Administrative Support 2

This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.

Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!

In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.

In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.

What's in it for you?

• We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Desired Attributes

• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
• General knowledge of methods and techniques of building community alliances and partnerships.
• Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
• Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
• At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
• Knowledge in Trauma Informed Care principles and application.
• Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
• Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
• Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-152672

How to apply:

Complete the online application at oregonjobs.org using job number REQ-152672

Application Deadline: 04/07/2024