of establishing new and innovative record keeping procedures either manually or through an on-line data entry system. Results of work have a significant and prolonged effect in the operation of the work unit, division, department or other governmental departments or agencies within the County. Incumbents are able to perform all non-professional responsibilities within the section after two years of on-the-job training. Guidelines are in the form of Federal, State and local governmental policies, accounting procedures, control requirements and legal provisions. Work is performed with a high degree of independence, judgment and discretion within the general parameters established by the division, department and supervisors. Employees must possess a knowledge and understanding of generally accepted accounting principles and practices. The employees may be required to have knowledge of computer applications related to financial reporting. The employees must have a knowledge and understanding of legal provisions related to the functions being provided. Employees must be able to prepare complex to moderate data, statements and reports with minimal supervision. Such reports also require analytical thought and explanation. Employees may participate in the development and implementation of new accounting procedures for their own departments and other governmental departments. Personal contacts are usually with other employees within the same work unit, supervisor and representatives from various county departments, agencies and offices. Contacts may also include persons involved in other outside governmental units, as well as the general public. The purpose of contact is to obtain clarify or give facts or information directly related to the work being performed by the division or department served. Information handled may be of a technical as well as a substantive nature, and may be of a confrontational nature. The job will consist of auditing supplier invoices for accuracy that are entered by departments, auditing expense reports for compliance with policy, auditing procurement card transactions for compliace with policy and processing payments. This is a team oriented position where specific job duties rotate monthly, but the team is responsible for completion of all work and individual contributions are monitored. Team members are also assigned additional reconciliation tasks.
Qualifications
Education and Experience:
Three (3) years of general office experience, two (2) years of which must be directly related to the work of the class; or Two (2) years (90 credit hours) of post-secondary bookkeeping or accounting occupational training or education may be substituted for up to two (2) years of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practices and procedures; government structure and budget procedures; accounting principles, theories, concepts and terms; basic methods and techniques of governmental accounting, including knowledge of the Washington State BARS system.
Ability to: Classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; acquire knowledge of specialized procedures and subject matter encountered in specific assignments of the position; plan and oversee the activities of other employees; establish and maintain effective working relations with co-workers, supervisors, the general public, and employees and officials of other departments and agencies; understand and execute oral and written instructions and to apply available guidelines to varied situations; operate office equipment associated with the duties of the position at an occupational level; communicate complex and sometimes highly technical information clearly, orally and in writing.
Examples of Duties
Duties may include but are not limited to the following:
Participates in the formulation, advocacy and implementation of accounting procedures related to the unit and the development and issuance of financial related reports.
Maintains, controls, and/or supervises the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical accounts maintenance activities such as receivables, payables, billings, and related functions.
Maintains, controls, and/or supervises the preparation of financial statements; prepares financial analysis of expenditures, operations, and related areas; conducts close-out procedures for a specified unit or program within a department.
Assists in development and installation of new accounting systems, or of modifications to existing systems; identifies requirements and determines that professional accounting standards are maintained.
Develops and maintains accounting records and schedules; calculates equipment rates for future replacement; performs a variety of technical functions for the department.
Directs and participates in the work flow of the office to meet deadlines; assures compliance with established policies and procedures; reviews and approves financial and statistical reports developed within the unit; assigns work to other fiscal support staff.
Assists in the formulation and presentation of budgets for controlling funds to implement program objectives of a department. May review operating budgets periodically to analyze trends affecting budget needs. Reviews expenditures to ensure compliance with budget plan.
Oversees the proper accounting of and department compliance with budget, billing and fiscal operations, regulations of State and Federal grants; works with subcontractors to ensure compliance with laws and regulations, formulation of budget filling and fiscal procedures and accounting for grant appropriations.
Operates a typewriter, calculator, adding machine or on-line computer as required by the duties of the position.
The ideal candidate will have the following types of experience:
Accounts Payable and payment processing experience
Experience successfully working in teams
Effective communicator both written and verbal
Microsoft Office including Outlook, Excel and Word
10-Key by touch
Detail oriented
Customer Service
Governmental accounting experience
Account reconciliation experience
Experience with ERP systems – preferably Workday
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Salary Grade
Local 11.6
Salary Range
$25.10 - $32.63- per hour
Close Date
Open Until Filled
Recruiter
Brianna Bradley
Email:
Brianna.Bradley@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Alcohol, Drug Addiction & Mental Health Services Board of Cuyahoga County
The Alcohol, Drug Addiction and Mental Health Services (ADAMHS) Board of Cuyahoga County is seeking a Controller, under the direction of the Chief Financial Officer (CFO), is responsible for all accounting and financial functions required by ADAMHS Board policy, state laws, and generally accepted accounting practices (GAAP). Responsible for the overall operations of the finance and claims units. Analyzes and communicates levels of exposure inclusive of costs and benefits analysis of financial data received from contracted agencies. Provides and/or assists with training of staff in all related updates of financial and claims systems.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field required.
Master’s degree desired (MPA, MBA, or related).
Minimum 5–7 years of progressive experience in governmental, nonprofit, or public-sector financial management.
Experience with state and federal funding streams, cost allocation, and compliance requirements strongly preferred.
Supervisory experience required; experience leading multidisciplinary teams is highly desirable.
Experience with financial management systems, database systems and reporting tools. Exceptional analytical, critical thinking, and problem-solving abilities.
Ability to manage multiple priorities, meet deadlines, and lead change initiatives.
Valid driver’s license
We offer a competitive salary, outstanding benefits package, and our office is located in a renovated historic building right in the heart of vibrant Ohio City!
This is an excellent opportunity for a qualified individual with excellent leadership and administrative skills to work for a political subdivision created in Chapter 340 of the Ohio Revised Code, which is governed by a volunteer Board of Directors.
Find out more about us by visiting www.adamhscc.org and clicking on Job Opportunities to review the complete Job Description.
Only those that apply by submitting their resume to resumes@adamhscc.orgwill be considered for the position.
This position is not eligible for immigration sponsorship.
Salary range: $115,00 to $125,000, commensurate with experience.
Deadline for applying is 5:00 p.m., Friday, December 19, 2025.
The ADAMHS Board of Cuyahoga County is an Equal Opportunity Employer. Qualified individuals in recovery from mental illness and/or addictions are encouraged to apply for open positions.
Dec 04, 2025
Full time
The Alcohol, Drug Addiction and Mental Health Services (ADAMHS) Board of Cuyahoga County is seeking a Controller, under the direction of the Chief Financial Officer (CFO), is responsible for all accounting and financial functions required by ADAMHS Board policy, state laws, and generally accepted accounting practices (GAAP). Responsible for the overall operations of the finance and claims units. Analyzes and communicates levels of exposure inclusive of costs and benefits analysis of financial data received from contracted agencies. Provides and/or assists with training of staff in all related updates of financial and claims systems.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field required.
Master’s degree desired (MPA, MBA, or related).
Minimum 5–7 years of progressive experience in governmental, nonprofit, or public-sector financial management.
Experience with state and federal funding streams, cost allocation, and compliance requirements strongly preferred.
Supervisory experience required; experience leading multidisciplinary teams is highly desirable.
Experience with financial management systems, database systems and reporting tools. Exceptional analytical, critical thinking, and problem-solving abilities.
Ability to manage multiple priorities, meet deadlines, and lead change initiatives.
Valid driver’s license
We offer a competitive salary, outstanding benefits package, and our office is located in a renovated historic building right in the heart of vibrant Ohio City!
This is an excellent opportunity for a qualified individual with excellent leadership and administrative skills to work for a political subdivision created in Chapter 340 of the Ohio Revised Code, which is governed by a volunteer Board of Directors.
Find out more about us by visiting www.adamhscc.org and clicking on Job Opportunities to review the complete Job Description.
Only those that apply by submitting their resume to resumes@adamhscc.orgwill be considered for the position.
This position is not eligible for immigration sponsorship.
Salary range: $115,00 to $125,000, commensurate with experience.
Deadline for applying is 5:00 p.m., Friday, December 19, 2025.
The ADAMHS Board of Cuyahoga County is an Equal Opportunity Employer. Qualified individuals in recovery from mental illness and/or addictions are encouraged to apply for open positions.
The Buyer provides procurement services to all departments and assists with bids/proposals and vendor surveys; documenting purchases; verifying funding availability; processing purchase and change orders; organizing auctions for items no longer needed; credit cards; and training employees on Purchasing procedures.
Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions: Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Processes purchase and change orders for supplies and services and ensures correct backup documents are provided and purchasing laws are followed.
Daft and prepares bid/proposals as assigned.
Assists with preparing specification packets for vendor distribution, ensures all necessary information is included, and reviews bid tabulations with procurement staff.
Responds to department inquiries via phone and email on purchasing procedures, training opportunities, credit applications, and quote verifications.
Corresponds with vendors by phone, email, or in person to confirm receipt of purchase orders, answer questions about purchase orders, and confirm pricing
Monitors delivery and acceptance by departments on purchased goods and services.
Coordinates quarterly purchase order reports by department and assists the procurement team with end of fiscal year activities, including close out of purchase orders and soft close processes.
Collaborates with Procurement staff and/or insurance verification company to ensure compliance of insurance certificates for any contracts/purchase orders requiring labor on City property.
Collaborates with Procurement staff on the sale of City surplus property through on-going auction process, including obtaining auction forms and photos of items, organizing items into lots, sending information to auctioneers, ensuring pickup, sending notifications, and disposing of items as needed.
Provides employee training on purchasing policies and procedures including use of credit cards and procurement software.
Assists the Procurement Supervisor with scanning, organizing, and maintaining procurement records according to the City’s record retention policies.
Collaborates with Procurement staff on the Achievement of Excellence Award application.
Processes updates to the procurement intranet, city website, and assists with maintenance of the contract module of the e-procurement software platform.
Performs all other related duties as assigned.
Position Qualifications: Education : High School Diploma required. Experience: One (1) year of experience in purchasing, accounts payable, or accounting, as a buyer in a centralized purchasing operation or in a related field. Experience in local government or governmental is preferred. Any combination of related, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background check and pre-employment drug test. Must have acceptable credit history. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Local, State, and Federal laws and regulations for procurement; purchasing techniques; bid procedures and specification writing; vendor selection criteria and availability; and general office procedures. Skilled in: Relationship management; accounting/purchasing practices and procedures; use of personal computer including Microsoft Office or similar word processing and spreadsheet programs, e-mail, the internet, and general procurement/warehouse software; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice. Work Hours: Monday – Tuesday 8:00 AM – 2:30 PM; Thursday – 8-12; Friday 7:30- 11:30 AM.
Jul 30, 2025
Part time
The Buyer provides procurement services to all departments and assists with bids/proposals and vendor surveys; documenting purchases; verifying funding availability; processing purchase and change orders; organizing auctions for items no longer needed; credit cards; and training employees on Purchasing procedures.
Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions: Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Processes purchase and change orders for supplies and services and ensures correct backup documents are provided and purchasing laws are followed.
Daft and prepares bid/proposals as assigned.
Assists with preparing specification packets for vendor distribution, ensures all necessary information is included, and reviews bid tabulations with procurement staff.
Responds to department inquiries via phone and email on purchasing procedures, training opportunities, credit applications, and quote verifications.
Corresponds with vendors by phone, email, or in person to confirm receipt of purchase orders, answer questions about purchase orders, and confirm pricing
Monitors delivery and acceptance by departments on purchased goods and services.
Coordinates quarterly purchase order reports by department and assists the procurement team with end of fiscal year activities, including close out of purchase orders and soft close processes.
Collaborates with Procurement staff and/or insurance verification company to ensure compliance of insurance certificates for any contracts/purchase orders requiring labor on City property.
Collaborates with Procurement staff on the sale of City surplus property through on-going auction process, including obtaining auction forms and photos of items, organizing items into lots, sending information to auctioneers, ensuring pickup, sending notifications, and disposing of items as needed.
Provides employee training on purchasing policies and procedures including use of credit cards and procurement software.
Assists the Procurement Supervisor with scanning, organizing, and maintaining procurement records according to the City’s record retention policies.
Collaborates with Procurement staff on the Achievement of Excellence Award application.
Processes updates to the procurement intranet, city website, and assists with maintenance of the contract module of the e-procurement software platform.
Performs all other related duties as assigned.
Position Qualifications: Education : High School Diploma required. Experience: One (1) year of experience in purchasing, accounts payable, or accounting, as a buyer in a centralized purchasing operation or in a related field. Experience in local government or governmental is preferred. Any combination of related, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background check and pre-employment drug test. Must have acceptable credit history. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Local, State, and Federal laws and regulations for procurement; purchasing techniques; bid procedures and specification writing; vendor selection criteria and availability; and general office procedures. Skilled in: Relationship management; accounting/purchasing practices and procedures; use of personal computer including Microsoft Office or similar word processing and spreadsheet programs, e-mail, the internet, and general procurement/warehouse software; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice. Work Hours: Monday – Tuesday 8:00 AM – 2:30 PM; Thursday – 8-12; Friday 7:30- 11:30 AM.
Position Summary
Accounting Manager Recruitment Brochure - Click Here Our recruitment brochure provides an in-depth look at our organization, the Finance Department, and the benefits of joining our team. For more information, click the link above to access the brochure. The position is open until filled, with priority review of candidates by Monday, April 28, 2025. Position Summary: Performs duties necessary to maintain the activities and operations of the Accounting Division within the Finance Department. Responsible for managing all accounting functions including maintaining subsidiary and general ledgers, completion of the month-end and year-end close process, coordinating the annual audit process, maintaining the City’s fixed asset records, accounts payable, and other related accounting work.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Coordination and supervision of year-end audit and preparation of work papers to ensure completion of the annual comprehensive finance report, popular annual financial report and other annual reporting with the timeframe set by City policy.
Responsible for identifying and analyzing new GASB standards and ensuring timely implementation and incorporation into City financials and City accounting system.
Completion of timely monthly closings by the 15th of each month and responsible for journal entries affecting the general ledger for all funds and account groups.
Ensure accounting/accounts payable processes are properly performed in a timely manner.
Supervise balancing procedures for all detailed subsidiary ledgers with the general ledger on a monthly basis.
Maintenance and review of construction in progress projects and accounts and monthly reporting process.
Oversee and complete capital asset accounting and year-end work papers.
Assist in maintaining general ledger chart of accounts and user security within the City’s financial software system to ensure internal control and efficiency are continued.
Assist in the budget process of the Finance Department to include the preparation of the Accounting Division budget, development of action steps and SWOT analysis, and preparation of clear and accurate tables for the budget manual.
Monitor debt schedules and debt-related accounts to ensure they are prepared and maintained in accordance with debt covenants.
Complete update of information required for continuing disclosure requirements, and other reporting as needed.
With a high level of customer service, assist departments concerning their financial accounting and coding needs.
Conduct performance audits and review processes periodically to ensure efficiency and effectiveness of City operations as well as compliance to City policies.
Oversee the City’s mail room operations.
Assist with implementation of recommendations from the internal audit program.
Foster a climate of continued improvement and empowerment with staff.
Hire, train, and supervise assigned employees.
Perform all other related duties as assigned.
Position Qualifications
Education: Bachelor's Degree in Accounting, Finance or Business Administration with significant accounting coursework from an accredited college or university. Experience: Five (5) years of increasingly responsible accounting experience including three years of supervisory experience. Municipal accounting experience preferred. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Certification in public accountancy (CPA), advanced governmental accreditation, or advanced degree is highly desirable. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have an acceptable credit history . REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Generally accepted accounting practices and procedures (GAAP); Personal computers with proficiencies in use of all applicable software (i.e., Windows, Excel, Word, Access); Principles and practices of municipal budget preparation and administration; Governmental accounting including preparation and creation of the annual comprehensive financial report and popular annual financial report. Skilled In: Problem solving and analytical skills;interpersonal skills and the ability to develop good working relationships at various levels of the organization;innovative; detail-oriented; self-motivated; 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday- Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Apr 11, 2025
Full time
Position Summary
Accounting Manager Recruitment Brochure - Click Here Our recruitment brochure provides an in-depth look at our organization, the Finance Department, and the benefits of joining our team. For more information, click the link above to access the brochure. The position is open until filled, with priority review of candidates by Monday, April 28, 2025. Position Summary: Performs duties necessary to maintain the activities and operations of the Accounting Division within the Finance Department. Responsible for managing all accounting functions including maintaining subsidiary and general ledgers, completion of the month-end and year-end close process, coordinating the annual audit process, maintaining the City’s fixed asset records, accounts payable, and other related accounting work.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Coordination and supervision of year-end audit and preparation of work papers to ensure completion of the annual comprehensive finance report, popular annual financial report and other annual reporting with the timeframe set by City policy.
Responsible for identifying and analyzing new GASB standards and ensuring timely implementation and incorporation into City financials and City accounting system.
Completion of timely monthly closings by the 15th of each month and responsible for journal entries affecting the general ledger for all funds and account groups.
Ensure accounting/accounts payable processes are properly performed in a timely manner.
Supervise balancing procedures for all detailed subsidiary ledgers with the general ledger on a monthly basis.
Maintenance and review of construction in progress projects and accounts and monthly reporting process.
Oversee and complete capital asset accounting and year-end work papers.
Assist in maintaining general ledger chart of accounts and user security within the City’s financial software system to ensure internal control and efficiency are continued.
Assist in the budget process of the Finance Department to include the preparation of the Accounting Division budget, development of action steps and SWOT analysis, and preparation of clear and accurate tables for the budget manual.
Monitor debt schedules and debt-related accounts to ensure they are prepared and maintained in accordance with debt covenants.
Complete update of information required for continuing disclosure requirements, and other reporting as needed.
With a high level of customer service, assist departments concerning their financial accounting and coding needs.
Conduct performance audits and review processes periodically to ensure efficiency and effectiveness of City operations as well as compliance to City policies.
Oversee the City’s mail room operations.
Assist with implementation of recommendations from the internal audit program.
Foster a climate of continued improvement and empowerment with staff.
Hire, train, and supervise assigned employees.
Perform all other related duties as assigned.
Position Qualifications
Education: Bachelor's Degree in Accounting, Finance or Business Administration with significant accounting coursework from an accredited college or university. Experience: Five (5) years of increasingly responsible accounting experience including three years of supervisory experience. Municipal accounting experience preferred. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Certification in public accountancy (CPA), advanced governmental accreditation, or advanced degree is highly desirable. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have an acceptable credit history . REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Generally accepted accounting practices and procedures (GAAP); Personal computers with proficiencies in use of all applicable software (i.e., Windows, Excel, Word, Access); Principles and practices of municipal budget preparation and administration; Governmental accounting including preparation and creation of the annual comprehensive financial report and popular annual financial report. Skilled In: Problem solving and analytical skills;interpersonal skills and the ability to develop good working relationships at various levels of the organization;innovative; detail-oriented; self-motivated; 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday- Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Position Summary
Compensation: The annual salary range for this position is $44,284.38-$47,269.84, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $58,465.33, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time. Position Summary: Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Mar 28, 2025
Full time
Position Summary
Compensation: The annual salary range for this position is $44,284.38-$47,269.84, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $58,465.33, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time. Position Summary: Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 – School Certifying Official (SCO) in the Veterans Center of Excellence (VCOE). The SCO manages the Veterans Affairs (VA) educational benefit program for the college and completes specialty tasks (i.e. certifies student enrollments for the VA, monitors student progress and process appropriate documents for the payment of veteran’s benefits) within the college wide program. This position also coordinates all aspects of the program with VA Work Study students and the VA and is responsible for providing technical assistance and information to students, staff and the public. The SCO provides consultation to program participants, staff, and outside entities and resolves complex problems and issues related to the program. The SCO is the VA Site Supervisor for VA Work Study Students who manages their day-to-day work and their time reporting. The SCO position also processes student paperwork for 100% and 25% tuition waivers, then requests the application of the waiver to student accounts. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Perform VA Site Supervisor work to include selecting, training and guiding day-to-day work of VA Work Study (WS) students. The SCO will assign and monitor their work for completeness, accuracy, and conformance with federal, state, college, department and technical/legal/regulatory requirements and provide feedback to VA WS students on work performance and behaviors.
Gather and review VA-required documents and other information required to certify student enrollment status for VA benefits; certify student enrollments, program changes, and enrollment verifications.
Consult with and educate student veterans on various VA educational benefit programs available to them including VA WS. Consult with students using a case management approach, then provide forms and processes for student to collect benefits; collaborate with VCOE team to improve college procedures, college forms, and marketing materials.
Anticipate potential conflicts or issues and attempt resolution before problems occur; evaluate situations then consult with VCOE staff and outside entities to identify problems, explore solutions and alternatives, and implement resolutions designed to meet student goals and objectives as well as those of the VA and college.
Monitor student course work and receive/process VA documents/forms related to educational benefits. This position will ensure accurate VA certification for students and avoid under/over payment which can lead to a college debt to the federal government.
Consult with students and staff and provide technical assistance on veterans regulations, college admissions, registration records, testing requirements, matriculation, enrollment and fees; refer students to other areas of the college as appropriate.
Assist students in applying for the VA Certificate of Eligibility, completing VA and college forms, applications and processes; explain requirements and restrictions; review completed forms for accuracy and completeness; notify students of need for additional information/documentation.
Act as college’s official SCO in accordance with the U.S. Department of Veterans Affairs School Certifying Official Handbook; consult with VA officials, the State Approving Agency, and other certifying officials for assistance with regulations and procedures for resolution of complex problems.
Research and review records for changes in status; notify students of problems or required changes.
Assist higher-level staff in preparing comprehensive, complex, periodic reports or summaries of student enrollment, changes and final grades; consult with students before making certification adjustments and terminations; conduct research to identify student eligibility for continued program participation then report to VCOE Associate Director.
Prepare and transmit correspondence to students regarding VA eligibility, student status and other information; respond to requests from other educational institutions/agencies for the verification of student status and records; ensure proper releases are on file to safeguard student privacy; initiate and compose correspondence as appropriate.
Maintain student VA records in accordance with VA regulations and audit records to ensure accuracy; research data; prepare files for auditors; generate reports for district, state and federal agencies.
Collaborate with bookstore, accounts payable, and financial aid, and then initiate student vouchers to waive material fees for vocational rehabilitation students; maintain a log of bookstore vouchers issued and monitor these students' bookstore expenses.
Put appropriate Veteran holds on veterans receiving VA educational benefits to ensure they are not dropped from classes for non-payment.
Track federal legislative issues and collaborate with VA staff to inform veteran students and other college departments to coordinate changes specific to the program.
Collect and process paperwork for 100% and 25% tuition waivers, then request waivers be applied to student accounts.
Work with veteran organizations to help veterans
Perform related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES : Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate’s degree AND two (2) years of experience as a School Certifying Official OR a Bachelor’s degree in Psychology, Education, Human Services, Student Personnel Administration, Business Administration or related area of study.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook, PeopleSoft (or a similar information management system).
Experience working in an office setting with ability to maintain confidentiality of records and information.
Experience providing accurate and timely customer service using independent judgment and reasoning.
Veteran with prior military service or military dependent.
Knowledge of U.S. Department of Veterans Affairs School Certifying Official Handbook , applicable sections of the state education code and federal regulations applicable to education benefits for eligible veterans
Knowledge of Family Educational Rights and Privacy Act and other college, state and federal laws, rules, regulations and policies governing education and applicable sections of the state education code relevant to assigned responsibilities.
JOB READINESS/WORKING CONDITIONS:
Ability to work independently and perform basic research and follow procedures/guidelines. This includes establishing priorities to ensure VA deadlines are met.
Ability to practice effective and collaborative conflict resolution including de-escalation. Utilize interpersonal skills during student consultations with tact, patience, and courtesy.
Ability to learn, interpret, apply, and explain laws, rules, regulations, policies and procedures relating to admissions and records.
Ability to communicate effectively both orally and in writing.
Ability to use college computer systems, VAOnce, AskVA, and ID.me federal systems.
Demonstrate sensitivity to and have an understanding of diverse academic, socioeconomic, cultural, and ethnic and disability issues.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus childcare.
Gym and recreation facilities.
Clark promotes wellness with a variety of different workshops and events
SALARY/BENEFITS: Salary Range: $4,740 - $6,384/month | Step A-M (commensurate with qualifications and experience) | Range: 53 | Code: 107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., April 14, 2025. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2628, tschmidt@clark.edu 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources March 14, 2025 (updated) 24-00160
Mar 17, 2025
Full time
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 – School Certifying Official (SCO) in the Veterans Center of Excellence (VCOE). The SCO manages the Veterans Affairs (VA) educational benefit program for the college and completes specialty tasks (i.e. certifies student enrollments for the VA, monitors student progress and process appropriate documents for the payment of veteran’s benefits) within the college wide program. This position also coordinates all aspects of the program with VA Work Study students and the VA and is responsible for providing technical assistance and information to students, staff and the public. The SCO provides consultation to program participants, staff, and outside entities and resolves complex problems and issues related to the program. The SCO is the VA Site Supervisor for VA Work Study Students who manages their day-to-day work and their time reporting. The SCO position also processes student paperwork for 100% and 25% tuition waivers, then requests the application of the waiver to student accounts. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Perform VA Site Supervisor work to include selecting, training and guiding day-to-day work of VA Work Study (WS) students. The SCO will assign and monitor their work for completeness, accuracy, and conformance with federal, state, college, department and technical/legal/regulatory requirements and provide feedback to VA WS students on work performance and behaviors.
Gather and review VA-required documents and other information required to certify student enrollment status for VA benefits; certify student enrollments, program changes, and enrollment verifications.
Consult with and educate student veterans on various VA educational benefit programs available to them including VA WS. Consult with students using a case management approach, then provide forms and processes for student to collect benefits; collaborate with VCOE team to improve college procedures, college forms, and marketing materials.
Anticipate potential conflicts or issues and attempt resolution before problems occur; evaluate situations then consult with VCOE staff and outside entities to identify problems, explore solutions and alternatives, and implement resolutions designed to meet student goals and objectives as well as those of the VA and college.
Monitor student course work and receive/process VA documents/forms related to educational benefits. This position will ensure accurate VA certification for students and avoid under/over payment which can lead to a college debt to the federal government.
Consult with students and staff and provide technical assistance on veterans regulations, college admissions, registration records, testing requirements, matriculation, enrollment and fees; refer students to other areas of the college as appropriate.
Assist students in applying for the VA Certificate of Eligibility, completing VA and college forms, applications and processes; explain requirements and restrictions; review completed forms for accuracy and completeness; notify students of need for additional information/documentation.
Act as college’s official SCO in accordance with the U.S. Department of Veterans Affairs School Certifying Official Handbook; consult with VA officials, the State Approving Agency, and other certifying officials for assistance with regulations and procedures for resolution of complex problems.
Research and review records for changes in status; notify students of problems or required changes.
Assist higher-level staff in preparing comprehensive, complex, periodic reports or summaries of student enrollment, changes and final grades; consult with students before making certification adjustments and terminations; conduct research to identify student eligibility for continued program participation then report to VCOE Associate Director.
Prepare and transmit correspondence to students regarding VA eligibility, student status and other information; respond to requests from other educational institutions/agencies for the verification of student status and records; ensure proper releases are on file to safeguard student privacy; initiate and compose correspondence as appropriate.
Maintain student VA records in accordance with VA regulations and audit records to ensure accuracy; research data; prepare files for auditors; generate reports for district, state and federal agencies.
Collaborate with bookstore, accounts payable, and financial aid, and then initiate student vouchers to waive material fees for vocational rehabilitation students; maintain a log of bookstore vouchers issued and monitor these students' bookstore expenses.
Put appropriate Veteran holds on veterans receiving VA educational benefits to ensure they are not dropped from classes for non-payment.
Track federal legislative issues and collaborate with VA staff to inform veteran students and other college departments to coordinate changes specific to the program.
Collect and process paperwork for 100% and 25% tuition waivers, then request waivers be applied to student accounts.
Work with veteran organizations to help veterans
Perform related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES : Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate’s degree AND two (2) years of experience as a School Certifying Official OR a Bachelor’s degree in Psychology, Education, Human Services, Student Personnel Administration, Business Administration or related area of study.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook, PeopleSoft (or a similar information management system).
Experience working in an office setting with ability to maintain confidentiality of records and information.
Experience providing accurate and timely customer service using independent judgment and reasoning.
Veteran with prior military service or military dependent.
Knowledge of U.S. Department of Veterans Affairs School Certifying Official Handbook , applicable sections of the state education code and federal regulations applicable to education benefits for eligible veterans
Knowledge of Family Educational Rights and Privacy Act and other college, state and federal laws, rules, regulations and policies governing education and applicable sections of the state education code relevant to assigned responsibilities.
JOB READINESS/WORKING CONDITIONS:
Ability to work independently and perform basic research and follow procedures/guidelines. This includes establishing priorities to ensure VA deadlines are met.
Ability to practice effective and collaborative conflict resolution including de-escalation. Utilize interpersonal skills during student consultations with tact, patience, and courtesy.
Ability to learn, interpret, apply, and explain laws, rules, regulations, policies and procedures relating to admissions and records.
Ability to communicate effectively both orally and in writing.
Ability to use college computer systems, VAOnce, AskVA, and ID.me federal systems.
Demonstrate sensitivity to and have an understanding of diverse academic, socioeconomic, cultural, and ethnic and disability issues.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus childcare.
Gym and recreation facilities.
Clark promotes wellness with a variety of different workshops and events
SALARY/BENEFITS: Salary Range: $4,740 - $6,384/month | Step A-M (commensurate with qualifications and experience) | Range: 53 | Code: 107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., April 14, 2025. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2628, tschmidt@clark.edu 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources March 14, 2025 (updated) 24-00160
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
Clark County Juvenile Court Statement of Values
At our core, we believe the power of Diversity enriches everyone. Diversity brings a range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We strive to create and maintain a working and service environment that is safe, inclusive, equitable, and welcoming. To this end, we will treat all people with dignity and respect. If you do not share our values, please do not apply. Women, people of color, and members of the LGBTQIA+ communities, who are historically underrepresented in the law and justice profession, are encouraged to apply.
Qualifications
Education and Experience:
.
Four (4) years of progressively responsible administrative and accounting experience.
Two (2) years of supervisory experience.
Proficiency in Microsoft Excel, Word, and Adobe Acrobat.
Knowledge of:
Demonstrated knowledge of government accounting principles, financial record-keeping, and reporting.
Strong understanding of supervisory practices, training, and performance evaluation.
Knowledge of modern office management practices and computerized database systems.
Ability to interpret and apply relevant federal, state, and local laws, codes, and regulations.
Excellent communication, interpersonal, and problem-solving skills.
Ideal Candidate Profile:
The ideal candidate will be a highly motivated and detail-oriented individual with a proven track record of successful office management and financial administration. They will possess strong leadership skills, a commitment to teamwork, and the ability to thrive in a fast-paced environment. Experience working in a government or court setting is highly desirable.
Ability to:
Ensure accuracy and compliance by meticulously reviewing the detailed work of assigned staff, safeguarding the integrity of court records and financial operations.
Oversee and manage critical accounting functions, including year-end close procedures, guaranteeing the timely and accurate reporting of financial data.
Exercise sound judgment and initiative in performing challenging administrative tasks, driving efficiency and effectiveness within the department.
Conduct in-depth research and analysis of reports and processes, providing valuable insights for informed decision-making.
Proactively analyze complex situations, identify potential risks, and develop effective solutions to mitigate negative impacts.
Interprets, applies, and effectively communicates administrative, departmental, and county policies and procedures, ensuring consistent and compliant operations.
Independently prepares comprehensive correspondence and reports, providing clear and concise information to stakeholders.
Demonstrates self-direction and accountability by working independently and effectively managing time and priorities.
Communicates clearly and persuasively, both orally and in writing, fostering effective collaboration and communication within the team and across departments.
Cultivates and maintains strong working relationships with colleagues, stakeholders, and external partners, promoting a positive and productive work environment.
To maintain reliable attendance. Every role within Clark County Government plays a vital part in this mission. Whether you're on the front lines or supporting those who are, your contribution is essential to the uninterrupted delivery of crucial services.
SELECTION PROCESS
Application Review – Candidates interested in applying shall submit a cover letter detailing their experience for the position, a resume and required supplemental questions no later than the due date listed. Incomplete applications will not pass the review. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
SUPPLEMENTAL QUESTIONS
1. Tell us about your experience working in a governmental setting, overseeing and reconciling financial data.
2. Tell us about your experience supervising employees as it pertains to: overseeing financial and administrative work that is detailed in nature; scheduling; employee development; performance feedback; and dealing with disciplinary issues.
3. Describe your experience with workflow evaluation and identifying ways to improve processes.
Oral Interview -
The interview will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Examples of Duties
Duties may include but are not limited to the following:
Supervise, train, and evaluate a team of administrative and accounts payable staff, including work assignment, performance management, and disciplinary actions.
Manage and oversee all office support operations, ensuring smooth workflow and efficient resource utilization.
Manage financial processes, including accounts payable, financial record-keeping, reconciliation, reporting, and year-end close activities.
Administer grant processes, including tracking, reporting, and compliance.
Analyze existing workflows, identify areas for improvement, and implement process enhancements to maximize efficiency.
Develop and implement departmental goals, objectives, policies, and procedures.
Serve as a liaison with partner agencies, vendors, and other departments, fostering collaborative relationships.
Provide support to the Management Analyst, Sr., and the Juvenile Court Administrator on confidential and sensitive projects.
Oversee the operation and maintenance of office computer systems, technology, and departmental assets.
Performs related duties as assigned.
Salary Grade
M3.200
Salary Range
$33.87 - $47.40- per hour
Close Date
Open Until FilledRecruiter
Keely Warren
Email:
Keely.Warren@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Feb 20, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
Clark County Juvenile Court Statement of Values
At our core, we believe the power of Diversity enriches everyone. Diversity brings a range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We strive to create and maintain a working and service environment that is safe, inclusive, equitable, and welcoming. To this end, we will treat all people with dignity and respect. If you do not share our values, please do not apply. Women, people of color, and members of the LGBTQIA+ communities, who are historically underrepresented in the law and justice profession, are encouraged to apply.
Qualifications
Education and Experience:
.
Four (4) years of progressively responsible administrative and accounting experience.
Two (2) years of supervisory experience.
Proficiency in Microsoft Excel, Word, and Adobe Acrobat.
Knowledge of:
Demonstrated knowledge of government accounting principles, financial record-keeping, and reporting.
Strong understanding of supervisory practices, training, and performance evaluation.
Knowledge of modern office management practices and computerized database systems.
Ability to interpret and apply relevant federal, state, and local laws, codes, and regulations.
Excellent communication, interpersonal, and problem-solving skills.
Ideal Candidate Profile:
The ideal candidate will be a highly motivated and detail-oriented individual with a proven track record of successful office management and financial administration. They will possess strong leadership skills, a commitment to teamwork, and the ability to thrive in a fast-paced environment. Experience working in a government or court setting is highly desirable.
Ability to:
Ensure accuracy and compliance by meticulously reviewing the detailed work of assigned staff, safeguarding the integrity of court records and financial operations.
Oversee and manage critical accounting functions, including year-end close procedures, guaranteeing the timely and accurate reporting of financial data.
Exercise sound judgment and initiative in performing challenging administrative tasks, driving efficiency and effectiveness within the department.
Conduct in-depth research and analysis of reports and processes, providing valuable insights for informed decision-making.
Proactively analyze complex situations, identify potential risks, and develop effective solutions to mitigate negative impacts.
Interprets, applies, and effectively communicates administrative, departmental, and county policies and procedures, ensuring consistent and compliant operations.
Independently prepares comprehensive correspondence and reports, providing clear and concise information to stakeholders.
Demonstrates self-direction and accountability by working independently and effectively managing time and priorities.
Communicates clearly and persuasively, both orally and in writing, fostering effective collaboration and communication within the team and across departments.
Cultivates and maintains strong working relationships with colleagues, stakeholders, and external partners, promoting a positive and productive work environment.
To maintain reliable attendance. Every role within Clark County Government plays a vital part in this mission. Whether you're on the front lines or supporting those who are, your contribution is essential to the uninterrupted delivery of crucial services.
SELECTION PROCESS
Application Review – Candidates interested in applying shall submit a cover letter detailing their experience for the position, a resume and required supplemental questions no later than the due date listed. Incomplete applications will not pass the review. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
SUPPLEMENTAL QUESTIONS
1. Tell us about your experience working in a governmental setting, overseeing and reconciling financial data.
2. Tell us about your experience supervising employees as it pertains to: overseeing financial and administrative work that is detailed in nature; scheduling; employee development; performance feedback; and dealing with disciplinary issues.
3. Describe your experience with workflow evaluation and identifying ways to improve processes.
Oral Interview -
The interview will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Examples of Duties
Duties may include but are not limited to the following:
Supervise, train, and evaluate a team of administrative and accounts payable staff, including work assignment, performance management, and disciplinary actions.
Manage and oversee all office support operations, ensuring smooth workflow and efficient resource utilization.
Manage financial processes, including accounts payable, financial record-keeping, reconciliation, reporting, and year-end close activities.
Administer grant processes, including tracking, reporting, and compliance.
Analyze existing workflows, identify areas for improvement, and implement process enhancements to maximize efficiency.
Develop and implement departmental goals, objectives, policies, and procedures.
Serve as a liaison with partner agencies, vendors, and other departments, fostering collaborative relationships.
Provide support to the Management Analyst, Sr., and the Juvenile Court Administrator on confidential and sensitive projects.
Oversee the operation and maintenance of office computer systems, technology, and departmental assets.
Performs related duties as assigned.
Salary Grade
M3.200
Salary Range
$33.87 - $47.40- per hour
Close Date
Open Until FilledRecruiter
Keely Warren
Email:
Keely.Warren@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
Saving the land and water on which all life depends requires all of us. Keeping all of us organized, informed, on track and in touch is an important part of The Nature Conservancy’s role in protecting the planet – and the primary responsibility of the Operations Program Coordinator. From your seat at command central – the reception desk in our beautiful new office on Madison’s Capitol Square – you will help achieve big conservation goals through attention to detail, genuine interest in people, a strong work ethic and a comfort level going with the flow.
As part of the Business and Culture team of the Wisconsin Business Unit, the Operations Program Coordinator will be responsible for performing multiple administrative functions for the Wisconsin Business Unit. They will be responsible for managing the Madison office operational needs including reception, mail, vendor coordination, and liaising with staff and the building owner to support facility needs and maintenance. In partnership with the Business and Culture Director and the Culture and Operations Manager, the Coordinator will play a key role in planning and implementing two annual in-person staff retreats and will schedule the Business Unit’s weekly all staff virtual meetings.
The coordinator will partner with project teams in the field, the Culture and Operations Manager, and maintenance vendors to ensure the Business Unit’s vehicle fleet is operational. They will work across geographic boundaries to serve as the accounts payable lead for two or more Midwest Division Business Units and will partner with the Wisconsin finance director to support cyclical finance administrative tasks. They may provide support for cross functional Business Unit needs that require data entry, managing project calendars and proactive internal communication.
The coordinator will be a key contact for the full Wisconsin team of 55 staff members, applying established processes and practices to improve effectiveness for the team. Tasks will include scheduling and coordinating logistics for team meetings, workshops, webinars, and trainings; updating databases; and purchasing, assembling, mailing, and tracking program materials. The coordinator will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems, and they may communicate on behalf of their supervisor and the department’s leadership with internal and external sources, including staff, vendors, donors, the public, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program goals. They will coordinate activities with multiple variables, set realistic deadlines and manage timelines.
We’re Looking for You:
Are you looking for work you can believe in? Do you enjoy making sure projects and spaces work well and look good? Are you a person other people seek out when they need a little help? And do you want to bring those qualities to work for nature? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong organizational and communication skills and an inclusive mindset to join a diverse, multi-disciplinary team. Specific responsibilities include:
Managing the Madison office operational needs including reception, mail, vendor coordination, and liaising with the building owner to support facility needs.
Planning and implementing two annual all staff retreats.
Scheduling the Business Unit’s weekly all staff meetings.
Ensuring that the Business Unit’s vehicle fleet is operational by tracking and distributing registration and insurance renewals as well as supporting cleaning and maintenance needs.
Serving as the accounts payable lead for two or more Midwest Division Business Units.
Partnering with the Wisconsin finance director to support cyclical finance administrative tasks.
Providing support for cross functional Business Unit needs when capacity needs arise.
Making day-to-day decisions within the scope of work assignments and prioritize work independently.
Identifying routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
Demonstrating sensitivity in handling confidential information.
Financial responsibility will include purchasing, processing invoices, contracting with vendors, interacting with mail house services, and assisting with budget tracking.
Serving as a team member for assigned projects.
Travel and work flexible hours as needed.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Work is diversified and may not always fall under established practices and guidelines.
What You’ll Bring:
Bachelor’s degree and 1-year experience OR equivalent experience and learned expertise.
Experience organizing time and managing diverse activities to meet deadlines.
Experience performing one or more administrative processes.
Experience working and communicating with a wide range of people.
Customer service skills and focus.
DESIRED QUALIFICATIONS
Strong organizational skills and attention to detail.
Experience managing the operational needs in an office environment.
Experience conducting financial administrative tasks.
Ability to analyze information for the purpose of coordinating activities and solving problems.
Database skills, including managing and tracking data.
Experience in calendar management.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Jan 30, 2025
Full time
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
Saving the land and water on which all life depends requires all of us. Keeping all of us organized, informed, on track and in touch is an important part of The Nature Conservancy’s role in protecting the planet – and the primary responsibility of the Operations Program Coordinator. From your seat at command central – the reception desk in our beautiful new office on Madison’s Capitol Square – you will help achieve big conservation goals through attention to detail, genuine interest in people, a strong work ethic and a comfort level going with the flow.
As part of the Business and Culture team of the Wisconsin Business Unit, the Operations Program Coordinator will be responsible for performing multiple administrative functions for the Wisconsin Business Unit. They will be responsible for managing the Madison office operational needs including reception, mail, vendor coordination, and liaising with staff and the building owner to support facility needs and maintenance. In partnership with the Business and Culture Director and the Culture and Operations Manager, the Coordinator will play a key role in planning and implementing two annual in-person staff retreats and will schedule the Business Unit’s weekly all staff virtual meetings.
The coordinator will partner with project teams in the field, the Culture and Operations Manager, and maintenance vendors to ensure the Business Unit’s vehicle fleet is operational. They will work across geographic boundaries to serve as the accounts payable lead for two or more Midwest Division Business Units and will partner with the Wisconsin finance director to support cyclical finance administrative tasks. They may provide support for cross functional Business Unit needs that require data entry, managing project calendars and proactive internal communication.
The coordinator will be a key contact for the full Wisconsin team of 55 staff members, applying established processes and practices to improve effectiveness for the team. Tasks will include scheduling and coordinating logistics for team meetings, workshops, webinars, and trainings; updating databases; and purchasing, assembling, mailing, and tracking program materials. The coordinator will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems, and they may communicate on behalf of their supervisor and the department’s leadership with internal and external sources, including staff, vendors, donors, the public, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program goals. They will coordinate activities with multiple variables, set realistic deadlines and manage timelines.
We’re Looking for You:
Are you looking for work you can believe in? Do you enjoy making sure projects and spaces work well and look good? Are you a person other people seek out when they need a little help? And do you want to bring those qualities to work for nature? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong organizational and communication skills and an inclusive mindset to join a diverse, multi-disciplinary team. Specific responsibilities include:
Managing the Madison office operational needs including reception, mail, vendor coordination, and liaising with the building owner to support facility needs.
Planning and implementing two annual all staff retreats.
Scheduling the Business Unit’s weekly all staff meetings.
Ensuring that the Business Unit’s vehicle fleet is operational by tracking and distributing registration and insurance renewals as well as supporting cleaning and maintenance needs.
Serving as the accounts payable lead for two or more Midwest Division Business Units.
Partnering with the Wisconsin finance director to support cyclical finance administrative tasks.
Providing support for cross functional Business Unit needs when capacity needs arise.
Making day-to-day decisions within the scope of work assignments and prioritize work independently.
Identifying routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
Demonstrating sensitivity in handling confidential information.
Financial responsibility will include purchasing, processing invoices, contracting with vendors, interacting with mail house services, and assisting with budget tracking.
Serving as a team member for assigned projects.
Travel and work flexible hours as needed.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Work is diversified and may not always fall under established practices and guidelines.
What You’ll Bring:
Bachelor’s degree and 1-year experience OR equivalent experience and learned expertise.
Experience organizing time and managing diverse activities to meet deadlines.
Experience performing one or more administrative processes.
Experience working and communicating with a wide range of people.
Customer service skills and focus.
DESIRED QUALIFICATIONS
Strong organizational skills and attention to detail.
Experience managing the operational needs in an office environment.
Experience conducting financial administrative tasks.
Ability to analyze information for the purpose of coordinating activities and solving problems.
Database skills, including managing and tracking data.
Experience in calendar management.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Salary Range: $70,167.96 - $88,480.46
Job Description:
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report, responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s Degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
Dec 31, 2024
Full time
Salary Range: $70,167.96 - $88,480.46
Job Description:
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report, responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s Degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
Salary Range: $70,167.96 - $88,480.46
Job Description:
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report, responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s Degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
Dec 31, 2024
Full time
Salary Range: $70,167.96 - $88,480.46
Job Description:
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report, responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s Degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
Hawkeye Community College
Hawkeye Community College
Do you enjoy interacting with people by answering questions and problem solving? If you enjoy working in the accounting field, multi-tasking, and have excellent attention to detail? If so, Hawkeye Community College’s Business Office has a great opportunity for to join their team.
At Hawkeye Community College, the Business Office is team-oriented working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Business Services Specialist, you are responsible for providing customer service for students, staff and visitors. This includes receiving payments, resolving student/customer issues, answering questions regarding student accounts, and helping other employees with student-related or office duties as they arise. Additionally, you are part of a rotation at our front desk who greets and directs visitors as they stop in.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Participates in the rotation of front desk coverage in a friendly and professional manner including but not limited to: greeting walk-in traffic, answering a multi-line phone system, directing calls and/or visitors to appropriate areas.
Provides general information in response to public or official inquiries.
Collects payments from students and nonstudents such as for testing and other miscellaneous non-student related payments.
Sets up and maintains ACH forms of payments from students.
Assists with the preparation and maintenance of student payment plans.
Reviews outside scholarships to ensure student qualification and the scholarship is applied to the correct term.
Balances scholarship reports.
Requests information and prepares Financial Policy Waivers for committee meetings.
Prepares, tracks and delivers invoices and/or purchase orders regarding student accounts, power technology, student tools and registration statements.
Prepares and delivers miscellaneous student and customer invoices.
Creates and sends reminders for overdue miscellaneous and sponsorship invoices.
Resolves student issues, answers questions regarding their account, resolves outstanding student checks.
Counts/keeps track of the cash in the vault.
Administers the short-term loan process.
Sets up new vendors in Colleague and requests W-9s from vendors.
Verifies account payable checks with invoices and prepares for mailing.
Provides MORE orientation speeches and/or provides a video for the Business Office portion.
Accurately inputs information and updates and/or scans data into office systems/software applications.
Releases and applies student restrictions and holds.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Provides back up and assists other Business Office personnel.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and two (2) years of experience in an office setting or an equivalent
combination of education and experience to total four (4) years.
Knowledge of financial rules and procedures.
Knowledge of general office procedures.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general
public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Experience working in higher education.
Experience with Microsoft Excel including formulas.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional evening hours during the first two weeks of each semester.
Work is performed in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, non-exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be determined/based on the candidate’s education and experience.
The wage range for this position begins at $16.32/hr.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe your customer service experience as well as examples when you have had to utilize problem-solving skills.
Please share your experience working with Google Suite, Excel, and Word.
Please describe your experience working with money and balancing accounts or invoices.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Dec 06, 2024
Full time
Do you enjoy interacting with people by answering questions and problem solving? If you enjoy working in the accounting field, multi-tasking, and have excellent attention to detail? If so, Hawkeye Community College’s Business Office has a great opportunity for to join their team.
At Hawkeye Community College, the Business Office is team-oriented working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Business Services Specialist, you are responsible for providing customer service for students, staff and visitors. This includes receiving payments, resolving student/customer issues, answering questions regarding student accounts, and helping other employees with student-related or office duties as they arise. Additionally, you are part of a rotation at our front desk who greets and directs visitors as they stop in.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Participates in the rotation of front desk coverage in a friendly and professional manner including but not limited to: greeting walk-in traffic, answering a multi-line phone system, directing calls and/or visitors to appropriate areas.
Provides general information in response to public or official inquiries.
Collects payments from students and nonstudents such as for testing and other miscellaneous non-student related payments.
Sets up and maintains ACH forms of payments from students.
Assists with the preparation and maintenance of student payment plans.
Reviews outside scholarships to ensure student qualification and the scholarship is applied to the correct term.
Balances scholarship reports.
Requests information and prepares Financial Policy Waivers for committee meetings.
Prepares, tracks and delivers invoices and/or purchase orders regarding student accounts, power technology, student tools and registration statements.
Prepares and delivers miscellaneous student and customer invoices.
Creates and sends reminders for overdue miscellaneous and sponsorship invoices.
Resolves student issues, answers questions regarding their account, resolves outstanding student checks.
Counts/keeps track of the cash in the vault.
Administers the short-term loan process.
Sets up new vendors in Colleague and requests W-9s from vendors.
Verifies account payable checks with invoices and prepares for mailing.
Provides MORE orientation speeches and/or provides a video for the Business Office portion.
Accurately inputs information and updates and/or scans data into office systems/software applications.
Releases and applies student restrictions and holds.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Provides back up and assists other Business Office personnel.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and two (2) years of experience in an office setting or an equivalent
combination of education and experience to total four (4) years.
Knowledge of financial rules and procedures.
Knowledge of general office procedures.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general
public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Experience working in higher education.
Experience with Microsoft Excel including formulas.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional evening hours during the first two weeks of each semester.
Work is performed in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, non-exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be determined/based on the candidate’s education and experience.
The wage range for this position begins at $16.32/hr.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe your customer service experience as well as examples when you have had to utilize problem-solving skills.
Please share your experience working with Google Suite, Excel, and Word.
Please describe your experience working with money and balancing accounts or invoices.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Clark College
Clark College 1933 Fort Vancouver Way Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 – School Certifying Official (SCO) in the Veterans Center of Excellence (VCOE). The SCO manages the Veterans Affairs (VA) educational benefit program for the college and completes specialty tasks (i.e. certifies student enrollments for the VA, monitors student progress and process appropriate documents for the payment of veteran’s benefits) within the college wide program. This position also coordinates all aspects of the program with VA Work Study students and the VA and is responsible for providing technical assistance and information to students, staff and the public. The SCO provides consultation to program participants, staff, and outside entities and resolves complex problems and issues related to the program. The SCO is the VA Site Supervisor for VA Work Study Students who manages their day-to-day work and their time reporting. The SCO position also processes student paperwork for 100% and 25% tuition waivers, then requests the application of the waiver to student accounts. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Perform VA Site Supervisor work to include selecting, training and guiding day-to-day work of VA Work Study (WS) students. The SCO will assign and monitor their work for completeness, accuracy, and conformance with federal, state, college, department and technical/legal/regulatory requirements and provide feedback to VA WS students on work performance and behaviors.
Gather and review VA-required documents and other information required to certify student enrollment status for VA benefits; certify student enrollments, program changes, and enrollment verifications.
Consult with and educate student veterans on various VA educational benefit programs available to them including VA WS. Consult with students using a case management approach, then provide forms and processes for student to collect benefits; collaborate with VCOE team to improve college procedures, college forms, and marketing materials.
Anticipate potential conflicts or issues and attempt resolution before problems occur; evaluate situations then consult with VCOE staff and outside entities to identify problems, explore solutions and alternatives, and implement resolutions designed to meet student goals and objectives as well as those of the VA and college.
Monitor student course work and receive/process VA documents/forms related to educational benefits. This position will ensure accurate VA certification for students and avoid under/over payment which can lead to a college debt to the federal government.
Consult with students and staff and provide technical assistance on veterans regulations, college admissions, registration records, testing requirements, matriculation, enrollment and fees; refer students to other areas of the college as appropriate.
Assist students in applying for the VA Certificate of Eligibility, completing VA and college forms, applications and processes; explain requirements and restrictions; review completed forms for accuracy and completeness; notify students of need for additional information/documentation.
Act as college’s official SCO in accordance with the U.S. Department of Veterans Affairs School Certifying Official Handbook; consult with VA officials, the State Approving Agency, and other certifying officials for assistance with regulations and procedures for resolution of complex problems.
Research and review records for changes in status; notify students of problems or required changes.
Assist higher-level staff in preparing comprehensive, complex, periodic reports or summaries of student enrollment, changes and final grades; consult with students before making certification adjustments and terminations; conduct research to identify student eligibility for continued program participation then report to VCOE Associate Director.
Prepare and transmit correspondence to students regarding VA eligibility, student status and other information; respond to requests from other educational institutions/agencies for the verification of student status and records; ensure proper releases are on file to safeguard student privacy; initiate and compose correspondence as appropriate.
Maintain student VA records in accordance with VA regulations and audit records to ensure accuracy; research data; prepare files for auditors; generate reports for district, state and federal agencies.
Collaborate with bookstore, accounts payable, and financial aid, and then initiate student vouchers to waive material fees for vocational rehabilitation students; maintain a log of bookstore vouchers issued and monitor these students' bookstore expenses.
Put appropriate Veteran holds on veterans receiving VA educational benefits to ensure they are not dropped from classes for non-payment.
Track federal legislative issues and collaborate with VA staff to inform veteran students and other college departments to coordinate changes specific to the program.
Collect and process paperwork for 100% and 25% tuition waivers, then request waivers be applied to student accounts.
Work with veteran organizations to help veterans
Perform related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES : Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate’s degree AND two (2) years of experience as a School Certifying Official OR a Bachelor’s degree in Psychology, Education, Human Services, Student Personnel Administration, Business Administration or related area of study.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook, PeopleSoft (or a similar information management system).
Experience working in an office setting with ability to maintain confidentiality of records and information.
Experience providing accurate and timely customer service using independent judgment and reasoning.
Veteran with prior military service or military dependent.
Knowledge of U.S. Department of Veterans Affairs School Certifying Official Handbook , applicable sections of the state education code and federal regulations applicable to education benefits for eligible veterans
Knowledge of Family Educational Rights and Privacy Act and other college, state and federal laws, rules, regulations and policies governing education and applicable sections of the state education code relevant to assigned responsibilities.
JOB READINESS/WORKING CONDITIONS:
Ability to work independently and perform basic research and follow procedures/guidelines. This includes establishing priorities to ensure VA deadlines are met.
Ability to practice effective and collaborative conflict resolution including de-escalation. Utilize interpersonal skills during student consultations with tact, patience, and courtesy.
Ability to learn, interpret, apply, and explain laws, rules, regulations, policies and procedures relating to admissions and records.
Ability to communicate effectively both orally and in writing.
Ability to use college computer systems, VAOnce, AskVA, and ID.me federal systems.
Demonstrate sensitivity to and have an understanding of diverse academic, socioeconomic, cultural, and ethnic and disability issues.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus childcare.
Gym and recreation facilities.
Clark promotes wellness with a variety of different workshops and events
SALARY/BENEFITS: Salary Range: $4,740 - $6,384/month | Step A-M (commensurate with qualifications and experience) | Range: 53 | Code: 107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., January 6, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources November 27, 2024 24-00160
Nov 27, 2024
Full time
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 – School Certifying Official (SCO) in the Veterans Center of Excellence (VCOE). The SCO manages the Veterans Affairs (VA) educational benefit program for the college and completes specialty tasks (i.e. certifies student enrollments for the VA, monitors student progress and process appropriate documents for the payment of veteran’s benefits) within the college wide program. This position also coordinates all aspects of the program with VA Work Study students and the VA and is responsible for providing technical assistance and information to students, staff and the public. The SCO provides consultation to program participants, staff, and outside entities and resolves complex problems and issues related to the program. The SCO is the VA Site Supervisor for VA Work Study Students who manages their day-to-day work and their time reporting. The SCO position also processes student paperwork for 100% and 25% tuition waivers, then requests the application of the waiver to student accounts. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Perform VA Site Supervisor work to include selecting, training and guiding day-to-day work of VA Work Study (WS) students. The SCO will assign and monitor their work for completeness, accuracy, and conformance with federal, state, college, department and technical/legal/regulatory requirements and provide feedback to VA WS students on work performance and behaviors.
Gather and review VA-required documents and other information required to certify student enrollment status for VA benefits; certify student enrollments, program changes, and enrollment verifications.
Consult with and educate student veterans on various VA educational benefit programs available to them including VA WS. Consult with students using a case management approach, then provide forms and processes for student to collect benefits; collaborate with VCOE team to improve college procedures, college forms, and marketing materials.
Anticipate potential conflicts or issues and attempt resolution before problems occur; evaluate situations then consult with VCOE staff and outside entities to identify problems, explore solutions and alternatives, and implement resolutions designed to meet student goals and objectives as well as those of the VA and college.
Monitor student course work and receive/process VA documents/forms related to educational benefits. This position will ensure accurate VA certification for students and avoid under/over payment which can lead to a college debt to the federal government.
Consult with students and staff and provide technical assistance on veterans regulations, college admissions, registration records, testing requirements, matriculation, enrollment and fees; refer students to other areas of the college as appropriate.
Assist students in applying for the VA Certificate of Eligibility, completing VA and college forms, applications and processes; explain requirements and restrictions; review completed forms for accuracy and completeness; notify students of need for additional information/documentation.
Act as college’s official SCO in accordance with the U.S. Department of Veterans Affairs School Certifying Official Handbook; consult with VA officials, the State Approving Agency, and other certifying officials for assistance with regulations and procedures for resolution of complex problems.
Research and review records for changes in status; notify students of problems or required changes.
Assist higher-level staff in preparing comprehensive, complex, periodic reports or summaries of student enrollment, changes and final grades; consult with students before making certification adjustments and terminations; conduct research to identify student eligibility for continued program participation then report to VCOE Associate Director.
Prepare and transmit correspondence to students regarding VA eligibility, student status and other information; respond to requests from other educational institutions/agencies for the verification of student status and records; ensure proper releases are on file to safeguard student privacy; initiate and compose correspondence as appropriate.
Maintain student VA records in accordance with VA regulations and audit records to ensure accuracy; research data; prepare files for auditors; generate reports for district, state and federal agencies.
Collaborate with bookstore, accounts payable, and financial aid, and then initiate student vouchers to waive material fees for vocational rehabilitation students; maintain a log of bookstore vouchers issued and monitor these students' bookstore expenses.
Put appropriate Veteran holds on veterans receiving VA educational benefits to ensure they are not dropped from classes for non-payment.
Track federal legislative issues and collaborate with VA staff to inform veteran students and other college departments to coordinate changes specific to the program.
Collect and process paperwork for 100% and 25% tuition waivers, then request waivers be applied to student accounts.
Work with veteran organizations to help veterans
Perform related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES : Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Associate’s degree AND two (2) years of experience as a School Certifying Official OR a Bachelor’s degree in Psychology, Education, Human Services, Student Personnel Administration, Business Administration or related area of study.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook, PeopleSoft (or a similar information management system).
Experience working in an office setting with ability to maintain confidentiality of records and information.
Experience providing accurate and timely customer service using independent judgment and reasoning.
Veteran with prior military service or military dependent.
Knowledge of U.S. Department of Veterans Affairs School Certifying Official Handbook , applicable sections of the state education code and federal regulations applicable to education benefits for eligible veterans
Knowledge of Family Educational Rights and Privacy Act and other college, state and federal laws, rules, regulations and policies governing education and applicable sections of the state education code relevant to assigned responsibilities.
JOB READINESS/WORKING CONDITIONS:
Ability to work independently and perform basic research and follow procedures/guidelines. This includes establishing priorities to ensure VA deadlines are met.
Ability to practice effective and collaborative conflict resolution including de-escalation. Utilize interpersonal skills during student consultations with tact, patience, and courtesy.
Ability to learn, interpret, apply, and explain laws, rules, regulations, policies and procedures relating to admissions and records.
Ability to communicate effectively both orally and in writing.
Ability to use college computer systems, VAOnce, AskVA, and ID.me federal systems.
Demonstrate sensitivity to and have an understanding of diverse academic, socioeconomic, cultural, and ethnic and disability issues.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus childcare.
Gym and recreation facilities.
Clark promotes wellness with a variety of different workshops and events
SALARY/BENEFITS: Salary Range: $4,740 - $6,384/month | Step A-M (commensurate with qualifications and experience) | Range: 53 | Code: 107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., January 6, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources November 27, 2024 24-00160
Position Summary
Salary Range: $44,284.38-$47,269.84 (hiring range) Full Range Potential: Up to $58,465.33 The hiring range represents the starting salary range for new employees based on education, experience, certifications, and licenses. However, our full salary range offers additional opportunities for salary growth as employees gain experience, skills and demonstrate performance over time. Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Nov 20, 2024
Full time
Position Summary
Salary Range: $44,284.38-$47,269.84 (hiring range) Full Range Potential: Up to $58,465.33 The hiring range represents the starting salary range for new employees based on education, experience, certifications, and licenses. However, our full salary range offers additional opportunities for salary growth as employees gain experience, skills and demonstrate performance over time. Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes. Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides customer service for all accounts payable related inquiries.
Requests, verifies, and matches coded support documents from departments.
Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
Handles account discrepancies and vendor protests.
Scans and manages invoices and vendor documents to ensure proper electronic storage.
Notifies departments promptly of over-budget situations or policy violations
Maintains A/P vendor data and vendor accounts.
Reviews credit card statement logs to ensure completeness support and account coding.
Performs all other related duties as assigned.
Position Qualifications
Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred. Experience: One (1) year of accounts payable experience including processing large volumes of invoices required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents. Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.
Multnomah County Dept. of Community Justice
1401 NE 68th Ave Portland, OR 97213
The Opportunity:
Are you a detailed-oriented and highly motivated financial professional that has advanced knowledge of financial reporting and supporting accounts payable and contracts?
Do you possess a combination of strong finance and accounting knowledge, advanced data analysis skills and have a demonstrated track record of providing quality customer service?
Are you passionate about improving outcomes and increasing efficiency?
Do you value being part of a fiscal team that takes pride supporting programs that better our community?
If this is you, we invite you to apply for this opportunity to join the Department of Community Justice as a Finance Specialist Senior!
As a Finance Specialist Senior, you will be responsible for a wide variety of complex tasks, with emphasis on supporting accounts payable/contracting business processes and DCJ’s network of contracted service providers. This position actively engages with service providers, program staff, and the rest of the fiscal team to improve outcomes, increase efficiency, and ensure that provider budgets, financial contract components, and invoices meet applicable fiscal compliance requirements.
The primary functions of this role include:
Financial Support and Monitoring:
Leads other fiscal and program staff through all phases of the accounts payable life cycle, from contract and purchase order creation to invoice review
Serves as the office’s technical expert on issues related to provider budget preparation and invoicing.
Analyzes operations, financial commitments, and obligations related to accounts payable and provider budgets.
Technical Assistance for Contracted Service Providers and DCJ Program Managers
Answers questions from providers related to budgeting, invoice preparation, grant restrictions, indirect rates, and other fiscal topics.
Identifies potential challenges or knowledge gaps related to fiscal and grant compliance and makes recommendations to management and external organizations regarding financial accounting and reporting as needed, including in unusual or questionable situations.
Provides technical oversight and training to DCJ staff on issues related to contractors’ fiscal best practices and compliance requirements.
General Fiscal Management Responsibilities
Monitors and prepares accounting entries to ensure that financial transactions are posted accurately and in compliance with applicable laws and funding agreements.
Exercises professional judgment and problem-solving skills to to perform accounting and financial functions that are not explicitly described by available written policies, procedures, and regulations.
Prepares ad hoc financial reports as requested by management, and makes recommendations based on this analysis.
Development of Policies and Business Processes
Assists the Finance Supervisor and Business Services Manager in developing and updating departmental policies and business processes.
Reviews current policies and processes with respect to regulatory requirements, internal controls, and fiscal best practices. Recommends corrective action to management as needed.
Leads the implementation of policy and process updates, including the training of program and fiscal staff.
Year-End Closing and Travel Per Diem Reconciliation
Works with fiscal and program staff to ensure payments are processed and expenditures are posted within established deadlines.
Reviews departmental travel per diem upon FS2 reconciliation.
Performs account reconciliations, analyzes fund balances, and makes decisions about how to balance funds in accordance with funding restrictions and budgetary constraints.
The Department of Community Justice is looking for a Financial Specialist, Senior who can demonstrate expertise in the following areas:
You have strong oral and written communication skills with the ability to build relationships in a culturally diverse environment and across many levels in the organization.
You have strong technical skills and knowledge to apply to financial tasks.
You have a collaborative approach when working within a team.
You are a self-directed planner with exceptional time-management skills who exercises independent judgment to meet multiple project deadlines
You demonstrate ethical behavior as a finance professional.
Oct 28, 2024
Full time
The Opportunity:
Are you a detailed-oriented and highly motivated financial professional that has advanced knowledge of financial reporting and supporting accounts payable and contracts?
Do you possess a combination of strong finance and accounting knowledge, advanced data analysis skills and have a demonstrated track record of providing quality customer service?
Are you passionate about improving outcomes and increasing efficiency?
Do you value being part of a fiscal team that takes pride supporting programs that better our community?
If this is you, we invite you to apply for this opportunity to join the Department of Community Justice as a Finance Specialist Senior!
As a Finance Specialist Senior, you will be responsible for a wide variety of complex tasks, with emphasis on supporting accounts payable/contracting business processes and DCJ’s network of contracted service providers. This position actively engages with service providers, program staff, and the rest of the fiscal team to improve outcomes, increase efficiency, and ensure that provider budgets, financial contract components, and invoices meet applicable fiscal compliance requirements.
The primary functions of this role include:
Financial Support and Monitoring:
Leads other fiscal and program staff through all phases of the accounts payable life cycle, from contract and purchase order creation to invoice review
Serves as the office’s technical expert on issues related to provider budget preparation and invoicing.
Analyzes operations, financial commitments, and obligations related to accounts payable and provider budgets.
Technical Assistance for Contracted Service Providers and DCJ Program Managers
Answers questions from providers related to budgeting, invoice preparation, grant restrictions, indirect rates, and other fiscal topics.
Identifies potential challenges or knowledge gaps related to fiscal and grant compliance and makes recommendations to management and external organizations regarding financial accounting and reporting as needed, including in unusual or questionable situations.
Provides technical oversight and training to DCJ staff on issues related to contractors’ fiscal best practices and compliance requirements.
General Fiscal Management Responsibilities
Monitors and prepares accounting entries to ensure that financial transactions are posted accurately and in compliance with applicable laws and funding agreements.
Exercises professional judgment and problem-solving skills to to perform accounting and financial functions that are not explicitly described by available written policies, procedures, and regulations.
Prepares ad hoc financial reports as requested by management, and makes recommendations based on this analysis.
Development of Policies and Business Processes
Assists the Finance Supervisor and Business Services Manager in developing and updating departmental policies and business processes.
Reviews current policies and processes with respect to regulatory requirements, internal controls, and fiscal best practices. Recommends corrective action to management as needed.
Leads the implementation of policy and process updates, including the training of program and fiscal staff.
Year-End Closing and Travel Per Diem Reconciliation
Works with fiscal and program staff to ensure payments are processed and expenditures are posted within established deadlines.
Reviews departmental travel per diem upon FS2 reconciliation.
Performs account reconciliations, analyzes fund balances, and makes decisions about how to balance funds in accordance with funding restrictions and budgetary constraints.
The Department of Community Justice is looking for a Financial Specialist, Senior who can demonstrate expertise in the following areas:
You have strong oral and written communication skills with the ability to build relationships in a culturally diverse environment and across many levels in the organization.
You have strong technical skills and knowledge to apply to financial tasks.
You have a collaborative approach when working within a team.
You are a self-directed planner with exceptional time-management skills who exercises independent judgment to meet multiple project deadlines
You demonstrate ethical behavior as a finance professional.
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report; responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Certified Public Accountant.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
Jun 03, 2024
Full time
An employee in this class has substantial knowledge in accounting and prepares and analyzes financial records. They compile financial statements, review data and ensure financial compliance. Senior Accountants are responsible for executing a variety of financial procedures, including month-end and year-end closings, accounts payable and receivable, bank reconciliations, general ledger reviews, forecasting and assigned projects. Senior Accountants may supervise staff in contributing to these procedures and analyses. An individual in this role should be knowledgeable in Generally Accepted Accounting Principles (GAAP) and standards set by the Governmental Accounting Standards Board (GASB). Work is performed under the general supervision of the Assistant Finance Director and is evaluated based on attainment of individual performance objectives, observation, accuracy of reports, and feedback from Department Heads, City Officials and other staff.
ESSENTIAL JOB FUNCTIONS
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
Analyzes, reviews, evaluates and reconciles accounts; generates a variety of financial reports and performing related fiscal duties.
Reviews and approves accounting entries, accounts payable batches and bank reconciliations prepared by staff ensuring accuracy, completeness and conformity to appropriate policies and GAAP, GASB and General Statute standards.
Prepares various monthly, quarterly, annual and special reports as required for internal needs, state, federal or other statutory requirements.
Assists with annual audit and preparation of the Comprehensive Annual Financial Report; responsible for Fixed Asset Accounting.
Provides policy guidance and technical assistance to all City departments.
Reviews and monitors applicable regulations, statutes, laws and best practices for changes and to ensure compliance.
Processes debt payments and wires transfers.
Completes monthly account reconciliations, including but not limited to, monthly health insurance benefits and other payroll related liabilities, and accounts receivables.
Researches and implements new accounting system modules and other technology.
Assists with staff development and training; and serves as a point of contact for staff accountants.
Participates in and provides input into selection and hiring, performance reviews and other personnel decisions for assigned staff.
Serves as backup for the Revenue Accountant, as needed, completing bank reconciliations, entering journal entries related to revenue, etc.
Utilizes personal computers, calculators, and other office equipment to perform work.
Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Bachelor’s degree in Accounting or related area; and five (5) years of experience in municipal accounting or governmental auditing; or an equivalent combination of education and experience.
Special Qualifications:
Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Expected to have or obtain North Carolina Governmental Finance Certification within two years of hire.
Certified Public Accountant.
Knowledge, Skills and Abilities:
Knowledge of generally accepted accounting principles and practices, auditing practices and principles, laws, general statutes, rules and regulations governing fiscal operations.
Knowledge of the operations of municipal government taxation and other sources of revenues.
Knowledge and understanding of internal controls and of budgetary policies and procedures.
Skills in accounting software and Enterprise Resource Planning (ERP) systems.
Skills in General Accounting Standards Board (GASB), Local Government Commission (LGC) and Generally Accepted Accounting Principles (GAAP) as well as non-GAAP.
Skills in the application of the City’s personnel policies, supervisory principles and motivation techniques.
Skills in performing complex mathematical calculations and accounting functions.
Skills in the processes and procedures of effective budgeting and auditing.
Skills in oral and written communication; good organizational skills.
Skills in analytical decision-making, good judgement and problem-solving skills.
Ability to maintain established accounting and control standards for municipal government; and prepare end-of-year finance adjusting and reversing journal entries.
Ability to validate external auditors end-of-year journal adjusting and reversing journal entries; assist external auditors with City’s internal audit.
Ability to establish and maintain effective working relationships with the general public, vendors and employees.
Ability to perform detailed reviews of accounting data for accuracy and completeness; prepare detailed and informative reports; capital asset accounting.
Ability to train and provide technical assistance to all levels of city staff.
Ability to interact and effectively communicate with people from diverse backgrounds, with a focus on teamwork and problem solving.
Ability to interpret and apply regulations, policies and laws.
Ability to manage and prioritize projects and meet deadlines.
Ability to provide detailed financial analysis and research related to cash management, debt and expenditures.
PHYSICAL DEMANDS
Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.
WORK ENVIRONMENT
Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.
The College of Charleston
Charleston, South Carolina
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
Apr 12, 2024
Full time
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
The Head of Resource Sharing provides leadership and innovation for the Interlibrary Services (ILS) unit within the University of Texas Libraries (UTL). ILS collaborates with external higher education and research libraries to share library resources and to evolve interlibrary loan infrastructure and standards. With skilled resource delivery expertise, the ILS team works to obtain access to non-UTL resources for UT researchers and provide interlibrary access to UTL resources for all researchers.
Responsibilities
Resource Delivery Responsibilities
Lead the borrowing, lending, and document delivery activities within ILS.
Continually improve services and workflows to effectively manage staff and funds, which can include the development of new user services.
Monitor budget, tracking income and expenditures.
Develop and maintain ILS service web pages.
Plan and implement annual staffing needs.
Maintain excellent customer service, keeping accessibility of physical and electronic content in mind.
Produce and archive ILS data.
Supervisory Duties
Set priorities for direct report and the department, conduct annual evaluation, and provide opportunities for professional development.
Professional Development and UT Libraries Support
Participate in UTL and campus committees and outreach activities to further the mission of UTL and UT.
Participate in and contribute to professional library and scholarly organizations.
Keep current with developments in librarianship, particularly as related to resource delivery, collection development, OA trends, and scholarly communication.
Scholarly Resources Department (SRD) Leadership Team Responsibilities
Work with the SRD team to plan, manage, and communicate matters relating to the strategic provision of scholarly resources.
Centralize collection activities in order to realize efficiencies with limited resources, including fund management.
Realign and simplify collection programs and workflows.
Coordinate collection development through Interlibrary Services purchasing workflows.
Communicate and collaborate with liaisons as appropriate for coordination of collection-related activities.
Prepare regularly scheduled and on demand statistical reports of ILS data for subject liaisons and Collections team as required.
Other related functions as assigned.
Required Qualifications
MLS/MLIS, or equivalent, and four years of relevant experience, or a bachelor’s degree and six years of relevant experience.
Supervisory experience.
OCLC Worldcat searching experience.
Experience with training staff.
Excellent customer service skills.
Commitment to creating a welcoming library environment for all library users and staff.
Excellent interpersonal and communication skills, both in person and in writing.
Demonstrated ability to independently make decisions, manage workflows, and solve problems.
Leadership skills with an emphasis on collaboration and relationship building.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Interlibrary Service experience.
Experience recruiting staff.
ILLiad Customization Manager and Alma staff interface experience.
Reference experience.
Experience working with multiple departments or portfolios to reach a goal.
Experience creating and managing digital files.
Budget management experience.
Experience with invoices, purchase orders, accounts receivable and payable.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$70,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Lifting objects, bending, kneeling, walking, standing.
Work Shift
Monday - Friday, between the hours of 7am and 6pm, as arranged with manager. This position is onsite, with the possibility of working remote 3 Fridays a month.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions.
Please give an example of when you collaborated with others to create or modify a workflow so the workflow could be more flexibly staffed and/or effectively managed.
What are your strengths as a manager?
Please give an example of when you learned to use a new (or new-to-you) software. What tools and opportunities did you take advantage of in order to become a master user and help others learn the software?
Feb 05, 2024
Full time
The Head of Resource Sharing provides leadership and innovation for the Interlibrary Services (ILS) unit within the University of Texas Libraries (UTL). ILS collaborates with external higher education and research libraries to share library resources and to evolve interlibrary loan infrastructure and standards. With skilled resource delivery expertise, the ILS team works to obtain access to non-UTL resources for UT researchers and provide interlibrary access to UTL resources for all researchers.
Responsibilities
Resource Delivery Responsibilities
Lead the borrowing, lending, and document delivery activities within ILS.
Continually improve services and workflows to effectively manage staff and funds, which can include the development of new user services.
Monitor budget, tracking income and expenditures.
Develop and maintain ILS service web pages.
Plan and implement annual staffing needs.
Maintain excellent customer service, keeping accessibility of physical and electronic content in mind.
Produce and archive ILS data.
Supervisory Duties
Set priorities for direct report and the department, conduct annual evaluation, and provide opportunities for professional development.
Professional Development and UT Libraries Support
Participate in UTL and campus committees and outreach activities to further the mission of UTL and UT.
Participate in and contribute to professional library and scholarly organizations.
Keep current with developments in librarianship, particularly as related to resource delivery, collection development, OA trends, and scholarly communication.
Scholarly Resources Department (SRD) Leadership Team Responsibilities
Work with the SRD team to plan, manage, and communicate matters relating to the strategic provision of scholarly resources.
Centralize collection activities in order to realize efficiencies with limited resources, including fund management.
Realign and simplify collection programs and workflows.
Coordinate collection development through Interlibrary Services purchasing workflows.
Communicate and collaborate with liaisons as appropriate for coordination of collection-related activities.
Prepare regularly scheduled and on demand statistical reports of ILS data for subject liaisons and Collections team as required.
Other related functions as assigned.
Required Qualifications
MLS/MLIS, or equivalent, and four years of relevant experience, or a bachelor’s degree and six years of relevant experience.
Supervisory experience.
OCLC Worldcat searching experience.
Experience with training staff.
Excellent customer service skills.
Commitment to creating a welcoming library environment for all library users and staff.
Excellent interpersonal and communication skills, both in person and in writing.
Demonstrated ability to independently make decisions, manage workflows, and solve problems.
Leadership skills with an emphasis on collaboration and relationship building.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Interlibrary Service experience.
Experience recruiting staff.
ILLiad Customization Manager and Alma staff interface experience.
Reference experience.
Experience working with multiple departments or portfolios to reach a goal.
Experience creating and managing digital files.
Budget management experience.
Experience with invoices, purchase orders, accounts receivable and payable.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$70,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Lifting objects, bending, kneeling, walking, standing.
Work Shift
Monday - Friday, between the hours of 7am and 6pm, as arranged with manager. This position is onsite, with the possibility of working remote 3 Fridays a month.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions.
Please give an example of when you collaborated with others to create or modify a workflow so the workflow could be more flexibly staffed and/or effectively managed.
What are your strengths as a manager?
Please give an example of when you learned to use a new (or new-to-you) software. What tools and opportunities did you take advantage of in order to become a master user and help others learn the software?
