Administrative Specialist 2

The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!

If you are interested in the work we are doing, we want you to apply now!

The purpose of this position is to serve as the primary administrative staff to coordinate on-site office logistics related to serving members of the public and supporting OHA staff working onsite at the Five Oak building in downtown Portland. They collaborate with the Equity and Inclusion (E&I) and Health Policy & Analytics divisions to communicate information and share resources with employees based in the building related to facilities, technology, safety, and security topics.  The position carries out on-site operations projects and serves as a general resource person and administrative problem solver to staff at all levels of the divisions, community partners, members of the public, contractors, both internally and externally. As the Five Oak building is updated to support accessible and flexible workspaces for OHA staff, this position will help identify problems and gaps, interpret changing policies, draft standard operating procedures and support processes for staff and partners interfacing with the Five Oak building.

MINIMUM QUALIFICATIONS

Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

WHAT WE ARE SEEKING:

Requested Skills/Attributes:

• Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
• Experience in externally facing customer
• Experience stewarding relationships with agency and division staff, community partners, and members of the public.
• Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
• Familiarity with ADA regulations and/or principles of universal access.
• Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
• Experience working in a large organizational setting, with complex systems and policies.
• Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
• Bilingual language skills preferred.
• Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
• Proficiency in using MS Teams and Zoom for remote meetings.
• Proficiency in using software and systems such as Smartsheet, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.

Working Conditions: This role encompasses a hybrid work model, combining in-office and remote work arrangements. The primary office location will be at the Five Oak Building in Portland, with an expectation of four days per week onsite.

What's in it for you?

• medical, vision, and dental benefits
• 11 paid holidays
• 10 hours of vacation per month
• 8 hours of sick leave per month, eligible to be used as accrued
• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.
• Pension and retirement programs.
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

This is a full-time, limited-duration position represented by the union, with an anticipated duration of 17 months. There is potential for the creation of a permanent position for this role in the future.

OHA’s strategic goal is to eliminate health inequities in Oregon by 2030. OHA definition for health equity:

“Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistribution of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” Click here, to learn more about OHA’s mission, vision and core values.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-150987

Deadline: 3/28/24

https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/Administrative-Specialist-2--Facility-Support-Administrative-Specialist-_REQ-150987